MISSION AND VALUES OF COUNCIL

 

"A Sustainable Community that is inclusive, attractive, healthy and pleasant to live in, that uses our land so as to preserve our history and environment, respects the rights and equality of our citizens and manages our future growth wisely."

 

AGENDA

 

 

 

FOR THE

 

Access and Inclusion Advisory Committee Meeting

 

19 May 2015

 


OUR VISION

 

"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."

 

OUR MISSION

 

“To deliver affordable and quality Local Government services.”

 

CORE VALUES OF THE SHIRE

 

The core values that underpin the achievement of the

 mission will be based on a strong customer service

focus and a positive attitude:

 

Communication

 

Integrity

 

Respect

 

Innovation

 

Transparency

 

Courtesy

 

DISCLAIMER

The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda.  Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.

 

Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision.  No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person.  The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.

  


 

NOTICE OF MEETING

 

 

 

Dear Council Member,

 

 

The next Access and Inclusion Advisory Committee Meeting of the Shire of Broome will be held on Tuesday, 19 May 2015 in the Committee Room, Corner Weld and Haas Streets, Broome, commencing at 10.30am.

 

 

 

Regards

 

 

K R DONOHOE

Chief Executive Officer

 

14/05/2015

 


1.         Official Opening

 

2.         Attendance And Apologies 

 

3.         Declarations Of Financial Interest / Impartiality

 

4.         Confirmation Of Minutes

 

Recommendation:

That the Minutes of the Access and Inclusion Advisory Committee held on 17 February 2015 be confirmed as a true and accurate record of that meeting.

 

 

 


5.         Report of Officers

 

5.1         DISABILITY ACCESS AND INCLUSION PLAN PROGRESS REPORT 2014-15

LOCATION/ADDRESS:                            Nil

APPLICANT:                                              Nil

FILE:                                                           COS09.1

AUTHOR:                                                   Youth and Community Development Officer

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Deputy Chief Executive Officer

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    6 May 2014

 

SUMMARY:         The Shire of Broome Disability Access and Inclusion Plan (DAIP) 2012-2017 is reviewed annually as required under the Western Australian Disability Services Act 1993. This report presents the draft DAIP Progress Report to the Committee for its consideration and recommends that Council endorses the DAIP Report for submission.

 

BACKGROUND

 

Previous Considerations

 

OMC 18 December 2012                 Item 9.1.4

AIAC 28 August 2013                        Item 4.2

OMC 26 June 2014                            Item 10.1

 

Under the Western Australian Disability Services Act 1993 (as amended in 2004) local governments are required to develop and implement a Disability Access and Inclusion Plan (DAIP) that identifies barriers to access and to propose solutions to ensure that people with disabilities have equality of access to services and facilities.

 

The Shire’s current Disability Access and Inclusion Plan 2012-2017 was adopted at the ordinary meeting of Council held 18 December 2012, as per the resolution below:

 

That Council;

 

1.          Adopt the Access and Inclusion Plan 2012 – 2017 and submit it to Disability Services Commission.

2.          Requests the Chief Executive Officer to conduct an Access and Inclusion audit of Shire facilities, Chinatown footpaths and disabled parking.

3.          Amends the Terms of Reference for the Access and Inclusion Advisory Committee to include a representative from Broome CIRCLE.

 

             Moved: Cr A Poelina                         Seconded: Cr C R Mitchell

 

The Minister for Disability Services is required to table a report in Parliament each year on the progress of Disability Access and Inclusion Plans (DAIPs) in Western Australia. All local governments are required to provide an annual progress report to the Commission which informs the Parliamentary report.

 

The Shire’s Access and Inclusion Advisory Committee (the Committee) meets quarterly to advise Council on matters of Access and Inclusion and to oversee the development, implementation and review of the Disability Access and Inclusion Plan for the Shire.

 

COMMENT

 

A review of the Shire’s DAIP has been conducted by Shire Officers and the draft DAIP Progress Report (Attachment 1) is now presented to the Access and Inclusion Advisory Committee for its consideration, and recommendation to Council.

 

The progress report considers the how identified strategies have been progressed to meet the desired outcomes of the DAIP. A copy of the Shire’s DAIP 2012-2017 is attached for the committee’s reference (Attachment 2). There are 7 key outcomes identified in the Shire of Broome DAIP 2012-2017, as follows:

 

Outcome 1: Access to Services and Events

People with disabilities have the same opportunities as other people to access the services of, and any events organised, by the Shire of Broome.

 

Outcome 2: Built Infrastructure

People with disabilities have the same opportunities as other people to access the buildings and other facilities of the Shire of Broome.

 

Outcome 3: Communications

People with disabilities receive information from the Shire of Broome in a format that will enable them to access the information as readily as other people are able to access it.

 

Outcome 4: Staff

People with disabilities receive the same level and quality of service from the employees of the Shire of Broome as other people receive.

 

Outcome 5: Complaints

People with disabilities have the same opportunities as other people to make complaints to the Shire of Broome.

 

Outcome 6: Public Consultation

People with disabilities have the same opportunities as other people to participate in any public consultation by the Shire of Broome.

 

Outcome 7: Staff

People with disabilities are afforded opportunities for employment with the Shire of Broome.

 

While many strategies supporting DAIP outcomes have an ongoing effect, strategies are reported as being completed in 2014─2015 if they were implemented as intended during the year.

 

Each completed strategy/initiative is rated using the rating scale below:

 

1.       Ineffective – did not enhance access and inclusion.

2.       Average – enhanced access and inclusion in the interim but was not sustainable.

3.       Effective – enhanced access and inclusion.

4.       Unsure – unsure or too early to tell whether access and inclusion was enhanced.

 

A brief overview of initiatives and activities undertaken to achieve each outcomes is included in the progress report.

 

In conducting a review of the strategies and tasks contained within the DAIP it was evident that over the reporting period the Shire of Broome has undertaken a number of initiatives to enhance access and inclusion and made some notable achievements in this area.

 

In particular the findings of an access and inclusion audit conducted in March 2014 have identified a range of initiatives and remedial works required to improve access to Shire facilities and infrastructure. The findings of the audit were prioritised by the AIAC and Council and compiled into an implementation plan. This implementation plan will continue to be used to monitor the ongoing implementation of initiatives and to determine priorities for funding.

 

CONSULTATION/STAKEHOLDERS

 

In accordance with the Shire of Broome Community Engagement Framework the community is engaged at the consultation level regarding the monitoring and review of the DAIP. The Access and Inclusion Advisory Committee oversees the development, implementation and review of the DAIP. The Committee comprises a range of community representatives who have been selected to represent the interests of the Broome community with regard to access and inclusion.

 

The DAIP is available publicly on the Shire of Broome website and in alternative formats upon request. Questions, comments and feedback are welcome and are considered, responded to and actioned as required.

 

STATUTORY ENVIRONMENT

 

Local Government Act 1995

WA Disability Services Act 1993 (as amended 2004)

Equal Opportunity Amendment Act Western Australia (1988)

Disability Discrimination Act (1992)

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The implementation of the Disability Access and Inclusion Plan is integrated into the Shire’s

programs and services as part of normal operating procedures and budgets.

 

The Access and Inclusion audit undertaken will be used as a reference document for projects included in the Shire’s Long Term Financial Plan 2015-2030 and it is envisaged that consultation with the AIAC will be included in the design phase for each project.  Such projects include but are not limited to:

·    Redevelopment of Kimberley Regional Offices

·    Bus Facilities as per Transport Asset Management Plan

·    Car parks as per Transport Asset Management Plan

·    BRAC aquatic upgrade

·    Jetty to Jetty Town Beach amenity improvements & fishing platform

·    Town Beach playground improvements

·    BRAC access improvements

·    Town Beach - Boat ramp parking at Catalinas

·    Cable Beach foreshore upgrades

·    Town Beach Stage 2 - Develop lawn and car parking areas.

·    BRAC car parking improvements/sealing

 

STRATEGIC IMPLICATIONS 

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Accessible and safe community spaces.

 

Participation in recreational activity.

 

A healthy and safe environment.

 

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

 

Best practice asset management to optimise the Shire’s infrastructure whilst minimising life cycle costs.

 

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

 

Affordable and equitable services and infrastructure.

 

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

 

An organisational culture that strives for service excellence.

 

Sustainable and integrated strategic and operational plans.

 

Responsible resource allocation.

 

Effective community engagement.

 

Improved systems, processes and compliance.

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That the Committee recommends that Council

1.          Notes progress made towards achieving the outcomes identified in the Shire of Broome Disability Access and Inclusion Plan (DAIP) 2012-2017.

2.          Endorses the draft Disability Access and Inclusion Plan (DAIP) Progress Report as attached and requests the Chief Executive Officer to lodge the report with the Disability Services Commission.

 

3.          Requests the Chief Executive Officer to give consideration to access and inclusion improvements when considering projects included in the Shire’s Long Term Financial Plan.

 

 

Attachments

1.

DAIP Progress Report 2014-15

2.

Shire of Broome Disability Access and Inclusion Plan 2012-2017

  


Item 5.1 - DISABILITY ACCESS AND INCLUSION PLAN PROGRESS REPORT 2014-15

DAIP Progress Report 2014-15

 

 

Disability Access and Inclusion Plan (DAIP)

Progress Report 

 

Under the Disability Services Act 1993 (amended 2004), the Minister for Disability Services is required to table a report in Parliament each year on the progress of Disability Access and Inclusion Plans (DAIPs) in Western Australia.

 

In collaboration with public authorities, the DAIP Progress reporting template has been amended and public authorities will now have the option of completing an online progress report. The option to submit the progress report in hardcopy will still be available to those public authorities who wish to do so. 

 

The information provided by public authorities will inform this report for 2014–2015 and show how DAIP strategies have been progressed to meet the desired outcomes as required in the Act.  This includes services to the public delivered by agents and contractors as specified in the Disability Service Regulations.

 

Agents, Contractors, funded and sponsored agencies can include non-government and not-for-profit organisations and businesses that undertake work on behalf of a public authority involving interaction with the community.  Contracted employees should not be considered as contractors for this report.

 

While many strategies supporting DAIP outcomes have an ongoing effect, strategies should be reported as being completed in 2014–2015 if they were implemented as intended during the year.

 

In addition to compliance with the Act, the DAIP progress report helps identify best practice and showcases innovative ideas that assist the development of resources and information-sharing.

 

A copy of the 2014–2015 progress reporting template and online help guide is available at http://www.disability.wa.gov.au/business-and-government1/business-and-government/disability-access-and-inclusion-plans/daip-progress-reporting/.

 

Please submit the DAIP progress report by Friday 3 July 2015

 

Online: https://ebiz.dsc.wa.gov.au/survey/TakeSurvey.aspx?SurveyID=8lLI362

 

Post:     Access and Inclusion Branch

              Disability Services Commission

              PO Box 441

              West Perth WA 6872

 

Email:   access@dsc.wa.gov.au

 

Please contact Brett Daniells on 6104 9551 or brett.daniells@dsc.wa.gov.au or Sue Henson on 9426 9353 or susan.henson@dsc.wa.gov.au who will be happy to assist.

 

 

 

Disability Access and Inclusion Plan (DAIP)

Progress Report 2014–2015

 

Name of public authority: Shire of Broome

 

Name of contact person: Amy Andison, Youth and Community Development Officer

 

Phone number: 08 9191 3411

 

Email: amy.andison@broome.wa.gov.au

 

Please complete and forward to the Disability Services Commission by 3 July 2015

 

1.      For 2014─2015, please indicate in each of the outcome areas of your DAIP:

 

 

 

Number of strategies/  initiatives  planned

(Strategies/ initiatives planned whether implemented or not).

Strategies/ initiatives completed

 

Overall how effective have your completed strategies/initiatives been in enhancing access and inclusion on a scale of 1-4?

 

Please rate each completed strategy / initiatives using the rating scale below.

Outcome 1

7

7

3

2

3

4

3

2

3

 

 

 

 

 

 

 

 

 

 

·    Access and Inclusion Advisory Committee (AIAC) met 4 times during the year to oversee the implementation of the DAIP and provide advice to Council on matters of access and inclusion.

·    People with disability were provided the opportunity to comment on development of Shire services and infrastructure in accordance with the shire’s Community Engagement Framework.

·    The Shire’s Corporate Business Plan and Strategic Community Plan were reviewed in 2014. Both documents include reportable actions regarding the monitoring and  implementation of the DAIP

·    Ensured events organised and funded by the Shire were accessible for people with disability.

·    The Library continues to provide access to books in various formats, including a new e-audio platform launched in 2015 which allows Library members to download e-books from the web.

·    A number of minor improvements were made to the Broome Recreation and Aquatic Centre (BRAC) as a result of findings of the Access and Inclusion Audit completed in 2014. Several major improvements are planned as part of an aquatic upgrade in 2016

·    Key agencies and organisations from the disability sector are represented on the Shire’s AIAC


 

Outcome 2

5

4

3

3

2

2

 

 

 

 

 

 

 

 

 

 

 

 

 

·    An access audit of Shire facilities was completed in March 2014. The findings of this audit have been compiled into an implementation plan with a number activities implemented during 2014-15 dependant on availability of budget and resources.

·    The Shire ensures new and redevelopment works provide access in line with relevant standards through the ongoing building approvals process.

·    Some improvements were made to ACROD parking during 2014-15 including installation of a new bay in Dampier Terrace and maintenance of existing bays. Further improvements were identified in the findings of the access audit and will be implemented when budget and resources become available. A request for funding in the 2015-16 budget has been submitted.

·    The DAIP and other relevant legislation and resources are available to staff and contractors.

Outcome 3

3

1

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Access guidelines and resources are available to staff to improve staff awareness of accessible information needs and how to provide information in other formats.

·    Accessible information guidelines were considered in the development of a new website for the Broome Civic Centre.

Outcome 4

2

2

2

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Information and resources are available to staff through the shared drive.

·    The DAIP is provided to all new staff and Councillors as part of the induction process.

Outcome 5

3

2

3

3

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Complaints mechanisms are accessible for people with disability in line with the Shire’s Customer service Charter

·    Customers are able to give feedback and make complaints through a variety of formats including in person, on line and in writing.

Outcome 6

3

2

4

2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    Access and Inclusion Advisory Committee (AIAC) met 4 times during the year to oversee the implementation of the DAIP

·    The Shire’s Community Engagement Framework outlines equal opportunities and support for access and participation by people with disabilities, their families and carers

Outcome 7

1

1

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

·    The Shire’s Recruitment Business Operating Procedure has been updated to include Diversity Access and Inclusion.

·    The Shire’s Workforce Plan is currently being developed to include Diversity Access and Inclusion, with specific reference to Youth, Indigenous Employment, English as a second language, Impairment and Women.

·    The EEO management plan was updated in accordance with Section 145 of the Equal Opportunity Act as outlined by the Public Sector Commission to be operational from 2015-2017.

 

1.      Ineffective – did not enhance access and inclusion.

2.      Average – enhanced access and inclusion in the interim but was not sustainable.

3.      Effective – enhanced access and inclusion.

4.      Unsure – unsure or too early to tell whether access and inclusion was enhanced.

 

 

2.      For 2014─2015, how have you informed Agents and Contractors about our DAIP? (Please tick)

 

Provided a copy of your agency DAIP

 

Provided a link to the DAIP on your website

Yes

Sent a letter

 

Referenced in a contract(s)

 

Referenced in a contract variation(s)

 

Included requirement in funding/sponsorship agreements

 

Other (please describe)

 

 

 

 

3.      How do Agents or Contractors report progress of outcomes to you? (Please tick)

 

Through internal annual progress reporting systems (email, meetings etc.)

 

Completing a contractor progress reporting template

 

Did not report (please explain)

There were no relevant projects undertaken by agents or contractors in 2014-15 that required reporting against the DAIP outcomes.

 N/A

 

4.      Please provide a description of any significant DAIP initiatives undertaken by your organisation in 2014─2015.

 

Initiatives undertaken by your organisation to enhance access and inclusion: 

·        An access and inclusion audit of Shire facilities was completed in March 2014. The findings of that audit were prioritised by the AIAC and Council and compiled into an implementation plan. This implementation plan will continue to be used to monitor the ongoing implementation of initiatives and determine priorities for funding.

·        Maintenance and minor remedial works were undertaken at BRAC to improve access to the facility in line with the access and inclusion audit findings

·        The Library continues to provide access to books in various formats, including a new e-audio platform launched in 2015 which allows Library members to download e-books from the web.

·        Four meetings of the Access and Inclusion Advisory Committee were held during 2013-14

 

Initiatives undertaken by your organisation’s agent and contractors to enhance access and inclusion (if applicable). 

·        N/A

 

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


5.      What challenges did you experience with strategies not completed? (Please tick):

 

Budgetary constraints (please explain)

 

Due to financial constraints limited budget was available for upgrade of Shire facilities and infrastructure.

External funding was not secured for the implementation of access and inclusion initiatives in 2014-15

 

Lack of support / input and feedback from the community (please explain)

 

 

 

Difficulties with contractor or agent input (please explain)

 

 

 

Difficulties coordinating strategies/initiatives (please explain)

 

 

 

 

Other (please explain):

 

The responsibility for implementation of the DAIP is shared between a number of officers at the Shire of Broome. Those officers must balance this responsibility within a varied workload. In some cases competing priorities have meant there is limited capacity to implement specific strategies outlined in the DAIP.

 

 

 

 

6.      How would you rate your overall satisfaction with the quality of service provided to your organisation by the Access and Inclusion branch (please tick)

 

 

Very Satisfied

Satisfied

Unsatisfied

Very Unsatisfied

Not Sure

Satisfaction with quality of service provided

 

 

 

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Item 5.1 - DISABILITY ACCESS AND INCLUSION PLAN PROGRESS REPORT 2014-15

Shire of Broome Disability Access and Inclusion Plan 2012-2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 5.1 - DISABILITY ACCESS AND INCLUSION PLAN PROGRESS REPORT 2014-15

Shire of Broome Disability Access and Inclusion Plan 2012-2017

 

 








 


6.         Meeting Closure