Attachments To Agenda Items

 

 

 

FOR THE

 

Ordinary Meeting of Council

 

2 June, 2015


SHIRE OF BROOME

Ordinary Meeting of Council

2 June 2015

 Attachments To Agenda Items

 

           

9.2.1      PROPOSED AMENDMENT TO BIDYADANGA LAYOUT PLAN NO.3

Attachment 1      Amendment to Bidyadanga Layout Plan - Attachments 1, 2 & 3   3

9.2.2      PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 1      Attachment 1 - Location Plan                                                   8

Attachment 2      Attachment 2 - Plans                                                                   9

Attachment 3      Attachment 3 - Schedule of Submissions                              18

Attachment 4      Attachment 4 - Applicant's Submission                                 22

Attachment 5      Attachment 5 - Parking Plan 'DFES Site'                                 42

Attachment 6      Attachment 6 - 2005 Chinatown Car Parking Plan              43

9.2.3      BRAC Aquatic renewal

Attachment 1      Project Plan - BRAC Aquatic - for Council May 2015 - PDF 44

9.2.4      PETITION TO FENCE THE TOWN BEACH WATERPARK AND PLAYGROUND AREA

Attachment 1      Petition to fully fence the Town Beach Water Park and Playground                                                                                                      52

Attachment 2      Option 2 - Enclose Eastern Carpark Access                         72

Attachment 3      Option 3 - Fully enclose the Town Beach Water Park and Playground                                                                                                      73

9.2.5      FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Attachment 1      Concept Cover Page                                                               74

Attachment 2      Concept Site Plan                                                                      75

Attachment 3      Concept Floor Plan                                                                    76

Attachment 4      Concept Design Elements                                                        77

Attachment 5      Concept Infrastructure Elements                                            78

Attachment 6      Staging of Works Diagram                                                        79  

9.4.1      PAYMENTS - APRIL 2015

Attachment 1      PAYMENTS - APRIL 2015                                                             80

9.4.2      April 2015 Financial Activity Report

Attachment 1      April 2015 Financial Activity Statement                                  92

9.4.3      MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 3 MAY 2105

Attachment 1      Minutes Joint Meeting Kim Zone WALGA/RCG                  194

9.4.4      Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Attachment 1      Current Tourism Administration Policy                                  276

Attachment 2      Broome Tourism Leadership Group Tourism Strategy Summary Part 1                                                                                                    281

Attachment 3      Broome Tourism Leadership Group Strategy Summary Part 2         285

Attachment 4      Review of Tourism Administration Policy Section 1.0 and 2.0 286

Attachment 5      Press Release Broome Tourism Leadership Group             290

Attachment 6      Economic Development Advisory Committee Terms of Reference                                                                                                    291

9.4.5      PLANNING AND DEVELOPMENT (DEVELOPMENT ASSESSMENT PANELS) REGULATIONS 2011

Attachment 1      Attachment 1 - Officer's Submission                                     298

Attachment 2      Attachment 2 - Correspondence from the Standing Committee  302

Attachment 3      Attachment No 3 - WALGA's Submission to Standing Committee 304

10.1       MINUTES OF THE AUDIT COMMITTEE MEETING HELD 12 MAY 2015

Attachment 1      Minutes of the Audit Committee Meeting 12 May 2015   325

Attachment 2      Attachments to 12 May 2015 Audit Committee Agenda 342                  


Item 9.2.1 - PROPOSED AMENDMENT TO BIDYADANGA LAYOUT PLAN NO.3 

Amendment to Bidyadanga Layout Plan - Attachments 1, 2 & 3

 

 




Item 9.2.2 - PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 1 - Location Plan

 

 


Item 9.2.2 - PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 2 - Plans

 

 






Item 9.2.2 - PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 3 - Schedule of Submissions

 

 

 

 

SCHEDULE OF SUBMISSIONS (CONSULTATION WITH ADJOINING LANDOWNERS) - PROPOSED RESTAURANT NO.22 CARNARVON STREET

No.

Name & Date

Property

Submission

Staff Comments

Recommendation

1

Kwan Hung Yuen & Sze Mui Yuen - 5 May 2015

Lot 18 (No.13) Napier Terrace (‘Wings Restaurant’)

“As adjoining land-owners, we have concerns as follows:

·    Privacy – the existing wire fence at the common boundary is a ‘see-through’ fence. The proposed eating area is located alongside the common fence which adjoins our courtyard. Our daily activity will be exposed to restaurant patrons.

·    Noise – Our bedrooms are approximately six metres from the proposed restaurant eating area. The trading hours of 7am – 3pm should not cause us any concerns, however, there will be a noise problem for us during bedtime if the trading hours are extended.

·    Smell – Odour from the mobile food van concerns us.”

It is noted that Planning Approval granted for Lot 18 Napier Terrace in 2007 included a residence on-site. In recognition of the potential for the proposed ‘Restaurant’ use to impact upon the amenity of the adjoining residential component, discussions with the applicant have confirmed that privacy screening 1.8m high will be installed upon  the common boundary for the length of the restaurant seating area. It is considered that this will ensure adequate visual privacy for the adjoining residence.

 

With regards to concern for noise and odour; the subject sites are located within the ‘Town Centre’ zone, within which a ‘Restaurant’ activity is a permitted use. While it is recognised that impacts upon amenity should be minimised, it is nevertheless considered there is a degree to which residents who choose to live within this zone must accept the potential for there to be some amenity compromises associated with adjoining land-uses. 

 

Additionally, it is noted that the subject residence is on the same lot as an existing ‘Restaurant’ use with evening trading hours. Therefore, if the proposed ‘Restaurant’ was to operate into the evening, it is not considered that this will present impacts on amenity inconsistent with existing land-use within proximity.

 None.

2

 Jennifer Cassey – 4 May 2015

Lot 2 (No.24) Carnarvon Street. (‘FESA Building’)

“The Broome Shire has been allowing businesses to start up within the central Chinatown area without providing their own parking on-site for sometime. The consequence of the Shire taking this direction is now the Chinatown area has problems with parking during the tourist season. Our property is currently occupied by FESA and they have experienced people parking within their ‘private parking area’ on Carnarvon Street. Also during Saturday morning markets they have had people park on the verge on Frederick Street blocking their access to their emergency back up generator for fuel supplies. In the past we have had the Shire tenants block the drain reserve which runs along the back of this property.

 

Therefore we object to the proposal of a restaurant being permitted.”

Noted.

 That Council resolves to approve the application for a ‘Restaurant’ subject to conditions as detailed in the recommendation of this report.

3. 

 Peter Taylor – 3 May 2015

‘Kennedy House’ Lot 1 (No.41) Carnarvon Street.

 “On behalf of the owners group of Kennedy House Pty Ltd I have met with both yourself and the proponent to further understand the development and the projected parameters. We understand that parking is perceived to be an issue within the area but do not consider that the three parking bays required for the café will be problematic considering the business opening hours and the provision of parking accessible to the public in the surrounding area. Given the clientele of the proposed café is likely to consist mainly of office workers in the immediate area who already have parking provided and tourists who are unlikely to drive to the café, I would consider additional parking unnecessary and an excessive financial burden on such a small scale operation. Accordingly, we express our full support for the development and commend the local government for facilitating the creation of new businesses within Chinatown.”

It is agreed that the proposed ‘Restaurant’ activity offers the potential to contribute positively to Chinatown from an amenity and economic perspective.

 That Council resolves to approve the application for a ‘Restaurant’ subject to conditions as detailed in the recommendation of this report.

4. 

 Ronald Johnston – 3 May 2015

6 Napier Terrace

 “I write this letter on behalf of Broome Property Investors, owners of 6 Napier Terrace. It is understood that an application is being considered for the development of a café at 22 Carnarvon Street. Broome Property Investors support the development application and consider that the three parking bays required by the development will be able to be accommodated within the current provision of parking in the area. The development of a café at this end of Chinatown will contribute positively to the general amenity of the area.”

Noted.

  That Council resolves to approve the application for a ‘Restaurant’ subject to conditions as detailed in the recommendation of this report.

5.

 Ronald Johnston – 3 May 2015

37 Carnarvon Street (Lot 80)

 “I refer to your letter dated 24 April 2015. Sauzier, Plunkett, and Johnston represent the owners of 37 Carnarvon Street. It is understood that an application is being considered for the development of a café at 22 Carnarvon Street. It is noted that this site has historically been used as a café.

The Owners support the development application and consider that the three parking bays required by the development will be able to be accommodated within the current provision of parking in the area. With 37 Carnarvon Street being an Office Use, we furthermore consider that the development of a café at 22 Carnarvon Street will improve the general amenity of this area of Chinatown. Accordingly, we express our support for this development.”

 Noted.

  That Council resolves to approve the application for a ‘Restaurant’ subject to conditions as detailed in the recommendation of this report.

 


Item 9.2.2 - PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 4 - Applicant's Submission

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.2.2 - PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 5 - Parking Plan 'DFES Site'

 

 


Item 9.2.2 - PROPOSED OFFICE AND RESTAURANT - 22 CARNARVON STREET (OLD BROOME LOCKUP)

Attachment 6 - 2005 Chinatown Car Parking Plan

 

 


Item 9.2.3 - BRAC Aquatic renewal

Project Plan - BRAC Aquatic - for Council May 2015 - PDF

 

 


 


 


 


 


 


 


 


Item 9.2.4 - PETITION TO FENCE THE TOWN BEACH WATERPARK AND PLAYGROUND AREA

Petition to fully fence the Town Beach Water Park and Playground

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.2.4 - PETITION TO FENCE THE TOWN BEACH WATERPARK AND PLAYGROUND AREA

Option 2 - Enclose Eastern Carpark Access

 

 

 

 



Item 9.2.4 - PETITION TO FENCE THE TOWN BEACH WATERPARK AND PLAYGROUND AREA

Option 3 - Fully enclose the Town Beach Water Park and Playground

 

 

 

 



Item 9.2.5 - FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Concept Cover Page

 

 


Item 9.2.5 - FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Concept Site Plan

 

 


Item 9.2.5 - FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Concept Floor Plan

 

 


Item 9.2.5 - FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Concept Design Elements

 

 


Item 9.2.5 - FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Concept Infrastructure Elements

 

 


Item 9.2.5 - FREDERICK ST /DAMPIER TCE CONNECTION AND LOOKOUT

Staging of Works Diagram

 

 

 


Item 9.4.1 - PAYMENTS - APRIL 2015

PAYMENTS - APRIL 2015

 

 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.2 - April 2015 Financial Activity Report 

April 2015 Financial Activity Statement

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.2 - April 2015 Financial Activity Report 

April 2015 Financial Activity Statement

 

 


Item 9.4.2 - April 2015 Financial Activity Report 

April 2015 Financial Activity Statement

 

 


 


 


Item 9.4.2 - April 2015 Financial Activity Report 

April 2015 Financial Activity Statement

 

 


Item 9.4.2 - April 2015 Financial Activity Report 

April 2015 Financial Activity Statement

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.3 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 3 MAY 2105

Minutes Joint Meeting Kim Zone WALGA/RCG

 

 

 

 
logo.gif 

 

newlogo.jpg

     

 

 

 

 

Combined Kimberley Zone of WALGA and

Regional Collaborative Group Meeting

 

 

 

 

 

MINUTES

 

 

 

 

2.30pm Sunday 3 May 2015

 

Hilton Darwin

32 Mitchell Street, DARWIN

 

 

 

Item No                                          Description                                                     Page No

1.     DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS. 3

2.     RECORD OF ATTENDANCE / APOLOGIES. 3

3.     DECLARATION OF INTEREST. 3

4.     CONFIRMATION OF MINUTES. 4

5.     BUSINESS ARISING FROM PREVIOUS MEETING.. 4

6.     PRESENTATIONS FROM REPRESENTATIVES. 4

7.     REPORTS FROM ZONE / RCG.. 5

7.1         KIMBERLEY ZONE OF WALGA & RCG MEETING RESOLUTION STATUS REPORT. 5

7.2         KIMBERLEY ZONE OF WALGA 14/15 FINANCIAL ACTIVITY REPORT. 7

7.3         KIMBERLEY ZONE OF WALGA 15/16 BUDGET FOR APPROVAL. 11

7.4         REGIONAL AUDIT TENDER. 13

7.5         REGIONAL DEVELOPMENT AUSTRALIA – INVESTMENT PROSPECTUS. 16

7.6         VOLUNTEERING.. 20

7.7         TAKEAWAY ALCOHOL MANAGEMENT SYSTEM UPDATE. 25

8.     REPORTS FROM KIMBERLEY ZONE OF WALGA.. 29

8.1         STATE COUNCIL MEETING AGENDA AND PRESIDENTS REPORT. 29

8.2         West Australian Newspaper Hard Copy Distribution to Areas North of Broome  31

8.3         HEALTH AND EDUCATION ALLIANCE. 33

8.4         CENTRALISED EMERGENCY MANAGEMENT AGENCY – KIMBERLEY REGION.. 35

9.     REPORTS FROM REGIONAL COLLABORATIVE GROUP. 41

9.1         COUNTRY LOCAL GOVERNMENT FUND EXPENDITURE – KEY WORKER HOUSING PROJECT UPDATE. 41

9.2         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2012/13 GRANT FUND EXPENDITURE – RECORDS MANAGEMENT PROJECT UPDATE. 46

9.3         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2013/14 GRANT FUND EXPENDITURE – BUSINESS IMPROVEMENT REVIEW UPDATE. 49

9.4         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014/15 GRANT FUND EXPENDITURE – CORPORATE PERFORMANCE MANAGEMENT. 52

9.5         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014 GRANT FUND EXPENDITURE – KIMBERLEY YOUTH STRATEGY – STAGE 1 CONSULTATION.. 57

9.6         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014 GRANT FUND EXPENDITURE – KIMBERLEY YOUTH STRATEGY – STAGE 2 STRATEGY AND ACTION PLAN.. 60

9.7         REGIONAL COLLABORATIVE GROUP SEED FUND PROJECT. 65

10.   REPORTS FROM REPRESENTATIVES. 69

11.   CORRESPONDENSE. 70

12.   GENERAL BUSINESS. 70

13.   MEETING CLOSURE. 70

 

Kimberley Zone of WALGA / RCG

 

1.   DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

 

The chairman opened the meeting at 2.39pm

 

2.   RECORD OF ATTENDANCE / APOLOGIES

 

ATTENDANCE:

 

 

Rebecca Herbert

Kimberley Zone of WALGA

 

Kenn Donohoe

Shire of Broome

 

Cr Chris Mitchell

Shire of Broome

 

Cr Harold Tracey

Shire of Broome

 

Carl Askew

Shire of Wyndham East Kimberley

 

Cr John Moulden

Shire of Wyndham East Kimberley

 

Cr Darren Spakman

Shire of Wyndham East Kimberley

 

Rodger Kerr-Newell

Shire of Halls Creek

 

Cr Malcolm Edwards

Shire of Halls Creek

 

Cr Virginia O’Neil

Shire of Halls Creek

 

Stephen Gash

Shire of Derby West Kimberley

 

Cr Elsia Archer

Shire of Derby West Kimberley

 

Joanne Burges

WALGA

 

Jennifer Mathews

DLGC

 

Kelly McIntyre

DLGC

 

Tim Bray

Kimberley Development Commission

 

Ralph Addis

Department Regional Development

 

 

 

 

APOLOGIES:

 

 

Sam Mastrolembo

Shire of Broome

 

Cr Graeme Campbell

Shire of Broome

 

Cr Ross Sullivan

Shire of Derby West Kimberley

 

Cr Keith Wright

Shire of Wyndham East Kimberley

 

Glen Chidlow

Australia’s North West Tourism

 

 

 

 

3.   DECLARATION OF INTEREST

 

·        Financial Interest

Cr Spackman advised the meeting that he was disclosing an interest in item 7.7 Takeaway Alcohol Management System because he has an attachment to a local liquor outlet in Kununurra.

 

·        Impartiality Interest

Cr Mitchell advised the meeting that he was disclosing an interest in item 7.5 Regional Development Australia – Investment Prospectus because he is the Executive Officer of Regional Development Australia – Kimberley.

 

Cr Archer advised the meeting that she was disclosing an interest in item 7.5 Regional Development Australia – Investment Prospectus because she is the Deputy Chair of Regional Development Australia – Kimberley.

 

·        Proximity Interest

Nil

 

4.   CONFIRMATION OF MINUTES

 

RECOMMENDATION:

 

That the Minutes of the combined Kimberley Zone of WALGA / RCG Meeting held on 27 February 2015 be confirmed as a true and accurate record of that meeting.

 

Moved: Cr Archer                                     Seconded: Cr Moulden

 

CARRIED UNANIMOUSLY 4/0

 

5.   BUSINESS ARISING FROM PREVIOUS MEETING

 

Nil

 

6.   PRESENTATIONS FROM REPRESENTATIVES

 

Nil

 

Now moving onto Item 10.4, as Director Jennifer Mathews and Kelly McIntyre have to leave early to fly to Perth.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.   REPORTS FROM ZONE / RCG

 

7.1        KIMBERLEY ZONE OF WALGA & RCG MEETING RESOLUTION STATUS REPORT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OGS03 & RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

25 March 2015

 

 

SUMMARY:         This report provides the resolution status report from the Kimberley Zone of WALGA and Regional Collaborative Group meetings held from June 2014.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone/ Regional Collaborative Group Meeting 23 June 2014                 Item 7.1

Kimberley Zone/ Regional Collaborative Group Meeting 4 August 2014               Item 7.1

Kimberley Zone/ Regional Collaborative Group Meeting 3 October 2014            Item 7.1

Kimberley Zone/ Regional Collaborative Group Meeting 9 December 2014                 Item 7.1

Kimberley Zone/ Regional Collaborative Group Meeting 27 February 2015                   Item 7.1

 

COMMENT

 

This report has been established to ensure proactive completion of meeting resolution items in a timely manner.

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The Resolution Status Report contains financial implications however they do not record discussion on funding applications which may lead to further financial implications in the future. Where financial implications are relevant these will be presented to the zone meetings for approval.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA & Regional Collaborative Group:

 

1.          Receives the attached Resolution Status Report;

 

2.          Authorises the Secretariat to proceed with co-ordinating the finalisation of outstanding action items arising from meeting resolutions.

 

Moved: Cr Moulden                                 Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 5 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.2        KIMBERLEY ZONE OF WALGA 14/15 FINANCIAL ACTIVITY REPORT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OGS03 & RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

13 April 2015

 

 

SUMMARY:         This report recommends that the Kimberley Zone of WALGA and Regional Collaborative Group adopt the Financial Activity Report for the period ended 31 March 2015.

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

Indicators and Variances

The following are the key indicators of the year to date budget position;

 

          Budget Year Lapsed                              75%

          Total Operating Income                       116%

          Total Operating Expenditure                112%

 

Total operating income and expenditure currently exceed budget given the 2011-12 CLGF Key Worker Housing SWEK portion of $956,842+$8,646.75 interest returned to the Zone for redistribution.

         

Committed Kimberley Regional Collaborative Group project expenditure as percentage of forecast budget;

 

Project

Grant

Total Expenditure

% Complete

2012-13 DLGC – Records Management

$107,000- 13/14 FY

$70,440.08

66%

2013-14 DLGC – Capacity Audit of Synergy      

$107,000- 14/15 FY

$78,848

74%

2014-15 DLGC – Corporate Performance Management

$158,000 – To be applied for

-

-

2010-11 CLGF – Key Worker Housing

$3,827,368- 13/14 FY

-

-

2011-12 CLGF – Key Worker Housing

$3,827,368- 14/15 FY

$956,842+$8,646.75 interest - 14/15 FY

$4,795,476.75

100%

2012-13 CLGF – Key Worker Housing

$3,827,368- 14/15 FY

$3,827,368-

100%

2014 DLGC – Kimberley Youth Strategy Stage 1

$40,000- 13/14 FY

$8,790 – 14/15 RCG Seed Fund

$36,593

75%

2015 DLGC – Kimberley Youth Strategy Stage 2

$22,526- To be applied for

-

-

 

More detailed explanations of variances are contained in the notes to the statement of financial activity.

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Local Government (Financial Management) Regulation 1996

34.            Financial activity statement required each month (Act s. 6.4)

      (1A)  In this regulation —

               committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

      (1)     A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

                 (a)     annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and

                 (b)     budget estimates to the end of the month to which the statement relates; and

                 (c)     actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and

                 (d)     material variances between the comparable amounts referred to in paragraphs (b) and (c); and

                 (e)     the net current assets at the end of the month to which the statement relates.

      (2)     Each statement of financial activity is to be accompanied by documents containing —

                 (a)     an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; and

                 (b)     an explanation of each of the material variances referred to in subregulation (1)(d); and

                 (c)     such other supporting information as is considered relevant by the local government.

      (3)     The information in a statement of financial activity may be shown —

                 (a)     according to nature and type classification; or

                 (b)     by program; or

                 (c)     by business unit.

      (4)     A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be —

                 (a)     presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and

                 (b)     recorded in the minutes of the meeting at which it is presented.

      (5)     Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

 

POLICY IMPLICATIONS

 

Nil

 

 

 

FINANCIAL IMPLICATIONS

 

These are detailed above and in the attachment.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA and Regional Collaborative Group adopts the Financial Activity Report for the period ended 31 March 2015.

 

Moved: Cr Moulden                                 Seconded: Cr Tracey

 

CARRIED UNANIMOUSLY 4/0

 

Attachment:  2 pages

 

 

 

 

 

 

 

 

 

 

 


 

7.3        KIMBERLEY ZONE OF WALGA 15/16 BUDGET FOR APPROVAL

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OGS03 & RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

20 April 2015

 

 

SUMMARY:         This report considers the proposed Kimberley Zone of WALGA and Regional Collaborative Group budget for 15/16 for approval.

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

The Secretariat has prepared a Kimberley Zone of WALGA and Regional Collaborative Group Draft 15/16 Budget for member Council consideration. Requests were circulated to members seeking submission of project briefs for inclusion in the draft budget. At the time of writing this report, no submissions had been received. As such the $40,000 annual funding from members for projects has not been allocated. As the next meeting of the Zone/RCG is scheduled for August 2015, it is proposed the budget be endorsed as attached, with projects to be determined at the next meeting. For the purpose of developing the draft budget the opening carry forward balance forecasts a proposed surplus to 30 June 2015. This details a surplus of $95,293 for the Secretariat and a further surplus of $337,487 for the Regional Collaborative Group. These are restricted funds for projects to be completed.

 

The CEO Group met in Kununurra on 29 March 2014 to review the Kimberley Regional Business Plan. The proposed 15/16 budget includes these newly identified projects.

 

RSM Bird Cameron Accountants will be engaged to prepare a series of independent audit reports for the Kimberley Regional Group for the year ending 30 June 2015. The reports pertained to the following;

-     Secretariat

-     DLGC 2014 Kimberley Youth Strategy Stage 1 Acquittal Audit

-     Business Intelligence Systems – DLGC 12-13 Records Management Acquittal Audit

-     Annual Audit reports for all current projects

 

CONSULTATION/STAKEHOLDERS

 

Consultation has occurred between the four individual Kimberley Shire Councils to develop a 15/16 budget for the Kimberley Regional Group.

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The proposed Kimberley Zone of WALGA 15/16 Budget details discussion on funding applications, which may lead to further financial implications in the future. Where financial implications are relevant these will be presented to the zone meetings for approval.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Zone of WALGA and Regional Collaborative Group endorse the Kimberley Zone of WALGA 15/16 Budget.

 

 

 

RESOLUTION:

 

That the Kimberley Zone of WALGA and Regional Collaborative Group;

 

1.   Endorse the Kimberley Zone of WALGA 15/16 Budget, and

 

2.   The group CEO’s and Project Manager recommend priority projects and reports to  the August Zone Meeting for its consideration.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

 

Attachment 1 - 2015/16 Budget Summary:  1 page

Attachment 2 – 2015/16 Budget:  2 pages

Attachment 3 – Regional Business Plan Projects:  7 pages

 

 

 

 

 

 

 

 

7.4        REGIONAL AUDIT TENDER

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OCG03 & RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

15 April 2014

 

 

SUMMARY:         The Current Audit Agreements for all four Kimberley Shires expire on 30 June 2015.  This report is presented to advise of a proposed regional approach to procurement of Audit Services.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone CEO Group Meeting 25 November 2013   

Kimberley Zone/ Regional Collaborative Group Meeting 24 February 2014                   Item 7.3

 

Further to advice of the expiration of Audit agreements for the Shire of Broome and Shire of Derby West Kimberley, investigation was undertaken to pursue the possibility of a regional approach.

 

The idea of a Regional Audit Tender for annual Financial Audits and Grant Acquittal services was that the process could deliver advantages to each of the member Councils through improved service and cost savings.

 

At the Kimberley Zone CEO Group Meeting on the 25 November 2013, members discussed the potential of a collective tender process and agreed to investigate it further. At that stage, both the Shires of Broome and Derby/West Kimberley had contracts with UHY Haines Norton expiring 30 June 2013 and the Shire of Halls Creek and Wyndham/East Kimberley had contracts with UHY Haines Norton expiring 30 June 2015.

 

Consultation between the Shire of Broome and Derby/West Kimberley recognised an opportunity to commence a Request For Tender (RFT) process with a recommendation for appointment of an approved auditor for a period of two years from 1 July 2013.

 

At the Kimberley Zone of WALGA and Regional Collaborative Group meeting on 24 February 2014, the Kimberley Zone of WALGA and Regional Collaborative Group;

 

1.          Notes the joint Request for Tender (RFT) process for the provision of Audit Services to the Shires of Broome and Derby/West Kimberley (jointly and severally) for a period of two years from 1 July 2013;

 

2.          Notes that an opportunity for procurement of Auditing Services jointly by the four member councils will present post 30 June 2015.

 

COMMENT

 

This proposed alignment of contracts has an affect of enabling the member Local Governments within the Kimberley Zone to consider a Regional Tender for the appointment of an auditor (jointly and severally) from 1 July 2015 for a period of up to five years.

 

The Request For Tender (RFT) process is proposed to be undertaken by the Shire of Broome for the selection and appointment of an approved auditor for a period of five years from 1 July 2015 to serve the Shire of Broome, Shire of Derby West Kimberley, Shire of Halls Creek and Shire of Wyndham East Kimberley.

 

CONSULTATION

 

Corporate Service Managers from each of the four Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Local Government Act 1995

 

7.3        Appointment of Auditors

1)          A local government is to, from time to time whenever such an appointment is necessary or expedient, appoint a person, on the recommendation of the audit committee, to be its auditor

 

2)          The local government may appoint one or more persons as its auditor

 

3)          The local government’s auditor is to be a person who is –

             (a) a registered company auditor; or

             (b) an approved auditor

 

7.6        Term of office of auditor

1)          The appointment of a local government’s auditor is to have effect in respect of the audit of the accounts and annual financial report of the local government for a term of not more than 5 financial years, but an auditor is eligible for re-appointment.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

A local government is required to have an appointed auditor and all Shires have made provision within their 2015/2016 Budgets for their engagement.

 

The Request For Tender (RFT) process is proposed to be undertaken by the Shire of Broome for the selection and appointment of an approved auditor for a period of five years from 1 July 2015 to serve the Shire of Broome, Shire of Derby West Kimberley, Shire of Halls Creek and Shire of Wyndham East Kimberley.

 

STRATEGIC IMPLICATIONS

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA and Regional Collaborative Group authorises the Secretariat to initiate  the joint Request for Tender (RFT) process for the provision of Audit Services to the Shires of Broome, Derby/West Kimberley, Halls Creek and Wyndham/East Kimberley (jointly and severally) for a period of five years from 1 July 2015.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cr Mitchell advised the meeting that he was disclosing an Impartiality interest in item 7.5 Regional Development Australia – Investment Prospectus because he is the Executive Officer of Regional Development Australia – Kimberley.

 

Cr Archer advised the meeting that she was disclosing an Impartiality interest in item 7.5 Regional Development Australia – Investment Prospectus because she is the Deputy Chair of Regional Development Australia – Kimberley.

 

7.5        REGIONAL DEVELOPMENT AUSTRALIA – INVESTMENT PROSPECTUS

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OCG03 & RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

17 April 2014

 

 

SUMMARY:         This report is presented to advise of a proposed regional collaboration with the Kimberley, Pilbara and Northern Territory Regional Development Australia offices to develop an Investment Prospectus.

 

BACKGROUND

 

Promoting economic development and investment with in the Kimberley is a key driver for all shires, to attract new investment, enhance community liveability, attract and retain staff and grow population centres.

 

Currently each shire promotes economic development in the Kimberley individually. This report reviews the current status of economic development within the four Kimberley shires and proposes a Kimberley, Pilbara and Northern Territory Economic Development Advisory Group be established so that the four Kimberley shires can work collaboratively with the Kimberley, Pilbara and Northern Territory RDA’s to develop an Investment Prospectus.

 

COMMENT

 

The current status of each shire’s involvement with Economic Development is as follows;

 

Shire of Broome:

·    Employs a designated Economic Development Manager,

·    Has established a Broome Economic Development Advisory Group,

·    Facilitates a Broome Breakfast Series to develop economic community engagement,

·    Have an ‘Economic Profile’ document,

·    In the process of developing an Economic Prospectus.

 

Shire of Derby West Kimberley:

·    Don’t employ an Economic Development Officer,

·    No established Economic Development Advisory Groups,

·    No Economic Development/Investment documents,

·    Have the 2011-2020 Plan for the Future of the District document

 

Shire of Halls Creek:

·    Employs a designated Economic Development Manager,

·    No established Economic Development Advisory Groups,

·    Have the Shire of Halls Creek Business Kit

 

Shire Wyndham East Kimberley:

·    Don’t employ an Economic Development Officer,

·    No established Economic Development Advisory Groups,

·    No Economic Development/Investment documents.

 

There is long history of aspirational plans for the Kimberley Region;

§ Thriving, multicultural cities

§ Institutes of higher education that service the domestic market and Asia

§ The ‘food-bowl’ for Asia:

Beef

Horticulture

Aquaculture

§ Major global tourist destination based on resorts, eco and cultural tourism products

§ Minerals power house

§ Natural gas precinct

§ Australian Defence Force (ADF) bases

 

Across the Kimberley there is a critical need to;

1.   Improve productivity

2.   Reduce risk and uncertainty

3.   Improve logistics and supply chain competitiveness

 

In 2012 Regional Development Australia Pilbara produced an Investment Prospectus, which outlined the major investment opportunities in the Pilbara region. The prospectus covered the Key investment sectors of;

·    Land & Housing

·    Power Supply

·    Water Supply

·    Waste Water Management

·    Waste Management

·    Airports

·    Ports

·    Roads

 

RDA Pilbara, Kimberley and Northern Territory have proposed to collaborate together to develop an Investment Prospectus which can be utilised in the attraction of economic investment into northern Australia.

 

The project has two objectives;

1.   Identify major future infrastructure and utility projects essential to the development of the Pilbara, Kimberley and Northern Territory

2.   Identify, scope and present key private sector-led project opportunities.

 

The project will be developed in two phases;

1.   Research

a.   Key public sector areas of;

i. Land & Housing

ii. Power Supply

iii.  Water Supply

iv. Waste Water Management

v.  Waste Management

vi. Airports

vii.          Ports

viii.         Roads

b.   Key private sector industries of;

i. Tourism

ii. Agriculture

iii.  Aquaculture and marine research

iv. Manufacturing

v.  Energy with a focus on renewable

vi. Education and training

vii.          Health

viii.         Small business

ix.  Logistic services

2.   Analysis and Prospectus Production

a.   Economic context,

b.   Review of local, national and global investment and market opportunity trends,

c.   Identify economic diversification opportunities,

d.   Outline factsheets on major public led projects,

e.   Profile major private sector projects that require investment.

 

The project will take six months to undertake, including site visits to each major town for information collection.

 

CONSULTATION

 

Chief Executive Officers from each of the four Kimberley Shires

Regional Development Australia Pilbara

Regional Development Australia Kimberley

Regional Development Australia Northern Territory

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The proposed project costing is presented below.

 

Professional Fees

$84,000

GST

$8,400

Travel Expenses

$16,000

Project Presentation

$5,000

Total

$113,400

 

This project is expected to be funded from the Pilbara, Kimberley and Northern Territory RDA’s and Pilbara and Kimberley Development Commissions.

 

Only in-kind costs are expected to be incurred for Shire staff time in providing information and data for the reports preparation.

 

STRATEGIC IMPLICATIONS

 

The Kimberley Regional Business Plan 2014-2018

 

Goal 1- Governance: A collaborative group demonstrating strong Regional Governance

 

·    Outcome 1.4 Business efficiency and improved services through collaboration

·    Strategy 1.4.1 Promote and facilitate mutually beneficial, cost efficient shared services arrangements

·   Action 1.4.1.1 Identify key services requiring further collaborative effort to enhance delivery outcomes across the region, dependent on business cases as opportunities arise.

 

·    Outcome 1.5 Recognition of the Kimberley Local Government issues and opportunities at the regional, state, national and international levels

·    Strategy 1.5.1 Engage and collaborate with stakeholders to champion the interests of the Kimberley Regional Group and the region

·   Action 1.5.1.2 Participate in national, state and regional planning for the sustainable future of the Kimberley region

 

Goal 5 - Economy: A sustainable and diverse economy

 

·    Outcome 5.1 Generational advantage that captures the wealth for the region

·    Strategy 5.1.1 Support regional partnerships with both private and public sector for future investment in the region.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA and Regional Collaborative Group authorises the Secretariat to;

 

1.   Support the establishment of a Kimberley, Pilbara and Northern Territory Economic Development Advisory Group to investigate and progress Economic Development/Investment issues for the Kimberley Region,

 

2.   Support the Kimberley, Pilbara and Northern Territory RDA’s develop a joint Kimberley, Pilbara and Northern Territory Investment Prospectus.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

Attachment: Nil

7.6        VOLUNTEERING

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OCG03 & RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

20 April 2014

 

 

SUMMARY:         This report is presented to advise of a proposed regional approach to improving volunteering initiatives within the Kimberley.

 

BACKGROUND

 

Volunteers are the backbone of our community. In 2011 Western Australia's volunteers contributed up to 288 million hours of volunteering each year, worth up to $9.4 billion. The Department of Local government and Communities fosters the development of volunteering in Western Australia through policy development and the provision of specialised programs, providing funding, supporting the development of volunteering, conducting research and providing advice to the government and non-government sectors, liaising with other government agencies on the development of policy and programs and promoting volunteering through community events.

 

Currently each Kimberley shire individually promotes and participates in volunteering with no policy or structured approach. This report reviews the current status of volunteering activities within the four Kimberley shires and proposes a regional approach to improving volunteering initiatives within the Kimberley.

 

COMMENT

 

The current status of each shire’s involvement with volunteering is as follows;

 

Shire of Broome:

·    There is a designated Community Development Officer,

·    There is a part funded (Department of Sport and Recreation) Club Development Officer,

·    The Shire partners with the Department of Sport and Recreation to host first aid training, volunteer training workshops and grant writing workshops,

·    The Shire participates and contributes funding and in-kind support to the annual sports association awards,

·    The Shire participates and contributes funding and in-kind support to the annual Thank a Volunteer Day,

·    The Shire participates and contributes funding and in-kind support to the annual Australia Day volunteer awards,

·    Circle House provide a registration and matching service for groups and volunteers,

·    Lotteries House and two community resource centres in town offer various volunteer support.

 

Shire of Derby West Kimberley:

·    There are two designated Community Development Officers,

·    There is a part funded (Department of Sport and Recreation) Club Development Officer,

·    The Shire partners with the Department of Sport and Recreation to host first aid training, volunteer training workshops and grant writing workshops,

·    The Shire participates and contributes funding and in-kind support to the annual Thank a Volunteer Day,

·    The Shire participates and contributes funding and in-kind support to the annual Australia Day volunteer awards,

·    The Shire hosts a Welcome to Derby Day, showcasing various community groups,

·    There are no dedicated community centres in town.

 

Shire of Halls Creek:

·    There is no engagement with volunteers at the Shire,

·    There is no Community Development Officer,

·    There is no Club Development Officer,

·    The Shire does not contribute or participate in any volunteering days or awards,

·    There is not a culture of volunteering within the community,

·    There are not any sporting or activity clubs currently active within the community

·    The Shire contributes funding to the Clontarff Academy for sports awards,

·    The community resource centre is about to start offering training and education programs for volunteers.

 

Shire of Wyndham East Kimberley:

·    There is a designated Community Development Officer,

·    The part funded (Department of Sport and Recreation) Club Development Officer position was made redundant in 2014,

·    The Shire participates and contributes in-kind support to the annual Thank a Volunteer Day,

·    The Shire participates and contributes funding and in-kind support to the annual Australia Day volunteer awards,

·    There is a dedicated community resource centre in Kununurra and Wyndham,

·    The community resource centre has initiated a volunteer service database,

·    The community resource centres host various training and education programs for volunteers.

 

Summary:

·    There are no inter-shire partnerships in existence,

·    Policies on sponsorship/grants to volunteer organisations appear to be a process only, no formal policies exist,

·    There is no collaboration between the shires on sources for grant funding, whether State or Commonwealth or private sources,

·    None of the Shires promote volunteering,

·    Each Shire express a lack of young volunteers,

·    Each Shire notes that traffic management is cost prohibitive to volunteer organisations,

·    Each Shire notes that volunteer organisations struggle with IT and are approached to assist with governance and reporting requirements.

 

Each of the Shires was asked what involvement with volunteering they would like to be developed across the region in addition to their current efforts;

 

Shire of Broome:

·    Better acknowledgment of volunteers.

Make the annual ‘Thank a Volunteer Day’ more of a gala event with Shire sponsorship.

Make the annual ‘Sports Awards’ more of a gala event (Dinner and award ceremony) with increased Shire sponsorship.

·    Capacity building - Training/Education of Volunteers.

Support Circle House to secure funding to run more Training/Education of volunteer staff to up skill.

Partnership with volunteer groups to ensure that they have a business plan in place.

·    Better communication.

Develop a marketing/promotion campaign across the Kimberley.

 

Shire of Derby West Kimberley:

·    Better acknowledgment of volunteers.

Make the annual ‘Thank a Volunteer Day’ more of a gala event with Shire sponsorship.

Develop an annual ‘Sports Awards’ gala event (Dinner and award ceremony) with Shire sponsorship.

·    Capacity building – Skills audit of Volunteers.

Develop a registration and matching service for groups and volunteers

·    Central IT Database.

Develop an IT cloud database for sharing information on regulatory, taxation, governance, reporting, constitution, insurance requirements. Extend to pooling resources to undertake book keeping services.

 

Shire of Halls Creek:

·    Develop a program to provide volunteer organisations with on ground support services to develop business plans, get setup and operational, and comply with all regulatory requirements.

·    Develop ongoing sporting and activity programs for the communities youth.

 

Shire of Wyndham East Kimberley:

·    Better acknowledgment of volunteers.

Make the annual ‘Thank a Volunteer Day’ more of a gala event with Shire sponsorship.

Make the annual ‘Sports Awards’ more of a gala event (Dinner and award ceremony) with increased Shire sponsorship.

·    Capacity building – Skills audit of Volunteers.

Develop a registration and matching service for groups and volunteers.

·    Capacity building - Training/Education of Volunteers.

Develop a Kimberley circuit to run Training/Education of volunteer staff.

·    Central IT Database.

Develop an IT cloud database for sharing information on regulatory, taxation, governance, reporting, constitution, insurance requirements. Extend to pooling resources to undertake book keeping services.

 

There appears to be significant missed opportunities to secure grant funding to support volunteering initiatives in Kimberley Region. By applying to the Department of Local Government and Communities for regional funding to support volunteering initiatives lead by the Local Governments will demonstrate significant mutual benefit that can be gained from the shires working collaboratively towards the shared opportunities that present when pooling effort and resources.

 

CONSULTATION

 

Community Development Officers from each of the four Kimberley Shires

Department of Local Government and Communities

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This Report does not record discussion on funding applications which may lead to financial implications in the future. Where financial implications are relevant these will be presented to the zone meetings for approval.

 

STRATEGIC IMPLICATIONS

 

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

·    Outcome 4.3 Improved delivery in Community Services

·    Strategy 4.3.1 Collaborate with federal and state governments and other agencies to ensure coordinated provision of services.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Zone of WALGA and Regional Collaborative Group authorises the Secretariat to develop a project proposal and budget to apply to the Department of Local Government and Communities for funding to support the following regional volunteering initiatives;

1.   Better acknowledgment of volunteers.

Make the annual ‘Thank a Volunteer Day’ a gala event,

Make the annual ‘Sports Awards’ a gala event (Dinner and award ceremony),

2.   Capacity building – Skills audit of Volunteers.

Develop a registration and matching service for groups and volunteers.

3.   Capacity building - Training/Education of Volunteers.

Develop a Kimberley circuit to run Training/Education of volunteer staff.

4.   Business Support Services

Develop a program to provide volunteer organisations with on ground support services to develop business plans, get setup and operational, and comply with all regulatory requirements.

Develop ongoing sporting and activity programs for the communities youth.

5.   Central IT Database.

Develop an IT cloud database for sharing information on regulatory, taxation, governance, reporting, constitution, insurance requirements. Extend to pooling resources to undertake book keeping services.

6.   Better communication.

Develop a marketing/promotion campaign across the Kimberley.

 

RESOLUTION:

 

That the Kimberley Zone of WALGA and Regional Collaborative Group authorises the Secretariat to develop a project proposal and budget to apply to the Department of Local Government and Communities for funding to support the following regional volunteering initiatives;

1.   Capacity building – Skills audit of Volunteers.

Develop a registration and matching service for groups and volunteers.

2.   Capacity building - Training/Education of Volunteers.

Develop a Kimberley circuit to run Training/Education of volunteer staff.

3.   Business Support Services

Develop a program to provide volunteer organisations with on ground support services to develop business plans, get setup and operational, and comply with all regulatory requirements.

Develop ongoing sporting and activity programs for the communities youth.

4.   Central IT Database.

Develop an IT cloud database for sharing information on regulatory, taxation, governance, reporting, constitution, insurance requirements. Extend to pooling resources to undertake book keeping services.

5.   Better communication.

Develop a marketing/promotion campaign across the Kimberley.

 

Moved: Cr Tracey                                     Seconded: Cr Moulden

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Cr Spackman advised the meeting that he was disclosing a Financial interest in item 7.7 Takeaway Alcohol Management System because he has an attachment to a local liquor outlet in Kununurra.

 

Note: Cr Spackman left the room at 3.27pm.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

Subject: Takeaway Alcohol Management System

Location: Shire of Wyndham East Kimberley

Applicant: Shire of Wyndham East Kimberley

 

Report

 

Officer’s Recommendation:

That the Kimberley Zone of WALGA and Regional Collaborative Group endorse the provision of additional funding in the amount of $13,500 to cover the equipment costs of the additional licensees to be involved in the 12 month Takeaway Alcohol Management System trial within the Shire of Wyndham East Kimberley.

 

CARRIED 3/1

 

Note: Cr Spackman returned to the room at 3.37pm.

 

 

7.7        TAKEAWAY ALCOHOL MANAGEMENT SYSTEM UPDATE

 

 

LOCATION/ADDRESS:

Shire of Wyndham East Kimberley

APPLICANT:

Nil

FILE:

OCG03 & RCG01

AUTHOR:

Louise Gee, Acting CEO, Shire of Wyndham East Kimberley

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Louise Gee, Acting CEO, Shire of Wyndham East Kimberley

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

1 April 2015

 

 

SUMMARY:         This report provides an update as to the status of the establishment of a 12 month trial of a Takeaway Alcohol Management System (TAMS) for the Shire of Wyndham East Kimberley.

 

BACKGROUND

 

The Kununurra Wyndham Alcohol Accord is a voluntary co-operative arrangement that aims to reduce the alcohol related harm that is caused by excessive drinking.

 

The Kununurra Wyndham Alcohol Accord first proposed a Takeaway Alcohol Management System (TAMS) to the Department of Racing, Gaming and Liquor for endorsement in February 2012. The Department did not endorse the proposal with the feedback that the Director was unable to endorse the TAMS method due to ramifications beyond the Liquor Control Act. Therefore any such initiative would need to be on a voluntary basis.

 

While it was clear that the TAMS option would need to be a voluntary initiative the

Accord revisited the proposal in 2013.

 

COMMENT

 

In the course of revisiting the proposal, a multitude of concerns have been raised about the TAMS.  These include the privacy, procedures if the system fails (power failure etc.) and people having difficulty obtaining suitable ID.  It is the opinion of the Shire of Wyndham East Kimberley, and some members of the Accord, that with good policy and procedures, all of these barriers can be overcome.

 

In addition to the operational barriers however, Licensees stated on 24 July 2014 that they are supportive of a TAMS trial, subject to no direct costs being incurred by the individual operators and we are not prepared to bear any of the costs associated with the installation or ongoing running costs or maintenance of the system.

 

In response, the Accord sought funding for the rental of the equipment required $13,500. Regional Development Australia has agreed to provide $6,567.00 and the Kimberley Zone the remaining $6,933.

 

The Accord was made aware of the availability of this funding at the 21 October Accord Meeting.  On 11 November, a response was received from two hotels listing specific terms under which they would conduct the trial.  These terms include assurance that the accord would cover any additional costs such as staff wages, and that the desired outcomes are documented prior to the trial commencing.

 

To address the concerns currently presented, the following actions are outstanding as per the 2 December 2014 Meeting:

·    Obtain commitment of participation within the 12 month trial to all outlets with a license to sell takeaway alcohol

·    Develop endorsed performance measures for the TAMS trial

·    Seek  support  from  Department  of  Racing Gaming  and  Liquor  in  monitoring  the performance of the TAMS

·    Seek support from Drug and Alcohol Office in monitoring the performance of the TAMS

·    Develop a community engagement strategy for the TAMS.

 

Shire President, Cr John Moulden, and Acting Chief Executive Officer, Louise Gee, met with the prominent Kununurra licensees prior to the Alcohol Accord meeting on 3 February 2015. It was agreed that The Hoochery Distillery would be exempt from involvement within the trial due to their additional restrictions, however there would need to be confirmation from all remaining licensees within Kununurra and Wyndham to commence the trial.  A meeting with the Wyndham licensees to discuss this has been confirmed for 9 April 2015.

 

The inclusion of additional licensees within the trial would require additional funding for the extra scanning equipment for three additional locations. The Shire is currently looking at available grants to fund this additional equipment for the trial which would be an extra $13,500.

 

The actions listed are currently on hold awaiting the outcomes of the meeting with Wyndham licensees on Thursday 9 April 2015.

 

CONSULTATION/STAKEHOLDERS

Consultation  regarding  the  TAMS  has  taken  place  with  all  Alcohol  Accord  members through the Alcohol Accord Meetings. A community engagement strategy is currently being developed and will be implemented once involvement from all licensees has been confirmed for the TAMS trial.

 

STATUTORY ENVIRONMENT

 

Restrictions on the Sale and supply of packaged liquor in Kununurra and Wyndham were introduced under section 64 of the Liquor Control Act 1988.

 

The  current  mandated  restrictions  in  Kununurra  and  Wyndham  as  implemented  in November 2012 are attached.

 

The Department of Racing, Gaming and Liquor did not endorse the TAMS proposal with the feedback that the Director was unable to endorse the TAMS method due to ramifications beyond the Liquor Control Act.

 

POLICY IMPLICATIONS

 

There are no policy implications associated with this report.

 

FINANCIAL IMPLICATIONS

 

The Kimberley Zone has agreed to provide $6,933 towards this TAMS trial.

 

STRATEGIC IMPLICATIONS

 

Nil

 

VOTING REQUIREMENTS

 

Absolute Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Zone of WALGA and Regional Collaborative Group endorse the provision of additional funding in the amount of $13,500 to cover the equipment costs of the additional licensees to be involved in the 12 month Takeaway Alcohol Management System trial within the Shire of Wyndham East Kimberley.

 

Attachment: 1 page

 

 

 

RESOLUTION:

 

That the Kimberley Zone of WALGA and Regional Collaborative Group endorse the provision of additional funding in the amount of $13,500 from the 14/15 surplus budget to cover the equipment costs of the additional licensees to be involved in the 12 month Takeaway Alcohol Management System trial within the Shire of Wyndham East Kimberley.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

 

CARRIED 3/1

 

Attachment: 1 page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.   REPORTS FROM KIMBERLEY ZONE OF WALGA

 

8.1        STATE COUNCIL MEETING AGENDA AND PRESIDENTS REPORT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OGS03

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

20 April 2015

 

 

SUMMARY:         The State Council Agenda and Presidents Report has been received on the 20 April 2015 and are attached for member consideration. It is important to note that member Councils should consider this item and provide instruction to the Chairman as delegate to the State Council on matters that have regional significance. 

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

For Member consideration

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Nil

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA notes the State Council Meeting Agenda and Presidents Report.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

 

CARRIED UNANIOMOUSLY 4/0

 

Attachment 1: 114 pages

Attachment 2: 5 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.2        West Australian Newspaper Hard Copy Distribution to Areas North of Broome

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Shire of Wyndham East Kimberley

FILE:

OGS03

AUTHOR:

Governance Officer, Shire of Wyndham East Kimberley

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Acting Chief Executive Officer, Shire of Wyndham East Kimberley

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

2 April 2015

 

 

SUMMARY:         The purpose of this report is to request support from the Kimberley Zone of WALGA to write to the West Australian Newspaper to request it revoke the decision to cease distribution of printed editions to areas north of Broome.

 

BACKGROUND

 

In December of 2014 The West Australian newspaper announced that due to costs, the newspaper would no longer be delivered to residents north of Broome.

 

Following local community concern Cr Raymond Dessert proposed the following motion at the Shire of Wyndham East Kimberley’s January OCM which was carried unanimously.

 

Minute No. 10779

 

Moved: Cr R Dessert

Seconded: Cr D Learbuch

 

That Council instructs the Chief Executive Officer to:

 

1.    Write to The West Australian newspaper advising them:

a)      Of the communities concern at no longer being able to buy a hard copy of the newspaper in Kununurra and Wyndham, and

b)     Requests The West Australian to liaise with the Shire on alternative means of freighting newspapers to the Shire to enable the community to continue to purchase hard copies.

 

2.    Write to the Department of Local Government and Communities advising them of The West Australian newspapers position and seek advice on compliance with relevant sections of the Local Government Act requiring Local Government to give state wide public notification (e.g. tenders, job vacancies, public notices)

 

3.    Seek support from the Kununurra Chamber of Commerce and Industry to support the Shires advocacy on behalf of the community to have The West Australian review its position.

 

4.    Liaise with the Kimberley Zone Councils to:

 

a)         develop a regional strategy to have The West Australian review its position, and

b)         seek support from the West Australian Local Government Association.

 

Carried Unanimously 7/0

COMMENT

 

The Shire of Wyndham East Kimberley has written letters to relevant stakeholders addressing their concerns at the West Australian Newspaper’s decision as per attached.

Support is requested from the Kimberley Zone of WALGA to send the attached letters to WALGA and the West Australian newspaper to add momentum to the case.

 

CONSULTATION/STAKEHOLDERS

 

West Australian Newspaper

Kununurra Chamber of Commerce and Industry

Department of Local Government and Communities  

WA Local Government Association

Kimberley Zone of WALGA and Regional Collaborative Group

Shire of Wyndham East Kimberley

Shire of Derby

Shire of Halls Creek

Shire of Broome

 

STATUTORY ENVIRONMENT

 

The Shire of Wyndham East Kimberley is concerned that the West Australian’s decision will put regional Shires in a position of non-compliance with the Local Government Act and associated regulations.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Nil

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA send the attached letters to WALGA and the West Australian Newspaper to support the revocation of the West Australian Newspaper’s decision to cease distribution of printed editions of the newspapers to areas north of Broome.

 

Moved: Cr Moulden                                 Seconded: Cr Archer

 

CARRIED UNANIOMOSLY 4/0

 

Attachment: 12 pages


8.3        HEALTH AND EDUCATION ALLIANCE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OGS03

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

21 April 2015

 

 

SUMMARY:         This report is presented to advise of the proposed development of a Broome Health and Education Extended Service Centre at each of the Broome Schools.

 

BACKGROUND

 

The Department of Education, in partnership with the Independent Broome School Cluster and the Member for Kimberley Ms Josie Farrer have proposed an initiative to develop a business plan for the establishment of a Broome Health and Education Extended Service Centre at each of the Broome schools, those being;

·    Broome Senior High School

·    Cable Beach Primary School

·    Broome Primary School

·    Broome North Primary School

·    Roebuck Primary School

 

This initiative aims to co-locate education, community and health services in locations (schools) where they are more likely to be accessed by all members of the Broome community, particularly people who face complex hurdles.  The focus will be on children and families that have an increased need of support agencies and face difficulties when dealing with the education and health systems.  This is part of an overall, universal approach to improve service delivery.  The development and establishment of the Extended Service Centres will support families to better access services.  The centres will become a ‘one-stop-shop’ model of health and education service designed for the entire community.

 

The project will deliver five purpose built facilities with a four key focus of;

1.   Improved school readiness. This will be measured against the National On-Entry Assessment.

2.   Parent capacity building through parent groups and continues support programs.

3.   Development of a Broome model for increased collaboration and cross school provision for access to Allied Health and School Psychology Services.

 

The attached business plan outlines the key objectives, structure and financial review.

 

COMMENT

 

For members consideration.

 

CONSULTATION/STAKEHOLDERS

 

Shire of Broome Chief Executive Officer

Ms Josie Farrer Member for Kimberley

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Nil

 

STRATEGIC IMPLICATIONS  

 

The Kimberley Regional Business Plan 2014-2018

 

Goal 4- Community: A vibrant community based on equality and inclusion and opportunity for all.

 

·    Outcome 4.2 Improved Kimberley regional outcomes in education and Health

·    Strategy 4.2.2 Advocate for improved regional education and training opportunities

·   Action 4.2.2.2  Support local leadership groups to drive better local education outcomes

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA support and advocate for the establishment of the Broome Health and Education Extended Service Centres.

 

Moved: Cr Moulden                                 Seconded: Cr Tracey

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 32 pages

 

 

 

 

 

 

8.4        CENTRALISED EMERGENCY MANAGEMENT AGENCY – KIMBERLEY REGION

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

OGS03

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

21 April 2015

 

 

SUMMARY:         This report is presented to advise on the progress of the transition of fire and emergency services to a centralised Emergency Management Agency for the Kimberley Region.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 5 June 2012                   Item 7.1.3

Kimberley Zone / Regional Collaborative Group Meeting 24 November 2012        Item 7.1.5

Kimberley Zone / Regional Collaborative Group Meeting 6 August 2013                Item 7.7

Kimberley Zone / Regional Collaborative Group Meeting 2 October 2013                      Item 6.4

 

Delegate Councils have considered over a number of years the development of a Centralized Emergency Management Agency for the Kimberley.

 

The Department of Fire and Emergency Services wrote to Councils advising that it is prepared to undertake a three (3) year trial in considering a Centralized Emergency Management Agency after receiving Council’s request for this opportunity.

 

At the Kimberley Zone of WALGA and Regional Collaborative Group Meeting 2 October 2013 Commissioner Wayne Gregson and Superintendent Grant Pipe from the Department of Fire and Emergency Services made a presentation to the group and jointly signed a Memorandum of Understanding with the four Kimberley Shire Chief Executive Officers to enter into a three year trial of the Management and Control of Bushfire Brigades and Bushfire Emergency Services in the Kimberley region of Western Australia.

 

Under the trial the local governments would continue to administer some of the provisions of the Bushfires Act as legislative change will not be able to be implemented during the trial period. That it to say that the Shires would continue to undertake inspections of property for fire mitigation and issue burn permits as required.

 

The trial would see additional resources allocated to the Kimberley Region so as the agency can gauge the full impact of the transition over the trial period. These additional resources will significantly assist in the protection of people and communities in the Kimberley Region as the assets become regional assets available for deployment to emergencies within the Kimberley.

 

The Shires would be required to retain and maintain the Emergency Services Levy (ESL) as per legislation; however DFES would undertake oversight and management of the ESL funds to manage the volunteer Bushfire Brigades and State Emergency Services units.

 

 

Transitional Arrangements

This trial was the first of this kind in Western Australia and will see the development of a central agency of dedicated professional emergency management staff to oversee and coordinate emergencies as they occur in the Kimberley.

 

This process has been supported by each of the four (4) local governments in the Kimberley jointly and independently. The Department of Fire and Emergency Services are to be congratulated for working with the local governments and volunteers on the development of this programme.

 

As abovementioned there will be a mirroring of some processes with Council Rangers departments remaining involved with Bushfire Management. This is as much a requirement of the legislation currently in place requiring the local government to do so and this process will be reviewed and new processes implemented over the trial period.

 

A significant portion of additional resources was employed into the region as a result of this trial process. This has meant a greater level of emergency management response to the community, far greater than what the district or region has ever had allocated for emergency management.

 

COMMENT

 

For member consideration following the presentation.

 

CONSULTATION/STAKEHOLDERS

 

Significant consultation has occurred with local governments in the region over a number of years. The Kimberley Councils and collective Kimberley Zone have worked with and requested this level of implementation. There are several decisions of Councils requesting this assistance.

 

This enactment will provide a new level of emergency service arrangements for the Kimberley that will provide more resources and a greater level of preparedness for communities.

 

It is understood that there are some local governments in the south of the State that are now requesting this level of support and future transition so it is expected that the lessons learnt in the Kimberley transition trial will be utilized in the development of a future centralised body that is responsible for emergency management across the State.

Conversely there are a number of local government districts that are not supportive of this process at this time.

 

STATUTORY ENVIRONMENT

 

BUSHFIRE ACT

12.     Bush fire liaison officers

      (1)     In this section —

1)                departmental officer means a person employed in the Department;

2)                designation means a designation under subsection (2).

      (2)     The FES Commissioner may designate a departmental officer to be a bush fire liaison officer.

      (3)     There are to be as many bush fire liaison officers as are necessary to perform the functions conferred on bush fire liaison officers by this Act or any other written law.

      (4)     A person ceases to be a bush fire liaison officer if the designation of the person is revoked or ceases to have effect.

      (5)     The power to make a designation includes —

                 (a)     the power to revoke a designation previously made; and

                 (b)     the power to designate a person to perform functions of another person who has that designation when it is impractical for that other person to perform the functions.

      (6)     A designation ceases to have effect if the person designated ceases to be a departmental officer.

      (7)     These are to be in writing —

                 (a)     a designation;

                 (b)     a revocation of a designation.

               [Section 12 inserted by No. 22 of 2012 s. 48.]

13.     Duties and powers of bush fire liaison officers

      (1)     A bush fire liaison officer shall exercise such powers and perform such duties as the FES Commissioner may direct and may, in addition, exercise all the powers that may be exercised by a bush fire control officer under this Act.

      (2)     A bush fire liaison officer shall exercise his powers and perform his duties —

                 (a)     subject to such directions as may be given by the FES Commissioner;

                 (b)     in such part or parts of the State as the FES Commissioner may direct.

      (3)     Subject to subsection (6), in the exercise or performance of any of the powers or duties conferred or imposed on a bush fire liaison officer he shall co‑operate with, and act in an advisory capacity to a bush fire control officer.

      (4)     If a bush fire is burning in the district of a local government on land other than conservation land, the FES Commissioner may, in writing, authorise a bush fire liaison officer or another person to take control of all operations in relation to that fire —

                 (a)     at the request of the local government; or

                 (b)     if, because of the nature or extent of the bush fire, the FES Commissioner considers that it is appropriate to do so.

      (5)     If a bush fire is burning on conservation land, the FES Commissioner may, in writing, authorise a bush fire liaison officer or another person to take control of all operations in relation to that fire —

                 (a)     at the request of the CALM Act CEO; or

                 (b)     if, because of the nature or extent of the bush fire, the FES Commissioner considers that it is appropriate to do so.

      (6)     If, under subsection (4) or (5), a bush fire liaison officer or another person (an authorised person) is authorised to take control of all operations in relation to a fire, all —

                 (a)     bush fire control officers; and

                 (b)     bush fire liaison officers; and

                 (c)     authorised CALM Act officers; and

                 (d)     officers and members of a bush fire brigade,

               who are present at the fire are in all respects subject to, and are to act under, the authorised person’s orders and directions.

      (7)     If a person other than a bush fire liaison officer is authorised under subsection (4) or (5), the person is to be taken to be a bush fire liaison officer during the period that the authorisation has effect.

 

EMERGENCY MANAGMENT ACT

36.     Functions of local government

               It is a function of a local government —

                 (a)     subject to this Act, to ensure that effective local emergency management arrangements are prepared and maintained for its district;

                 (b)     to manage recovery following an emergency affecting the community in its district; and

                 (c)     to perform other functions given to the local government under this Act.

37.     Local emergency coordinators

      (1)     The State Emergency Coordinator is to appoint a local emergency coordinator for each local government district.

      (2)     Before appointing a local emergency coordinator for a local government district the State Emergency Coordinator is to consult the relevant local government.

      (3)     In making an appointment the State Emergency Coordinator is to have regard to any submissions of the local government.

      (4)     The local emergency coordinator for a local government district has the following functions —

                 (a)     to provide advice and support to the local emergency management committee for the district in the development and maintenance of emergency management arrangements for the district;

                 (b)     to assist hazard management agencies in the provision of a coordinated response during an emergency in the district;

                 (c)     to carry out other emergency management activities in accordance with the directions of the State Emergency Coordinator.

38.     Local emergency management committees

      (1)     A local government is to establish one or more local emergency management committees for the local government’s district.

      (2)     If more than one local emergency management committee is established, the local government is to specify the area in respect of which the committee is to exercise its functions.

      (3)     A local emergency management committee consists of —

                 (a)     a chairman and other members appointed by the relevant local government in accordance with subsection (4); and

                 (b)     if the local emergency coordinator is not appointed as chairman of the committee, the local emergency coordinator for the local government district.

      (4)     Subject to this section, the constitution and procedures of a local emergency management committee, and the terms and conditions of appointment of members, are to be determined by the SEMC.

39.     Functions of local emergency management committees

               The functions of a local emergency management committee are, in relation to its district or the area for which it is established —

                 (a)     to advise and assist the local government in ensuring that local emergency management arrangements are established for its district;

                 (b)     to liaise with public authorities and other persons in the development, review and testing of local emergency management arrangements; and

                 (c)     to carry out other emergency management activities as directed by the SEMC or prescribed by the regulations.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Additional resources put in place to administer and manage the trial period were funded through the State.

 

 

STRATEGIC IMPLICATIONS  

 

The Kimberley Regional Business Plan 2014-2018

 

Goal 2- Natural Environment: Responsible management of the environment

 

·    Outcome 2.3 Improved institutional fire management regimes

·    Strategy 2.3.1 Advocate and engage DFES to develop and manage appropriate fire strategies for the Kimberley.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA notes the presentation, successes made to date and looks forward to further discussion on implementing a more formal arrangement post the conclusion of the Kimberley Bushfire Management Trial in December 2015. 

 

Moved: Cr Archer                                     Seconded: Cr Tracey

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 8 pages

 

 


 

9.   REPORTS FROM REGIONAL COLLABORATIVE GROUP

 

9.1        COUNTRY LOCAL GOVERNMENT FUND EXPENDITURE – KEY WORKER HOUSING PROJECT UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

20 April 2015

 

 

SUMMARY:         This report provides an update as to the status of the Country Local Government Fund to progress the Key Worker Housing project.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 7 April 2013                   Item 7.7

Kimberley Zone / Regional Collaborative Group Meeting 30 April 2014                 Item 9.5

Kimberley Zone / Regional Collaborative Group Meeting 23 June 2014                Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 4 August 2014               Item 9.2

Kimberley Zone / Regional Collaborative Group Meeting 3 October 2014           Item 9.1

Kimberley Zone / Regional Collaborative Group Meeting 9 December 2014       Item 9.1

Kimberley Zone / Regional Collaborative Group Meeting 27 February 2015         Item 9.1

 

COMMENT

 

2010-11

Initial Business Cases for the 2010-11, 2011-12 and 2012-13 Funding rounds were submitted to the Department of Regional Development and approved.

 

A Financial Assistance Agreement for the 2010-11 Key Worker Housing project was completed and approved with funds paid to the Secretariat, that being the Shire of Wyndham East Kimberley at the time. On the 24 January 2014 the sum of $1,622,018.67 + GST was transferred to the Shire of Broome from a total of $2,492,642.64 leaving a residual amount with the Shire of Wyndham East Kimberley of $870,623.97.

 

2010-11 FAA Project Budget

Project Items

CLGF Funds under this Agreement ($)

Leveraged Funding

($)

Name of Leveraged Sources

Total Funds ($)

Purchase minimum of 2 established dwellings in Broome

1,622,018.67

200,000

Recipient

1,822,018.67

Purchase minimum 1 established dwellings in Wyndham-East Kimberley

870,623.97

88,498

 

260,878.03

SWEK

SWEK* CLGF Individual 2012-13

1,220,000

TOTALS ($)

2,492,642.64

549,376.03

 

3,042,018.67

*Shire of Wyndham East Kimberley

 

The Shire of Broome has purchased four dwellings with the 2010-11 funding. These properties have been settled are in Shire ownership.

·    Unit 1, 17 Honeyeater Loop, Djugun

·    Unit 8, 83 Walcott Street, Broome

·    Unit 8, 6 Ibis Way, Djugun

·    Unit 11, 6 Ibis Way, Djugun

 

The Shire of Wyndham East Kimberley has purchased two 2 bedroom 1 bathroom and one 3 bedroom 2 bathroom dwellings with the 2010-11 funding. These properties have been settled are in Shire ownership.

·    1 / 130 (Lot 260) Casuarina Way, Kununurra

·    2 / 130 (Lot 260) Casuarina Way, Kununurra

·    3 / 130 (Lot 260) Casuarina Way, Kununurra

 

The Secretariat has completed an Acquittal of the expenditure as per the Grant requirement and engaged RSM Bird Cameron for auditing. This Audit has been received by DRD they have issued an acquittal release letter.

 

2011-12

A Financial Assistance Agreement for the 2011-12 Key Worker Housing project was completed and submitted to the Department of Regional Development along with a letter of variation from the 2011-12 Business Case. These funds were approved from the Department of Regional Development with funds paid to the Secretariat. On the 11 July 2014 the sum of $956,842 + GST was transferred to each Kimberley Shire.

 

As the Shire of Wyndham East Kimberley has resolved to withdraw from the project, the three remaining Shires have agreed to redistribute the CLGF allocation of $956,842 and source leveraged funding to deliver on the project.

 

A new Financial Assistance Agreement and letter of variation was submitted to the Department of Regional Development outlining the reallocation of the $956,842 in grant funding, leveraged funding contributions from each of the three participating Shires and project deliverables. DRD approved the reallocation of funds and the Shire of Wyndham East Kimberley transferred the grant of $956,842 and interest of $8646.75 back to the Kimberley Zone on 13th March 2015. These funds were distributed according to the following allocation on 26th March 2015.

 

2011-2012 FAA Project Variation

Project Items

CLGF Funds under this Agreement ($)

Leveraged Funding ($)

Name of Leveraged Sources

Total Funds ($)

Current Status

Purchase minimum of 2 established dwellings

956,842

200,000

Shire of Broome

1,156,842

Complete

Construct 1 dwelling

+ 558,876

+ 191,114

749,990

Tender process commenced

Construct  minimum of 2 dwellings

956,842

370,939

Shire of Derby West Kimberley

1,327,781

Construction commenced

Construct 2 dwellings

956,842

0

Shire of Halls Creek

956,842

Construction commenced

Construct 1 dwelling

+ 397,966

+ 92,034

 (In-kind land $140,000)

490,000

Construction commenced

TOTALS ($)

3,827,368

854,087

 

4,681,455

 

 

The Shire of Broome has purchased two dwellings with the 2011-12 funding. These properties have been settled are in Shire ownership.

·    Apartment 2, 50 Tanami Drive, Bilingurr

·    Apartment 4, 50 Tanami Drive, Bilingurr

The Shire of Broome is seeking tenders for a house and land package to build a single dwelling with the reallocated grant funds.

 

Shire of Derby West Kimberley will complete construction of the houses by 30 April 2015.

 

The Shire of Halls Creek has commenced construction of two dwellings at 190 Bridge Street with the original funding allocation, and a third dwelling with the reallocated funding at 4 Roberta Avenue will commence construction in May 2015.

 

A letter of variation for the FAA project milestone dates will need to be submitted to DRD, given that the agreement was only recently signed, making the dates in the agreement unachievable.

 

2012-13

Given the withdrawal of the Shire of Wyndham East Kimberley, a new Financial Assistance Agreement and letter of variation from the 2012-13 Business Case for the Key Worker Housing project was completed and submitted to the Department of Regional Development. DRD approved the FAA and the grant sum of $3,827,367 was received by the Kimberley Zone on 12th March 2015. These funds were distributed according to the following allocation on 14th March 2015.

 

2012-2013 FAA Project Variation

Project Items

CLGF Funds under this Agreement ($)

Leveraged Funding ($)

Name of Leveraged Sources

Total Funds ($)

Current Status

Construct  6 dwellings

1,553,790

1,027,382

Shire of Derby West Kimberley

2,581,172

Construction commenced

Construct 1 dwelling

+ 558,876

+ 91,124

 (In-kind land $100,000)

650,000

Construction commenced

Construct 4 dwellings

1,553,790

0

Shire of Halls Creek

1,553,790

Construction commenced

Construct 1 dwelling

+ 160,910

329,090

490,000

Construction commenced

TOTALS ($)

3,827,367

1,447,596

 

5,274,962

 

 

The Shire of Derby West Kimberley has awarded the tender, the contract documents have been signed, the building licence has been approved, site works have been completed and construction has commenced.

 

The Shire of Halls Creek has commenced construction of two dwellings at 120 Roberta Avenue and three dwellings at 172 Kinivan Street with the original funding allocation, and a sixth dwelling with the reallocated funding at 4 Roberta Avenue will commence construction in May 2015.

 

A letter of variation for the FAA project milestone dates will need to be submitted to DRD, given that the agreement was only recently signed, making the dates in the agreement unachievable.

 

CONSULTATION

 

Chief Executive Officers from the four respective Kimberley Shires

Department of Regional Development

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The Kimberley Regional Group of Councils was allocated $2,344,449, $3,827,368 and $3,827,368 respectively from the 2010/11, 2011/12 and 2012/13 CLGF Regional Component. 

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

 

·    Outcome 4.1 Innovative and joined up approach to housing development, ownership and design through community partnership

 

·    Strategy 4.1.2 Promote a planned approach to manage population growth and access to a choice of housing options

 

·    Action 4.1.2.1 Develop and implement a regional business case for key worker housing

 

VOTING REQUIREMENTS

 

Simple Majority

 

 

 

 

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Collaborative Group notes the progress of the Country Local Government Fund 2010-11, 2011-12 and 2012-13 Grant Funding for the Key Worker Housing Project.

 

Moved: Cr Moulden                                                    Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil


 

9.2        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2012/13 GRANT FUND EXPENDITURE – RECORDS MANAGEMENT PROJECT UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

16 April 2015

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government & Communities funding to progress an Office 365 / SharePoint collaborative technology project incorporating records management services for the Kimberley Zone and Regional Collaborative Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 7 April 2013                   Item 7.4

Kimberley Zone / Regional Collaborative Group Meeting 5 June 2013                  Item 7.8

Kimberley Zone / Regional Collaborative Group Meeting 26 November 2013      Item 9.6

Kimberley Zone / Regional Collaborative Group Meeting 24 February 2014                   Item 9.6

Kimberley Zone / Regional Collaborative Group Meeting 30 April 2014                 Item 9.6

Kimberley Zone / Regional Collaborative Group Meeting 23 June 2014                Item 9.5

Kimberley Zone / Regional Collaborative Group Meeting 4 August 2014               Item 9.3

Kimberley Zone / Regional Collaborative Group Meeting 3 October 2014           Item 9.2

Kimberley Zone / Regional Collaborative Group Meeting 9 December 2014       Item 9.2

Kimberley Zone / Regional Collaborative Group Meeting 27 February 2015                   Item 9.2

 

At its meeting 5 June 2013 the Kimberley Zone Regional Collaborative Group resolved that:

 

“The Kimberley Regional Collaborative Group submits a grant application for funding from the Department of Local Government for the implementation of Business Intelligence systems.”

 

Funding was approved by the Department of Local Government on 28 June 2013 and 2012-13 grant funding of $107,000.00 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Zone / Regional Collaborative Group, on 2 July 2013.

 

The Kimberley Regional Collaborative Group at its meeting 24 February 2014 resolved that:

 

1.   Endorses the recommendation to utilise Department of Local Government and Communities grant funding to offset the purchase and implementation of an Office 365 cloud based collaboration and records management system.

2.   Delegate authority to the Zone secretariat to accordingly amend the funding agreement with the Department of Local Government and Communities.

 

3.   Delegate authority to the Zone secretariat to amend the 2013/2014 Budget by the deletion of account 22141 -Business Intelligence System, and amending account 22142/23022 –Governance Records Management System.

 

4.   Delegate authority to the Zone secretariat to engage a suitably experienced contractor to undertake required development work utilising the Department of Local Government and Communities grant funding and employ a fixed term contract records officer utilising the balance of grant funding.

 

A variation to Project Budget and a variation to Project Scope was submitted to the Department of Local Government and Communities and approved, outlining the request to offset the purchase and implementation of an Office 365 Cloud based collaboration and Records Management System for the Kimberley Zone, proposed to be undertaken in May 2014, with the remainder of funds to be allocated to employing a staff member to electronically scan documents.

 

A Records Officer was employed through the Shire of Broome to commence the scanning of all Kimberley Zone and Regional Collaborative Group files.

 

COMMENT

 

The Records Management project is progressing as anticipated with the following milestones being completed;

·    All system requirement analysis and project administration has been completed.

·    Development of the Record Keeping framework has been completed.

·    An initial kickoff meeting with Bridged Networks was conducted.

·    Subsequent phone meetings have established the user interface and technical requirements of the system.

·    All licences have been purchased.

·    The Office 365 / Share point and Records management system has been purchased and developed.

·    The domain name ‘kimberleyzone.com.au’ has been registered.

·    The records officer has completed the process of scanning Zone and RCG records onto the network.

·    Online training of SharePoint has been completed through connected systems.

·    SharePoint online has been deployed.

·    Users have been created.

·    The site has been customised as per the Zone/RCG specification.

·    All OGS03, RCG01 and Combined files have been transferred to SharePoint.

·    Meta data has been collated for the Records Management.

 

An Interim Grant Acquittal for the Regional Business Plan – 2012/2013 Business Intelligence System Grant funding for the Office 365 Share point and Records Management System has also been submitted to the Department of Local Government and Communities.

 

The next phase of the project will be to supply hardware (ipad’s) setup and configured to work seamlessly with the Sharepoint document management system and to commence an archival and disposal program at each Shire.

 

The final stage of the project involves the training role out of the system to all user groups, this will be arranged for the coming month.

 

A letter of variation will be drafted and sent to the Department of Local Government and Communities to use the project surplus funds of $10,000 towards the third project instalment of DLGC grant funding for the Corporate Performance Management Project.

 

 

CONSULTATION

 

IT Technical Advisory Group

Bridged Networks (Telstra Microsoft Office 365 reseller)

Connected Systems (Microsoft Partner)

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project is fully funded from the Department of Local Government and Communities 2012-13 Grant Funding.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 1- Governance: A collaborative group demonstrating strong Regional Governance

 

·    Outcome 1.4 Business efficiency and improved services through collaboration

 

·    Strategy 1.4.1 Promote and facilitate mutually beneficial, cost efficient shared services arrangements

 

·   Action 1.4.1.1 Identify key services requiring further collaborative effort to enhance delivery outcomes across the region, dependent on business cases as opportunities arise.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Collaborative Group notes the progress of the Department of Local Government and Communities 2012-13 Grant Funding for the Records Management Project.

 

Moved: Cr Tracey                                                Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 


 

9.3        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2013/14 GRANT FUND EXPENDITURE – BUSINESS IMPROVEMENT REVIEW UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

17 April 2015

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government and Communities funding to progress a Business Improvement Review of the IT Vision Synergy Soft System for the Kimberley Zone and Regional Collaborative Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 30 April 2014                 Item 9.7

Kimberley Zone / Regional Collaborative Group Meeting 23 June 2014                Item 9.6

Kimberley Zone / Regional Collaborative Group Meeting 4 August 2014               Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 3 October 2014           Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 9 December 2014       Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 27 February 2015                   Item 9.3

 

At its meeting 5 June 2013 the Kimberley Regional Collaborative Group resolved that:

 

“The Kimberley Regional Collaborative Group submits a grant application for funding from the Department of Local Government for the implementation of Business Intelligence systems.”

 

Funding was approved by the Department of Local Government on 28 June 2013 and the 2012-13 grant funding of $107,000.00 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Zone / Regional Collaborative Group, on 2 July 2013. This grant funding has been utilised for the 2012/2013 Business Intelligence System - Office 365 Share point and Records Management System.

 

A second instalment of $107,000 has been allocated from the Department of Local Government and Communities 2013-14 Grant Funding to the Regional Collaborative Group to implement Business Intelligence Systems as Identified in the Regional Business Plan. A Business Improvement Review of the IT Vision Synergy Soft System was identified and an agenda item put to the 30 April 2014 Zone meeting.

 

At its meeting 30 April 2014 the Kimberley Regional Collaborative Group resolved that:

 

·    Endorses the IT Business Improvement Project; and

 

·    Authorises the Secretariat to finalise the Department of Local Government and Communities 2013-14 Grant Funding application and Financial Assistance Agreement.

 

A Project Budget and Project Scope was submitted to the Department of Local Government and Communities outlining the request to conduct a Business Improvement Review of the IT Vision Synergy Soft System for the Kimberley Zone. This submission was approved and the Grant Agreement from the Department of Local Government and Communities was signed.

 

COMMENT

 

The Business Improvement Review project is progressing as anticipated with the following milestones being completed;

·    An initial kickoff meeting with IT Vision was conducted.

·    The proposed project approach and deliverables were agreed.

·    An on site discussion and pre planning assessment was conducted.

·    Workshop preparation was completed to review the Synergy setup, data quality and reporting functionality at each Kimberley Shire.

·    Workshop templates and schedules have been completed.

·    The workshops at each shire have been conducted and functional assessments completed.

·    A draft project and recommendations report was delivered.

·    A Final project and recommendations report was delivered.

 

A full Project report was delivered to the Executive Group for consideration and a BeingThere video conference was organised to determine the priority quick wins and training to be implemented at each of the Shires. At this discussion, training in Records, Report Manager Advanced and Advanced Rate Collection were determined as the priority areas for the quick wins. This will utilise all remaining funds from the 2013-14 DLGC grant and it is intended that training will occur in the coming months.

 

The IT Vision project recommendations for the second project stage were discussed and it was decided that IT Vision present their Corporate Performance Management BI Board and CAMMS present their Interplan module on Human Resources, Risk and Personnel at the CEO’s meeting in February 2015. From this meeting it was agreed to approach IT Vision for a detailed project scope.

 

CONSULTATION

 

IT Vision

Staff at each of the Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project is fully funded from the Department of Local Government and Communities 2013-14 Grant Funding.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 1- Governance: A collaborative group demonstrating strong Regional Governance

 

·    Outcome 1.4 Business efficiency and improved services through collaboration

 

·    Strategy 1.4.1 Promote and facilitate mutually beneficial, cost efficient shared services arrangements

 

·   Action 1.4.1.1 Identify key services requiring further collaborative effort to enhance delivery outcomes across the region, dependent on business cases as opportunities arise.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Collaborative Group notes the progress of the Department of Local Government and Communities 2013-14 Grant Funding for the Business Improvement Review of the IT Vision Synergy Soft System.

 

Moved: Cr Moulden                                        Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 

 

 

 

9.4        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014/15 GRANT FUND EXPENDITURE – CORPORATE PERFORMANCE MANAGEMENT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

20 April 2015

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government and Communities funding to progress the implementation of the Corporate Performance Management toolset for the Kimberley Zone and Regional Collaborative Group.

 

BACKGROUND

 

At its meeting 5 June 2013 the Kimberley Regional Collaborative Group resolved that:

 

“The Kimberley Regional Collaborative Group submits a grant application for funding from the Department of Local Government for the implementation of Business Intelligence systems.”

 

Funding was approved by the Department of Local Government on 28 June 2013 and the 2012-13 grant funding of $107,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Zone / Regional Collaborative Group, on 2 July 2013. This grant funding has been utilised for the 2012/2013 Business Intelligence System - Office 365 Share point and Records Management System.

 

A second instalment of $107,000 excluding GST was allocated from the Department of Local Government and Communities 2013-14 Grant Funding to the Regional Collaborative Group to implement a Business Improvement Review of the IT Vision Synergy Soft System.

 

A third instalment of $158,000 excluding GST is available from the Department of Local Government and Communities 2014-15 Grant Funding to the Regional Collaborative Group to further improve information management practices across the four Kimberley Shires.

 

At a meeting of the CEO’s on 5th February 2015 it was agreed not to pursue any on the IT Vision project recommendations from the Business Improvement Review to be used as projects for the third DLGC grant. It was decided that IT Vision present their Corporate Performance Management BI Board and CAMMS present their Interplan module on Human Resources, Risk and Personnel at the CEO’s meeting on 27th February 2015. From this meeting it was agreed to approach IT Vision for a detailed project scope.

 

COMMENT

 

There is a pressing need for efficient and effective information management solutions that meet the operational and legislative requirements of the Kimberley Regional Collaborative Group. The four Kimberley Councils of Derby, Broome, Kununurra and Halls Creek all utilise IT Vision Synergy Soft Systems for their business solutions.

 

Synergy Soft is a fully integrated enterprise product suite that encompasses all business areas of an organisation within a single user interface. The Kimberley regional Council’s use the Synergy Soft solutions of Business and Financial Management, Corporate and community services, Records Management, Governance and Infrastructure service solutions.

 

The current local government management operating environment has undergone a significant increase in both the mandatory as well as desirable need for better analytical reporting, business intelligence and corporate performance management tools to support their business.

 

The corporate performance management (CPM) application seamlessly utilises the SynergySoft Enterprise Resource Planning data along with any other relevant data sources required for mandatory and desirable management use. The CPM toolset comes fully integrated with SynergySoft and populated with three initial functional solutions, including;

·    Statutory Workforce Planning

·    Financial Reporting and Analysis

·    Operational Performance Indicators

 

The proposed objectives of the project are to enhance the availability and sophistication of analytical management reporting for both mandatory as well as desirable organisational business requirements.

 

IT Vision will provide a solution that will deliver a significant cost saving to current market rates and delivering an expected cost saving to the alternative cost basis on which this reporting and analysis is currently being provided.

 

This project will facilitate a standardised and comparative approach to reporting analysis across the Kimberley Zone that provides the basis for future benefits consideration such as comparative or consolidated reporting and benchmarking.

 

The project deliverables include;

·    Kimberley Zone statement of work, including individual site statements.

·    Kimberley Zone detailed implementation plan, including individual site plans.

·    Unified CPM toolset including a base set of key user licences.

·    IT Vision CPM Certified SynergySoft datasets.

·    Data capsules for Workforce Planning and Management KPI Dashboard purposes.

·    Ongoing end-to-end solution support and maintenance.

 

The project is expected to be delivered by 30 June 2016.

 

CONSULTATION

 

IT Vision

The four Kimberley Shires Chief Executive Officers

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project is fully funded from the Department of Local Government and Communities 2014-15 Grant Funding.

 

Current Project Pricing;

Item

Detail

Cost per Shire

Total Cost

Initial Setup

Initial meeting and fact finding – Remotely no Travel.

$0

$0

Scope of works & detailed implementation plan for each Shire.

$5,000

$20,000

CPM Licences

2 & 3*User licences per Shire.

Data Capsules.

$20,000

$80,000

Services

·         Project Management.

·         Installation.

·         Data Extract.

·         Setup.

·         Data Validation.

·         Dashboard Validation.

$10,000

$40,000

Navigational Training of CPM & Capsules

$2,500

$10,000

Annual Maintenance Fee

This is the annual licence fee of 20% of the initial licence cost and includes all maintenance & support

$4,500

$18,000

 

Total cost of project

$42,000

$168,000

 

It is anticipated that $10,000 will be used from instalment 1 of the Records Management Project towards the cost of instalment 3 for the Corporate Performance Management Project. A letter of Variation will be sent to the Department of Local Government and Communities requesting a transfer of the surplus funds between projects.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 1- Governance: A collaborative group demonstrating strong Regional Governance

 

·    Outcome 1.4 Business efficiency and improved services through collaboration

 

·    Strategy 1.4.1 Promote and facilitate mutually beneficial, cost efficient shared services arrangements

 

·   Action 1.4.1.1 Identify key services requiring further collaborative effort to enhance delivery outcomes across the region, dependent on business cases as opportunities arise.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Collaborative Group;

 

1.   Endorses the Corporate Performance Management Project; and

 

2.   Authorises the Secretariat to finalise the Department of Local Government and Communities 2014-15 Grant Funding application and Financial Assistance Agreement.

 

Moved: Cr Moulden                                        Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

 

Attachment1: 4 pages

Attachment 2: 5 pages

 

 

 


 

9.5        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014 GRANT FUND EXPENDITURE – KIMBERLEY YOUTH STRATEGY – STAGE 1 CONSULTATION

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

7 April 2015

 

 

SUMMARY:         This report provides an update at to the status of the Department of Local Government and Communities grant funding to progress a Kimberley Youth Strategy for the Kimberley Zone and Regional Collaborative Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 23 June 2014                Item 9.7

Kimberley Zone / Regional Collaborative Group Meeting 4 August 2014               Item 9.5

Kimberley Zone / Regional Collaborative Group Meeting 3 October 2014           Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 9 December 2014       Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 27 February 2015                   Item 9.4

 

The Department of Local Government and Communities has awarded $40,000 from the Youth Friendly Communities Grants Program to the Regional Collaborative Group to develop a Kimberley Youth Strategy Stage 1-Consultation.

 

The grant Agreement was finalised and signed by the secretariat and submitted to the Department of Local Government and Communities and approved.

 

The grant agreement outlines the project definition as the research of the views of young people by engaging them in creative ways to inform the planning and development of their communities. The agreed anticipated activities include the Zone working in partnership with young people and/or community groups to support youth participation in helping make their community youth friendly. The consultation could also be used to support the review of other relevant strategies, policies and plans, and to inform the improvement of relevant services.

 

A Project Budget and Project Scope has been completed and submitted to the Department of Local Government and Communities and approved. Bluebottle Consulting was awarded the project.

 

At its meeting 4 August 2014 the Kimberley Regional Collaborative Group resolved that:

 

‘This project will also require $8,790 from the 2014-15 budget surplus to be allocated towards the Kimberley Youth Strategy.’

 

COMMENT

 

The Kimberley Youth Strategy project is progressing as anticipated with the following milestones being completed;

·    An initial kickoff meeting with Bluebottle Consulting was conducted.

·    The proposed project approach and deliverables were agreed.

·    The project schedule and payment plan was agreed.

·    A formal agreement was drafted and signed by the Secretariat and Bluebottle Consultants.

·    Service provider mapping has been completed.

·    A survey monkey has been developed and put onto each Shires website and Facebook page.

·    A media release has been completed.

·    The regional face to face consultation has been completed.

·    A Project progress report has been provided to the DLGC Director General.

·    A Final Local Government Consultation Report has been provided.

·    A draft Service Providers Report has been provided.

·    A draft Consultation with Young People Report has been provided.

·    A Final Kimberley Youth Services Mapping Document has been provided.

·    A draft Stage 1-Consultation Report has been provided.

 

A meeting of the executive group was conducted on 15th April 2015 to discuss the delivery of Stage 1 – Consultation and the scope of Stage 2. It was agreed that Stage 2 would include the Kimberley Zone Strategy and Action Plan as well as a process of aligning the Kimberley Action Plan with each Shires Strategic Community Plan by identifying linkages and developing a plan for each Shire to build the capacity of the Shire and the community to meet the identified needs and remedy shortfalls in the current approaches to Youth Services.

 

CONSULTATION

 

Department of Local Government and Communities

Bluebottle Consulting

Staff at each of the Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project has received $40,000 grant funding from the Department of Local Government and Communities 2013-14.

 

This project will also require $8,790 from the 2014-15 budget surplus to be allocated towards the Kimberley Youth Strategy Stage 1 - Consultation.  This surplus requirement is within the budget agreed to at the 4 August 2014 Zone/RCG Meeting.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

 

·    Outcome 4.5 Greater participation in the community and workforce

 

·    Strategy 4.5.1 Remove disincentives to participation in the workforce

 

·    Action 4.5.1.5 Develop a credible strategy on welfare reform

 

·    Action 4.5.1.6 Participate in discussions on welfare reform policy at the regional level

 

·    Action 4.5.1.7 Support the development of a regional plan for welfare reform

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Collaborative Group notes the progress of the Department of Local Government and Communities 2014 Grant Funding for the development of the Kimberley Youth Strategy.

 

Moved: Cr Tracey                                            Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 


 

9.6        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014 GRANT FUND EXPENDITURE – KIMBERLEY YOUTH STRATEGY – STAGE 2 STRATEGY AND ACTION PLAN

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

7 April 2015

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government and Communities grant funding to progress the development of the Action Plan for the Kimberley Zone and Regional Collaborative Group.

 

BACKGROUND

 

Previous Considerations

 

In June 2014 The Department of Local Government and Communities awarded $40,000 from the Youth Friendly Communities Grants Program to the Regional Collaborative Group to develop a Kimberley Youth Strategy Stage 1-Consultation.

 

At its meeting 23 June 2014 the Kimberley Regional Collaborative Group resolved that:

 

‘The Kimberley Regional Collaborative Group endorse the development of a Kimberley Youth Strategy and that the Secretariat be delegated authority to liaise with the Kimberley Chief Executive Officers to progress the development of the project plan and budget.’

 

Funding was approved by the Department of Local Government on 18 June 2014 and the grant funding of $40,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Zone / Regional Collaborative Group, on 25 June 2014. This grant funding has been utilised for the Kimberley Youth Strategy Stage 1 – Consultation.

 

The Department of Local Government and Communities has committed to providing a second instalment of Grant Funding to the Regional Collaborative Group to implement the Kimberley Youth Strategy Stage 2 – Strategy and Action Plan.

 

COMMENT

 

There is a pressing need for a united approach towards delivering youth services in the Kimberley. The four Kimberley Councils of Broome, Derby West Kimberley, Wyndham East Kimberley and Halls Creek all have significant numbers of service providers in their regions that provide varying levels of programs to youths aged 12-25 years. This Kimberley Youth Strategy will consolidate and build upon the many excellent initiatives, programs and activities by Council and independent service providers to develop a strategic vision for the region which will shape the actions to be implemented over the next five years to achieve united goals.

 

The purpose of this project is to draw on the information obtained during the consultation phase  undertake consultation with youth, youth sector service providers and local governments across the Kimberley to inform the development of the Kimberley Youth Strategy.

 

The Kimberley Youth Strategy – Stage 2 – Strategy and Action Plan, will take on 5 project phases;

 

Phase 1 – Environmental Scan

1.1 Review the impact of current and proposed commonwealth and state youth services policies and trends.

1.2 Research other federal, state and local government policy initiatives to ascertain and inform strategies for positioning the Kimberley Zone to take advantage of future potential funding and strategic opportunities.

 

Phase 2 – Workshop

2.1 Facilitate a workshop with relevant staff representatives from each of the Shires to;

§ establish a framework for local government involvement in youth services that guides  a consistent, coordinated approach while allowing for the different operating contexts and delivery methods each shire has,

§ identify priority focus areas for the strategic plan,

§ provide an opportunity for knowledge sharing,

§ identify best methods for ongoing collaboration.

 

Phase 3 – Develop Youth Strategy

3.1  Develop an overarching strategy document with the Kimberley Zone and Kimberley Local Governments that is informed by the work undertaken during stage one of the project and the environmental scan.

 

Phase 4 – Develop Action Plan

4.1  Develop an action plan detailing specific activities and timeframes for implementing the youth strategy.

 

Phase 5 – Alignment of Kimberley Action Plan with each Shires Strategic Community Plan

5.1     Identify and link how each specific activity from the Kimberley action plan will fit into each Shire’s Strategic Community Plan and develop a plan for each shire to build the capacity of the Shire and its community to meet the identified needs and remedy shortfalls in the current approaches to Youth Services.

 

CONSULTATION

 

Department of Local Government and Communities

Bluebottle Consulting

Staff at each of the Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project will be fully funded from the Department of Local Government and Communities 2014-15 Grant Funding and from Regional Development Australia.

 

Item

Detail

Cost

 

Strategy Requirements Analysis and Project Administration

Project management process

$2,000

LG In-kind

Environmental Scan

Review and research the impact of current and proposed federal, state and local government policy initiatives and youth services policies and trends.

$2,250

DLG Grant

Workshop

Workshops are undertaken between the Kimberley Zone, Kimberley Local Governments and Consultants to develop a strategic framework for the youth strategy.

$12,176

$2,000

DLG Grant

LG In-kind

Youth Strategy

Develop an overarching strategy document with the Kimberley Zone and Kimberley Local Governments that is informed by the work undertaken during stage one of the project and the environmental scan.

$3,600

DLG Grant

Action Plan

Develop an action plan detailing specific activities and timeframes for implementing the youth strategy.

$4,500

DLG Grant

Shire Capacity Building

Alignment of Kimberley Action Plan with each Shires Strategic Community Plan

$43,000

$7,000

$2,000

DLGC Grant

RDA Grant

LG In-kind

 

DLCG Grant

$65,526

RDA Grant

$7,000

LG In-kind

$6,000

Total Project Cost

$78,526

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

 

·    Outcome 4.5 Greater participation in the community and workforce

 

·    Strategy 4.5.1 Remove disincentives to participation in the workforce

 

·    Action 4.5.1.5 Develop a credible strategy on welfare reform

 

·    Action 4.5.1.6 Participate in discussions on welfare reform policy at the regional level

 

·    Action 4.5.1.7 Support the development of a regional plan for welfare reform

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Collaborative Group;

 

1.   Endorses the Kimberley Youth Strategy Stage 2 – Strategy and Action Plan; and

 

2.   Authorises the Secretariat to finalise the Department of Local Government and Communities 2014-15 Grant Funding application and Financial Assistance Agreement.

 

Moved: Cr Tracey                                            Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment 1: 12 pages

Attachment 2: 5 pages

 

 

 

 

 

 

 

 


 

9.7        REGIONAL COLLABORATIVE GROUP SEED FUND PROJECT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

RCG01

AUTHOR:

Project Manager, Kimberley Zone of WALGA

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Zone of WALGA

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

22 April 2015

 

 

SUMMARY:         This report provides a recommendation for the Regional Collaborative Group 2014-15 Seed Funding to be used towards the investigation of the establishment of a Centre for Excellence in the Kimberley.

 

BACKGROUND

 

Kimberley Chief Executive Officers Meeting                                   1 October 2013

Kimberley Chief Executive Officers Meeting                                   23 February 2014

 

The Regional Collaborative Group seeks a $10,000 contribution from each of the member Councils each financial year to be used towards projects. In the 2014-15 budget, this seed fund contribution was allocated towards the Kimberley Tourism Corridor project.

 

Initial discussions were made to investigate the project with Savannah Way Limited, Main Roads and Tourism WA. Support was generated for the project and it was decided by the Kimberley Chief Executive Officers to conduct a workshop with all stakeholders to progress a detailed project scope.

 

The Zone proposed the partnering with Main Roads to look at the possibilities of doing a Kimberley Tourism Corridor Project, similar to the Pilbara Regional Councils Rest Stops Project that was funded through Royalties for Regions.

 

The project was envisaged to include a minimum of 10 rest stops from Sandfire-Broome-Cape Leveque-Derby-Fitzroy Crossing-Halls Creek-Kununurra-Wyndham-Derby via Gibb River Road. Rest stops would be spaced every 200km apart at a minimum.  The scope was to have uniformly designed shade shelters, fire pits, seating, dump points, wi-fi access to the local tourism website and BOM, rubbish bins, solar lighting, toilets and interpretive signage/panels showcasing points of interest on the next leg of the journey and Aboriginal points of interest, with all amenity designed to reduce the risk of vandalism and ease of maintenance. The idea would be to reconfigure Main Roads existing rest stops, that way land acquisition and approval issues would be kept to a minimum.

 

It was also proposed that rest stop maintenance would be contracted to local Aboriginal Corporations, thus developing possible small business for local residents. Construction of the rest stops was also considered with a Training provider specialised in certified job training in remote and regional communities in the Kimberley to provide on the job training.

 

A workshop was scheduled to be conducted in August 2014, which was then delayed to October 2014 with all major stakeholders including the four Kimberley Shires, Tourism Minister, Savannah Way Limited, Tourism WA, Australia’s North West, Department of Parks and Wildlife, Regional Development Australia and Main Roads. The intent of the workshop was to provide an opportunity to discuss infrastructure standards across the Kimberley and allow participants to engage in a Roundtable thinking of infrastructure, community, current promotional work on the Savannah Way, project scope, current funding opportunities, partnership opportunities and other critical issues affecting the Kimberley Tourism Corridor and share ideas and potential outcomes. This workshop was cancelled after discussions with Gary Bradshaw from Main Roads determined the project was not in line with the Main Roads ‘Roadside Stopping Place Policy and Guidelines’ program.

 

Given that these rest stops are under the authority of Main Roads, without their endorsement of the project, it was decided to cease the project by the Kimberley Chief Executive Officers.

 

Given that the 2014-15 budget allocated the $40,000 seed fund contribution towards the Kimberley Tourism Corridor project, the question now lies with the member Councils as to what project the funds should be used for.

 

Projects from 13/14, 14/15 and 15/16

Income

Expenditure

Surplus/Deficit

Seed Fund

120,000

0

120,000

Waste Management

45,000

-45,000

-  

Key Worker Housing

8,620,225

-8,626,345

(6,120)

Business Intelligence Systems

372,000

-372,000

-  

Youth Strategy

112,526

-121,316

(8,790)

Strategic Community Plan Review

8,775

-17,141

(8,366)

TAMS

 -

-20,433

(20,433)

Interest

34,401

0

34,401

Total

9,312,927

-9,202,235

110,692

 

One option is to continue to pursue the Kimberley Tourism Corridor.

 

A second option is to use the funds towards the investigation of a Kimberley Education Centre for Excellence specialising in Agriculture.

 

COMMENT

 

A Centre for Excellence aligns school, higher education and industry sector resources and expertise to deliver academic, career and leadership opportunities for students in government schools.

 

There are numerous Centres for Excellence established across Australia. Each Centre for Excellence has a unique specialisation focus and ensures that the curriculum is rigorous and challenging and incorporates sound academic practice in order for students to be able to undertake normal course requirements as well as having the opportunity for extended study and research in their chosen area of interest.

 

In order for Centres for Excellence to success, partnerships with schools and universities are essential.  The partnership with the university will be expected to better support professional experience placements and professional development of staff through reciprocal school/university arrangements. University professors, specialized industry paraprofessionals and highly accomplished teachers would deliver courses in a number of ways including a combination of online, on campus and intensive weekly programs. 

 

Benefits of Centres for Excellence include;

·    Specialised, challenging learning experiences,

·    Access to industry experience that will foster confidence and competence in the area of specialisation,

·    Pathways to higher education and possible employment opportunities,

·    Keeping kids in the Kimberley,

·    Diversifying learning and education opportunities,

·    Extended learning opportunities in association with the university.

 

CONSULTATION

 

Secretariat

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

It is proposed that the 2014-15 $40,000 seed funding contribution be used to investigate the establishment of a Centre for Excellence focusing on Agriculture to be based in the Kimberley.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4- Community: A vibrant community based on equality and inclusion and opportunity for all.

 

·    Outcome 4.2 Improved Kimberley regional outcomes in education and Health

·    Strategy 4.2.2 Advocate for improved regional education and training opportunities

·   Action 4.2.2.2  Support local leadership groups to drive better local education outcomes

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Regional Collaborative Group;

 

1.   Support and advocate for the establishment of a Centre for Excellence in the Kimberley; and

 

2.   Allocates $40,000 of the RCG surplus towards the development of a business case; and

 

3.   Request the Secretariat to prepare a business case for the establishment of a Centre for Excellence in the Kimberley.

 

 

RESOLUTION:

 

That the Kimberley Regional Collaborative Group lay the item on the table.

 

Moved: Cr Archer                                            Seconded: Cr Tracey

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 


 

10. REPORTS FROM REPRESENTATIVES

 

           10.1  Kimberley Development Commission – Tim Bray

 

i.    Thankyou to the Chair and Members for the invitation and congratulations on an excellent conference so far.

ii.    The Commissions has 5 significant areas of involvement in front of it at this stage.

a.   2036 AND BEYOND; A REGIONAL BLUEPRINT FOR THE KIMBERLEY.  The Public Comment period for the Blueprint has finished. The Commission received 36 submissions from all sectors including comprehensive and constructive replies from each of the Shire Councils. All submissions have been reviewed and the Blueprint is being revised accordingly. Given that the bulk of feedback was highly supportive and constructive it may not surprise members that the document will retain its broad structure, major themes and strategic thrust. The most substantive change is in revised but marginally different aspirational population targets specifically for Halls Creek and Fitzroy Crossing. The revised Blueprint will then be submitted to the Minister for Regional Development for final consideration. Following on from that the Commission will expand the projects and methodology already under way (currently mostly in Housing) to implement and operationalise the Blueprint across each of the 8 Vision and Goal areas and the 6 Agendas for Transformational Change. This leads directly to ....   

b.   Royalties for Regions: ...Developing a pipeline of Royalties For Regions projects ready to proceed over out years and aligned with the Blueprint and other strategic plans for the region. The Commission has also been working with DRD to improve the current R4R approval processes.

c.   Regional Centres Development Plan - Phase Two. Both Broome and Kununurra are being supported by the Commission in their Expression of Interest for prioritisation in the RCDP 2 process. Each of the nine nominated centres has been offered the opportunity to develop a growth plan in partnership with the Development Commission with four centres to proceed in by Oct 2016 and the remaining 5 in the following year (dependant on stage 1 being completed).   

d.   Changes to Community Service Models:   Like the Shire Councils the Commission has been consulted closely by relevant government agencies including DRD on a productive approach to the withdrawal of municipal services from communities. As government policy is determined and implemented it is likely that the Commission’s will be asked to continue to provide specialist advice.

e.   Even prior to the finalisation of the Blueprint the Commission is driving or participating in key projects aligned to the Blueprint( apart from those mentioned above). These include the Northern Beef Futures, Water for Food, Aboriginal Housing, Yawuru Home Ownership Plan, Transitional Housing, Chinatown Revitalisation, Tourism Growth Plans, the Regional Grants and Community Chest Grants to name a few . This list is expected to grow rapidly as the Blueprint is finalised.                 

 

           10.2  Australia’s North West – Apology

 

 

 

           10.3  Regional Development Australia – Chris Mitchell

 

·    Grant writing Workshops were conducted in April in Broome, Derby and Halls Creek.

·    National Stronger Regions Funding Round one is expected to be announced in May 2015, with Round 2 to be called in late May.

·    There will be a meeting of the RDA Northern Alliance with Minister Truss next week in Canberra to discuss projects focusing on transport, communications, special economic zones, energy, potable water and the grow north proposal.

                  

10.4    Department Local Government and Communities – Jennifer Mathews & Kelly McIntyre

                   Attachment 10.4 Connect Newsletter

 

           10.5  WALGA Road Wise – Greg Hayes

                   Attachment 10.5 WALGA Roadwise Program Report May 2015

 

 10.6         WALGA – Joanne Burges

       Attachment 10.6 Kimberley Country Zone Status Report February 2015

 

11. CORRESPONDENSE

 

             Incoming and outgoing correspondence was tabled at the Meeting.

12.  GENERAL BUSINESS

 

Nil

 

13.  MEETING CLOSURE

 

    The meeting closed at 4.20pm

 

 

 

 

 

Western Australian Local Government Association Zone Standing Orders

 

1.       INTERPRETATIONS

            For the purposes of these Standing Orders, if not inconsistent with the context, the following words shall have the following meanings:

 

1.1     "Absolute Majority" means:

a total majority of delegates for the time being of the Zone whether present and voting or not.

 

1.2        "Association" means:

the Western Australian Local Government Association.

 

1.3        “Constitution” means:

the Constitution of the Western Australian Local Government Association.

 

1.4        “Delegate or Deputy Delegate" means:

those persons duly elected, from time to time, for a fixed term to represent a Council at a Zone of the Western Australia Local Government Association.

 

            1.5     “Deputy President or Chairman” means:

the Deputy President or Chairman for the time being of the Zone.

 

1.6        “Meeting" means:

a meeting of a Zone of the Western Australia Local Government Association. 

 

1.7        "President or Chairman" means:

the President or Chairman for the time being of the Zone.

 

1.8        “Simple Majority” means:

a majority comprising enough of the delegates for the time being of the Zone for their number greater than 50% of the number of voting delegates that are present

 

1.9     “State Council” means:

the Executive of the Western Australian Local Government Association.

 

            1.10   “Zone” means:

            a geographically based subdivision containing Councils and incorporated within a country and metropolitan constituency as listed in Schedule three of the Constitution.

 

1.11   “Zone Secretary” means:

a person or persons nominated or appointed by the Zone or the Association to undertake Zone secretarial functions as required.

 

2.         ORDINARY AND SPECIAL MEETINGS

Meetings of the Zone shall be of two kinds: “ordinary” and “special”.  No business shall be transacted at a special meeting other than for which the meeting was called.

 

3.         CONDUCT OF MEETINGS

            The proceedings and business of meetings of the Zone shall be conducted according to these Standing Orders.

 

4.         NOTICE OF MEETING

 

4.2         The Zone Secretary shall give at least 7 days notice of a meeting to all delegates of the Zone unless all of the delegates have agreed in writing to shorter notice.

4.2        Notice shall be given at the destinations appearing in the records of the Zone Secretary.  Notice shall include the agenda for the meeting and will be deemed to have been delivered immediately if transmitted electronically or on the second working date after posting.

 

4.2        Ordinary Meetings of the Zone shall be called by the Zone Secretary pursuant to sub-clause 4.1.

 

4.2        Special Meetings of the Zone shall be called by the Zone Secretary on the written request of the President or Chairman or at least one quarter of the delegates.

 

5.         QUORUM

 

5.1        The Zone shall not conduct business at a meeting unless a quorum is present.

 

5.2        At any meeting of the Zone, greater than 50% of delegates present and entitled to vote shall form a quorum.

 

5.3        If a quorum has not been established within the 30 minutes after a meeting is due to begin then the meeting can be adjourned –

(a)        by the President or Chairman of the meeting;

(b)        if the President or Chairman is not present, by the Deputy President or Deputy Chairman  of the meeting;

(c)        if the President or Chairman or Deputy President or Deputy Chairman is not present, by a majority of delegates present;

(d)        if only one delegate is present, by that delegate; or

(e)        if no delegate is present by the Zone Secretary.

 

The business that could have been transacted had there been a quorum at the meeting may be transacted at the resumption of the adjourned meeting.

 

5.4        If at any time during a meeting a quorum is not present, the President or Chairman shall suspend proceedings for five (5) minutes and if a quorum is not present after that period, the meeting shall be deemed to have been adjourned and the person presiding is to reschedule it to some future time.

 

5.5        Notice of a meeting adjourned because of the absence of a quorum shall be given to all delegates.

 

6.         MEETINGS OPEN TO THE PUBLIC

            The business of the Zone shall be open to the public except upon such occasions as the Zone may by resolution otherwise decide.

 

7.         ORDER OF BUSINESS

Unless the meeting should decide otherwise, the order of business at Zone meetings, with he exception of special meetings or an adjourned meeting, shall be as follows:

(a)  Recording of attendance and apologies;

            (b)   Announcements;

            (c)   Adjourned business (if any);

            (d)   Confirmation of minutes of previous meetings;

            (e)   Matters for decision;

(f)    Reports – President or Chairman and Zone Representative to State Council;

            (g)   State Council agenda items;

            (h)   General business.

 

 

8.         SPECIAL URGENT BUSINESS

            At any time during a meeting a delegate may, with the approval of an absolute majority, introduce a motion relating to special urgent business that calls for an expression of opinion from the meeting. 

 

            In presenting an item of special urgent business, a delegate shall have sufficient copies of the motion in writing for distribution to all delegates present at the meeting and, where practicable, give prior notice to the President or Chairman of such intention.

 

9.         PRESIDENT OR CHAIRMAN

            In the construction of these Standing Orders unless the context requires otherwise, the word "President or Chairman" shall in the absence of the Chairman or President include the Deputy President or Deputy Chairman or the delegate chosen by resolution to preside at any meeting.

 

10.        DELEGATE AND DEPUTY DELEGATE

 

10.1      In the construction of these Standing Orders unless the context requires otherwise, the word “delegate” shall in the absence of the delegate include the deputy delegate.

 

10.2      A deputy delegate elected to act in the capacity of a delegate unable to attend a meeting shall exercise all rights of that delegate.

 

11.        PRESIDENT OR CHAIRMAN TO PRESIDE

 

11.1      The Chairman or President shall preside at all meetings of the Zone but in absence of the President or Chairman, the Deputy President or Deputy Chair shall preside.

 

11.1.1   In the absence of the President or Chairman and the Deputy President or Deputy Chairman, the Zone shall choose by resolution a delegate present to preside at the meeting.

 

12.     DEBATE PROCEDURES

 

12.1            A delegate moving a substantive motion may speak for –

(a)      10 minutes in his or her opening address; and

(b)      5 minutes in exercising the right to reply.

 

12.2            Other speeches for or against motions are to be limited to 5 minutes.

 

12.3            No delegate, except the mover of a motion in reply, is to speak more than once on the same motion except by way of personal explanation.

 

12.4            As soon as the right of reply has been exercised, the motion is to be forthwith put to the vote without further comment.

 

12.5           No discussion shall take place on any motion unless it is moved and seconded.  Only one amendment on any one motion shall be received at a time, and such amendment shall be disposed of before any further amendment can be received.  Any number of amendments may be proposed.

 

12.6           The provisions of these Standing Orders applicable to motions apply mutatis mutandis to amendments, except that the mover of an amendment shall have no right of reply.

 

12.7            When a motion has been moved and seconded, the person presiding shall at once proceed to take a vote thereon unless a delegate opposes it or an amendment is proposed. 

 

12.8            No more then two delegates shall speak in succession on one side, either for or against the question before the Zone, and if at the conclusion of the second speaker’s remarks, no delegate speaks on the other side, the motion or amendment shall at once be put to the Zone.

 

12.9            Notwithstanding clause 12.7, where a composite motion is moved which embodies the core aspects of subsequent motions listed on the agenda, a delegate whose motion has been superseded shall have the opportunity to speak on the question of the composite motion before it is put.  Once a composite motion has been carried, no further debate shall be permitted in respect of the superseded motions.

 

12.10    At any time during a debate, but after the conclusion of a delegate’s comments, a delegate who has not spoken during the debate may move, without discussion, “that the question be now put”.  If that motion is seconded and carried by a majority, the question shall be submitted at once to the Conference, after the mover has replied.

 

13.        QUESTIONS

            Any delegate seeking to ask a question at any meeting of the Zone shall direct the question to the President or Chairman.

 

14.        DELEGATES TO ADDRESS THE PRESIDENT OR CHAIRMAN

            A delegate moving or seconding a motion or amendment or taking part in a discussion thereon shall address the President or Chairman.

 

15.        POINT OF ORDER

            A delegate who is addressing the President or Chairman shall not be interrupted except on a point of order, in which event the delegate shall wait until the delegate raising the point of order has been heard and the question of order has been disposed of, whereupon the delegate so interrupted may, if permitted, continue.

 

16.        MOTION - SUBSTANCE TO BE STATED

            A delegate seeking to propose an original motion or amendment shall state its substance before addressing the meeting thereon and, if so required by the President or Chairman, shall put the motion or amendment in writing.

 

17.        PRIORITY OF SPEAKERS

            If two or more delegates wish to speak at the same time the President or Chairman shall decide who is entitled to priority.

 

18.        PRESIDENT OR CHAIRMAN TO BE HEARD

            Whenever the President or Chairman signifies a desire to speak during a debate, any delegate speaking or offering to speak is to be silent, so that the President or Chairman may be heard without interruption.

 

19.        PRESIDENT OR CHAIRMAN MAY CALL TO ORDER

            The President or Chairman shall preserve order, and may call any delegate to order when holding an opinion that there shall be cause for so doing.

 

20.        RULING BY PRESIDENT OR CHAIRMAN

            The President or Chairman shall decide all questions of order or practice, whose decision shall be final and be accepted by the Zone without argument or comment unless in any particular case the Zone resolves that a different ruling shall be substituted for the ruling given by the President or Chairman.  Discussions shall be permitted on any such motion.

 

21.        LIMITATION OF SPEECHES

 

21.1      A delegate shall not speak upon any motion or amendment or in reply for a longer period than five (5) minutes without consent of the Zone which shall be signified without debate.

 

21.2      No delegate shall speak more than once on any motion unless in exercising a right to speak in closing the debate on a motion which the delegate has moved.

 

22.        RESOLUTIONS

 

22.1      Except as otherwise provided in these Standing Orders, all motions concerning the affairs of the Zone shall be passed by a simple majority.

 

22.2   Any matter considered by the Zone at a Special Meeting shall not be passed unless having received an absolute majority.

 

23.        NO DISCUSSION

            Where there is no discussion on a motion, the President or Chairman may deem the motion to be passed unless the meeting resolves otherwise.

 

24.        PERMISSIBLE MOTIONS DURING DEBATE

 

24.1      When a motion is under debate, no further motion shall be moved except the following:

                 (a)    that the motion be amended;

                 (b)   that the meeting be adjourned;

                 (c)    that the debate be adjourned;

                 (d)   that the question be now put;

                 (e)    that the meeting proceed with the next business;

                 (f)    that the meeting sits behind closed doors.

 

24.2           Any delegate who has not already spoken on the subject of a motion at the close of the speech of any other delegate may move without notice any one of the motions listed in clause 23.1 (b)-(f) and, if the motion is seconded, it shall be put forthwith. 

 

24.3           When a debate is adjourned, the delegate who moves the adjournment shall be the first to speak on the motion when the debate is resumed unless the delegate advises of no desire to speak on the motion.  Where this occurs, the President or Chairman shall then call for further speakers.

 

25.        METHOD OF TAKING VOTES

            The President or Chairman shall, in taking a vote on any motion or amendment, put the question first in the affirmative, and then in the negative and may do so as often as is necessary to enable formation and declaration of an opinion as to whether the affirmative or the negative has the majority on the voices or by a show of hands.

 

26.        DIVISION

            The result of voting openly is determined on the voices or by a show of hands and, immediately upon a vote being taken, a delegate may call for a division.

 

27.        WITHDRAWAL OF MOTION

A motion or amendment may be withdrawn by the mover, with the consent of the meeting, which shall be signified without debate. No delegate may speak upon it after the mover has asked permission for its withdrawal, unless such permission shall have been refused.

 

28.        ALL DELEGATES TO VOTE

 

28.1      At meetings of the Zone, a delegate present at the meeting when a question is put shall vote on the question.

 

28.2            Each delegate shall be entitled to exercise one deliberative vote on any matter considered by the Zone.

 

28.3           The President or Chairman shall exercise a deliberative vote in respect of a matter considered by the Zone.  In the event of there being an equality of votes in respect of a matter, the President or Chairman shall exercise a second vote.

 

28.4           Where the Deputy President or Deputy Chairman is required to preside at a meeting, the Deputy President or Deputy Chairman shall exercise a deliberative vote in respect of a matter considered by the Zone.  In the event of there being an equality of votes in respect of a matter, the Deputy President or Deputy Chairman shall exercise a second vote. 

 

28.5            In the absence of the President or Chairman and Deputy President or Chairman, the delegate chosen by resolution to preside over the meeting shall exercise a deliberative vote in respect of a matter considered by the Zone.  In the event of there being an equality of votes in respect of a matter, the presiding delegate shall exercise a second vote.

 

29.        RESCISSION OF RESOLUTION

 

29.1      At the same meeting

            Unless a greater majority is required for a particular kind of decision under the Standing Orders (in which event that shall be the majority required), the Zone may, by simple majority at the same meeting at which it is passed, rescind or alter a resolution if all the delegates who were present at the time the original resolution was passed are present in their seats when the rescission or alteration is proposed.

 

29.2      At a Future Meeting

       Unless a greater majority is required for a particular kind of decision under the Standing Orders (in which event that shall be the majority required), the Zone may rescind or alter a resolution made at an earlier meeting:

(a)    by simple majority, where the delegate intending to move the motion has, through the Zone Secretary, given written notice of the intended motion to each of the other delegates at least seven (7) days before the meeting; or

(b)   by absolute majority, in any other case.

 

30.        SUSPENSION OF STANDING ORDERS

 

30.1      In cases of urgent necessity or whilst the Zone is sitting behind closed doors, any of these Standing Orders may be suspended on a motion duly made and seconded, but that motion shall not be declared carried unless a simple majority of the delegates voting on the question have voted in favour of the motion.

 

30.2      Any delegates moving the suspension of a Standing Order shall state the object of the motion, but discussion shall not otherwise take place.

 

31.        NO ADVERSE REFLECTION ON ZONE

            A delegate of the Zone shall not reflect adversely upon a resolution of the Zone, except on a motion that the resolution be rescinded.

 

32.        NO ADVERSE REFLECTION ON DELEGATE

            A delegate of the Zone shall not reflect adversely upon the character or actions of another delegate nor impute any motive to a delegate unless the Zone resolves, without debate, that the question then before the Zone cannot otherwise be adequately considered.

 

33.        MINUTES

            Minutes of meetings shall be permanently recorded and copies supplied to all delegates.

 

34.        CONFIRMATION OF MINUTES

            The minutes of any preceding meeting, whether ordinary or special, not previously confirmed shall be submitted at the next Ordinary Meeting of the Zone and no discussion thereon shall be permitted except as to their accuracy as a record of the proceedings.

 

35.        GENERAL BUSINESS

            A delegate may under general business introduce a motion relating to any item of interest to Local Government, but not otherwise.

 

36.        AMENDMENTS

These Standing Orders may be altered, added to or repealed subject to a resolution passed by not less than 75% of delegates present at a meeting of the Zone.  Copies of proposed alterations, additions or amendments shall be forwarded to all delegates by the Zone Secretary prior to the meeting.


Item 9.4.4 - Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Current Tourism Administration Policy

 

 

CORPORATE SERVICES                                                2.1.6

Finance

 

TITLE:

TOURISM ADMINISTRATION POLICY

ADOPTED:

OMC 19 April 2012 – Pages 76 - 82

REVIEWED:

OMC ………………… – Pages ………..

OMC ………………… – Pages ………..

OMC ………………… – Pages ………..

OMC ………………… – Pages ………..

ASSOCIATED LEGISLATION:

Local Government Act 1995 Section 6.33 Differential general rates

ASSOCIATED DOCUMENTS:

Kadar Pearson & Partners Pty Ltd Tourism Initiative Review 2009

Domenic Carbone & Associates and Darren Long Consulting Tourism Initiative Review 2010

REVIEW RESPONSIBILITY:

Manager Financial Services

DELEGATION:

 

Previous Policy Number N/A

 

Objective:

Council recognises that tourism offers a range of social and economic benefits, and that a sustainable tourism industry requires balance with environmental, cultural and heritage values, and community lifestyle. The intent of this Policy is to realise the benefits from tourism and minimise any potential negative impacts.

This policy describes:

a)   Council’s role in relation to the use of these tourism resources;

b)   the scope of Council engagement in the development and marketing of the Shire as a visitor destination, both directly and in partnership with the community and other stakeholders; and

c)   the extent of Council’s direct financial assistance to tourism initiatives.

Council recognises that a successful visitor destination is built on partnerships and will facilitate collaborative, constructive partnerships with the local community, business groups, tourism industry operators, community organizations, and other stakeholders and agencies to implement this Tourism Policy.

 

 

Definitions:

 

Nil

 

Policy:

 

1.0    Visitor Information Services

1.1     Council will work collaboratively with the Broome Visitors Centre for the provision of visitor servicing.

1.2     The Shire will commit financial resources to the operations of the Broome Visitors Centre (BVC) on the basis that the BVC shall prepare a four year business plan and identify the financial support required from the Shire for operational and other tourism initiatives.  The business plan is to be reviewed annually and submitted on an annual basis to the Shire for consideration.

1.3     Subject to the Shire receiving the business plan the Council shall give consideration to the request for funding and allocate financial resources as it considers appropriate.

1.4     The Broome Visitors Centre, in its request for funding, should:

       (i)        provide assurance that the Centre is financially viable;

  (ii)       identify the activities/projects of expenditure to be funded by the Shire;

       (iii)      determine performance indicators in relation to the achievement of the identified activity or project; and

       (iv)      provide the Shire with a copy of the Centre’s audited financial statements for the preceding year.

1.5     Subject to the above, the BVC shall provide a report to Council on an annual basis in relation to the expenditure of funds and the performance criteria set.

1.6     The BVC shall acknowledge the financial assistance received from the Shire on any promotional materials connected with the specific projects and in the Centre’s annual report.

2.0    Marketing

2.1     The Shire of Broome shall work collaboratively with Australia’s North West (ANW) for the promotion of the Broome shire as a visitor destination to external markets.

2.2     The Shire will commit financial resources to the operations of the ANW on the basis that the ANW shall prepare a four year business plan and identify the financial support required from the Shire for destination marketing initiatives.  The business plan is to be reviewed annually and submitted on an annual basis to the Shire for consideration.

2.3     Subject to the Shire receiving the business plan, the Council shall give consideration to the request for funding and allocate financial resources as it considers appropriate.

2.4     The ANW, in its request for funding, should:

       (i)     provide assurance that the ANW is financially viable;

(ii)     identify the activities/projects of expenditure to be funded by the Shire;

       (iii)    determine performance indicators in relation to the achievement of the identified activity or project; and

(iv)    provide the Shire with a copy of ANW’s audited financial statements for the preceding year.

2.5     Subject to the above, the ANW shall provide a report to Council on an annual basis in relation to the expenditure of funds and the performance criteria set.

2.6     The ANW shall acknowledge the financial assistance received from the Shire on any promotional materials connected with the specific projects and in its annual report.

3.0    Collaboration

3.1     Council will encourage liaison between groups and organisations to maximise exposure to events in the area.

3.2     Council will encourage business and community groups to become members of and participate in relevant regional and sector specific organisations, such as ANW, BVC, etc.

4.0    Tourism Industry Development

4.1     Council will lobby State and Federal Government departments to ensure the Shire of Broome is receiving its fair and appropriate allocation of available funds for industry development.

4.2    Council will act as auspice agency, where appropriate, for grant applications.

4.3     Council will ensure that other industries are not adversely affected by the tourism industry and encourage industries to work together.

4.4     Council will encourage networking amongst the operators, Local Business Associations, Tourism Associations, and Tourism WA within the Shire as a means to expand product knowledge.

5.0    Planning

5.1     In the formulation of its planning policies and development frameworks, Council will be mindful of the effects on and needs of the tourism industry.

5.2     Council will, in reviewing its planning strategies and other forward planning documents, take into consideration policies on tourism and other leisure activities.

5.3     In the preparation of local laws, Council will have regard to their impact on tourism and the balanced development of the Shire.

5.4     When considering tourism developments, Council will consider the social, economic, cultural and environmental impact of the proposal within the Shire.

6.0    Infrastructure and amenities

6.1     In the development of its capital works program, Council will allocate appropriate budgets to facilities that will support and encourage visitors to appropriate areas within its boundaries, for example, toilet blocks, boat launching facilities, directional and interpretative signage, walkways etc.

6.2     Council will seek financial support from other agencies whenever possible for the provision of tourist facilities.

6.3     Council will, where possible, support the enhancement of specific natural features, conserve areas of outstanding beauty and recognise items of heritage and cultural significance.

7.0    Tourism Advisory Group

The Chief Executive Officer, may, at his/her discretion appoint an advisory group from the Broome Tourism Industry to advise him/her in relation to any matter pertaining to Broome tourism.  It is envisaged that the Chief Executive Officer would report to Council on issues pertaining to the tourism industry in Broome.    

 

8.0    Multiplier Effect Rating Model

Based on the Kadar Pearson and Partners Pty Ltd Report – Tourism Impact Assessment 2009, the tourism multiplier effect for the Shire of Broome was quantified to determine that for every $1.0 spent in the Broome Tourism sector, the Broome Commercial sector derives a benefit of $1.65. This proportion is used as the basis to determine the contribution model from relevant differential rates to raise a sum certain, as determined by Council, for the purposes of supporting tourism initiatives and marketing.

In accordance with the multiplier principle for differential rating, the distribution of rates to raise a sum certain will be in the proportion of;

                                                       Multiplier            Proportion

Broome Commercial rated properties     $1.65                    62.3%

Broome Tourism rated properties              $1.00                    37.7%

The rating process of applying the multiplier principle and a sum certain, is to remove the sum certain from each relevant differential rate, add the general rate increase percentage applicable for the year, then add back the sum certain according to the multiplier principle across relevant differential rates. The “rate in the $” is then calculated on the required $ yield from each relevant differential rating group.  


Item 9.4.4 - Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Broome Tourism Leadership Group Tourism Strategy Summary Part 1

 

 


 


 


 


Item 9.4.4 - Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Broome Tourism Leadership Group Strategy Summary Part 2

 

 


Item 9.4.4 - Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Review of Tourism Administration Policy Section 1.0 and 2.0

 

 

 

BVC Requirements under Current Policy

Officer Comment

Recommendation

Council will work collaboratively with the Broome Visitors Centre for the provision of visitor servicing.

Collaborative working has been identified in relation to initiatives such as cruise Ship Servicing, Perth Royal Show and general Broome promotion and visitor servicing  initiatives

No amendment required

The Shire will commit financial resources to the operations of the Broome Visitors Centre (BVC) on the basis that the BVC shall prepare a four year business plan and identify the financial support required from the Shire for operational and other tourism initiatives. 

 

The business plan is to be reviewed annually and submitted on an annual basis to the Shire for consideration.

A four year business plan has been submitted for the duration 2013 to 2016.

 

A five year financial forecast received from the BVC outlines requests for further funds for 2015-2018 in excess of $110,000 however this is very high level and does not provide much detail for analysis.

 

The business plan does not appear to be reviewed or updated on an annual basis for Shire consideration past the five year financial forecast.

 

 The BVC has requested a meeting to discuss ongoing support from the Tourism Administration Policy.

A strategic plan for a reduced period (two years potentially) could be presented at a high level reflecting the overall organisational direction and initiatives across all funding sources.

 

Officers recommend a separate report relating to those financial, operational and other tourism initiatives specific to the Shire funding (including outcomes against KPI’s) be created.

 

The submission of this Shire specific report should be timeframed –December of each year is recommended to allow information to inform the Shire budget cycle and determine financial allocations within this policy.

 

 

 

Subject to the Shire receiving the business plan the Council shall give consideration to the request for funding and allocate financial resources as it considers appropriate.

 

Allocations of financial  resources have remained at the levels identified at the 19 April 2012 OMC

This report requested above could then be tabled to the newly created Economic Development Advisory Committee with subsequent recommendations to Council.

 

The request for the next financial year should be incorporated as part of the Shire specific December report.

 

 This would allow the EDAC and Council to consider further requests in the context of the previous year’s performance against Shire funded initiatives.

The Broome Visitors Centre, in its request for funding, should:

         (i)          provide assurance that the Centre is financially viable;

  (ii)         identify the activities/projects of expenditure to be funded by the Shire;

         (iii)        determine performance indicators in relation to the achievement of the identified activity or project; and

         (iv)        provide the Shire with a copy of the Centre’s audited financial statements for the preceding year.

 

The BVC has sent through audited financial statements and a letter outlining the BVC remains financially viable along with its annual report for the 2014 Calendar year.

 

The BVC strategic Plan 2013-2016 outlines the category of Visitor Servicing within its strategic Objectives and Actions and have indicated this would most relate to the Shires funding, this has a performance measure of growth in visitation to the BVC via website and foot traffic.

 

The annual report highlights growth in foot traffic on the previous year and improvement or upward trend for 2014 in relation to the VisitBroome website, however this information is not presented in a format that easily identifies Shire projects, the specific expenditure related to these or their specific performance indicators  and achievement.

The identification of activities and projects funded by the Shire should be made more explicit in the report recommended above.

 

It will include Shire specific funding information along with the determination of performance indicators of the projects requested by the Shire funding for the coming year.

 

The audited financial statements should be received in line with the report timeframes each year and this requirement should be amalgamated with requirement (i).

 

 

 

Subject to the above, the BVC shall provide a report to Council on an annual basis in relation to the expenditure of funds and the performance criteria set.

The report received is the Annual report and as such does not cover the specific expenditure of funds related to the Shire and the specific performance criteria set in relation to the Shire funds

The Shire specific report recommended above would be updated with results related to the previous year expenditure as well as details/ outcomes of performance against the criteria set.

 

The BVC shall acknowledge the financial assistance received from the Shire on any promotional materials connected with the specific projects and in the Centre’s annual report.

The Shire is acknowledged within the annual report

Evidence of the acknowledgment through promotional materials should be included as a section within the Shire specific report submitted in December. It should form part of the performance criteria set.

 

ANW Requirements under Current Policy

Officer Comment

Recommendation

The Shire of Broome shall work collaboratively with Australia’s North West (ANW) for the promotion of the Broome shire as a visitor destination to external markets.

Collaborative working has been identified in relation to initiatives such as Perth Royal Show and general Broome promotion initiatives such as the promotion of the Shinju Matsuri festival, publicity and editorial projects and the formation of the Broome Tourism Leadership Group

No amendment required

The Shire will commit financial resources to the operations of the ANW on the basis that the ANW shall prepare a four year business plan and identify the financial support required from the Shire for destination marketing initiatives.

 

 

 

 The business plan is to be reviewed annually and submitted on an annual basis to the Shire for consideration.

Six monthly reports are sent to the Shire outlining activities undertaken for Broome and their outcomes.

 

 

Much of ANW activity has been identified as being in response to opportunities (media, publicity, promotional etc) that arise – it may be difficult for these to be explicitly reflected in a four year business plan.

 

 

A strategic plan for a reduced period (two years potentially) could be presented at a high level reflecting the overall organisational direction and initiatives across all funding sources.

 

Officers recommend a separate report relating to those financial, operational and other marketing initiatives specific to the Shire funding (including outcomes against KPI’s) be created.

 

The submission of this Shire specific report should be timeframed –December of each year is recommended to allow information to inform the Shire budget cycle and determine financial allocations within this policy.

 

Subject to the Shire receiving the business plan, the Council shall give consideration to the request for funding and allocate financial resources as it considers appropriate.

Allocations of financial  resources have remained at the levels identified at the 19 April 2012 OMC

This report requested above could then be tabled to the newly created Economic Development Advisory Committee with subsequent recommendations to Council.

 

The request for the next financial year should be incorporated as part of the Shire specific December report.

 

 This would allow the EDAC and Council to consider further requests in the context of the previous year’s performance against Shire funded initiatives.

The ANW, in its request for funding, should:

         (i)       provide assurance that the ANW is financially viable;

(ii)      identify the activities/projects of expenditure to be funded by the Shire;

         (iii)     determine performance indicators in relation to the achievement of the identified activity or project; and

(iv)      provide the Shire with a copy of ANW’s audited financial statements for the preceding year.

 

 

ANW have forwarded copies of their Annual Report which include Audited Financial Statements each year demonstrating the organisation remains financially sound.

 

The six monthly reports received outline activities undertaken in relation to Broome including results achieved but do not highlight financial amounts undertaken with funding specific to the Shire per activity.

 

 

The identification of marketing activities and projects funded by the Shire should be made more explicit in the report recommended above.

 

It will include Shire specific funding information along with the determination of performance indicators of the projects requested by the Shire funding for the coming year.

 

The audited financial statements should be received in line with the report timeframes each year and this requirement should be amalgamated with requirement (i).

 

Subject to the above, the ANW shall provide a report to Council on an annual basis in relation to the expenditure of funds and the performance criteria set.

Six monthly outcome reports are received regularly from ANW. They are generally higher level updates of initiatives undertaken in Broome including results achieved but do not highlight expenditure amounts undertaken with funding specific to the Shire per activity.

The Shire specific report recommended above would be updated with results related to the previous year expenditure as well as details/ outcomes of performance against the criteria set per activity area.

 

The ANW shall acknowledge the financial assistance received from the Shire on any promotional materials connected with the specific projects and in its annual report.

The Shire is identified as providing core funding through the differential rate within the Annual report and promotion has occurred through various projects such as the LoveBroome branding at the Perth Royal Show.

Evidence of the acknowledgment received through promotional materials should be included as a section within the Shire specific report submitted in December. It should form part of the performance criteria set.

 

 


Item 9.4.4 - Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Press Release Broome Tourism Leadership Group

 

 

PRESS RELEASE – BROOME TOURISM LEADERSHIP GROUP

31 March 2015

 

 

The Broome Tourism Leadership Group (BTLS), which was created to drive the Broome Tourism Strategy, has met a number of times since its establishment late last year.   The Group has identified a number of the pillars as priorities and focused their attention on developing strategies in these areas.   Work is continuing on plans to host an Aviation forum to explain the dynamics of the industry and present an opportunity for aviation representatives to meet with the industry.   

 

It is anticipated that a decision from Royalty for Regions will be forthcoming in the next couple of weeks regarding the funding application to undertake a comprehensive research program aimed at reinvigorating the Broome brand.  If funding is secured, this will allow for promotion of a clear brand for Broome and more informed product development to meet the needs of the market.

 

 A Marketing Subcommittee has been formed with a focus on industry input with BTLG members Natasha Mahar from the Great Escape Charter Company, Michael Leake from Habitat Resort, Dannielle Hart from Kimberley Accommodation and Glen Chidlow of Australia’s North West being joined by Kristi Ullrich, Marketing Manager for Cable Beach Club Resort & Spa and Kristy Bailey from One Eighty Marketing.   The marketing sub-committee has been in close discussions with Tourism WA and is currently undertaking a competitor analysis and researching the re-brand process of other successful brands.   Their next meeting will involve a think tank to determine our values, brand personality and key words will align with the results of the planned consumer market research.

I

The BTLG group facilitated a very successful Cruise Ship Meeting at the end of January and as a result of this meeting a Cruise Ship Working Group has been developed.   With support from the Shire of Broome and Yawuru, funding has been secured for a Cruise Ship Coordinator to work with the Broome Visitor Centre and the Chamber of Commerce.  Primarily this will involve coordinating the welcoming of the 13 ships due for 2015 to ensure that passengers go away with a positive experience of Broome.   Mel Virgo has been appointed to this role and hit the ground running with the arrival of the first ship on the 26 March, followed by two more in early April.

 

Consultation with the industry has been a key priority for the group. Chairman James Brown has been actively meeting with industry members and stakeholders to make them aware of the aims of the strategy and the role they can play in advancing this.  Please remember that you are welcome to contact any members of the Group with any feedback or issues.  

 

 

ENDS

 

Media Contact : Natasha Mahar     Ph: 0400 994 776   E: cruises@greatescape.net.au

 

 


Item 9.4.4 - Review of Tourism Administration Policy and Tourism Differential Rate Allocations

Economic Development Advisory Committee Terms of Reference

 

 


 


 


 


 


 


 


Item 9.4.5 - PLANNING AND DEVELOPMENT (DEVELOPMENT ASSESSMENT PANELS) REGULATIONS 2011

Attachment 1 - Officer's Submission

 

 


 


 


 


Item 9.4.5 - PLANNING AND DEVELOPMENT (DEVELOPMENT ASSESSMENT PANELS) REGULATIONS 2011

Attachment 2 - Correspondence from the Standing Committee

 

 


 


Item 9.4.5 - PLANNING AND DEVELOPMENT (DEVELOPMENT ASSESSMENT PANELS) REGULATIONS 2011

Attachment No 3 - WALGA's Submission to Standing Committee