Minutes of Ordinary Meeting

Minutes – Ordinary Meeting of Council 27 October 2016 Page 20 of 21

9.1.2 REVIEW OF ACCOMMODATION NEEDS OF THE NOT FOR PROFIT SECTOR IN BROOME

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: COS22

AUTHOR: Youth and Community Development Officer

CONTRIBUTOR/S: Property and Leasing Senior Officer

RESPONSIBLE OFFICER: Deputy Chief Executive Officer/Director Community & Economic Development

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 10 October 2016

SUMMARY: This report presents the findings of a study conducted into the accommodation needs of not for profit organisations in Broome. The report will provide the Shire of Broome with a basis for resource planning and strategic decision making. A number of recommendations have been made to assist the Shire in better meeting the needs of the not for profit sector in Broome.

BACKGROUND

Previous Considerations

OMC 26 June 2014 Item 9.1.2

OMC 27 November 2014 Item 9.1.4

OMC 2 June 21015 Item 9.1.2

OMC 30 April 2015 Item 9.1.3

OMC 30 April 2015 Item 9.2.1

At the Ordinary Meeting of Council held 26 June 2014, Council considered a request from Landcorp seeking input into the possible development of childcare and community facilities in Broome North. Council resolved the following at this meeting:

COUNCIL RESOLUTION:

Moved: Cr J Bloom Seconded: Cr C Mitchell

1. Requests the Chief Executive Officer to work with LandCorp and other key stakeholders to develop a business case for a community facility that is developed by the Shire. The business case should include;

(a) demand and viability of such a facility

(b) start-up capital costs and funding options

(c) land tenure issues

(d) concept and usage including size and make up of a facility including complimentary uses (ie. a residential component)

(e) assessment of different management models

(f) on-going asset management and operational costs

(g) potential revenue streams; and

(h) a community engagement plan

2. Requests the Chief Executive Officer to report back to Council regarding the progress of the business case prior to consideration of the Shire’s 2016/17 budget.

CARRIED UNANIMOUSLY 7/0

Lotterywest was originally approached regarding the possibility of funding for a consultant to develop the business case. However, Lotterywest indicated that feasibility for such a project would be viewed as ‘core business’ of both Landcorp and the Shire with funding more likely to be provided for the capital aspect of the project. Therefore, it was proposed that the business case be jointly developed ‘in-house’ and subject to available resources.

Since then, a number of issues relevant to this matter have required consideration by Council including:

- Lease of Broome Lotteries House and the capacity of Lotteries House Inc to maintain the lease; and

- Lease of the old St John Ambulance building at Jones Place for the purposes of community use.

As a result of negotiations with Lotterywest surrounding the lease of Broome Lotteries House, it was acknowledged that several community organisations in Broome were experiencing hardship. It was identified that there is a need for capacity building and investigation into the accommodation needs of local community organisations. Subsequently, Lotterywest had written, inviting the Shire to apply for funds to undertake a project of this nature.

It was proposed that a project be undertaken to investigate the accommodation needs and the sustainability of not-for-profit organisations that contribute to the development of our community. This project was envisaged to also inform the need for a community centre in Broome North and was submitted as part of the 2015/16 budget process for Council’s consideration.

At the OMC held 30 April 2015, Item 9.1.2 regarding the Broome Lotteries House lease renewal and Item 9.1.3 regarding the Waranyjarri Local Centre – Community Centre update, Council resolved the following respectively:

Council Resolution:

Moved: Cr DM Male Seconded: Cr C Mitchell

That Council:

1. Notes that the current lease between the Shire of Broome and Broome Lotteries House Incorporated will remain in “Holding Over” in accordance with Clause 10.1 of the lease until such time as resolved otherwise.

2. Requests the Chief Executive Officer to include as part of the draft 2015/16 financial year budget a project to undertake an investigation into the accommodation needs and future capacity building for the not-for-profit sector in Broome subject to funding from Lotterywest for Council’s consideration.

3. Requests the Chief Executive Officer to negotiate with Broome Lotteries House Incorporated and Lotterywest to develop terms of a new lease agreeable to the parties for Councils consideration over the next two years as outcomes of the above study are known.

CARRIED UNANIMOUSLY 6/0

Council Resolution:

(Report Recommendation)

Moved: Cr C Mitchell Seconded: Cr M Manado

That Council requests the Chief Executive Officer to:

1. Thank Landcorp for the invitation to develop a community centre in Broome North;

2. Advise Landcorp that:

a) the Shire’s Draft Long Term Financial Plan includes the development of a community centre in Broome North in the 2022/23 financial year and that it is unlikely with existing resources this project can be progressed prior to this time; and

b) the Shire is proposing to seek funds from Lotterywest to investigate the accommodation needs of not for profit organisations in Broome within the 2015/16 financial year.

CARRIED UNANIMOUSLY 6/0

Funding was subsequently obtained from Lotterywest in 2015/16 to undertake this study, however due to staff shortages the project was carried over and completed in quarter 2 of the 2016/17 financial year. A copy of the final report is attached for Council’s consideration.

COMMENT

Matrix on Board Consulting was contracted by the Shire of Broome to carry out a review of the accommodation needs of the non-profit sector in the town of Broome. The aim was to determine the accommodation needs of local organisations in order to provide the Shire of Broome with a basis for resource planning and strategic decision making.

A Reference Group was formed to steer and guide the project, consisting of representatives from community organisations Broome Lotteries House, Broome Circle, Nyamba Buru Yawuru as well as Landcorp and Shire officers. The study consisted of undertaking a review of relevant literature and conducting stakeholder survey and interviews (online and face to face). Of the 139 non-profit organisations invited to participate, 30 online responses were received and 17 face to face interviews were conducted. A total of 43 individual organisations are represented in the report.

The findings from the project indicate that, on the whole, the sector is working hard to deliver services in an uncertain funding environment. The vast majority of organisations have business planning tools in place – for example, strategic plans, risk management plans and maintenance budgets. Many have business models that are based on diversified income streams and are creative in their approach to seeking revenue. A small minority are finding the going tough and feel their future is uncertain.

A key desire of the sector is to work in partnership with the Shire of Broome so that there is a genuine collaborative relationship which can facilitate both the Shire’s vision and the visions of the various non-profit organisations in the Broome town region.

Community Centre in Broome North:

An objective of the study was to determine the community need and willingness of non-profits to occupy a community space in Broome North. When asked if they would consider relocating to other areas in and around Broome, (Broome town, Broome North, the industrial areas and the Port area) the most common response was that cost and access could be issues. In relation to Broome North, the majority of respondents felt it is too inaccessible for their clients and/or staff and a presence in Broome North was not seen as a priority. Although a few organisations stated that if the space were safe, secure and the cost was right they would consider occupying space in Broome North.

Landcorp has advised that they will not undertake further investigation into the development of a community centre in Broome North at this stage. Instead Landcorp plan to undertake a retail demand assessment to determine the need for commercial space in Broome North. Landcorp are currently in discussion with the Shire of Broome to bring forward the preparation of a local commercial strategy for Broome which will incorporate a local retail and commercial demand assessment. From this Landcorp will determine the appropriateness of the designated local commercial centre within Broome North. The intention has been to co-locate a community centre with the local commercial centre, therefore if the location of the commercial centre is to change as a result of the work being undertaken the location of the community centre will also change.

Recommendations:

A number of recommendations emerged from the findings. The recommendations contained in the report are outlined below along with officer’s comments regarding the implementation of the recommendations.

Recommendation as contained in the report.	Officer Comment
1. The Shire of Broome develop a policy statement that describes how it collaborates with the non-profit sector and that recognises the value of the sector to the community.	It is recommended a policy is developed for the Shire of Broome regarding collaboration with community organisations, to be presented to Council for endorsement. The policy may describe the role of the Shire in supporting new and emerging non-profit organisations and should reflect a partnership approach to support both the Shire’s and the non-profit organisations’ work in achieving their visions for the community.
2. As accommodation becomes available for rent, the Shire offers it to tender based on clearly communicated and transparent criteria. · Stage of organisational growth e.g., established versus new/emerging organisation · The client group served by the non-profit, and whether it is in line with key Shire strategic initiatives · Service gaps in the community and whether the non-profit addresses them.	Dependant on the completion of the new KRO3, there may be further office accommodation becoming available at Kimberley Regional Offices Building 1 & 2. Council at that time could consider this recommendation for ‘future use’. Further opportunities are limited within the Shire’s existing property portfolio.
3. A separate policy for storage is considered. There is a clear need for affordable storage for the sector in the town of Broome. This needs to be secure, accessible, vermin and weather proof. It is also recommended that some include a temperature controlled environment. An option could be to promote a sponsorship system, whereby commercial enterprises sponsor storage for non-profit organisations.	The Shire of Broome has received funding from Lotterywest to construct a community storage facility and a tender has been awarded for construction. Once constructed, a usage policy will be developed to guide allocation of storage space to community groups. It should be noted that this storage will not be temperature controlled and will be unsuitable for records storage. Council may wish to consider pursuing options for providing/sourcing records storage space into the future, however additional resources may be required.
4. Consideration is given to developing an online register of meeting spaces in the town of Broome. This should include the meeting space size, cost, facilities and contact details.	An online register of meeting spaces in Broome could be developed within existing resources and displayed on the Shire of Broome website, should Council choose to do so.
5. Any maintenance charged to Shire of Broome tenants is managed and communicated transparently. Specifically, maintenance costs are itemised and consistent across all tenants.	The Shire of Broome will continue to be transparent with processing outgoings to Shire tenants. In the instance of ‘variable outgoings’ each tenant is communicated for the budget each year followed by an audit and the end of each financial year. It should be noted that not all tenants’ leases are structured the same way and the calculation of outgoings can differ on a case-by-case basis.
6. Serviced offices appear to hold potential interest to a small number of non profits but this interest is dependent upon affordability, privacy considerations and the desire to share space with organisations that have aligned values or are allied service providers. These issues should be addressed in any potential offering.	There are some opportunities with existing ‘large’ vacant tenancies that could be broken up into ‘serviced offices’. This would require further expressions of interest and a cost benefit analysis to guide the process further.
7. Co-location is an accommodation model that appears to work well in Broome, with the current example being Broome Lotteries House. This established facility enables similar sized organisations to share expertise and benefit from decreased accommodation costs. The data from this project shows that co-location is strongest when there is transparency of communication regarding maintenance costs, clear public messaging about the value of the tenants’ services and work, and strong marketing of the venue to the wider community.	The Shire of Broome may consider co-location options within current office accommodation and explore the option of breaking up larger tenancies to meet the needs of community organisations where appropriate.
8. The Shire consider promoting the services and accommodation options that are available for non-profits in Broome via an online directory.	It is recommended a page is created on the Shire of Broome website containing information for community organisations. This could include promotion of services and accommodation options for non-profits in Broome.
9. A partnership and advocacy opportunity exists to work with organisations bringing services together in a way that make sense and adds value for community members. For example, the development of a Health Hub has the potential to attract federal and interstate philanthropic funding based on a platform of providing innovative health care responses to the Kimberley.	It is recommended the Shire consider providing in principle and advocacy support upon request to organisations lobbying for co-located ‘hub’ style accommodation. It is not recommended the Shire have a proactive leadership role in this process, however can demonstrate support, including sharing the findings of this study, to assist funding applications and lobbying activities of other organisations.
10. The Shire plays a greater role in encouraging and facilitating cross-sectoral meetings. This would enable greater sharing of information and also help the Shire to be closer to what’s happening on the ground.	The Shire is currently represented on a number of cross-sectoral meetings and network groups and it recommended Council/Shire consider representation on other networks and meetings as requested.

Overall officers are supportive of the recommendations contained in the report as tabled above and it is recommend that Council endorse the report.

CONSULTATION

At the commencement of the project, a Project Reference Group was formed to guide the review process and to ensure that a diversity of perspectives was addressed in the research. The following people formed the Reference Group:

· Suzie Haslehurst - Manager Community Development, Shire of Broome

· Amy Andison - Youth and Community Development Officer, Shire of Broome

· Peter McBride - Property and Leasing Senior Officer, Shire of Broome

· Mike Doyle - Club Development Officer, Shire of Broome

· Sandy Joffe - Executive Officer, Broome Circle

· Danica Saunders - Site Manager, Broome Lotteries House

· John Silver- Chairperson of Broome Lotteries House Management Committee and Operations Manager Rangelands – Natural Resource Management WA (a tenant of Broome Lotteries House)

· Hilary Wilkins - Regional Manger (Kimberley), Landcorp

· Manager Community Development, Nyamba Buru Yawuru

Of the 139 non-profit organisations invited to participate, 30 online responses were received and 17 face to face interviews were conducted. A total of 43 individual organisations are represented in this report. This indicates a 31% response rate, which is high for a project of this nature. A full list of respondents is detailed in Appendix 3 of the report.

STATUTORY ENVIRONMENT

Nil

POLICY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

An amount of $65,410 has been allocated in the 2016/17 budget to conduct the study, to be fully funded by a Lotterywest grant which is to be claimed in arrears. The actual expenditure on the project to date is $19,580, with the original scope of this project including a third phase to conduct capacity building workshops for the organisations identified as requiring assistance in this study. Lotterywest have advised that individual organisations should apply directly to Lotterywest for funding of capacity building projects.

An adjustment will be required at the second quarter FACR to reflect the reduced income and expense.

The recommendations made in the report are generally achievable within existing resources. There are some opportunities with existing vacant tenancies that could be broken up into serviced offices however further expressions of interest and a cost benefit analysis are required to guide the process further. Should the need be determined and cost benefit analysis indicate viability funds would be sought through the annual budget process for this initiative.

RISK

There is some risk that the consultation conducted and release of this report will raise community expectation of the Shire’s role and responsibility in servicing and supporting non-profit organisations in Broome above and beyond the Shire’s capacity to deliver that service. To mitigate this risk all organisations who participated in the study will receive a summary of the findings and will be directed to this report for further information.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Affordable services and initiatives to satisfy community need

Accessible and safe community spaces

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Core asset management to optimise Shire’s infrastructure whilst minimising life cycle costs.

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

Affordable and equitable services and infrastructure

Affordable land for residential, industrial, commercial and community use

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

Sustainable and integrated strategic and operational plans

Responsible resource allocation

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr H Tracey Seconded: Cr P Matsumoto

That Council;

1. Receives the October 2016 report titled Review of Accommodation Needs of the Non-Profit Sector in Broome as attached; and

2. Notes that the study did not indicate a community need or willingness of non-profits to occupy a community space in Broome North; and

3. Requests the Chief Executive Officer to implement recommendations contained in the report within budget and resource constraints, specifically including:

a) develop a policy statement that describes how the Shire of Broome collaborates with the not for profit sector

b) develop a usage policy for the community storage facility to guide allocation of storage space to community groups

c) develop an online resource for community organisations which includes a register of meeting spaces available in Broome, promotes the services and accommodation options available for non-profits in Broome and facilitates information sharing across the community sector

d) consider the recommendations contained in the report, in particular provision of serviced offices and co-location of like services, when planning for future use of Shire assets available for community lease

e) ensure any maintenance charged to Shire of Broome tenants is managed and communicated transparently

CARRIED UNANIMOUSLY 8/0

Attachments

1.	Report - Review of Accommodation Needs of the Non-Profit Sector in Broome

Comment Number	Section / Clause	Officer Comments	Recommendation
1	SPP 3.6 Guidelines, Section 3.2 – Establishment Principles *5. Some flexibility is important when considering different development contexts* While there is a need to provide certainty in specifying the scope of infrastructure that development contributions should fund and the expected costs for provision of that infrastructure, it is also important to allow local government some flexibility in determining priorities for the type and timing of infrastructure to be delivered. These priorities will vary over time in different parts of WA and in differing development contexts. Some flexibility is also needed to establish the cost of infrastructure contributions across different development settings in different parts of the State.	This ‘Establishment Principle’ is supported. There is some concern, however, that the hierarchy in ‘Schedule 1 – Categorisation of Infrastructure Items’, will be applied rigidly and not allow for such flexibility to occur. Particular matters of concern relating to this Schedule in a non-metropolitan context are set out below. To ensure the commitment to flexibility is not lost, it is recommended that additional text be inserted at the end of Section 3.3 – Categorisation of Development Contribution Items to state that this categorisation is for guidance only and the inclusion of infrastructure not referenced or considered ‘Category E’ can be considered on a case by case basis if a local government can demonstrate such inclusion complies with the overall principles established in SPP3.6.	That additional text be inserted after the table in Section 3.3 to state: The categorisations in Schedule 1 are intended to be used as a guide. Infrastructure not referenced in Schedule 1 or considered ‘Category E’ may be considered for inclusion in a DCP on a case by case basis if a local government can demonstrate such infrastructure is required given its local context, and that the infrastructure items will comply with the overall principles established in SPP3.6.
2	SPP 3.6 Guidelines, Section 3.2 – Establishment Principles *7. Development contributions can be used for proportional improvements to existing infrastructure to accommodate growth* Development contributions should be able to be used towards improving, or replacing if improvement is not an option, existing infrastructure, in addition to providing new infrastructure but only in proportion to its likely use by the new residents in a growing population. Replacement of obsolete infrastructure that serves only the existing population; or improvements / replacements to raise existing service standards, should be funded from rate or other revenue sources, and should not be paid for via new development.	This ‘Establishment Principle’ is supported, however, the reference to ‘improvements / replacements to raise existing service standards’ is unclear and potentially of concern. The Guidelines state, in setting out the rationale for ‘Category C’ items (which can be included in a DCP): · In the case of infill development in existing communities, items suitable for a DCP would include contributions towards upgrades or capacity increases for existing infrastructure, to accommodate the new population and so as to not unreasonably impact on existing facilities or disadvantage surrounding communities. In some cases larger infill sites may generate the need for entirely new facilities. ‘Upgrades or capacity increases for existing infrastructure’ could, in some circumstances, also be seen to ‘raise service standards,’ however a raising of service standards could be justified if the increase in standards will meet the needs generated by the new population. To clarify this rewording is recommended.	That ‘Establishment Principle 7’ be reworded as follows: Development contributions should be able to be used towards improving, or replacing if improvement is not an option, existing infrastructure, in addition to providing new infrastructure but only in proportion to its likely use by the new residents in a growing population. Replacement of obsolete infrastructure that serves only the existing population; or improvements / replacements to raise existing service standards to a level that cannot be justified on the basis of population growth, should be funded from rate or other revenue sources, and should not be paid for via new development.
3	SPP 3.6 Guidelines, Section 3.3.2 – Category C Infrastructure items that are suitable for inclusion in a DCP, beyond those required as standard, are those which are considered important for liveability of a community from the earliest stages of subdivision or development.	The use of the phrase ‘from the earliest stages of subdivision or development’ is considered misleading as it only seems to encompass the first dot point in the section, which talks about the establishment of new communities. Particularly in a regional context, the majority of infrastructure items will not solely service ‘new communities,’ rather they will add to and enhance existing community facilities over time, commensurate with population growth. For instance, a community infrastructure plan could state that one skate park is required for every 10,000 residents. If a town has a population of 8,000 residents, and the Development Contribution Area (DCA) will allow for a population increase of 2,000 new residents, then it is considered that development of the DCA would trigger the need for a skate park. As such, this infrastructure could be included in the DCP, with costs to be apportioned fairly between existing and new residents (i.e. 80% funded by the local government in recognition of the existing population, and 20% by developers). In this case the skate park has not been required ‘from the earliest stages of subdivision or development,’ rather the demand has been triggered by incremental increases in population which ultimately exceed the threshold beyond which such infrastructure is considered to be needed. It is considered the second dot point in this section alludes to infrastructure of this nature being provided, however this should be clearly articulated.	1. That the first sentence under ‘Category C’ in Section 3.3.1 be amended to state: Infrastructure items that are suitable for inclusion in a DCP, beyond those required as standard, are those which are considered important for liveability of a community from the earliest stages of subdivision or development, or when population growth in the local government area generated by the new development reaches a threshold that warrants the upgrades of existing, or provision of new, infrastructure. 2. That the description of Category C in the table in Section 3.3 be amended to state: Infrastructure important for liveability from the earliest stages of development or to address needs resulting from additional population growth.
4	SPP 3.6 Guidelines, Section 3.3.3 – Category E Certain infrastructure items are considered to be beyond the scope of what is truly important for liveability from the earliest stages of a community being established. These items are classified as being only optional for liveability, or they are more likely to be provided in a community that has been established for a long time and has developed a rate base that allows provision of more specialised or niche infrastructure products.	This description appears to confirm the concerns raised in Comment 3, above, in that it seems to discount infrastructure upgrades/provision in established communities as a result of population growth. In a regional area such as Broome, the townsite is spatially compact and as a result much of the community infrastructure is concentrated in a few centralised locations rather than dispersed throughout geographically self-contained ‘neighbourhoods.’ Officers are concerned that upgrades to such centralised facilities, or new infrastructure in these facilities, whilst triggered by development in the DCA, will be considered ‘optional’ or ‘niche’ when in fact they are considered suitable and appropriate when the entire population of the town is taken into account. The current wording does not allow for circumstances where due to population size and/or geographic proximity one facility will ultimately be capable of meeting the needs of both existing and new residents. The description of Category E in the table in Section 3.3 states: ‘Infrastructure optional for liveability, generally found in mature communities; or where need and nexus cannot be demonstrated.’ This is more appropriate wording and should be replicated in the subsequent section.	That the first sentence under ‘Category E’ in Section 3.3.3 be amended to state: Certain infrastructure items are considered to be beyond the scope of what is truly important for liveability from the earliest stages of a community being established, or when located within established communities, cannot clearly demonstrate the connection between the new development and the demand created (i.e. the need and the nexus). These items are classified as being only optional for liveability, or they are more likely to be provided in a community that has been established for a long time and has developed a rate base that allows provision of more specialised or niche infrastructure products.
5	SPP 3.6 Guidelines, Schedule 1: Categorisation of Infrastructure Items General Comment	The inclusion of this table assumes all infrastructure items that could be contemplated for inclusion in a DCP have been identified here, or else captured in Appendix 1 of SPP3.6. This might not be the case. Whilst SPP3.6 clearly allows for contributions to be sought for ‘such other services and facilities for which development contributions may reasonably be requested having regard to the objectives, scope and provisions of this policy’ it is unclear how such items will be received under the Guidelines. It is recommended that an additional note be added at the end of this Schedule to provide guidance in circumstances where proposed infrastructure items are not specifically referenced.	That a general ‘Note’ be provided at the end of Schedule 1 to state: Infrastructure items not included in this schedule will be considered having regard to the objectives, scope and provisions of SPP3.6.
6	SPP 3.6 Guidelines, Schedule 1: Categorisation of Infrastructure Items 9a (Existing Roads: Widening) and 9b (Existing Roads: Upgrades) listed as category ‘B4’ and ‘B5’ respectively and described as being suitable for development contribution plan ‘only in limited cases of fragmented land where inclusion in a DCP is the only way to facilitate subdivision.’	The wording surrounding when these types of infrastructure can be included in a DCP is confusing. The description of ‘Category B’ in Section 3.3.2 states: In areas with multiple land owners, or in non-frontal development, it may be difficult to coordinate and balance out provision of infrastructure in suitable locations, while ensuring that some landowners are not disadvantaged according to their spatial placement or the time at which they decide to undertake development. Accordingly, on a case by case basis, certain items of infrastructure that would normally be required as standard may be able to be included as items in a DCP so that costs can be shared across owners and infrastructure can be delivered in a timely manner. Justification for taking this approach will be required to be documented in the relevant DCP report. Officers consider that the above description does not necessarily apply ‘only in limited cases’ or that ‘inclusion in the DCP is the only way to facilitate subdivision.’ For example, in a regional area such as Broome there is a smaller, interconnected road network where most residents, regardless of what neighbourhood they live in, use common Integrator Arterials and Neighbourhood Connectors on a daily basis, with new subdivisions continuing to add to the traffic volumes on these roads. In time, increased traffic will necessitate upgrades to the existing network, which will subsequently benefit new residents throughout the DCA, not in a particular subdivision only. To ensure that one subdivider is not penalised disproportionately for these upgrades, it is proposed to share the cost between all developers in the DCA. However this is not ‘the only way to facilitate subdivision,’ but rather considered to be an equitable way to share costs based on demand generated per new dwelling. It is considered that the wording in Schedule 1 could be amended to better reflect this intent.	1. That the wording in the column ‘Suitable for development contribution plans’ in Schedule 1 be amended for 9a and 9b ‘Category B’ to state: ~~only~~ in ~~limited~~ cases of fragmented land ~~where inclusion in a DCP is the only way to facilitate subdivision.~~ to share costs across owners, ensure timely provision of infrastructure and ensure that landowners are not disadvantaged according to their spatial placement or the time at which they decide to undertake development. 2. That the Department of Planning consider amending the wording in this column for other ‘Category B’ infrastructure items.
7	SPP 3.6 Guidelines, Schedule 1: Categorisation of Infrastructure Items 21 – Regional sports grounds and facilities (at regional open space) (e.g. aquatic centre, gymnasium) listed as ‘Category E’ and not considered suitable for inclusion in a DCP.	This recommendation is not suitable in a regional local government context. For instance, the Broome Recreation and Aquatic Centre (BRAC) is considered ‘Regional Open Space’ under the Shire’s Local Planning Strategy, in recognition of the fact that it is the highest order recreation space provided in the town. However, the level of facilities that are provided at the BRAC are in many ways commensurate with what would be provided at a ‘Multi-Purpose District Sports Ground’ in a metropolitan context, where contributions can be accepted – i.e. grassed playing surfaces, multi-purpose sports courts, toilets and change rooms. Implying that these facilities cannot be included in a DCP simply because of the ‘regional’ label is inequitable and not supported. There is a substantive difference between ‘regional’ facilities in Perth which may cater for a catchment of a hundred thousand people across multiple local government areas, and ‘regional’ facilities in Broome which cater for the population of Broome (15,000 permanent residents) only. Furthermore, the BRAC also provides more ‘specialised’ facilities such as an aquatic centre, tennis and squash courts, however given the size of Broome and proximity of the BRAC to all residential areas, it is the only facility in Broome that currently does so and is proposed to do so in the future. As discussed in Comments 3 and 4 above, this means that as Broome’s population grows, new development will eventually give rise for the need to upgrade the existing facilities or provide new facilities. As these facilities will be located at BRAC rather than in dispersed locations in new subdivisions, it is only fair to be able to include them in a DCP, regardless of its designation as a ‘Regional Open Space’ so long as costs are proportioned equitably between new and future users and the need and the nexus can be demonstrated. It is considered that the same situation is experienced in many regional local governments which have smaller populations than their metropolitan counterparts and consolidated recreation facilities which provide for the entire resident population. Given this, it is recommended that the Schedule be amended remove this item, or if it considered desirable to include for Perth, to specify this item only applies to areas where a regional planning scheme is in place.	1. That Item 21 in Schedule 1 be removed from the list with the inclusion of such facilities in a DCP to be assessed on a case by case basis; or 2. If it considered that regional facilities are not suitable within metropolitan Peth, that Item 21 in Schedule 1 be amended as follows: Regional sports grounds and facilities (at regional open space) (eg aquatic centre, gymnasium) – designated under region scheme⁶; 3. That a new ‘Note 6’ be inserted at the end of the table to state: In local governments that are not subject to a region scheme, infrastructure at regional sports grounds may be provided, if it is consistent with the objectives, scope and provisions of SPP3.6; and 4. That subsequent notes be updated accordingly.
8	SPP 3.6 Guidelines, Schedule 1: Categorisation of Infrastructure Items 24 – Boating facilities (such as jetties, boat ramps etc) listed as ‘Category E’ and not considered suitable for inclusion in a DCP.	This recommendation is not suitable in a regional context as in some local governments boating facilities are considered key community facilities. For example, in 2010 the Department of Transport reported that there were 1,600 recreational boats in Broome, which is 93 boats per thousand people. This was more than double the rate of boats per thousand people in Perth (43), however less than some other regional local governments such as Karratha (152). The Shire’s Local Planning Strategy contains a benchmark of 1 boat ramp per 4,000 people, as it is a reasonable assumption in a coastal community that boat ownership increases alongside population growth. There does not seem to be a logical reason why boating facilities cannot be included in a DCP, if proposal can adhere to the objectives, scope and provisions of SPP3.6.	That number 24 be removed from the list with the inclusion of such facilities in a DCP to be assessed on a case by case basis.
9	Scheme Text Provisions for Comment – Clause 73 (3) A local government must not refuse to grant development approval on the grounds that a development contribution plan is being prepared for the area in which the development is located unless that plan has already been advertised. (4) The Commission must not refuse to grant subdivision approval on the grounds that a development contribution plan is being prepared for the area covered by the subdivision unless that plan has already been advertised.	These provisions are somewhat confusing as they imply that the only options for dealing with applications in the interim between when a DCP is advertised and when it is gazetted are to approve the application without requesting contributions, or to refuse the application. Clause 5.4 of SPP3.6 provides more advice on actions the local government/Commission may take in such circumstances which include entering into a legal deed to with a landowner to ensure contributions are paid. It is assumed this will be required via a condition of approval. It would be clearer if this option is presented in Clause 73.	That two additional sub-clauses be added to Section 73 to state: (5) Where a development contribution plan has been advertised but has not come into effect, a local government may grant development approval with a condition that development contributions be made and that a landowner is required to enter into a legal agreement with the local government to this effect. (6) Where a development contribution plan has been advertised but has not come into effect, the Commission may grant subdivision approval with a condition that development contributions be made and that a landowner is required to enter into a legal agreement with the local government to this effect.

Minutes – Ordinary Meeting of Council 27 October 2016 Page 161 of 162

With regard to Item 9.2.7 Cr R Johnston disclosed that “I have an association with property in Chinatown. As a consequence there may be a perception that my impartiality in the matter may be affected. I declare that I will consider this matter on its merits and vote accordingly”.

With regard to Item 9.2.7 Cr D Male disclosed that “I have an association with running a business in the precinct. As a consequence there may be a perception that my impartiality in the matter may be affected. I declare that I will consider this matter on its merits and vote accordingly”.

9.2.7 BROOME CHRISTMAS PARTY 2016 EVENT APPLICATION

LOCATION/ADDRESS: Chinatown

APPLICANT: Broome Chamber of Commerce and Industry

FILE: REP005

AUTHOR: Events & Economic Development Coordinator

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Deputy Chief Executive Officer/Director Community & Economic Development

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 10 October 2016

SUMMARY: This report seeks Council’s consideration of an event application received from the Broome Chamber of Commerce and Industry (BCCI) to hold a Christmas Party in Chinatown on Carnarvon Street, Short Street and Dampier Terrace on 9 December 2016.

As per Council’s Policy 5.1.11 - Events, any ‘Category 3’ events expecting 2500 – 5000 patrons require the approval of Council.

This report also seeks Council’s consideration to provide support to the event and enter into a Memorandum of Understanding (MoU) with BCCI to provide in-kind and financial support for the holding of the Christmas Party.

BACKGROUND

Previous Considerations

OMC 29 September 2016 Item 9.2.1

At the Ordinary Meeting of Council held on 29 September 2016, Council considered a request for sponsorship from Spirit FM to hold a 2016 Community Christmas party at Town Beach. At this meeting Council resolved the following:

Council Resolution:

Moved: Cr C Mitchell Seconded: Cr W Fryer

That the item be deferred pending discussion between the Shire, Spirit FM, Broome Chamber of Commerce and Industry and Chinatown traders.

CARRIED 6/1

Reason: Council wishes to discuss the matter further with parties involved prior to a decision being made.

A meeting was subsequently held on Thursday 6 October 2016 between representatives of Spirit FM, Broome Chamber of Commerce and Industry (BCCI), the Shire President, Shire Chief Executive Officer and Shire officers to discuss the annual Christmas party. At the close of this meeting Spirit FM expressed intent to host their annual Christmas party at Town Beach and the BCCI also indicated that they wish to progress with a proposed Christmas party in Chinatown.

In recent times, Spirit FM have hosted two annual Christmas events in Broome, including a Children’s Christmas Party held at Broome Recreation and Aquatic Centre (BRAC) and a Christmas Party in Chinatown. As BRAC is closed for upgrade over the 2016 Christmas period, Spirit FM recognised this as an opportunity for change and accordingly proposed to host a combined event at Town Beach. A formal event application was received on 6 October 2016 for a proposed Broome Community Christmas Party on the Bay, inclusive of children’s activities.

At the Chinatown Stakeholder and Community Reference group meeting held Tuesday 4 October 2016, concern was raised in losing The Chinatown Christmas event. The BCCI, on behalf of the Business Community of Chinatown, advised at this meeting that they would coordinate the 2016 Chinatown Christmas party. A formal event application and request for funding was subsequently received on 7 October 2016 and Council is therefore requested to consider contributing to this event.

On Monday 10 October 2016, Spirit FM advised that their proposed Community Christmas party to be held at Town Beach would not be proceeding and that their previous request for sponsorship support was no longer required.

COMMENT

The Broome Chamber of Commerce and Industry (BCCI) have formally submitted an event application on behalf of the Business Community of Chinatown, proposing to host a Christmas party in Chinatown on 9 December 2016 to ensure the popular annual Christmas party remains in Chinatown for 2016.

Council is requested to consider the event application and request for in-kind and financial support for this event.

The event is proposed to be held in the Chinatown precinct and will include road closures for Carnarvon Street, Short Street and Dampier Terrace for a period from 1.00 to 11.30pm.

The proposed event will include late night trading for the businesses located in the precinct, market stalls, children’s activities and music. The pearl retailers will coordinate the “The Great Pearl Off” which will include traditional Pearlers games and Santa will arrive on Camel Back, with live music performances starting from 7.30pm to 11.00pm.

Further information is currently outstanding, however it is intended for officers to continue to work with the BBCI to ensure the event application is compliant with the Shire of Broome Events policy 5.1.1 and all local laws, State and Federal Acts and Regulations related to the event activity. Further to the event application, BCCI are seeking Council’s financial and in-kind support for the event (refer to attachment 1).

To formalise Council’s support for the event, a MoU is recommended to be established between the Shire of Broome and BCCI.

Under this agreement it is proposed that the Shire would commit to the following:

(a) Provide in–kind support for the provision of a waste service;

(b) Cover the venue hire and application fees;

(d) Provide a cleaning service for toilet and site cleaning;

(e) Place the public notices of road and ramp closures in the Broome Advertiser;

(f) Promote the Community Christmas party in the Shire’s newsletter and other Shire of Broome media channels including Facebook and the Shire of Broome website.

Under this agreement it is proposed that BCCI would commit to the following:

(a) Undertake event coordination including the event application and the booking of entertainment and activities;

(b) Complete and submit to the Shire of Broome a risk plan, insurance certificates of currency, and all other event related documents;

(d) Recognise the Shire as a sponsor of an annual Chinatown Christmas party event including all advertising, promotional material, on the Broome Chamber of Commerce and Industry website and provide a link to the Shire’s website and during the event;

CONSULTATION

Broome Chamber of Commerce and Industry

Spirit FM

Chinatown Stakeholder and Community Reference Group

Members of the Business Community of Chinatown

STATUTORY ENVIRONMENT

Shire of Broome Local Government Property and Public Places Local Law 2012

Definitions and Interpretations

1.6 (1) In this local law, unless the context otherwise requires: “function” means an event or activity characterised by any or all of the following:

(a) formal organisation and preparation;

(b) its occurrence is generally advertised or notified in writing to particular persons;

(c) it is organised by or on behalf of a club;

(d) payment of a fee is required for attendance; and

(e) there is systematic recurrence in relation to the day, time and place;

3.1 (1) Where a person is required to obtain an approval from the local government under this local law, that person shall:

(a) not do the thing for which the approval is required without first obtaining the approval; and

(b) apply for the approval in accordance with subclause (2).

(2) An applicant shall make an application for an approval by completing the form provided for the purpose by the local government, paying the application fee to the local government and forwarding the application to the local government.

(3) The signature of the applicant on the form under subclause (2) shall be deemed to be proof that the applicant has:

(a) read and understood any conditions printed on the application form; and

(b) accepted and agreed to comply with any conditions printed on the application form.

Determination of application

3.2 (1) The local government may, in respect of an application for an approval: (a) refuse the application; or (b) approve the application on such terms and conditions, if any, as it considers fit.

(2) Without limiting the generality of subclause (1)(b), the local government may impose conditions requiring the payment of a fee for the issue of the form of approval referred to in subclause (3) and for the renewal of the approval, including the payment of a renewal fee.

(3) If the local government approves an application under subclause (1)(b), then it is to issue to the applicant an approval in the form determined by the local government.

Conditions of approval

3.3 (1) Where an application for an approval has been approved subject to conditions, the approval holder shall comply with each of those conditions.

(2) The local government may vary the conditions of an approval and the approval holder shall comply with those conditions as varied.

Division 2 – Matters relating to approvals

Term and validity of approval

3.4 An approval remains valid until:

(a) the expiration date and time stated in the approval is reached;

(b) the activity or function for which the approval was issued is changed to the extent that it is no longer consistent with the original purpose or intent for which the approval was given;

(c) the approval is cancelled by the local government under clause 3.5; or

(d) the public liability or indemnity insurance required as a condition of an approval lapses, is cancelled or is no longer current.

3.5 (1) The local government may cancel an approval if:

(a) anything purporting to be done in accordance with the approval is not done in conformity with the conditions of the approval;

(b) the approval holder is convicted of an offence against this local law; or

(c) the approval holder fails to comply with a notice given under clause 12.1 in relation to a breach of the approval or a condition of the approval.

(2) Notwithstanding subclause (1), where an approval relates to the hiring of local government property, the local government may cancel the approval at any time. (3) Where the local government cancels an approval for the hire of local government property under subclause (2), then the local government shall not be liable to the approval holder for any loss or damage sustained by the approval holder arising from the cancellation

Part 4 – Activities Which Are Restricted Or Prohibited On Local Government Property and Public Places

Division 1 – Activities only permitted under an approval or by a sign

Activities requiring an approval 4.1 (1) A person shall not on any local government property or public place within the Broome town site area, without first having obtained an approval from the local government to do so:

(a) consume any liquor;

(b) erect a structure for public amusement or for any performance for personal gain or otherwise;

(c) conduct any function;

(d) light or set off any fireworks or conduct a fireworks display;

(e) light any fire except in a facility provided for that purpose;

(f) erect any tent, camp, hut, building or other structure, other than a beach umbrella or other portable item used for protection from the elements between sunrise and sunset on any day;

(g) coach, teach, instruct or train any person for a fee;

(h) charge a person for entry to local government property;

(i) operate any broadcasting or public address system or apparatus, other than those used by a life saving club in the performance of its functions;

(j) erect any sign;

(k) walk, lead, ride, herd or drive any large animal;

(l) play or use any musical instrument or any other similar device;

(m) pursue a use on local government property set aside for that purpose under clause 5.1

Shire of Broome Trading, Outdoor Dining ad Street Entertainment Local Law 2003

Definitions and Interpretations 1.6 In this local law unless the context requires otherwise: “trading” includes:

(a) the selling or hiring or, the offering for sale or hire of or the soliciting of orders for goods or services in a public place;

(b) displaying goods in any public place for the purpose of:

(i) offering them for sale or hire;

(ii) inviting offers for their sale or hire;

(iii) soliciting orders for their sale or hire; or

(iv) carrying out any other transaction in relation to them; and

(c) the going from place to place, whether or not public places, and:

(i) offering goods or services for sale or hire; or

(ii) inviting offers or soliciting orders for the sale or hire of goods or services, but does not include:

(d) the delivery of pre ordered goods or services to the purchaser of those goods or services, or to the person nominated by the purchaser of those goods or services to accept delivery, whether or not payment for those goods or services is made on delivery;

46. Local laws and regulations generally (1) Any regulation made under section 44 or local law made under this Act may be so made —

(a) as to apply generally or in a particular class of case, or particular classes of cases, at all times or at a specified time or specified times, throughout the district or in a specified part or specified parts of the district and in areas which although not within the district are by the operation of the provisions of this Act nevertheless to be regarded as being within the district;

(b) as to require a matter affected by it to be in accordance with a specified requirement, or as approved by, or to the satisfaction of, a specified person or body, or class of person or body, and so as to delegate to or confer upon a specified body a discretionary authority; and

(c) as to provide that in specified cases, or a specified class of case, or specified classes of cases, whether on specified conditions or unconditionally, persons or things may be exempted from its provisions either wholly or to such extent as is specified.

(2) Any regulation made under section 44 or local law may make provision for the imposition of penalties not exceeding $100 in respect of any contravention.

(3) Where in relation to a regulation made under section 44 or local law made under this Act the expression “specified” is used, the expression, unless the context requires otherwise, means specified in that regulation or local law.

Shire of Broome Health Local Law 2006

Division 3 - Keeping of Large Animals

5.3.1 Interpretation

5.3.1 In this Division, unless the context otherwise requires - "approved animal" includes a horse, cow or large animal the subject of an approval by the local government under Section 5.3.2;

"cow" includes an ox, calf, or bull;

"horse" includes an ass, mule, donkey or pony;

and "large animal" includes a pig, sheep, goat, deer or camel.

5.3.2 Conditions for keeping of an animal 5.3.2

(1) An owner or occupier of premises, within a townsite shall not keep a horse, cow or large animal on those premises without approval of the local government.

(2) An owner or occupier of premises who has an approved animal shall ensure –

(a) the premises has an area of not less than 0.2 hectares for the exclusive use of the approved animal; and

(b) the approved animal does not approach within 30 metres of a dwelling.

5.3.3 Stables

5.3.3 (1) Subject to clause 5.3.3(4) the owner or occupier of premises within the townsite, who has an approved animal is to provide for its use a stable which shall –

(a) not be situated within 30 metres of a house or other premises;

(b) have a proper separate stall –

(i) for each horse, cow or large animal; and

(ii) the floor area of which shall be a minimum of 6 square metres;

(c) have each wall and roof constructed of an approved impervious material;

(d) have on all sides of the building between the wall and the roof a clear opening of at least 150 millimetres in height;

(e) subject to subsection (3), have a floor, the surface of which shall –

(i) be at least 75 millimetre above the surface of the ground;

(ii) be constructed of cement, concrete or other similar impervious materials approved by the Manager Health Services;

(iii) have a fall of 1 in 100 to a drain which shall empty into a trapped gully situated outside the stable and shall discharge in a manner approved by the local government.

(2) The owner or occupier of any premises on which a stable is located shall –

(a) maintain the stable in a clean condition and when so directed by an Environmental Health Officer, clean, wash and disinfect it;

(b) keep all parts of the stable so far as possible free from flies or other vectors of disease by spraying with a residual insecticide or other effective means; and

(c) when so ordered by an Environmental Health Officer, spray the stable or such parts as maybe directed, with a residual insecticide.

(3) A stable constructed with a sand floor may be permitted by the local government, subject to the following –

(i) the site must be well drained with the highest known water table at least 1.5 metres below the sand floor level, which may be achieved artificially;

(ii) sand whether natural or imported, must be clean, coarse and free from dust;

(iii) the stable design must allow for the access of small earth moving machinery such as a skid steer loader, into each stall, to maintain the correct floor height;

(iv) the minimum floor area of each stall shall be not less than 28 square metres and walls shall be not less than 3 metres vertically or 4 metres horizontally;

(v) the roofed area of each stall shall not be less than 50 percent of the floor area of the stall.

(4) An owner or occupier of a premise may apply in writing to the Local Government for an exemption from compliance with the requirements of Section 5.3.3(1).

POLICY IMPLICATIONS

Events Policy 5.1.11

Traffic Management for Events Policy 3.1.20

FINANCIAL IMPLICATIONS

An allocation of $35,976 has been included for Christmas Decorations and a Street party in the 2016/17 budget. This includes Salary costs for Works department personnel, repairs and replacement for Christmas decorations and for in-kind support and provisions of services of a Community Christmas party.

Details	Annual 2016
Details	Amount $	GL Account	Job Number
Budgeted Allocation 2016/17	$35,976	116199
Expended or Committed	$27,196	116199
Remaining Balance Available	$8,779

The requested sponsorship support by BCCI for in-kind support and provision of services for the Chinatown Christmas party is outlined in the table below.

Funding Type	Details	Annual 2016
Funding Type	Details	Cost $	GL Account	Job Number
In-Kind	Waste services 18 sulo Bins	$979.28	116199
	Traffic Management personnel and signage	$5000.00	116199	34
	Venue hire Half Day 50 Non-Profit Discount	$ 313.50	116199
	Application Fee Walk Ride Large animal	$55.00	116199
	Application Fee Event Category 3 (2500 - 5000)	$1,100.00	116199
	Application Fee Public Building Low Risk	$210.00	116199
Provision	Toilet and site cleaning	$528.22	116199	34
	Road and Ramp closures Advertisement	$330.00	116199	34
TOTAL		$8,516

The request is therefore within budget.

RISK

The current focus on the Chinatown revitalisation and the associated funding that has been awarded to this project presents a risk that to not financially support the Christmas Party in Chinatown initiative, being undertaken by the Broome Chamber of Commerce and Industry (BCCI) on behalf of the business community of Chinatown, could be perceived as a lack of support for the Chinatown revitalisation project.

The event application has been submitted, including a risk management plan along with a current Certificate of Currency for Public Liability insurance. This event is considered to be a low to medium level risk for the Shire.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Accessible and safe community spaces

Participation in recreational and leisure activity

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Retention and expansion of Broome’s iconic tourism assets and reputation

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

Responsible resource allocation

Effective community engagement

VOTING REQUIREMENTS

Absolute Majority

Council Resolution:

(Report Recommendation)

Moved: Cr D Male Seconded: Cr W Fryer

That Council:

1. Requests the Chief Executive Officer to finalise negotiations and enter into a Memorandum of Understanding (MoU)(as attached) between the Shire of Broome and Broome Chamber of Commerce and Industry to provide in–kind and provision of services sponsorship to the value of $8,516 for the Broome Community Christmas Party in Chinatown, subject to the following conditions:

(a) Shire of Broome to provide:

(i) provision of cleaning personnel;

(ii) in-kind traffic management and waste management services;

(iii) the venue hire fees for Carnarvon Street power;

(iv) placement of the road and ramp closure public notices;

(v) event application fees;

(vi) promote the Chinatown Christmas party event in the Shire newsletter

(vii) a website link on the Shire website to The Broome Chamber of Commerce and Industry website; and

(viii) a distinguished guest speaker for a welcoming/opening ceremony if requested.

(b) Broome Chamber of Commerce and Industry to comply with the following conditions of funding:

(i) recognise the Shire as a sponsor at the annual Chinatown Christmas party event;

(ii) recognise the Shire as a sponsor in all advertising and promotional material, including on any program, newsletter and other printed communications;

(iii) recognise the Shire as a sponsor on the Broome Chamber of Commerce and Industry website and provide a link to the Shire’s website;

(iv) Verbally acknowledge the Shire as a Sponsor during formal speeches

(v) promote the Shire in radio, printed or television advertisements/ communications at all opportunities;

(vi) invite the Shire President, Councillors and Chief Executive Officer to any welcoming/opening events;

(vii) Undertake the event coordination including: the event application, the booking of entertainment and activities, completion and submission to the Shire of Broome a risk plan, insurance certificates of currency and all other event related documents.

2. Authorises the Shire President and the Chief Executive Officer to engross the MoU.

3. Delegates authority to the Chief Executive Officer to approve (with minor variations as required) the issuing of an event permit in accordance with Event Policy 5.1.11 to Broome Chamber of Commerce and Industry for the staging of the proposed Christmas Party in Chinatown on 9 December 2016 subject to:

(a) Compliance with all local laws, State and Federal Acts and Regulations related to the event activity;

All risk control measures, outlined within the Risk Management Plan submitted with the event application are adhered to, to the satisfaction of the Chief Executive Officer.

CARRIED BY ABSOLUTE MAJORITY7/1

Attachments

1.	Request for Sponsorship
2.	Event Application
3.	BCCI Memorandum of Understanding - Draft

Item 9.4.1 - MONTHLY PAYMENT LISTING - SEPTEMBER 2016

Part 5. Division 4. Section 5.42 Delegation of some powers to CEO. Sub Section Finance Management Regulation 12.
Each payment must show on a list the payees name, the amount of the payment, the date of the payment and sufficient
information to identify the transaction

This report incorporates the Delegation of Authority (Administration Regulation 19)

PAYMENTS BY EFT & CHEQUE AND FROM TRUST - SEPTEMBER 2016

MUNICIPAL ELECTRONIC TRANSFER - SEPTEMBER 2016
EFT	Date	Name	Description	Amount	Del Auth
EFT37157	01/09/2016	BOC LIMITED	Cylinder hire- BRAC & Workshop	$98.23	MFS
EFT37158	01/09/2016	BROOME SMALL MAINTENANCE SERVICES	Building maintenance- Shire Office Barker St	$444.00	MFS
EFT37159	01/09/2016	KENNETH RAYMOND DONOHOE	Reimbursement for taxi & meeting expenses- Offices of CEO	$229.84	MFS
EFT37160	01/09/2016	NORTH WEST STRATA SERVICES (NWSS)	Strata levies- Staff housing	$453.00	MFS
EFT37161	01/09/2016	TELSTRA	Phone charges- Various Shire phones	$2,090.07	MFS
EFT37162	01/09/2016	VERITAS STORAGE (SINGAPORE) PTE LTD	License maintenance & support- IT	$773.14	MFS
EFT37163	01/09/2016	AAA ASPHALT	Catemul- Depot	$2,035.00	MFS
EFT37164	01/09/2016	AD ENGINEERING INTERNATIONAL PTY LTD	3G services- Infrastructure	$132.00	MFS
EFT37165	01/09/2016	ALLIED PICKFORDS GEELONG	Relocation & removal costs- HR	$10,043.00	MFS
EFT37166	01/09/2016	AUSTRALIAN MAYORAL AVIATION COUNCIL	Membership renewal- Governance	$2,601.50	MFS
EFT37167	01/09/2016	AVERY AIRCONDITIONING PTY LTD	Air conditioning works (RFT 13-16)- Various Shire sites	$2,516.25	MFS
EFT37168	01/09/2016	BEST KIMBERLEY COMPUTING	Copier charges- IT	$180.50	MFS
EFT37169	01/09/2016	BJ DAVIES PLUMBING	Plumbing works- BRAC	$1,608.20	MFS
EFT37170	01/09/2016	BLUE TONGUE GARAGE DOORS	Building maintenance- BRAC	$445.50	MFS
EFT37171	01/09/2016	BOB'S WORKSHOP	Construction contractor- Waste Management Facility	$539.00	MFS
EFT37172	01/09/2016	BP BROOME CENTRAL & TYREPLUS BROOME	Plant fuel & oil- Depot & BRAC	$325.59	MFS
EFT37173	01/09/2016	BROOME BUILDERS PTY LTD	Building maintenance- Depot	$761.00	MFS
EFT37174	01/09/2016	BROOME PANEL & PAINT	Vehicle repairs- Workshop	$3,158.65	MFS
EFT37175	01/09/2016	BROOME TOWING & SALVAGE	Impounding of vehicles expenses- Rangers	$726.00	MFS
EFT37176	01/09/2016	BROOME WHEEL ALIGNING & SUSPENSION	Trailer repairs- Workshop	$79.00	MFS
EFT37177	01/09/2016	BULLDOGS ELECTRICAL & MAINTENANCE	Plant parts & repairs- Depot	$121.00	MFS
EFT37178	01/09/2016	CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME	Vehicle repairs & maintenance- Depot & Workshop	$1,661.00	MFS
EFT37179	01/09/2016	CIRCUITWEST inc.	Annual membership fee- Civic Centre	$385.00	MFS
EFT37180	01/09/2016	CLARK EQUIPMENT SALES PTY LTD	Plant repairs- Workshop	$491.28	MFS
EFT37181	01/09/2016	COAST & COUNTRY ELECTRICS	Electrical repairs & maintenance- Mens Shed	$4,966.80	MFS
EFT37182	01/09/2016	COATES HIRE OPERATIONS PTY LTD	Hire of equipment- Works	$303.39	MFS
EFT37183	01/09/2016	CT MECHANICAL & SERVICES	Site maintenance & repairs- Waste Management Facility	$187.00	MFS
EFT37184	01/09/2016	CUTTING EDGES REPLACEMENT PARTS PTY LTD	Consumables- Workshop	$251.90	MFS
EFT37185	01/09/2016	DATA#3 LIMITED	Equipment- IT	$1,457.71	MFS
EFT37186	01/09/2016	DC DATA COMMS	Equipment- BRAC	$400.00	MFS
EFT37187	01/09/2016	DYMOCKS HAY ST	Books purchased- Library	$22.00	MFS
EFT37188	01/09/2016	FIRE & SAFETY SERVICES	Safety equipment- Depot	$99.00	MFS
EFT37189	01/09/2016	G. BISHOPS TRANSPORT SERVICES PTY LTD	Freight- Depot & Workshop	$908.29	MFS
EFT37190	01/09/2016	IT VISION	Annual licence fees- IT	$104,362.50	MFS
EFT37191	01/09/2016	JAMES BENNETT PTY LIMITED	Books purchased- Library	$142.17	MFS
EFT37192	01/09/2016	KIMBERLEY WASHROOM SERVICES	Sanitary waste removal- Various Shire sites	$721.00	MFS
EFT37193	01/09/2016	KING TIDE TOWING	Salvage & towing- Rangers	$200.00	MFS
EFT37194	01/09/2016	KOMATSU AUSTRALIA PTY LTD	Plant repairs- Workshop	$1,071.18	MFS
EFT37195	01/09/2016	LEISURE INSTITUTE OF WA AQUATICS (INC) LIWA	Memberships fees- BRAC	$480.00	MFS
EFT37196	01/09/2016	MARKET CREATIONS	Website domain name registrations- Media	$506.00	MFS
EFT37197	01/09/2016	MARKETFORCE	Recruitment expenses & advertising- HR, Town Planning & Governance	$2,329.21	MFS
EFT37198	01/09/2016	MERCURE HOTEL PERTH	Accommodation for CEO- UWA, LGIS, Landcorp Meetings & Rio Tinto Function	$232.00	MFS
EFT37199	01/09/2016	MERCURE INN BROOME	Accommodation for trainer- HR	$169.00	MFS
EFT37200	01/09/2016	NEVERFAIL SPRINGWATER LIMITED	Consumables- Depot	$191.35	MFS
EFT37201	01/09/2016	NORTH WEST LOCKSMITHS	Equipment repair- P&G	$27.50	MFS
EFT37202	01/09/2016	OHM ELECTRONICS	Electrical works- Shire Office Barker St	$489.50	MFS
EFT37203	01/09/2016	OHURA CONSULTING	Consultancy fees- HR	$88.00	MFS
EFT37204	01/09/2016	ORH TRUCK SOLUTIONS PTY LTD	Vehicle repairs- Workshop	$283.36	MFS
EFT37205	01/09/2016	OSBOURNE PARK SOUTH G&S INDUSTRIES	Equipment & hardware- Waste Management Facility	$10,175.41	MFS
EFT37206	01/09/2016	PILA GROUP PTY LTD	Equipment replacement- BRAC	$1,497.38	MFS
EFT37207	01/09/2016	PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)	Labour hire- Various Shire positions	$12,210.99	MFS
EFT37208	01/09/2016	PURCHER-INTERNATIONAL PTY LTD	Vehicle part- Workshop	$884.12	MFS
EFT37209	01/09/2016	SALLY EATON	Reimbursement travel expenses- Library	$45.40	MFS
EFT37210	01/09/2016	SECUREX SECURITY PTY LTD	Swipe card amendments- Property	$300.00	MFS
EFT37211	01/09/2016	STAPLES AUSTRALIA PTY LTD	License maintenance & support- IT	$1,497.32	MFS
EFT37212	01/09/2016	STATE LIBRARY OF WA	Lost & damaged items expenses- Library	$4,077.00	MFS
EFT37213	01/09/2016	SUNNY SIGN COMPANY PTY LTD	Signage- Works	$4,039.20	MFS
EFT37215	01/09/2016	THE MANGROVE RESORT HOTEL (GARRETT HOSPITALITY PTY LTD)	Mitsubishi luncheon- Governance	$993.50	MFS
EFT37216	01/09/2016	TNT AUSTRALIA PTY LTD T/AS TNT EXPRESS	Freight- Health	$720.30	MFS
EFT37217	01/09/2016	TOTALLY WORKWEAR	Staff uniforms- Various Shire Departments	$1,349.80	MFS
EFT37218	01/09/2016	WIRTGEN AUSTRALIA PTY LTD	Vehicle parts- Workshop	$715.66	MFS
EFT37219	01/09/2016	SALARY & WAGES	Payroll S & W	$650.00	MFS
EFT37220	01/09/2016	SALARY & WAGES	Payroll S & W	$488.45	MFS
EFT37221	01/09/2016	AUSTRALIAN TAXATION OFFICE	PAYG	$105,774.62	MFS
EFT37222	01/09/2016	SALARY & WAGES	Payroll S & W	$750.00	MFS
EFT37223	01/09/2016	SALARY & WAGES	Payroll S & W	$666.44	MFS
EFT37224	01/09/2016	SALARY & WAGES	Payroll S & W	$600.00	MFS
EFT37225	01/09/2016	SALARY & WAGES	Payroll S & W	$248.65	MFS
EFT37226	01/09/2016	SALARY & WAGES	Payroll S & W	$370.77	MFS
EFT37227	01/09/2016	SALARY & WAGES	Payroll S & W	$373.90	MFS
EFT37228	01/09/2016	SALARY & WAGES	Payroll S & W	$420.00	MFS
EFT37229	01/09/2016	SALARY & WAGES	Payroll S & W	$552.16	MFS
EFT37230	01/09/2016	SALARY & WAGES	Payroll S & W	$410.00	MFS
EFT37231	01/09/2016	SALARY & WAGES	Payroll S & W	$450.00	MFS
EFT37232	01/09/2016	SALARY & WAGES	Payroll S & W	$330.00	MFS
EFT37233	01/09/2016	SALARY & WAGES	Payroll S & W	$1,608.61	MFS
EFT37234	01/09/2016	SALARY & WAGES	Payroll S & W	$250.00	MFS
EFT37235	01/09/2016	SALARY & WAGES	Payroll S & W	$430.11	MFS
EFT37236	01/09/2016	SALARY & WAGES	Payroll S & W	$259.27	MFS
EFT37237	01/09/2016	SALARY & WAGES	Payroll S & W	$800.00	MFS
EFT37238	01/09/2016	SALARY & WAGES	Payroll S & W	$201.10	MFS
EFT37239	01/09/2016	SALARY & WAGES	Payroll S & W	$108.09	MFS
EFT37240	01/09/2016	SALARY & WAGES	Payroll S & W	$457.57	MFS
EFT37241	01/09/2016	SALARY & WAGES	Payroll S & W	$1,150.00	MFS
EFT37242	01/09/2016	SALARY & WAGES	Payroll S & W	$662.65	MFS
EFT37243	01/09/2016	AUSTRALIAN SERVICES UNION - WA BRANCH	Payroll deductions	$1,129.85	MFS
EFT37244	01/09/2016	BROOME SHIRE INSIDE STAFF SOCIAL CLUB	Payroll deductions	$780.00	MFS
EFT37245	01/09/2016	BROOME SHIRE OUTDOOR STAFF SOCIAL CLUB	Payroll deductions	$700.00	MFS
EFT37246	01/09/2016	CHILD SUPPORT AGENCY	Payroll deductions	$1,122.98	MFS
EFT37247	01/09/2016	EXPRESS SALARY PACKAGING	Salary Packaging	$1,229.71	MFS
EFT37248	01/09/2016	LGRCEU	Payroll deductions	$19.40	MFS
EFT37249	01/09/2016	BROOME COMMONWEALTH TRADING BANK	Salary and wages pay period ending: 30.08.16	$307,930.00	MFS
EFT37250	08/09/2016	AMO CONTRACTING	Footpath maintenance (RFT 13/08)- Old Broome Estate Subdivision	$29,110.00	MFS
EFT37251	08/09/2016	ANNETTE DAHL GREGORY	Town rubbish bag collection	$22.50	MFS
EFT37252	08/09/2016	AON RISK SERVICES AUSTRALIA LIMITED	Market rental assessment- Sam Male Pearl Lugger	$880.00	MFS
EFT37253	08/09/2016	AUSTRALIA POST	Postage Charges. Period ending 31.08.16	$5,533.32	MFS
EFT37254	08/09/2016	AVERY AIRCONDITIONING PTY LTD	Air conditioning & ventilation works- Administration Building & BRAC	$4,630.65	MFS
EFT37255	08/09/2016	BEST KIMBERLEY COMPUTING	Copier charges- IT	$1,272.53	MFS
EFT37256	08/09/2016	BITUMEN SEALING SERVICES PTY LTD (BSS)	Urban reseals (RFT 15/07)- Infrastructure	$37,689.25	MFS
EFT37257	08/09/2016	BK SIGNS (HALLIDAY ENTERPRISES PTY LTD)	Youth development programme- Community Services	$651.75	MFS
EFT37258	08/09/2016	BLUE SEAS CLEANING SERVICES	Cleaning general (RFT 13/14)- Town Beach, Cable Beach & Gantheaume Point Toilet	$1,319.00	MFS
EFT37259	08/09/2016	BLUE SEAS RESORT	Staff & relief staff accommodation- Ranger & Corporate Services	$6,600.00	MFS
EFT37260	08/09/2016	BROOME DOCTORS PRACTICE PTY LTD	Medical expenses- P&G	$236.50	MFS
EFT37261	08/09/2016	BROOME PHARMACY	Safety equipment- Depot	$362.70	MFS
EFT37262	08/09/2016	BROOME SCOOTERS PTY LTD (KIMBERLEY MOWERS & SPARES)	Small machines servicing- P&G	$314.30	MFS
EFT37263	08/09/2016	CENTURION TRANSPORT	Freight- Library	$17.81	MFS
EFT37264	08/09/2016	CT MECHANICAL & SERVICES	Vehicle repairs- Waste Management Facility	$132.00	MFS
EFT37265	08/09/2016	CUTTING EDGES REPLACEMENT PARTS PTY LTD	Vehicle parts- Workshop	$1,345.87	MFS
EFT37266	08/09/2016	DATA#3 LIMITED	Equipment supplies- IT	$42.78	MFS
EFT37267	08/09/2016	DEPARTMENT OF FIRE & EMERGENCY SERVICES (DFES)	DFES monitoring- Civic Centre	$1,763.28	MFS
EFT37268	08/09/2016	DIAMOND LOCK & KEY	Equipment purchased- Rangers	$97.85	MFS
EFT37269	08/09/2016	ELLYN HARTVIGSEN (SUBLIME GRAPHIC DESIGN)	Graphic design fees- Governance	$202.50	MFS
EFT37270	08/09/2016	ESPLANADE HOTEL FREMANTLE - BY RYDGES	Accommodation for training- Library	$717.00	MFS
EFT37271	08/09/2016	FIRE & SAFETY SERVICES	Building maintenance (RFQ 14/51)- Roebuck Bay Caravan Park	$957.00	MFS
EFT37272	08/09/2016	G. BISHOPS TRANSPORT SERVICES PTY LTD	Freight- Depot	$105.93	MFS
EFT37273	08/09/2016	HORIZON POWER (ELECTRICITY USAGE)	Electricity charges- Various Shire sites	$65,881.93	MFS
EFT37274	08/09/2016	IAN CHESTER	Reimbursement of licence expenses- BRAC	$125.00	MFS
EFT37275	08/09/2016	IGA - SEAVIEW (BROOME INVESTMENT GROUP PTY LTD T/AS)	Daily newspapers- Library	$92.75	MFS
EFT37276	08/09/2016	INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALIA LTD	Subscription- Infrastructure	$550.00	MFS
EFT37277	08/09/2016	KIMBERLEY BROOME PEST CONTROL	Pest control- BRAC	$385.00	MFS
EFT37278	08/09/2016	KIMBERLEY CAMPING & OUTBACK SUPPLIES	Staff uniform- Depot	$640.80	MFS
EFT37279	08/09/2016	KIMBERLEY CLEANING & MAINTENANCE SERVICES PTY LTD	Cleaning services- KRO2	$220.00	MFS
EFT37280	08/09/2016	KIMBERLEY GROUP TRAINING (KGT)	Apprentice wages- Workshop	$653.22	MFS
EFT37281	08/09/2016	KIMBERLEY WASHROOM SERVICES	Sanitary waste removal- Various Shire sites	$680.00	MFS
EFT37282	08/09/2016	MARKETFORCE	Advertising expenses- Community Development	$257.64	MFS
EFT37283	08/09/2016	MATRIX ON BOARD TRAINING & CONSULTING PTY LTD	Consultant fees (RFQ 15-26)- Community Development	$13,725.67	MFS
EFT37284	08/09/2016	MCLEODS BARRISTERS & SOLICITORS	Legal fees- Community Development & Planning Services (fee to be recouped)	$6,251.16	MFS
EFT37285	08/09/2016	MERCURE INN BROOME	Group fitness program- BRAC	$3,075.00	MFS
EFT37286	08/09/2016	MOLLY DUKE DESIGN	Design pre-cyclone advertisement- Infrastructure	$60.00	MFS
EFT37287	08/09/2016	NDY MANAGEMENT PTY LTD	Plant & equipment renewal (RFQ 15-55)- BRAC Aquatic Upgrade	$1,122.00	MFS
EFT37288	08/09/2016	NORTH WEST COAST SECURITY	Security expenses (RFT 15/05)- Various Shire sites	$17,427.30	MFS
EFT37289	08/09/2016	NORTH WEST LOCKSMITHS	Building maintenance- KRO2 & Civic Centre	$364.50	MFS
EFT37290	08/09/2016	NS PROJECTS PTY LTD	Tender, design & construction (RFT 15/04)- BRAC Aquatic Upgrade	$6,535.63	MFS
EFT37291	08/09/2016	OHURA CONSULTING	Staff EBA review provision- HR	$687.50	MFS
EFT37292	08/09/2016	PGM CONSTRUCTIONS	Crossover Subsidy- Infrastructure	$515.00	MFS
EFT37293	08/09/2016	PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)	Labour hire- Various Shire positions	$21,563.52	MFS
EFT37294	08/09/2016	PINDAN PRINTING BROOME WA	Printing expenses- Governance	$1,892.00	MFS
EFT37295	08/09/2016	SECUREX SECURITY PTY LTD	Building maintenance- Administration Building	$717.00	MFS
EFT37296	08/09/2016	TELSTRA	Phone charges- Various Shire phones	$84.95	MFS
EFT37297	08/09/2016	TOXFREE	Waste services (RFT 14/01)- Various Shire sites	$1,251.22	MFS
EFT37298	08/09/2016	VIVA ENERGY AUSTRALIA	Fuel card purchases From 16.08.16- 31.08.16	$200.83	MFS
EFT37299	08/09/2016	BROOME CLARK RUBBER	Aquatic chemicals- BRAC & Staff Housing	$272.25	MFS
EFT37300	08/09/2016	COCA COLA AMATIL	Kiosk stock- BRAC	$1,807.81	MFS
EFT37301	08/09/2016	GINREAB THAI	Catering for OMC 25.08.16- Governance	$375.00	MFS
EFT37302	08/09/2016	HEAD OFFICE LANDGATE	Valuation expenses & title searches- Rates & Infrastructure	$790.57	MFS
EFT37303	08/09/2016	IAN CHESTER	Reimbursement of travel expenses- HR	$123.06	MFS
EFT37304	08/09/2016	PHONOGRAPHIC PERFORMANCE COMPANY OF AUSTRALIA LTD ( PPCA )	Licence fees- Library	$70.99	MFS
EFT37305	08/09/2016	ROADLINE CIVIL CONTRACTORS	Traffic management- Hamersley & Haas Street roundabout	$19,406.75	MFS
EFT37306	08/09/2016	ROEBUCK TREE SERVICE	Remove trees arboriculture & Fencing (RFQ 16-48)- Various Shire sites	$4,725.00	MFS
EFT37307	08/09/2016	ROEBUCK WELDING SERVICES	Vehicle repairs- P&G	$297.00	MFS
EFT37308	08/09/2016	SECUREPAY PTY LTD	Operational expenses- Civic Centre	$2.90	MFS
EFT37309	08/09/2016	SHIRE OF DERBY/WEST KIMBERLEY	Contribution to Kimberley Zone Secretariat & Kimberley Zone members costs- Governance	$62,669.86	MFS
EFT37310	08/09/2016	SLATER & GARTRELL SPORTS	Sporting equipment- BRAC	$277.20	MFS
EFT37311	08/09/2016	SPORTSPOWER BROOME	Sporting equipment- BRAC	$20.00	MFS
EFT37312	08/09/2016	ST JOHN AMBULANCE AUSTRALIA - BROOME	Training- BRAC	$220.00	MFS
EFT37313	08/09/2016	SUBWAY BROOME	Catering OSH Committee meeting- HR	$77.00	MFS
EFT37314	08/09/2016	TALIS CONSULTANTS	Upgrade to asset management plan (RFQ 14-03)- Infrastructure	$6,402.00	MFS
EFT37315	08/09/2016	TNT AUSTRALIA PTY LTD T/AS TNT EXPRESS	Freight- Health & Workshop	$261.98	MFS
EFT37316	08/09/2016	TOTALLY WORKWEAR	Programmes & materials- Library	$28.00	MFS
EFT37317	08/09/2016	TROPICAL UPHOLSTERY	Building repairs & maintenance- KRO2	$1,030.70	MFS
EFT37318	08/09/2016	ULTRAHAWKE PTY LTD	Tip improvements (RFT 16/04)- Waste Management Facility	$14,871.45	MFS
EFT37319	08/09/2016	WA HINO	Vehicle parts- Workshop	$2,049.00	MFS
EFT37320	08/09/2016	WATTLEUP TRACTORS	Equipment parts- Depot	$293.15	MFS
EFT37321	08/09/2016	WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)	Conference & travel fees- Elected Members & Shire Executives	$9,723.00	MFS
EFT37322	08/09/2016	WILD MANGO CAFE	Catering for Broome NFP study group- Infrastructure	$200.00	MFS
EFT37323	08/09/2016	ANTHONY DOBINSON	Deposit refund- Library	$20.00	MFS
EFT37324	08/09/2016	BELINDA JAYNE MUNCE	Deposit refund- Library	$50.00	MFS
EFT37325	08/09/2016	CARMEL BATEMAN	Deposit refund- Library	$20.00	MFS
EFT37326	08/09/2016	HELEN KEYS	Deposit refund- Library	$20.00	MFS
EFT37327	09/09/2016	BROOME SHIRE COUNCIL	BRB Commission APRIL 2015	$5.00	MFS
EFT37328	09/09/2016	DEPARTMENT OF COMMERCE - BUILDING COMMISSION - INC BCITF	BRB levy APR 2016	$36.50	MFS
EFT37329	09/09/2016	ROBERT JAMES KIRK	BCITF Levy AUGUST 2016	$39.50	MFS
EFT37330	09/09/2016	WATER CORPORATION	Water charges- Various Shire sites	$19,791.70	MFS
EFT37331	12/09/2016	DEPARTMENT OF THE PREMIER & CABINET	Government gazette publication costs- Town Planning Services	$618.08	MFS
EFT37332	12/09/2016	HUTCHINSON REAL ESTATE	Staff Rent	$3,393.30	MFS
EFT37333	12/09/2016	RAY WHITE BROOME	Staff rent	$4,453.57	MFS
EFT37334	15/09/2016	ACCESS PROGRAMS AUSTRALIA LTD	Employee assistance programme- HR	$4,950.00	MFS
EFT37335	15/09/2016	AFGRI EQUIPMENT AUSTRALIA PTY LTD	Plant repairs- Depot	$373.23	MFS
EFT37336	15/09/2016	ANDREW BLACK LANDSCAPES	Staff housing maintenance- Property	$88.00	MFS
EFT37337	15/09/2016	AVERY AIRCONDITIONING PTY LTD	Air conditioning & ventilation works (RFT 13-16)- Various Shire sites	$2,481.02	MFS
EFT37338	15/09/2016	BITUMEN SEALING SERVICES PTY LTD (BSS)	Sealing works (RFT 15-07)- Various Shire sites	$510,478.18	MFS
EFT37339	15/09/2016	BOC LIMITED	Cylinders hire- BRAC & Workshop	$101.49	MFS
EFT37340	15/09/2016	BOOLARONG PRESS	Local history resources- Library	$73.89	MFS
EFT37341	15/09/2016	BP AUSTRALIA PTY LTD - FUEL	Diesel- Depot	$15,745.39	MFS
EFT37342	15/09/2016	BP BROOME CENTRAL & TYREPLUS BROOME	Plant fuel & oil- Depot	$259.02	MFS
EFT37343	15/09/2016	BRIDGESTONE AUSTRALIA LTD	Vehicle repairs- Workshop & Waste Management Facility	$8,819.93	MFS
EFT37344	15/09/2016	BROLGA DEVELOPMENTS & CONSTRUCTION PTY LTD	Crossover Subsidy- Infrastructure	$515.00	MFS
EFT37345	15/09/2016	BROOME BETTA HOME LIVING	Operational expenses- Shire Office Barker St	$138.00	MFS
EFT37346	15/09/2016	BROOME CLARK RUBBER	Plant maintenance- Workshop	$62.85	MFS
EFT37347	15/09/2016	BROOME CONTRACTING	Grading- Cape Leveque Rd	$33,585.75	MFS
EFT37348	15/09/2016	BROOME MOTORS	Vehicle repairs- Workshop	$482.60	MFS
EFT37349	15/09/2016	BROOME PLUMBING & GAS	Plumbing works- Various Shire sites	$7,811.00	MFS
EFT37350	15/09/2016	BROOME RETICULATION	Repair irrigation reticulation- Town Beach	$6,600.00	MFS
EFT37351	15/09/2016	BROOME SMALL MAINTENANCE SERVICES	Building maintenance- Various Shire sites	$704.00	MFS
EFT37352	15/09/2016	BROOME TOWING & SALVAGE	Impounding of vehicles expenses- Rangers	$176.00	MFS
EFT37353	15/09/2016	BROOME TOYOTA	Vehicle parts- Workshop	$124.10	MFS
EFT37354	15/09/2016	BROOME VETERINARY HOSPITAL	Provision of boarding, veterinary & euthanasia costs August 16- Ranger	$5,114.11	MFS
EFT37355	15/09/2016	BROOME VISITOR CENTRE	Shire funding 2016/2017- Community Development	$60,500.00	MFS
EFT37356	15/09/2016	BROOMECRETE	Concrete & other material- Shire Office Haas St	$1,383.80	MFS
EFT37357	15/09/2016	CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME	Vehicle maintenance & repairs- Workshop	$3,536.00	MFS
EFT37358	15/09/2016	CJD EQUIPMENT PTY LTD	Vehicle parts- Workshop	$553.64	MFS
EFT37359	15/09/2016	COAST & COUNTRY ELECTRICS	Electrical work- Various Shire sites	$5,460.57	MFS
EFT37360	15/09/2016	COASTAL DISTRIBUTING & PROVEDORING ( CDP )	Stock for kiosk- BRAC	$269.02	MFS
EFT37361	15/09/2016	CT MECHANICAL & SERVICES	Equipment maintenance- Waste Management Facility	$3,444.81	MFS
EFT37362	15/09/2016	DAVID GRAY & CO PTY LTD	Rural rubbish bins servicing- Depot	$1,995.40	MFS
EFT37363	15/09/2016	FIELD AIR CONDITIONING & AUTO ELECTRICAL PTY LTD	Vehicle parts- Workshop & Waste Management	$2,069.75	MFS
EFT37364	15/09/2016	FIRE & SAFETY SERVICES	Fire equipment testing (RFQ 14/51)- Civic centre	$581.16	MFS
EFT37365	15/09/2016	FRANCIS LEONARD (LEN) BOYLING	Reimbursement of travel expenses relieving staff- HR	$176.85	MFS
EFT37366	15/09/2016	GREENHILLS TURF FARM	Herbicides- P&G	$2,111.70	MFS
EFT37367	15/09/2016	HALE FAMILY TRUST (HALE GROUP INTERNATIONAL P/L)	Performance production fees- Civic Centre	$2,179.00	MFS
EFT37368	15/09/2016	HERBERT SMITH FREEHILLS	Legal fees (to be recouped)- Lease Broome Pistol Club Incorporated	$2,502.10	MFS
EFT37369	15/09/2016	HORIZON POWER (ELECTRICITY USAGE)	Electricity charges- Various Shire sites	$817.41	MFS
EFT37370	15/09/2016	TELSTRA	Phone charges- Various Shire phones	$39.83	MFS
EFT37371	15/09/2016	ANNETTE DAHL GREGORY	Town rubbish bag collection	$35.00	MFS
EFT37372	15/09/2016	JULIE THOMAS	Town rubbish bag collection	$27.50	MFS
EFT37373	15/09/2016	SALARY & WAGES	Payroll S & W	$650.00	MFS
EFT37374	15/09/2016	SALARY & WAGES	Payroll S & W	$488.45	MFS
EFT37375	15/09/2016	AUSTRALIAN TAXATION OFFICE	PAYG	$109,970.10	MFS
EFT37376	15/09/2016	SALARY & WAGES	Payroll S & W	$750.00	MFS
EFT37377	15/09/2016	SALARY & WAGES	Payroll S & W	$666.44	MFS
EFT37378	15/09/2016	SALARY & WAGES	Payroll S & W	$600.00	MFS
EFT37379	15/09/2016	SALARY & WAGES	Payroll S & W	$248.65	MFS
EFT37380	15/09/2016	SALARY & WAGES	Payroll S & W	$370.77	MFS
EFT37381	15/09/2016	SALARY & WAGES	Payroll S & W	$373.90	MFS
EFT37382	15/09/2016	SALARY & WAGES	Payroll S & W	$420.00	MFS
EFT37383	15/09/2016	SALARY & WAGES	Payroll S & W	$552.16	MFS
EFT37384	15/09/2016	SALARY & WAGES	Payroll S & W	$410.00	MFS
EFT37385	15/09/2016	SALARY & WAGES	Payroll S & W	$450.00	MFS
EFT37386	15/09/2016	SALARY & WAGES	Payroll S & W	$330.00	MFS
EFT37387	15/09/2016	SALARY & WAGES	Payroll S & W	$1,608.61	MFS
EFT37388	15/09/2016	SALARY & WAGES	Payroll S & W	$250.00	MFS
EFT37389	15/09/2016	SALARY & WAGES	Payroll S & W	$430.11	MFS
EFT37390	15/09/2016	SALARY & WAGES	Payroll S & W	$340.00	MFS
EFT37391	15/09/2016	SALARY & WAGES	Payroll S & W	$259.27	MFS
EFT37392	15/09/2016	SALARY & WAGES	Payroll S & W	$201.10	MFS
EFT37393	15/09/2016	SALARY & WAGES	Payroll S & W	$108.09	MFS
EFT37394	15/09/2016	SALARY & WAGES	Payroll S & W	$457.57	MFS
EFT37395	15/09/2016	SALARY & WAGES	Payroll S & W	$1,150.00	MFS
EFT37396	15/09/2016	SALARY & WAGES	Payroll S & W	$662.65	MFS
EFT37397	15/09/2016	EXPRESS SALARY PACKAGING	Salary Packaging	$1,229.71	MFS
EFT37398	15/09/2016	AUSTRALIAN SERVICES UNION - WA BRANCH	Payroll deductions	$1,129.85	MFS
EFT37399	15/09/2016	BROOME SHIRE INSIDE STAFF SOCIAL CLUB	Payroll deductions	$800.00	MFS
EFT37400	15/09/2016	BROOME SHIRE OUTDOOR STAFF SOCIAL CLUB	Payroll deductions	$680.00	MFS
EFT37401	15/09/2016	CHILD SUPPORT AGENCY	Payroll deductions	$1,095.16	MFS
EFT37402	15/09/2016	LGRCEU	Payroll deductions	$19.40	MFS
EFT37403	15/09/2016	BROOME SHIRE COUNCIL	BRB COMMISSION AUGUST 2016	$307.00	MFS
EFT37404	15/09/2016	DEPARTMENT OF COMMERCE - BUILDING COMMISSION - INC BCITF	BRB LEVY AUGUST 2016	$7,009.49	MFS
EFT37405	15/09/2016	IGA - SEAVIEW (BROOME INVESTMENT GROUP PTY LTD T/AS)	Daily newspaper- Library	$79.05	MFS
EFT37406	15/09/2016	IT VISION	License maintenance & support- IT	$6,979.50	MFS
EFT37407	15/09/2016	J BLACKWOOD & SON T/AS BLACKWOODS	Consumables - Workshop & Depot	$2,686.61	MFS
EFT37408	15/09/2016	JASON SIGNMAKERS	Grab rail maintenance & signage- Various Shire sites	$7,590.00	MFS
EFT37409	15/09/2016	JINGO WATER SUPPLY	Repair tanks pump- Town Beach	$110.00	MFS
EFT37410	15/09/2016	KIMBERLEY CLEANING & MAINTENANCE SERVICES PTY LTD	Carpet cleaning- KR02	$2,255.00	MFS
EFT37411	15/09/2016	KIMBERLEY QUARRY PTY LTD	Works maintenance- Cape Leveque Road	$7,979.29	MFS
EFT37412	15/09/2016	KIMBERLEY SIGNS & DESIGNS	Pre cyclone clean up- Depot	$1,204.50	MFS
EFT37413	15/09/2016	KOTT GUNNING LAWYERS	Legal expenses- Building Order	$13,941.40	MFS
EFT37414	15/09/2016	LANDMARK OPERATIONS LTD	Fertilising & oval maintenance- Various Shire sites & BRAC	$11,656.65	MFS
EFT37415	15/09/2016	MANDALAY TECHNOLOGIES PTY LTD	Equipment- Waste Management Facility	$563.75	MFS
EFT37416	15/09/2016	MARKET CREATIONS	Website domain name registrations- Media	$253.00	MFS
EFT37417	15/09/2016	MARKETFORCE	Advertising costs & recruitment expenses- Various Shire Departments & HR	$1,039.84	MFS
EFT37418	15/09/2016	MCCORRY BROWN EARTHMOVING PTY LTD	Earthworks, mulching (RFQ 15-45) & other works- Various Shire sites	$21,515.75	MFS
EFT37419	15/09/2016	MERCURE HOTEL PERTH	Accommodation for Shire President- RCP Cluster Forum	$180.00	MFS
EFT37420	15/09/2016	MERCURE INN BROOME	Accommodation for trainer- HR	$169.00	MFS
EFT37422	15/09/2016	NORTH WEST COAST SECURITY	Security services- Civic Centre	$646.80	MFS
EFT37423	15/09/2016	NORTH WEST LOCKSMITHS	Key cutting- Depot	$442.70	MFS
EFT37424	15/09/2016	NORTHWEST HYDRO SOLUTIONS (PATRICK ANNESLEY)	Equipment fittings- Waste Management Facility	$19.40	MFS
EFT37425	15/09/2016	NORTHWEST SHEDMASTERS	Planning application- Town Planning	$147.00	MFS
EFT37426	15/09/2016	OHURA CONSULTING	Staff EBA review provision- P&G	$1,478.13	MFS
EFT37427	15/09/2016	PERRY PAUNICH MAINTENANCE CONTRACTORS ( PPMC )	Building Maintenance- Cable Beach toilets	$550.00	MFS
EFT37428	15/09/2016	PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)	Labour hire- Various Shire positions	$6,988.69	MFS
EFT37429	15/09/2016	PRD NATIONWIDE	Shire land rates- Community storage	$3,147.68	MFS
EFT37430	15/09/2016	ROEBUCK TREE SERVICE	Tree removal & mulching- P&G	$3,960.00	MFS
EFT37431	15/09/2016	SHINJU MATSURI INC COMMITTEE	Shinju Matsuri contribution- Economic Development	$33,000.00	MFS
EFT37432	15/09/2016	SUNNY SIGN COMPANY PTY LTD	Grab rail maintenance- Sector 6 Broome North / Blue Haze	$2,245.10	MFS
EFT37433	15/09/2016	TERRITORY RURAL BROOME	Weed & herbicide spraying- P&G	$508.20	MFS
EFT37434	15/09/2016	THE MANGROVE RESORT HOTEL (GARRETT HOSPITALITY PTY LTD)	Accommodation for DIS recruitment- HR	$836.00	MFS
EFT37435	15/09/2016	TNT AUSTRALIA PTY LTD T/AS TNT EXPRESS	Freight- Workshop	$99.30	MFS
EFT37436	15/09/2016	UDLA	Landscape architectural consultancy services (RFQ 15-57)- KRO3 & BRAC	$5,343.25	MFS
EFT37437	15/09/2016	WA HINO	Vehicle parts- Workshop	$156.60	MFS
EFT37438	15/09/2016	WILD MANGO CAFE	Catering- Councillors information/presentation workshop	$150.00	MFS
EFT37439	16/09/2016	BROOME COMMONWEALTH TRADING BANK	Salary and wages pay period ending: 13.09.16	$316,781.00	MFS
EFT37440	19/09/2016	HUTCHINSON REAL ESTATE	Staff rental	$2,480.00	MFS
EFT37441	19/09/2016	NARELLE ELIZABETH GRAUE	Relocation & removal costs- HR	$783.40	MFS
EFT37442	22/09/2016	BROOME FIRST NATIONAL REAL ESTATE	Staff rent & storage	$8,609.51	MFS
EFT37443	22/09/2016	CHARTER PROPERTY GROUP PTY LTD	Staff rent	$2,607.14	MFS
EFT37444	22/09/2016	HUTCHINSON REAL ESTATE	Staff rent	$1,955.35	MFS
EFT37445	22/09/2016	MAX BERNARD GRAFFEN	Staff rent	$2,166.67	MFS
EFT37446	22/09/2016	PRD NATIONWIDE	Community Storage	$2,475.00	MFS
EFT37447	22/09/2016	RAY WHITE BROOME	Staff rent	$17,641.52	MFS
EFT37448	22/09/2016	AIR LIQUIDE	Cylinder rental- Workshop	$22.81	MFS
EFT37449	22/09/2016	ANDIMAPS	Street guide maps- Health	$657.00	MFS
EFT37450	22/09/2016	AUSTRALIA'S NORTH WEST TOURISM	Tourism contribution- Community Services	$192,500.00	MFS
EFT37451	22/09/2016	BITUMEN SEALING SERVICES PTY LTD (BSS)	Urban reseals (RFT 15/07)- Infrastructure	$323,848.83	MFS
EFT37452	22/09/2016	BROOME BOLT SUPPLIES WA PTY LTD	Material purchase & consumables- Various Shire departments	$286.55	MFS
EFT37453	22/09/2016	BROOME CHAMBER OF COMMERCE	Cruise ship grant- Economic Services	$55,000.00	MFS
EFT37454	22/09/2016	BROOME DIESEL & HYDRAULIC SERVICE	Vehicle repair, servicing & parts- Workshop & Waste Management Facility	$7,983.95	MFS
EFT37455	22/09/2016	BROOME PROGRESSIVE SUPPLIES	Consumables- BRAC, Depot & Civic Centre	$3,284.78	MFS
EFT37456	22/09/2016	BROOME SMALL MAINTENANCE SERVICES	Building maintenance- Administration Building	$88.00	MFS
EFT37457	22/09/2016	BUNNINGS BROOME	Consumables- Various Shire Departments	$2,703.09	MFS
EFT37458	22/09/2016	CABLE BEACH ELECTRICAL SERVICE	Electrical works- Town Beach & Male Oval	$1,001.00	MFS
EFT37459	22/09/2016	COLES SUPERMARKETS - CHINATOWN, S324	Consumables- Various Shire Departments	$474.87	MFS
EFT37460	22/09/2016	DEPARTMENT OF LANDS	Licence & document preparation fees- RRRP	$685.00	MFS
EFT37461	22/09/2016	HORIZON POWER (ELECTRICITY USAGE)	Electricity charges- Various Shire sites	$14,598.05	MFS
EFT37462	22/09/2016	LACHLAN STUART FRASER	Emergency repairs (Streeters Jetty)- Works	$4,400.00	MFS
EFT37463	22/09/2016	LARA JEAN ASSOCIATION INC	Community sponsorship program 16/17- Community Services	$1,000.00	MFS
EFT37464	22/09/2016	MENS OUTREACH SERVICE	Community sponsorship program 15/16- Community Services	$1,100.00	MFS
EFT37465	22/09/2016	NS PROJECTS PTY LTD	Construction (RFT 15/04)- BRAC Aquatic Upgrade	$6,582.30	MFS
EFT37466	22/09/2016	PRD NATIONWIDE	Rates refund for overpayment assessment A115050	$849.50	MFS
EFT37467	22/09/2016	SHEENA RENEE DEBIJL	Rates refund for overpayment assessment A119276	$642.23	MFS
EFT37468	22/09/2016	TELSTRA	Phone charges- Various Shire phones	$8,103.13	MFS
EFT37469	22/09/2016	AVERY AIRCONDITIONING PTY LTD	Air conditioning works (RFT 13/16)- Various Shire sites	$3,787.42	MFS
EFT37470	22/09/2016	BROOME PLUMBING & GAS	Property maintenance- KRO1	$165.00	MFS
EFT37471	22/09/2016	BROOME SCOOTERS PTY LTD (KIMBERLEY MOWERS & SPARES)	Plant maintenance & vehicle parts- P&G, Workshop	$408.50	MFS
EFT37472	22/09/2016	BT EQUIPMENT PTY LTD	Parts & equipment- Waste Management Facility	$11,148.71	MFS
EFT37473	22/09/2016	CCH AUSTRALIA LTD	Printing & stationery- Finance	$159.01	MFS
EFT37474	22/09/2016	CLARITY COMMUNICATIONS	Promotions expenses- Media	$77.92	MFS
EFT37475	22/09/2016	CT MECHANICAL & SERVICES	Plant repair- Waste Management Facility	$847.00	MFS
EFT37476	22/09/2016	G. BISHOPS TRANSPORT SERVICES PTY LTD	Freight- Waste Management Facility & Depot	$317.62	MFS
EFT37477	22/09/2016	GINA NICOLE HAILES	Aqua classes- BRAC	$350.00	MFS
EFT37478	22/09/2016	HERBERT SMITH FREEHILLS	Legal fees- Rate exemption application matter	$6,785.77	MFS
EFT37479	22/09/2016	IGA - SEAVIEW (BROOME INVESTMENT GROUP PTY LTD T/AS)	Daily newspapers- Media	$61.80	MFS
EFT37480	22/09/2016	KIMBERLEY CAMPING & OUTBACK SUPPLIES	Staff uniform	$7,524.83	MFS
EFT37481	22/09/2016	KIMBERLEY GOLD PURE DRINKING WATER	Drinking water- Waste Management Facility, Civic Centre & Administration Building	$304.00	MFS
EFT37482	22/09/2016	KOMATSU AUSTRALIA PTY LTD	Vehicle parts- Workshop	$1,179.42	MFS
EFT37483	22/09/2016	KOTT GUNNING LAWYERS	Legal expenses- SAT DR 235/2016 & DR 236/2016	$8,370.45	MFS
EFT37484	22/09/2016	MARKETFORCE	Recruitment expenses- HR	$611.42	MFS
EFT37485	22/09/2016	MCINTOSH & SON	Vehicle equipment- Workshop	$87.59	MFS
EFT37486	22/09/2016	MCMULLEN NOLAN GROUP PTY LTD (MNG)	Title searches/survey information & surveying- Broome Volunteer Fire Brigade & various Shire sites	$9,955.28	MFS
EFT37487	22/09/2016	MIDALIA STEEL PTY LTD	Landscaping- Cygnet Park	$305.46	MFS
EFT37488	22/09/2016	NS PROJECTS PTY LTD	Phase 1&2 Tender & design (RFT 15/04)- KRO3	$7,197.20	MFS
EFT37489	22/09/2016	OFFICE NATIONAL BROOME	Monthly invoices for miscellaneous stationary, various items & copier charges	$4,254.11	MFS
EFT37490	22/09/2016	OFFICEMAX AUSTRALIA LTD	Stationary- Administration	$429.21	MFS
EFT37491	22/09/2016	PHM SURVEY EQUIPMENT	Tool replacement- Depot	$320.00	MFS
EFT37492	22/09/2016	PRD NATIONWIDE	Strata levies- Walcott Grande	$1,931.48	MFS
EFT37493	22/09/2016	REDWAVE MEDIA PTY LTD	Radio advertising contract- Media	$1,298.00	MFS
EFT37494	22/09/2016	REGAL TRANSPORT	Freight- Nursery, Workshop, Depot & P&G	$2,447.44	MFS
EFT37495	22/09/2016	SUN PICTURES WA PTY LTD	Holiday program expenses- BRAC	$92.00	MFS
EFT37496	22/09/2016	TOTALLY WORKWEAR	Staff uniform	$69.30	MFS
EFT37497	22/09/2016	UDLA	Consultant fees (RFQ16/54)- Golf Club Reserve	$2,255.00	MFS
EFT37498	22/09/2016	WEST AUSTRALIAN NEWSPAPERS	Advertising & promotions- Media	$2,472.00	MFS
EFT37499	23/09/2016	DEPARTMENT OF FIRE & EMERGENCY SERVICES (DFES)	ESL liability payable- Rates	$282,252.52	MFS
EFT37500	29/09/2016	BRUCE RUDEFORTH	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37501	29/09/2016	CHRISTOPHER RALPH MITCHELL	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37502	29/09/2016	DESIREE MALE	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37503	29/09/2016	ELSTA REGINA FOY	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37504	29/09/2016	HAROLD NORMAN TRACEY	Deputy President sitting fee & allowances	$8,140.25	MFS
EFT37505	29/09/2016	JULIE THOMAS	Town rubbish bag collection	$70.00	MFS
EFT37506	29/09/2016	MALA PREM-OCEAN SKY FAIRBORN	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37507	29/09/2016	OPTEON (NORTH WEST WA)	Rental valuation for KRO1 & KRO2- Property	$3,300.00	MFS
EFT37508	29/09/2016	PHILIP FRANCIS MATSUMOTO	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37509	29/09/2016	RONALD JAMES JOHNSTON	Shire President sitting fee & allowances	$18,431.25	MFS
EFT37510	29/09/2016	TELSTRA	Phone charges- Various Shire phones	$578.80	MFS
EFT37511	29/09/2016	TOXFREE	Waste services (RFT 14/01)- Various Shire sites	$110,048.56	MFS
EFT37512	29/09/2016	WARREN FRYER - COUNCILLOR SITTING FEES	Councillor sitting fee & allowances	$5,200.00	MFS
EFT37513	29/09/2016	DAVID ANDERSON	Refund of application- Building	$101.15	MFS
EFT37514	29/09/2016	LORITZ CIRCUS PTY LTD	Bond refund- Male Oval	$3,500.00	MFS
EFT37515	29/09/2016	SARAH DOBSON	Bond refund- Property	$540.00	MFS
EFT37639	29/09/2016	BROOME COMMONWEALTH TRADING BANK	Salary and wages pay period ending: 27.09.16	$314,972.00	MFS
EFT37640	29/09/2016	ADVANCED ELECTRICAL EQUIPMENT PTY LTD	Electrical works- Tanami Park	$165.00	MFS
EFT37641	29/09/2016	AFGRI EQUIPMENT AUSTRALIA PTY LTD	Plant repairs & maintenance- Workshop	$2,411.64	MFS
EFT37642	29/09/2016	AMO CONTRACTING	Concrete (Sanctuary road footpath RFT 13/08)- Infrastructure	$2,019.60	MFS
EFT37643	29/09/2016	AUSTRALASIAN PERFORMING RIGHTS ASSOC (APRA)	Licence fees- Civic Centre	$73.58	MFS
EFT37644	29/09/2016	BLUE TONGUE GARAGE DOORS	Building maintenance- Library	$80.00	MFS
EFT37645	29/09/2016	BMT CONSTRUCTIONS	Building maintenance- Various Shire sites	$4,214.27	MFS
EFT37646	29/09/2016	BP AUSTRALIA PTY LTD - FUEL	Diesel- Depot	$14,950.79	MFS
EFT37647	29/09/2016	BRAINTREE COMMUNICATIONS PTY LTD	EFTPOS service fees- Waste Management Facility	$48.11	MFS
EFT37648	29/09/2016	BROLGA DEVELOPMENTS & CONSTRUCTION PTY LTD	Crossover Subsidy- Infrastructure	$515.00	MFS
EFT37649	29/09/2016	BROOME ABORIGINAL MEDIA ASSOCIATION	EDL sponsorship programme reserve- Community Services	$16,500.00	MFS
EFT37650	29/09/2016	BROOME CAMP SCHOOL	Youth development programme- Community Services	$288.00	MFS
EFT37651	29/09/2016	BROOME CAMPUS NORTH REGIONAL TAFE	Organisational training- HR	$9,328.00	MFS
EFT37652	29/09/2016	BROOME DOCTORS PRACTICE PTY LTD	Medical expenses- Rangers & P&G	$606.50	MFS
EFT37653	29/09/2016	BROOME SCOOTERS PTY LTD (KIMBERLEY MOWERS & SPARES)	Small machines servicing- P&G	$506.66	MFS
EFT37654	29/09/2016	BROOME SMALL MAINTENANCE SERVICES	Property maintenance- Administration building	$88.00	MFS
EFT37655	29/09/2016	BROOME TOURISM LEADERSHIP GROUP INC.	Tourism development funds- Community Services	$20,000.00	MFS
EFT37656	29/09/2016	BROOME WHEEL ALIGNING & SUSPENSION	Vehicle maintenance- Workshop	$85.50	MFS
EFT37657	29/09/2016	CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME	Vehicle parts & tyre repair- Workshop & Waste Management Facility	$591.00	MFS
EFT37658	29/09/2016	CLEMENTSON STREET ACCIDENT REPAIR CENTRE	Insurance excess- Workshop	$1,000.00	MFS
EFT37659	29/09/2016	COLIN WILKINSON DEVELOPMENTS PTY LTD	Pool upgrades (RFT 16/09)- BRAC	$75,321.94	MFS
EFT37660	29/09/2016	CT MECHANICAL & SERVICES	Plant & vehicle repairs- Waste Management Facility	$3,278.00	MFS
EFT37661	29/09/2016	DEAN WILSON TRANSPORT PTY LTD	Relocation of sea container- Waste Management Facility	$440.00	MFS
EFT37662	29/09/2016	DIRECTCOMMS PTY LTD	SMS service fees- Library	$82.76	MFS
EFT37663	29/09/2016	DORMA AUTOMATICS PTY LTD	Operational expenses (To be recouped)- Broome Visitor Centre	$198.00	MFS
EFT37664	29/09/2016	E & M J ROSHER PTY LTD	Vehicle replacement & renewal (RFQ16-23) (RFQ16-46) (RFQ16-47)- Depot & Workshop	$97,538.70	MFS
EFT37665	29/09/2016	ELGAS LTD	Cylinder replacement- Depot	$57.70	MFS
EFT37666	29/09/2016	FIRE & SAFETY SERVICES	Smoke alarm investigation & safety equipment- BRAC & Depot	$225.50	MFS
EFT37667	29/09/2016	G. BISHOPS TRANSPORT SERVICES PTY LTD	Freight- Depot & Works	$463.69	MFS
EFT37668	29/09/2016	GULLY'S ELECTRICAL SERVICES	Building maintenance- Civic Centre	$148.50	MFS
EFT37669	29/09/2016	H & M TRACEY CONSTRUCTION PTY LTD	Crossover Subsidy- Infrastructure	$515.00	MFS
EFT37670	29/09/2016	HALE FAMILY TRUST (HALE GROUP INTERNATIONAL P/L)	Performance production fees- Civic Centre	$396.00	MFS
EFT37671	29/09/2016	HIT PRODUCTIONS PTY LTD	Accommodation- Events	$393.80	MFS
EFT37672	29/09/2016	JTAGZ PTY LTD	Cat registration tags- Rangers	$198.00	MFS
EFT37673	29/09/2016	KIMBERLEY CLEANING & MAINTENANCE SERVICES PTY LTD	Staff housing maintenance- Property	$220.00	MFS
EFT37674	29/09/2016	KIMBERLEY DISTRIBUTORS	Consumables for kiosk- BRAC	$433.46	MFS
EFT37675	29/09/2016	KIMBERLEY GOLD PURE DRINKING WATER	Supply of water- Administration Building	$57.00	MFS
EFT37676	29/09/2016	KIMBERLEY JETKLEEN	Cleaning expenses- Boat ramps	$352.00	MFS
EFT37677	29/09/2016	KIMBERLEY QUARRY PTY LTD	Roadbase (RFT 13/07)- Works	$21,323.61	MFS
EFT37678	29/09/2016	KIMBERLEY TRUSS (NORTRUSS (NT) PTY LTD)	Minor equipment replacement- Works	$4,286.38	MFS
EFT37679	29/09/2016	KIMBERLEY WASHROOM SERVICES	Sanitary waste removal- Various Shire sites	$760.00	MFS
EFT37680	29/09/2016	LIFT 'N' RIG PTY LTD	Equipment hire- Waste Management Facility	$638.00	MFS
EFT37681	29/09/2016	LO-GO APPOINTMENTS	Labour hire- Planning	$4,783.68	MFS
EFT37682	29/09/2016	MARRIOTT TREE EQUIPMENT PTY LTD	Equipment- Workshop	$1,331.80	MFS
EFT37683	29/09/2016	MCMULLEN NOLAN GROUP PTY LTD (MNG)	Consultant fees (KRO3)- Special Projects	$5,401.00	MFS
EFT37684	29/09/2016	MERCURE HOTEL PERTH	Accommodation various meetings- Office of CEO	$180.00	MFS
EFT37685	29/09/2016	MOMAR AUSTRALIA PTY LTD	Consumables- Depot	$1,304.60	MFS
EFT37686	29/09/2016	NEVERFAIL SPRINGWATER LIMITED	Consumables- Depot	$75.75	MFS
EFT37687	29/09/2016	NORTH WEST COAST SECURITY	Security expenses (RFT 15/05)- Various Shire sites	$8,146.06	MFS
EFT37688	29/09/2016	NORTH WEST DEMO	Emergency asbestos removal- Works	$13,205.50	MFS
EFT37689	29/09/2016	NORTH WEST LOCKSMITHS	Safety equipment & key cutting- Depot & staff housing	$360.00	MFS
EFT37690	29/09/2016	NORTHWEST SHEDMASTERS	Shed repair- Town Beach Water Park	$1,320.00	MFS
EFT37691	29/09/2016	OFFICEMAX AUSTRALIA LTD	Stationary- Administration Building	$1,223.46	MFS
EFT37692	29/09/2016	PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)	Labour hire- Various Shire positions	$4,828.71	MFS
EFT37693	29/09/2016	PMK WELDING & METAL FABRICATION	Plant repair- Workshop	$101.20	MFS
EFT37694	29/09/2016	PRD NATIONWIDE	Strata levies- Community storage shed	$750.75	MFS
EFT37695	29/09/2016	PROJECT3	Promotions expenses- Shinju Matsuri Festival	$66.00	MFS
EFT37696	29/09/2016	QUIC DIG PTY LTD	Landscaping - Various Shire sites	$4,400.00	MFS
EFT37697	29/09/2016	RAECO	Stationary- Library	$283.87	MFS
EFT37698	29/09/2016	ROEBUCK TREE SERVICE	Tree removal- P&G	$1,990.00	MFS
EFT37699	29/09/2016	SEAT ADVISOR PTY LTD	Ticket sale commission- Civic Centre	$37.02	MFS
EFT37700	29/09/2016	SECUREX SECURITY PTY LTD	Security & other operational expenses- Various Shire sites	$924.60	MFS
EFT37701	29/09/2016	SECURITY & TECHNOLOGY SERVICES (NORWEST)	Security & other operational expenses- Depot	$132.00	MFS
EFT37702	29/09/2016	SGS AUSTRALIA PTY LTD	Analytical expenses- Health	$176.00	MFS
EFT37703	29/09/2016	SURF LIFE SAVING WESTERN AUSTRALIA	Lifeguard services (Cable Beach RFT16/03) August 2016- BRAC	$36,073.22	MFS
EFT37704	29/09/2016	SYMANTEC ASIA PACIFIC PTY LTD	Email safeguard cloud- IT	$5,575.68	MFS
EFT37707	29/09/2016	TNT AUSTRALIA PTY LTD T/AS TNT EXPRESS	Freight charges- Health, Depot & Workshop	$609.63	MFS
EFT37708	29/09/2016	TOTALLY WORKWEAR	Staff uniform	$1,437.60	MFS
EFT37709	29/09/2016	VANDERFIELD PTY LTD	Vehicle parts- Workshop	$530.64	MFS
EFT37710	29/09/2016	WATERCHOICE (AUST) PTY LTD	Rental water filtration system- Shire Office Haas St	$195.00	MFS
EFT37711	29/09/2016	WEST COAST ON HOLD	Telephone message service- Media & Promotions	$69.00	MFS
EFT37712	29/09/2016	WESTCARE INDUSTRIES	Stationary- Library	$338.80	MFS
EFT37713	29/09/2016	WOOLWORTHS LIMITED (96000235)	Supplies for workers- Cape Leveque Road	$182.66	MFS
EFT37714	29/09/2016	SALARY & WAGES	Payroll S & W	$650.00	MFS
EFT37715	29/09/2016	SALARY & WAGES	Payroll S & W	$488.45	MFS
EFT37716	29/09/2016	AUSTRALIAN TAXATION OFFICE	PAYG	$112,038.35	MFS
EFT37717	29/09/2016	SALARY & WAGES	Payroll S & W	$750.00	MFS
EFT37718	29/09/2016	SALARY & WAGES	Payroll S & W	$666.44	MFS
EFT37719	29/09/2016	SALARY & WAGES	Payroll S & W	$600.00	MFS
EFT37720	29/09/2016	SALARY & WAGES	Payroll S & W	$248.65	MFS
EFT37721	29/09/2016	SALARY & WAGES	Payroll S & W	$370.77	MFS
EFT37722	29/09/2016	SALARY & WAGES	Payroll S & W	$373.90	MFS
EFT37723	29/09/2016	SALARY & WAGES	Payroll S & W	$1,229.71	MFS
EFT37724	29/09/2016	SALARY & WAGES	Payroll S & W	$420.00	MFS
EFT37725	29/09/2016	SALARY & WAGES	Payroll S & W	$552.16	MFS
EFT37726	29/09/2016	SALARY & WAGES	Payroll S & W	$410.00	MFS
EFT37727	29/09/2016	SALARY & WAGES	Payroll S & W	$425.00	MFS
EFT37728	29/09/2016	SALARY & WAGES	Payroll S & W	$330.00	MFS
EFT37729	29/09/2016	SALARY & WAGES	Payroll S & W	$1,608.61	MFS
EFT37730	29/09/2016	SALARY & WAGES	Payroll S & W	$250.00	MFS
EFT37731	29/09/2016	SALARY & WAGES	Payroll S & W	$430.11	MFS
EFT37732	29/09/2016	SALARY & WAGES	Payroll S & W	$340.00	MFS
EFT37733	29/09/2016	SALARY & WAGES	Payroll S & W	$259.27	MFS
EFT37734	29/09/2016	SALARY & WAGES	Payroll S & W	$400.00	MFS
EFT37735	29/09/2016	SALARY & WAGES	Payroll S & W	$201.10	MFS
EFT37736	29/09/2016	SALARY & WAGES	Payroll S & W	$108.09	MFS
EFT37737	29/09/2016	SALARY & WAGES	Payroll S & W	$300.00	MFS
EFT37738	29/09/2016	SALARY & WAGES	Payroll S & W	$457.57	MFS
EFT37739	29/09/2016	SALARY & WAGES	Payroll S & W	$1,150.00	MFS
EFT37740	29/09/2016	SALARY & WAGES	Payroll S & W	$662.65	MFS
EFT37742	29/09/2016	BROOME SHIRE INSIDE STAFF SOCIAL CLUB	Payroll deductions	$780.00	MFS
EFT37743	29/09/2016	BROOME SHIRE OUTDOOR STAFF SOCIAL CLUB	Payroll deductions	$680.00	MFS
EFT37744	29/09/2016	CHILD SUPPORT AGENCY	Payroll deductions	$1,177.26	MFS
EFT37745	29/09/2016	LGRCEU	Payroll deductions	$19.40	MFS
EFT37747	30/09/2016	TELSTRA	Phone charges- Various Shire phones	$232.85	MFS
MUNICIPAL ELECTRONIC FUNDS TRANSFER TOTAL:				$4,313,233.66



MUNICIPAL CHEQUES - SEPTEMBER 2016
Cheque	Date	Name	Description	Amount	Del Auth
57425	01/09/2016	PIPPA BROUGHTON	Refund low risk food registration fee- Health	$150.00	MFS
57427	08/09/2016	COMMISSIONER OF POLICE WA	Licence renewal- Rangers	$122.00	MFS
57428	21/09/2016	BROOME SHIRE COUNCIL	BRAC petty cash (12.08.16- 19.08.16)	$98.89	MFS
57429	22/09/2016	BROOME SHIRE COUNCIL	Library petty cash (29.07.16- 06.08.16)	$130.60	MFS
57430	22/09/2016	TARGET AUSTRALIA PTY LTD	School holiday programme supplies- BRAC	$149.00	MFS
MUNICIPAL CHEQUES TOTAL:				$650.49



TRUST CHEQUES - SEPTEMBER 2016
EFT	Date	Name	Description	Amount	Del Auth
3423	08/09/2016	ARUN PAILY	Deposit refund- Library	$50.00	MFS
3424	08/09/2016	KYLIE CURPHY	Deposit refund- Library	$20.00	MFS
3425	15/09/2016	BUILDING & CONSTRUCTION INDUSTRY TRAINING FUND	BCITF Levy - AUGUST 2016	$3,255.51	MFS
TRUST CHEQUES TOTAL:				$3,325.51



MUNICIPAL DIRECT DEBIT/CREDIT CARD PAYMENTS - SEPTEMBER 2016
DD#	Date	Name	Description	Amount	Del Auth
DD21236.1	13/09/2016	SUPERANNUATION	Superannuation contributions	$61,776.48	MFS
DD21236.10	13/09/2016	SUPERANNUATION	Superannuation contributions	$352.84	MFS
DD21236.11	13/09/2016	SUPERANNUATION	Superannuation contributions	$277.75	MFS
DD21236.12	13/09/2016	SUPERANNUATION	Superannuation contributions	$434.66	MFS
DD21236.13	13/09/2016	SUPERANNUATION	Superannuation contributions	$559.29	MFS
DD21236.14	13/09/2016	SUPERANNUATION	Superannuation contributions	$479.98	MFS
DD21236.15	13/09/2016	SUPERANNUATION	Superannuation contributions	$283.12	MFS
DD21236.16	13/09/2016	SUPERANNUATION	Superannuation contributions	$394.62	MFS
DD21236.17	13/09/2016	SUPERANNUATION	Superannuation contributions	$913.40	MFS
DD21236.18	13/09/2016	SUPERANNUATION	Superannuation contributions	$1,044.65	MFS
DD21236.19	13/09/2016	SUPERANNUATION	Superannuation contributions	$486.27	MFS
DD21236.2	13/09/2016	SUPERANNUATION	Superannuation contributions	$112.35	MFS
DD21236.20	13/09/2016	SUPERANNUATION	Superannuation contributions	$732.73	MFS
DD21236.21	13/09/2016	SUPERANNUATION	Superannuation contributions	$302.71	MFS
DD21236.22	13/09/2016	SUPERANNUATION	Superannuation contributions	$946.90	MFS
DD21236.23	13/09/2016	SUPERANNUATION	Superannuation contributions	$277.66	MFS
DD21236.3	13/09/2016	SUPERANNUATION	Superannuation contributions	$606.13	MFS
DD21236.4	13/09/2016	SUPERANNUATION	Superannuation contributions	$419.75	MFS
DD21236.5	13/09/2016	SUPERANNUATION	Superannuation contributions	$1,663.35	MFS
DD21236.6	13/09/2016	SUPERANNUATION	Superannuation contributions	$1,544.66	MFS
DD21236.7	13/09/2016	SUPERANNUATION	Superannuation contributions	$211.33	MFS
DD21236.8	13/09/2016	SUPERANNUATION	Superannuation contributions	$601.02	MFS
DD21236.9	13/09/2016	SUPERANNUATION	Superannuation contributions	$285.35	MFS
DD21289.1	01/09/2016	QANTAS AIRWAYS	Flights- Shire staff, Councillors, Shire President & trainer	$8,133.96	MFS
DD21289.2	01/09/2016	BROOME GALLERY	Gift Mitsubishi function, Sister City relations- Governance & Media	$280.00	MFS
DD21289.3	01/09/2016	VIRGIN AUSTRALIA	Flights trainer- HR	$2,308.10	MFS
DD21289.4	01/09/2016	IFIXIT	Equipment supplies- IT	$232.72	MFS
DD21289.5	01/09/2016	AUSTRALIA DAY COUNCIL OF WA (INC)	Subscriptions- Governance	$555.50	MFS
DD21289.6	01/09/2016	iSUBSCRIBE	Magazine subscriptions- Library	$1,763.09	MFS
DD21289.7	01/09/2016	FACEBOOK	Advertising promotion & fees- Civic Centre & Media	$160.07	MFS
DD21362.1	27/09/2016	SUPERANNUATION	Superannuation contributions	$61,394.44	MFS
DD21362.10	27/09/2016	SUPERANNUATION	Superannuation contributions	$285.35	MFS
DD21362.11	27/09/2016	SUPERANNUATION	Superannuation contributions	$352.84	MFS
DD21362.12	27/09/2016	SUPERANNUATION	Superannuation contributions	$318.28	MFS
DD21362.13	27/09/2016	SUPERANNUATION	Superannuation contributions	$277.75	MFS
DD21362.14	27/09/2016	SUPERANNUATION	Superannuation contributions	$559.29	MFS
DD21362.15	27/09/2016	SUPERANNUATION	Superannuation contributions	$482.20	MFS
DD21362.16	27/09/2016	SUPERANNUATION	Superannuation contributions	$283.12	MFS
DD21362.17	27/09/2016	SUPERANNUATION	Superannuation contributions	$394.62	MFS
DD21362.18	27/09/2016	SUPERANNUATION	Superannuation contributions	$312.25	MFS
DD21362.19	27/09/2016	SUPERANNUATION	Superannuation contributions	$913.40	MFS
DD21362.2	27/09/2016	SUPERANNUATION	Superannuation contributions	$277.66	MFS
DD21362.20	27/09/2016	SUPERANNUATION	Superannuation contributions	$1,218.79	MFS
DD21362.21	27/09/2016	SUPERANNUATION	Superannuation contributions	$486.27	MFS
DD21362.22	27/09/2016	SUPERANNUATION	Superannuation contributions	$311.02	MFS
DD21362.23	27/09/2016	SUPERANNUATION	Superannuation contributions	$912.61	MFS
DD21362.24	27/09/2016	SUPERANNUATION	Superannuation contributions	$333.88	MFS
DD21362.25	27/09/2016	SUPERANNUATION	Superannuation contributions	$57.75	MFS
DD21362.3	27/09/2016	SUPERANNUATION	Superannuation contributions	$729.38	MFS
DD21362.4	27/09/2016	SUPERANNUATION	Superannuation contributions	$74.90	MFS
DD21362.5	27/09/2016	SUPERANNUATION	Superannuation contributions	$606.13	MFS
DD21362.6	27/09/2016	SUPERANNUATION	Superannuation contributions	$419.75	MFS
DD21362.7	27/09/2016	SUPERANNUATION	Superannuation contributions	$1,477.53	MFS
DD21362.8	27/09/2016	SUPERANNUATION	Superannuation contributions	$1,378.45	MFS
DD21362.9	27/09/2016	SUPERANNUATION	Superannuation contributions	$601.02	MFS
MUNICIPAL DIRECT DEBIT TOTAL:				$162,599.12

MUNICIPAL ELECTRONIC TRANSFER TOTAL				$4,313,233.66

MUNICIPAL CHEQUES TOTAL				$650.49

TRUST CHEQUE TOTAL				$3,325.51

MUNICIPAL DIRECT DEBIT/ CREDIT CARD TOTAL				$162,599.12

TOTAL PAYMENTS - SEPTEMBER 2016				$4,479,808.78

Key for Delegation of Authority:
	CEO	Chief Executive Officer
	MFS	Manager Financial Services
	AMFS	Acting Manager Financial Services
	DCS	Director Corporate Services

Minutes – Ordinary Meeting of Council 27 October 2016 Page 272 of 273

The Chairman advised that item 10.1 would be considered as the next item of business.

10.1 MINUTES OF THE AUDIT COMMITTEE MEETING HELD 11 OCTOBER 2016

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: FRE02

AUTHOR: Coordinator Financial Services

CONTRIBUTOR/S: Manager Financial Services

RESPONSIBLE OFFICER: Director Corporate Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 11 October 2016

SUMMARY: This report presents to Council, the minutes of the Audit Committee Meeting held 11 October 2016 for receipt and endorsement of the Audit Committee’s recommendations for the adoption of the 2015/2016 Annual Financial Report, the Audit and Management reports, and the report prepared by the Chief Executive Officer for the financial year ended 30 June 2016. Council is also requested to endorse the proposed allocation of the operating surplus from 2015/2016.

BACKGROUND

Previous Considerations

Nil

Pursuant to Section 7.9 of the Local Government Act 1995 (LGA), an Auditor is required to examine the accounts and annual financial report submitted by a local government for audit. The Auditor is also required, by 31 December following the financial year to which the accounts and report relate, prepare a report thereon and forward a copy of that report to:

(a) Mayor or President; and

(b) The Chief Executive Officer; and

(c) The Minister

Furthermore, in accordance with Regulation 10(4) of the Local Government (Audit) Regulations 1996 (Audit Regulations), where it is considered appropriate to do so, the Auditor may prepare a Management Report to accompany the Auditor’s Report, which is also to be forwarded to the persons specified in Section 7.9 of the LGA.

On finalisation of the Shire’s 2015/2016 final audit, the Auditors presented their initial findings to the Audit Committee for consideration at an informal briefing session held Wednesday 21 September 2016 which was attended by Shire President Ron Johnston and Councillor Desiree Male.

The Audit Committee is required to examine the reports of the auditor after receiving a report from the Chief Executive Officer (CEO) on the matters reported and:

· Determine if any matters raised require action to be taken by the local government; and

· Ensure that appropriate action is taken in respect of those matters.

The Audit Committee is also required to review a report prepared by the CEO on any actions taken in respect of any matters raised in the report of the auditor and presents the report to Council for adoption. A copy of the report is to be forwarded to the Minister prior to the end of the next financial year or 6 months after the last report prepared by the auditor is received, whichever is the latest in time.

An analysis of the 2015/2016 operating result is provided in this report and how it compares to the forecasted outcomes of the Shire’s adopted Integrated Planning and Reporting Framework. As a background, the 2015/2016 Annual Financial Report discloses the results of the fourth year of implementation of the newly legislated Integrated Planning and Reporting Framework. The plans contained in the framework provide funding strategies to ensure Council can meet its adopted strategic objectives, while maintaining and forecasting impacts on the Shire’s future financial sustainability.

As reported to Council in the three preceding years in regards to the 2012/2013, 2013/2014 and 2014/2015 Annual Financial Reports, the Shire’s 2015/2016 Annual Budget process continued to place significant focus on a number of ‘informing strategies’. As part of the budget finalisation it was still evident in the fourth year since the introduction of the integrated planning framework, that the desired allocations toward capital renewal outlined within the 2013 Asset Management Plans are not being achieved.

The draft 2016-2030 Shire of Broome Long Term Financial Plan and draft Strategic Community Plan 2015-2025 and Corporate Business Plan 2015-2019 were presented to Councillors at workshops held in February 2015 which informed the 2015/2016 annual budget process. The SCP and CBP were adopted at the SMC held 19 February 2015, including the organisational restructure which resulted in $1.8M savings in employee costs per annum. The revised 2015-2030 LTFP was received by Council at the Special Meeting of Council (SMC) held 13 August 2015 along with adoption of the 2015/2016 annual budget.

The Shire’s LTFP was reviewed in December 2015 and again in May 2016 to inform the 2016/2017 budget process and the desk top review of the 2016/17 Corporate Business Plan. The Shire’s Asset Management Plans are currently undergoing a full review as part of the full integrated planning framework review.

COMMENT

Chief Executive Officer’s Report to the Audit Committee

Following is the CEO’s report to the Audit Committee on matters arising from the audit and management reports. Extracts from the audit and management reports are indented in italics.

Audit Report

There were no matters of statutory non-compliance reported.

Management Report

The Auditor’s Management Report provides an overview of the approach undertaken in respect of the annual audit process and the associated outcomes of the audit. The Management Report also identifies any findings that, whilst generally not material in relation to the overall audit of the financial report, are considered relevant to the day to day operations of the Shire.

1. Matters Identified

There were no issues identified.

The Auditor provided comment on the Shire’s ratios, in particular the impact of the revaluation of infrastructure assets conducted during the year ended 30 June 2015 on the Asset Sustainability Ratio. 2015/2016 is the first full year of operations since the revaluation and the full impact of the increase in depreciation was realised. Management is identifying strategies to address the concerns relating to the condition assessment and remaining useful life which contributed to the higher level of depreciation. The Auditor’s comments on ratios is specifically discussed within the Management Report, as appended to the 2015/2016 Annual Financial Report as Attachment 2 to this report.

2. Audit Adjustments

Following the presentation of the Draft 2015/2016 Financial Report to the Auditor, officers actioned one amendment for an accrued liability in line with materiality risks.

3. Other Matters

There were no identified matters of fraud to report and there were no disagreements with management about significant accounting matters.

2015/2016 Operating Result

The financial year ended 30 June 2016 resulted in the following carried forward operating surplus:

$ 601,252 Budgeted 2015/2016 operating surplus (as per 2016/2017 adopted annual budget)

$1,691,093 Actual 2015/2016 operating surplus

Note, this surplus is exclusive of non-cash transactions such as depreciation and the effects of asset revaluation gains or losses.

The year end operating surplus result for 2015/2016 occurred through a number of factors. $730K is attributable to projects or activities which were not complete as at 30 June 2016 and are proposed to be carried forward into 2016/2017. Other factors include a number of budget analysis and reviews to realise organisational savings across the Shire. These include savings in fringe benefits tax and other employee expenses (other than wages) of $246K and unspent materials and contracts across primarily operating activities/projects of $580K. Savings in utilities of $87K include anticipated increases in electricity utilities which did not occur as previously estimated and implementation of public open space strategies to reduce water usage. Savings of $109K in plant repairs, parts, fuel and tyres which was primarily the result of anticipated fuel increases not occurring. Interim and back rates have sourced additional rates revenue of $46K as developments have finalised, and reviews of non-rateable properties in the Shire’s database have been undertaken. Additional interest revenue of $41K was earned in the period.

However, these savings were offset by a number of target shortfalls in income. These include $307K in fees and charges revenue from pool inspections, Civic Centre venue user charges, Haynes Oval and Pavilion usage, power reimbursements for the use of Father McMahon Sports field and statutory building and application fees, as well as a shortfall in projected rental income from staff housing and the reimbursement of income previously raised for the Telstra Broome West Site Depot in 2014-15.

The 2016/2017 Annual Budget that was adopted at the Ordinary Meeting of Council held 30 June 2016, adopted an estimated brought forward operating surplus of $601,252. This was comprised of a number of operating and capital projects which are detailed in Attachment 3.

The estimated budgeted surplus was calculated prior to the close of financial year processing. The actual brought forward surplus for these projects, as adjusted for final actual expenditure or income is $595,760.

A further $134,855 of the carried forward surplus pertains to operating activities or capital projects which were not completed as expected, by 30 June 2016. These projects or operational activities are listed in Attachment 4. The amounts represent expenditure committed prior to 30 June 2016 either by executed contract or purchase orders, where work was not completed or supplier invoices not received, by close of financial year processing.

It is recommended that $395,053 of the surplus be utilised for those operational activities or capital projects listed in Attachment 5. The proposed items mainly pertain to expected additional legal expenses which have arisen as a result of recent events and $150,000 for engineering consultants.

In relation to the additional expenditure for engineering consultants, it is proposed to adjust the timing of the initial design work for infrastructure projects to allow better timing of delivery within the financial year. Major infrastructure projects can not commence until detailed plans and designs have been completed. Currently, our budget process includes the design and construction phase within the same financial year. Not being able to commence the design phase until adoption of the budget, most often means that the project is not ready to commence actual construction until after the completion of the wet season. It also means that the Shire is not prepared when opportunities arise for additional grant funding. Having projects ‘ready on the shelf’ will allow the Shire to react quickly to such opportunities.

It is proposed that $150,000 of the surplus funds go towards design of future infrastructure projects (in line with the Shire’s Corporate Business Plan and Strategic Community Plan). A detailed design proposal also allows for more accurate costings for construction, so preparing the design in advance of the budget year of construction, will ensure more accurate budgeting.

It is recommended that the balance of unallocated funds of $565,425 be transferred to reserves. It is proposed that $150,000 be transferred to the Plant Reserve for the specific purpose of funding the purchase and installation of a generator for the Shire Administration Building. Business interruption was a key risk factor in the development of the Shire’s Business Continuity Plan (BCP) which is currently being finalised. An expectation exists within the community and state government that the Shire would lead any recovery from a disaster event, however one of the major factors impacting the Shire’s ability to provide that support is the lack of backup power required to get business systems online as soon as possible after a disaster event. The purpose of the original electrical access upgrade at the Administration building was to enable an externally sourced back up generator to be mobilised in case of a disaster event. However, there are some limitations with this approach due to the availability from the supplier and the capacity to only support limited areas within the building. Therefore, the provision is proposed as a risk mitigation strategy as part of the finalisation of the Business Continuity Plan to be considered.

It is recommended that the balance of $415,425 be transferred to the Building Reserve to offset and reduce the anticipated borrowings required for the construction of the new Kimberley Regional Offices (KRO) building.

The 2016/2017 budget for the KRO construction (adjusted for 2015/2016 final actual expenditure) is as follows:

2016/2017 Budgeted Funding Source

2016-17 Estimated Total Expenditure

Building Reserve

Restricted Cash Reserve (Prior years unspent allocation)

Loan

KRO 3 Building Construction

$5,960,277

$1,620,000

$250,277

$4,090,000

The proposed reserve provision would further reduce the loan component to $3,674,575.

A summary of the recommended surplus allocation is as follows:

SUMMARY OF 2015-16 Surplus
2015-16 TOTAL REPORTED SURPLUS	1,691,093
Recommended allocation of surplus funds:
Carry over as per adopted budgeted (Adjusted for final 2015-16 actuals) Attachment 3	595,760
Additional carry over (represents expenditure committed prior to 30 June 2016 either by contract or purchase orders, where work was not completed or invoicing not received by close of Financial Year) Attachment 4	134,855
Expenditure not committed as at 30 June 2016, but recommended use of surplus funds for specific projects or operational requirements. Attachment 5	395,053
Sub-total specified carryover	1,125,668
Total Surplus remaining	565,425
RECOMMENDED RESERVE TRANSFERS
Building Reserve - KRO	415,425
Plant Reserve – BCP actions	150,000

Revaluation of Shire Assets (Fair Value)

In accordance with regulation 17A of the Local Government (Financial Management) Regulations 1996, the Shire must value all assets at fair value and revalue all assets every 3 years. Fair value requirements came into effect in the year ended 30 June 2013. The Shire is now in the second round of fair value revaluations with the three year cycle recommencing in the 2015/2016 financial year for the revaluation of plant and equipment assets.

The initial fair value valuation for plant and equipment in 2012/2013 resulted in a decrement (or loss) which was shown in the profit and loss of the annual report. The revaluation of plant and equipment for 2015/2016 resulted in an increase to the fair value. In accordance with AAS accounting standards this increment must first be offset against any prior year decrement (or loss) and any credit balance is then to go to revaluation reserve. The increment recognised in 2015/2016 of $325,066 did not fully offset the prior year revaluation loss.

ADJUSTMENTS TO PRIOR YEARS ANNUAL REPORTS

Following completion and acceptance of the final audited 2014/2015 annual report, it was brought to the Shire’s attention by the Department of Local Government and Communities, that the reported treatment of the fair value valuation of all other assets which occurred in 2014/2015 was incorrect.

For the year ended 30 June 2015, the Shire was required to value all other asset classes at fair value. i.e. those assets that did not fall under the classes of plant and equipment or land and buildings.

The result of the valuation was an increment to each of the classes of ‘Roads’, ‘Carparks, footpaths and bridges’, ‘Drainage Infrastructure’ and ‘Other Infrastructure’ totalling $208,565,314 and a decrement to the asset class ‘Recreation Infrastructure’ of $(8,022,651). The combined impact was an increase in value of $200,542,663. The overall total increment across all the classes combined, was reported in the Statement of Comprehensive Income as an increment to the revaluation surplus. This was incorrect. The decrement for the class ‘Recreation infrastructure’ of $(8,022,651) should have been reported separately in the statement of comprehensive income (profit and loss).

A prior year adjustment was completed as part of the 2015/2016 annual report preparation to rectify this error. The recognition of the decrement through the profit and loss has no impact on the carried forward surplus which is calculated excluding non-cash items.

Further adjustments were made to 2014/2015 reports in relation to the categorisation of utility expenses and reimbursements. Telephone expenses have previously been reported under the nature and type of utility expenses when they should have been categorised as materials and contracts. Similarly, reimbursements have previously been reported as operating grants, subsidies and contributions when they should have been reported as other revenue. The 2015/2016 report has been prepared with the correct categorisations and adjustments were made to the report for 2014/2015 for comparative purposes. There is nil impact to the net result.

After consideration and endorsement by the Audit Committee at its meeting held 11 October 2016, Council is requested to consider and adopt the annual financial report and audit.

CONSULTATION

Moore Stephens

STATUTORY ENVIRONMENT

Local Government Act 1995

6.4. Financial report

(1) A local government is to prepare an annual financial report for the preceding financial year and such other financial reports as are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form prescribed; and

(b) contain the prescribed information.

(3) By 30 September following each financial year or such extended time as the Minister allows, a local government is to submit to its auditor —

(a) the accounts of the local government, balanced up to the last day of the preceding financial year; and

(b) the annual financial report of the local government for the preceding financial year.

7.9. Audit to be conducted

(1) An auditor is required to examine the accounts and annual financial report submitted for audit and, by the 31 December next following the financial year to which the accounts and report relate or such later date as may be prescribed, to prepare a report thereon and forward a copy of that report to —

(a) the mayor or president; and

(b) the CEO of the local government; and

(c) the Minister.

(2) Without limiting the generality of subsection (1), where the auditor considers that —

(a) there is any error or deficiency in an account or financial report submitted for audit; or

(b) any money paid from, or due to, any fund or account of a local government has been or may have been misapplied to purposes not authorised by law; or

(c) there is a matter arising from the examination of the accounts and annual financial report that needs to be addressed by the local government, details of that error, deficiency, misapplication or matter, are to be included in the report by the auditor.

(3) The Minister may direct the auditor of a local government to examine a particular aspect of the accounts and the annual financial report submitted for audit by that local government and to —

(a) prepare a report thereon; and

(b) forward a copy of that report to the Minister,

and that direction has effect according to its terms.

(4) If the Minister considers it appropriate to do so, the Minister is to forward a copy of the report referred to in subsection (3), or part of that report, to the CEO of the local government to be dealt with under section 7.12A.

7.12A. Duties of local government with respect to audits

(1) A local government is to do everything in its power to —

(a) assist the auditor of the local government to conduct an audit and carry out his or her other duties under this Act in respect of the local government; and

(b) ensure that audits are conducted successfully and expeditiously.

(2) Without limiting the generality of subsection (1), a local government is to meet with the auditor of the local government at least once in every year.

(3) A local government is to examine the report of the auditor prepared under section 7.9(1), and any report prepared under section 7.9(3) forwarded to it, and is to —

(a) determine if any matters raised by the report, or reports, require action to be taken by the local government; and

(b) ensure that appropriate action is taken in respect of those matters.

(4) A local government is to —

(a) prepare a report on any actions under subsection (3) in respect of an audit conducted in respect of a financial year; and

(b) forward a copy of that report to the Minister, by the end of the next financial year, or 6 months after the last report prepared under section 7.9 is received by the local government, whichever is the latest in time.

5.54. Acceptance of annual reports

(1) Subject to subsection (2), the annual report for a financial year is to be accepted* by the local government no later than 31 December after that financial year.

* Absolute majority required.

(2) If the auditor’s report is not available in time for the annual report for a financial year to be accepted by 31 December after that financial year, the annual report is to be accepted by the local government no later than 2 months after the auditor’s report becomes available.

Local Government (Audit) Regulations 1996

10. Report by auditor

(4) Where it is considered by the auditor to be appropriate to do so, the auditor is to prepare a management report to accompany the auditor’s report and to forward a copy of the management report to the persons specified in section 7.9(1) with the auditor’s report.

Local Government (Financial Management) Regulations 1996

17A Assets, valuation of for financial reports etc.

(1) In this regulation —

1. fair value, in relation to an asset, means the fair value of the asset measured in accordance with the AAS.

(2) Subject to subregulation (3), the value of an asset shown in a local government’s financial reports must be the fair value of the asset.

(3) A local government must show in each financial report —

(a) for the financial year ending on 30 June 2013, the fair value of all of the assets of the local government that are plant and equipment; and

(b) for the financial year ending on 30 June 2014, the fair value of all of the assets of the local government —

2. (i) that are plant and equipment; and

3. (ii) that are —

4. (I) land and buildings; or

5. (II) infrastructure;

and

(c) for a financial year ending on or after 30 June 2015, the fair value of all of the assets of the local government.

(4) A local government must revalue all assets of the local government of the classes specified in column 1 of the Table to this subregulation —

(a) by the day specified in column 2 of the Table; and

(b) by the expiry of each 3 yearly interval after that day.

Table

Class of asset	Day
Plant and equipment	30 June 2016
Land, buildings and infrastructure for which the fair value was shown in the local government’s annual financial report for the financial year ending on 30 June 2014	30 June 2017
All other classes of asset	30 June 2018

(5) A revaluation under subregulation (4) must be based on the value of the asset as at a time that is as close as possible to the day by which the revaluation is due.

POLICY IMPLICATIONS

In terms of materiality, the unallocated surplus amount of $960,478 (surplus excluding the committed expenditure of Attachment 2 and 3) represents a variance of 2.56% compared to budgeted operating revenue for 2015/2016 of $37,524,433 (excluding non-operating grants and contributions for assets and profit on sale of assets). This is 1.56% over the adopted threshold of 1% ($375,244) as per policy 2.1.1 Materiality in Financial Reporting.

RISK

The audited Annual Financial Report is a key control measure used to report to Council and its stakeholders to provide assurance that all systems, processes and controls have been established by the CEO to minimise the risk of any material misstatement or loss caused by fraud or error. The audit findings indicate areas requiring improvement and management have implemented measures to review processes. The report measures Council’s financial capacity to achieve its adopted strategic and operational objectives. A material variance indicates areas requiring investigation such as budget estimation/formulation, workforce management and Council’s overall resource capacity to achieve its strategic objectives.

The recommendation by the Audit Committee to Council for the adoption of the Annual Financial Report, Audit and Management Report and CEO’s report is a key statutory compliance matter. Should this not be recommended for adoption, this will cause a delay in Council’s adoption of the 2015/2016 Annual Report to be presented at the October Ordinary Meeting of Council, which will flow on to delaying the Annual Electors Meeting (AEM). This poses a high risk due to the possible likelihood of occurring and the impact of a significant delay to major deliverables.

In regards to the proposed allocation of the 2015/2016 surplus, should the Audit Committee make alternative recommendations, the long term financial impacts of such should be analysed to ensure there are no adverse impacts to Council’s future financial sustainability and should be in line with the adopted LTFP. In line with Council’s risk ratings, the risk is assessed as extreme where the financial impact is greater than $150,000 and the likelihood of this occurring is possible. To mitigate these risks, the report recommendations are required to be adopted.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Effective communication

Affordable services and initiatives to satisfy community need

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

Affordable and equitable services and infrastructure

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs or a growing community:

An organisational culture that strives for service excellence

Sustainable and integrated strategic and operational plans

Responsible resource allocation

Effective community engagement

Improved systems, processes and compliance

VOTING REQUIREMENTS

Absolute Majority

REPORT RECOMMENDATION:

That Council on recommendation from the Audit Committee:

1. Receives the Chief Executive Officer’s report relating to the audit.

2. Receives the Audit Report and Audit Management Report dated 4 October 2016.

3. Adopts the Annual Financial Report for the year ended 30 June 2016.

4. Allocates the net operating surplus from the 2015/2016 financial year as per Attachment 3, 4 and 5 with the balance of $565,425 to be transferred to reserves as follows:

a) $415,425 to Building Reserve - for the purpose of offsetting proposed loan funding for the new KRO building;

b) $150,000 to Plant Reserve – for the purpose of Business Continuity Plan action

(Absolute Majority Required)

Council Resolution:

Moved: Cr D Male Seconded: Cr H Tracey

That Council on recommendation from the Audit Committee:

1. Receives the Chief Executive Officer’s report relating to the audit.

2. Receives the Audit Report and Audit Management Report dated 4 October 2016.

3. Adopts the Annual Financial Report for the year ended 30 June 2016.

4. Allocates the net operating surplus from the 2015/2016 financial year as per Attachment 3, 4 and 5 with the balance of $565,425 to be transferred to reserves as follows:

a) $415,425 to Building Reserve;

b) $150,000 to Plant Reserve – for the purpose of Business Continuity Plan action

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 8/0

Reason: Council did not want to quarantine the funds specifically for KRO. Amendment allows funds to be generally available for all building asset classes.

Attachments

1.	Audit Committee Minutes 11 October 2016

Minutes – Ordinary Meeting of Council 27 October 2016 Page 941 of 942

12. Business of an Urgent Nature

12.1 UPDATE ON BROOME GROWTH PLAN PARTNERSHIP

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: EPD002

AUTHOR: Deputy Chief Executive Officer/Director Community & Economic Development

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Deputy Chief Executive Officer/Director Community & Economic Development

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 24 October 2016

SUMMARY: Council is requested to consider endorsing an amendment to the established Memorandum of Understanding and draft Terms of Reference for the Project Control Group in relation to the Broome Growth Plan. Further, given the current status of the Broome Growth Plan, Council is requested to seek an extension to the submission deadline of 31 October 2016.

BACKGROUND

Previous Considerations

OMC 30 July 2015 Item 12.1

OMC 26 November 2015 Item 9.3.2

SMC 19 January 2016 Item 6.2.2

OMC 25 August 2016 Item 9.3.1

The Broome Growth Plan is being prepared as part of the State government’s Regional Centres Development Planning (RCDP) initiative. The RCDP initiative is led by the Regional Development Council, through the Department of Regional Development, and funded through Royalties for Regions funding.

The intention of the RCDP initiative is to strengthen the capability of regional centres to grow business, investment and jobs to support resilient and prosperous regional economies and communities. Growth Plans developed as part of the initiative will provide for an evidence based selection of programs or infrastructure investment to achieve this outcome.

The intention of the RCDP initiative is to make Royalties for Regions funding more targeted, moving away from the traditional ad hoc funding of community facilities.

Nine regional centres have been chosen to develop Growth Plans in two rounds. Broome, Greater Bunbury, Greater Geraldton and Kalgoorlie are in the first round and Albany, Busselton, Carnarvon, Kununurra and Mandurah are in the second round.

The Growth Plans prepared in the first round must be finalised and submitted to the Regional Development Council for its endorsement by 31 October 2016.

At the inaugural meeting of the Economic Development Advisory Committee held on 16 July 2015, the Committee resolved the following in regards to an update provided on the submission made by the Shire (in partnership with the Kimberley Development Commission (KDC)) to the State to be included as a participant in the RCDP:

committee Resolution:

(Report Recommendation)

Moved: Cr C Mitchell Seconded: Mr G Fiorenza

That the Committee recommends Council note the Shire has been successful in its submission to be selected as a Regional Growth Centre.

CARRIED UNANIMOUSLY 11/0

Council subsequently endorsed this recommendation at the Ordinary Meeting of Council held on 30 July 2015.

At the Ordinary Meeting of Council held on 26 November 2015, Council considered a report providing an outline of what a Growth Centre is, how the process will work and the resources required. Council endorsement was also sought to enter into a Memorandum of Understanding (MOU) with the State Government to prepare the Growth Centre plan. Council resolved the following at this meeting:

Council Resolution:

(Report Recommendation)

Moved: Cr C Mitchell Seconded: Cr M Croft

That Council:

1. Requests the Shire President write to the Premier thanking the government for selecting the Shire of Broome to be a Regional Growth Centre and funding associated with the preparation of the plan.

2. Agrees to enter the Memorandum of Understanding with the State Government as Attached at Appendix 3 (with any minor amendments as determined by the Chief Executive Officer) and authorise the Shire President and Chief Executive Officer to engross the documentation.

3. Notes a detailed project plan will be prepared for the project and submitted to the State Government for approval by mid December and authorises the Shire President and Chief Executive Officer to submit this on behalf of the Shire.

4. Notes the establishment of a Growth Plan Partnership Group and appoints the Shire President and Chief Executive Officer (or his delegate) to represent the Shire on this group.

CARRIED UNANIMOUSLY 6/0

Essentially the Growth Centre Plan will be a plan which addresses the economic, social and infrastructure needs of Broome to grow into a vibrant regional centre over the coming years.

The plan is designed to provide a link between the Kimberley Regional Blue Print (prepared by KDC) and Council’s Strategic Community Plan. It is also designed to be used as a tool to plan for and provide access to significant funding from R4R into the future to facilitate the implementation of the plan.

The purpose of the tabled MOU was as follows:

· Provide for an agreement for each party to partner in the development of a Growth Plan for the future economic and social development of Broome and its economic activity area.

· Establish the terms to enable the resourcing to support the development of a Broome Growth Plan under the terms and conditions set by the Regional Centres Development Plan (RCDP), including allocation of RCDP funding in pursuit of the project plan approved by the RCDP Steering Committee.

The MOU does not commit the Shire to any resources beyond in-kind resources. The funding to prepare the Growth Plan is to be provided by the State Government and administered by Landcorp, who will also manage consultant procurement.

The signatories to the MOU were initially proposed to be the Shire of Broome, KDC, Landcorp, Department of Regional Development and Department of Planning.

As part of the Broome Growth Plan project, a Growth Plan Partnership (GPP) was established to provide strategic oversight of the project, in accordance with the MOU. The members of the GPP are:

· Shire of Broome - CEO and Shire President;

· KDC - CEO and Board Member;

· LandCorp – Business Manager North West;

· Department of Planning – Principal Planning Officer – Kimberley; and

· Department of Regional Development - Executive Director Regional Investment.

A Project Control Group (PCG) was also established in accordance with the MOU that is responsible for managing the operational delivery of the Broome Growth Plan. The members of the PCG are:

· Shire of Broome - Deputy CEO/Director Community and Economic Development and Director Development Services;

· LandCorp – Senior Development Manager;

· KDC – Director, Regional Planning and Project Delivery; and

The Shire President and Chief Executive Officer subsequently engrossed the document (Attachment 1) and the GPP and PCG commenced holding meetings from November 2015.

At the 19 January 2016 Special Meeting of Council, the Final Project Plan that had been developed and submitted to the State Government by the Shire of Broome and for the Broome Regional Growth Centre Plan was considered and the following resolved:

Council Resolution:

(Report Recommendation)

Moved: Cr B Rudeforth Seconded: Cr P Matsumoto

That Council:

1. Notes the final Project Plan for the Broome Regional Growth Centre has been submitted and will now be considered by the State Government; and

2. Notes the Growth Plan Partnership may make amendments to the project plan (if required) when feedback is received from the State Government prior to implementation.

CARRIED UNANIMOUSLY 7/0

At the GPP meeting held on 9 June 2016 (minutes form Attachment 2), Mr Jeff Gooding, Chief Executive Officer of the KDC, queried the potential role that Nyamba Buru Yawuru (NBY) could play in the Growth Plan process. The GPP were advised by the Shire’s Chief Executive Officer that the Shire was trying to identify a way in which NBY could be involved and that legal advice (Attachment 3) had been sought to mitigate risk and propose a solution from a governance point of view, given there may on occasion be a conflict of interest.

On 28 June 2016 the Shire of Broome were advised by KDC that the Chief Executive Officer of NBY, Mr Peter Yu had accepted an invitation from the GPP Chairman to sit on the GPP.

At the GPP meeting held on 14 July 2016 (minutes form Attachment 4), NBY attended their first meeting and were officially welcomed to the GPP and were also noted to be joining the PCG. The GPP also sought for NBY to be an additional signatory to the existing MOU.

Given the inclusion of NBY to the GPP and PCG was an alteration to the existing MOU, Council was requested to consider endorsing this amendment to the Governance structure and MOU at the OMC held 25 August 2016. Council resolved the following at this meeting:

Council Resolution:

(Report Recommendation)

Moved: Cr D Male Seconded: Cr C Mitchell

That Council:

1. Acknowledges and endorses the invitation that the Growth Plan Partnership (GPP) has extended to Nyamba Buru Yawuru (NBY) to be included as an additional partner to the Growth Plan Partnership Memorandum of Understanding (MOU) in relation to the Broome Growth Plan.

2. Requests the Chief Executive Officer to seek the GPP to provide a revised MOU in relation to the Broome Growth Plan for Council’s consideration and endorsement, which clearly articulates the roles and responsibilities of all partners and updates the membership of the both the GPP and Project Control Group (PCG) to include NBY.

3. Requests the Chief Executive Officer to seek the GPP to provide a Terms of Reference for the GPP and PCG in accordance with the existing MOU as a matter of priority, having consideration for any possible conflict of interest that may arise from any partner’s involvement.

4. Requests the Chief Executive Officer to present all future minutes from GPP meetings through the Economic Development Advisory Committee for recommendation to Council of endorsement or otherwise of items raised in the minutes, in accordance with the GPP Project Plan noted by Council at the Ordinary meeting of Council held 19 January 2016.

5. Notes that Shire Officers, and in particular the Chief Executive Officer, Deputy Chief Executive Officer and Director Development Services, will continue to provide input and advice in relation to the Broome Growth Plan, in accordance with Council resolutions, Council policy and Council adopted strategic planning documents.

CARRIED UNANIMOUSLY 8/0

At the last meeting of the GPP held on 17 October 2016, the GPP endorsed proposed amendments to the MOU and endorsed drafted Terms of Reference for the PCG. Council is now requested to consider endorsing these two documents.

COMMENT

The minutes of the GPP meeting held on 17 October 2016 are attached (Attachment 5) for Council’s information. Item 2.1 notes that “the GPP endorsed the revised MOU and Terms of Reference on the proviso that the appropriate title of the Yawuru entity be consistently applied with the relevant logos throughout both documents.” The documents have since been updated to reflect these changes.

In brief, the original MOU outlined the agreed principles to be abided to by the signatories and further stipulated the roles and responsibilities of each partner. The revised document now clarifies the following with regard to Yawuru’s role in the process:

· Yawuru brings a unique understanding of challenges and opportunities facing the region’s indigenous people, but will promote the interests of the entire Broome region’s community in the Broome Growth Plan.

Further, the MOU specifies who the participating bodies are within the GPP and the membership of the PCG. The document has been updated to clarify these matters with the intended and now current addition of NBY as a partner. It is recommended Council endorse the revised MOU and authorise the Shire President and Chief Executive Officer to engross the documentation.

The MOU does state both the GPP and PCG are to establish their own terms of reference and the terms of reference for the PCG (Attachment 6) has now been completed and endorsed by the GPP. This document outlines the membership, meeting protocols, voting requirements and disclosure of interest requirements. The purpose of the PCG is outlined below:

· The Project Control Group will be responsible for managing the operational delivery of the Growth Plan by the Lead Consultant in accordance with the approved project plan and budget and direction provided by the Growth Plan Partnership.

It is recommended Council endorse the draft Terms of Reference for the PCG.

On a final matter, the current status of progress on the Growth Plan means it will more than likely not be possible to have a final draft ready for submission by 31 October 2016. The draft Growth Plan document is well advanced but competing comments on the draft by PCG and GPP members need to be resolved. Also, not all of the sub-consultancy reports informing the Growth Plan have been finalised. At the time of writing this report, the status and best estimate on the completion of sub-consultancy reports is as follows:

Sub Consultant	Expected Finalisation Date
Urbis – Economic analysis	· Midday Wednesday 26^th October 2016
GHD - Infrastructure	· Thursday 27^th or Friday 28^th October 2016
RPS - Environment	· Finalised
Creating Communities – Stakeholder and community engagement	· Finalised
Carpe Diem – Education and training	· Finalised
Marella – Health and wellbeing	· Finalised
Haeberlin - Tourism	· Some draft content provided · Finalised C.O.B Friday 28^th October 2016
Lockie McDonald – Arts and Culture	· Draft report provided · Uncertain when it will be finalised
AgKnowledge – Agriculture and Aquaculture, including economic rationale for Agriculture.	· Date of report to be determined. · Summary content and findings may be sufficient to include in Growth Plan, but uncertain when this will be received.
ALCES	· Work being undertaken to confirm that the initiatives we are proposing will fulfil scenario 3. · Draft to be provided approximately by Friday 28^thOctober 2016.

The GPP have a scheduled meeting on 28 October 2016 where it is intended that endorsement of the draft Growth Plan for submission will occur, however given the extent of feedback received to date and the outstanding sub-consultancy reports it is unlikely the GPP will be in a position to endorse the Growth Plan. The volume of documentation to be reviewed is significant and will be time consuming. Nevertheless, it is possible the GPP members may decide to endorse the current draft.

Furthermore, the MOU clearly states that the Shire of Broome “will consider adoption of the final draft Growth Plan by Local Government Council resolution and submit the final draft Growth Plan to the Kimberley Development Commission.” The KDC is then stated to be responsible for submitting of the final draft Growth Plan to the RCDP Steering Committee.

At the Ordinary Meeting of Council held 25 August 2016, it was also resolved to:

“Request the Chief Executive Officer to present all future minutes from GPP meetings through the Economic Development Advisory Committee for recommendation to Council of endorsement or otherwise of items raised in the minutes, in accordance with the GPP Project Plan noted by Council at the Ordinary meeting of Council held 19 January 2016.”

The intended process prior to submission to KDC is therefore for the GPP to endorse the draft Broome Growth Plan and subsequently present the minutes of the GPP meeting to the Economic Development Advisory Committee for recommendation to Council for endorsement of the document.

It may not be achievable to have this process completed by 31 October 2016 and hence Council is requested to seek an extension of time to 25 November 2016 from the Executive Chair of the Regional Centres Development Plan if required. This timeframe aligns with the next scheduled Economic Development Advisory Committee meeting to be held on 15 November 2016 and the Ordinary meeting of Council to be held on 24 November 2016. Officer level discussions indicate an extension would be granted.

CONSULTATION

Herbert Smith Freehills

LandCorp

KDC

STATUTORY ENVIRONMENT

The overarching legislation that governs the operation of the Shire of Broome is the Local Government Act 1995. The Shire’s role and input into the growth planning process has to be consistent with its roles and responsibilities as established by that Act. Local government in Western Australia is established in accordance with the Constitution Act 1889.

Local Government Act 1995

Section 3.1. General function

(1) The general function of a local government is to provide for the good government of persons in its district.

(2) The scope of the general function of a local government is to be construed in the context of its other functions under this Act or any other written law and any constraints imposed by this Act or any other written law on the performance of its functions.

(3) A liberal approach is to be taken to the construction of the scope of the general function of a local government.

Section 3.18. Performing executive functions

(1) A local government is to administer its local laws and may do all other things that are necessary or convenient to be done for, or in connection with, performing its functions under this Act.

(2) In performing its executive functions, a local government may provide services and facilities.

(3) A local government is to satisfy itself that services and facilities that it provides —

(a) integrate and coordinate, so far as practicable, with any provided by the Commonwealth, the State or any public body; and

(b) do not duplicate, to an extent that the local government considers inappropriate, services or facilities provided by the Commonwealth, the State or any other body or person, whether public or private; and

Constitution Act 1889

52. Elected local governing bodies

(1) The Legislature shall maintain a system of local governing bodies elected and constituted in such manner as the Legislature may from time to time provide.

(2) Each elected local governing body shall have such powers as the Legislature may from time to time provide being such powers as the Legislature considers necessary for the better government of the area in respect of which the body is constituted.

Separate legislation governs the activities of other members of the GPP. The Regional Development Commissions Act 1993 governs the activities of the KDC and the Western Australian Land Authority Act 1992 governs the activities of LandCorp.

Regional Development Commissions Act 1993

Section 23. Objects and functions of a commission

(1) The objects of a commission are to —

(a) maximize job creation and improve career opportunities in the region;

(b) develop and broaden the economic base of the region;

(d) provide information and advice to promote business development within the region;

(e) seek to ensure that the general standard of government services and access to those services in the region is comparable to that which applies in the metropolitan area; and

(f) generally take steps to encourage, promote, facilitate and monitor the economic development in the region.

(2) For the purposes of achieving those objects a commission is to —

(a) promote the region;

(b) facilitate coordination between relevant statutory bodies and State government agencies;

(c) cooperate with representatives of industry and commerce, employer and employee organizations, education and training institutions and other sections of the community within the region;

(d) identify the opportunities for investment in the region and encourage that investment;

(e) identify the infrastructure needs of the region, and encourage the provision of that infrastructure in the region; and

(f) cooperate with —

(i) departments of the Public Service of the State and the Commonwealth, and other agencies, instrumentalities and statutory bodies of the State and the Commonwealth; and

(ii) local governments,

in order to promote equitable delivery of services within the region.

Western Australian Land Authority Act 1992

Section 16. Functions

(1) The Authority has the following functions —

(a) to be an agency which provides, or promotes the provision of, land for the social and economic needs of the State;

(b) to be an agency through which the Crown and public authorities may dispose of land;

(c) to be an agency through which local governments and regional local governments may dispose of land in accordance with the Local Government Act 1995;

(d) to complete the development of the Joondalup Centre, in accordance with the plan referred to in section 18, on the land described in Schedule 2;

(e) to identify other potential centres of population, and centres of population in need of urban renewal, and use its powers to bring about the provision, or improvement, of land, infrastructure, facilities or services for the same.

(1a) It is also a function of the Authority —

(a) to do things that the board determines to be conducive or incidental to the performance of a function referred to in subsection (1); and

(b) to do things that it is authorised to do by any other written law.

(2) In subsection (1) —

6. Joondalup Centre means the project for the provision of infrastructure and facilities for a centre of population (including infrastructure and facilities for community, cultural, recreational and sporting purposes) that before the commencement of this section was being carried on by the Joondalup Development Corporation under the Act repealed by section 50(1)(c).

(3) The Authority may perform any of its functions in the State or, with the Minister’s approval, elsewhere.

POLICY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

The table below outlines start up costs and ongoing costs involved in the Broome Growth Plan project.

Funding Source: Regional Growth Centre Plan Grant with State Government

Funding Type	Capital or Start Up Expense	Funding Details	Account Number
Funding Type	Capital or Start Up Expense	Funding Details	Account Number
Grant	$1,296,000	Grant allocated to the Regional Growth Centre Planning Project to complete the plan.	Funding will be provided to Landcorp to procure and manage consultants required for this project.
Reserve	Nil
Budget	Nil

TOTAL	$1,296,000
*Cost Type – Service: Start up and Operating costs to complete the Growth Centre Plan by October 2016 as per the grant arrangement with State Government

The Shire is only required to commit in-kind resources to the development of the Growth Plan at this point in time.

RISK

There is a risk that the outcomes of the growth planning project may commit the Shire to a course of action or investment in projects and initiatives that may impact on the Shire’s ability to resource other policy initiatives and its core operations. The risk of this occurring is considered ‘High’. To mitigate this risk, significant resources are being dedicated by Shire Officers in reviewing the inputs to the Broome Growth Plan. In addition, the key inputs to the Growth Plan are being workshopped with Council and are subject to EDAC and Council’s endorsement to ensure that Council is satisfied that the direction of the Growth Plan is consistent with the Council’s strategic direction.

A significant amount of work and resources have been dedicated, utilising Royalties for Regions funding, to develop these key inputs to the Growth Plan. An extension to the submission timeframe may impact on the reputation of the Shire with the State government and other stakeholders, however on balance of submitting a rushed, potentially unfinished document, an extension of time is preferred. The process of consultation with EDAC is also recommended to continue to ensure community feedback and input is maintained.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Effective communication

Affordable services and initiatives to satisfy community need

Accessible and safe community spaces

Participation in recreational and leisure activity

A healthy and safe environment

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

A built environment that reflects arid tropical climate design principles and historical built form

A unique natural environment for the benefit and enjoyment of current and future generations

A preserved, unique and significant historical and cultural heritage of Broome

Retention and expansion of Broome’s iconic tourism assets and reputation

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

Affordable and equitable services and infrastructure

Affordable land for residential, industrial, commercial and community use

Key economic development strategies for the Shire which are aligned to regional outcomes working through recognised planning and development groups/committees

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

Sustainable and integrated strategic and operational plans

Responsible resource allocation

Effective community engagement

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr H Tracey Seconded: Cr W Fryer

That Council:

1. Endorses the attached revised Memorandum of Understanding in relation to the Broome Growth Plan between the Shire of Broome and the following partners:

· Kimberley Development Commission;

· Department of Planning;

· LandCorp;

· Department of Regional Development; and

· Yawuru Registered Native Title Body Corporate.

2. Endorses the attached Terms of Reference for the Broome Growth Plan - Project Control Group; and

3. Acknowledges the efforts of all Broome Growth Plan partners to progress the finalisation of the Draft Broome Growth Plan, however given the current status of progress, and if required, authorises the Chief Executive Officer to seek an extension of time for submission of the draft document up until 25 November 2016 from the Executive Chair of the Regional Centres Development Plan, either through the Growth Plan Partnership or directly.

CARRIED UNANIMOUSLY 8/0

Attachments

1.	Signed MOU - Broome Growth Plan
2.	Minutes of GPP held 9 June 2016
3.	Legal Advice (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(d) as it contains “legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting”.
4.	Minutes of GPP held 14 July 2016
5.	Revised GPP MOU
6.	Draft PCG Terms of Reference

FINANCIAL INTEREST
Councillor	Item No	Item	Nature of Interest
Cr H Tracey	9.3.1	RFT16/08 - DESIGN AND CONSTRUCTION OF THE KIMBERLEY REGIONAL OFFICES	Financial – Builder.

IMPARTIALITY
Councillor	Item No	Item	Nature of Interest
Cr R Johnston	9.2.7	BROOME CHRISTMAS PARTY 2016 EVENT APPLICATION	Impartiality – property in Chinatown.
Cr D Male	9.2.7	BROOME CHRISTMAS PARTY 2016 EVENT APPLICATION	Impartiality – running a business in the precinct.
Cr D Male	9.2.9	LEASE DISPOSAL SAM MALE LUGGER	Impartiality – the item in question has significant family heritage.

Category A	Infrastructure required as standard (as identified at Appendix 1 of SPP 3.6) and essential for subdivision or development - can be required directly as a condition of subdivision/development	Inclusion in DCP not required
Category B	Infrastructure required as standard (as identified at Appendix 1 of SPP 3.6) and essential for subdivision or development, in limited circumstances of fragmented land ownership or non-frontal development, where cost redistribution is necessary	Inclusion in DCP required (if development contribution for item is to be sought)
Category C	Infrastructure important for liveability from the earliest stages of development	Inclusion in DCP required (if development contribution for item is to be sought)
Category D	Administrative items associated with preparation of a DCP	Inclusion in DCP required (if development contribution for item is to be sought)
Category E	Infrastructure optional for liveability, generally found in mature communities; or where need and nexus cannot be demonstrated. Delivery of these items should be at the discretion of the relevant developer or government agency.	Inclusion in DCP not appropriate

Timeframe	Task	Responsibility
30 September 2016	RFQ close	Shire of Broome
27 October 2016	Contract award	Shire of Broome
November 2016	Issue purchase order	Shire of Broome
March 2017	Treatment/remediation of cracks	Sports Surfaces
March 2017	Lay geo fabric and asphalt	Asphalt contractor
April 2017	Allowance for asphalt to cure	All
April 2017	Lay acrylic surface and line marking	Sports Surfaces

Risk	Risk rating	Mitigation options
Contract not awarded - RFQ process to be repeated, delaying works	Possible/Moderate = High	Award contract to recommended supplier
Inclement weather delays works from being able to commence until after the wet season	Possible/Moderate = High	Undertake the crack remediation works and lay the geofabric and asphalt. With the acrylic to be laid in favourable weather conditions
DSR funding in jeopardy as project not in line with proposed schedule in funding agreement	Possible/Moderate = High	Have works completed and funding acquitted prior to 15 June 2017
Additional costs incurred for having engaged but now delaying woks for Sports Surfacing company	Unlikely/moderate = Medium	Liaise with Sports Surfaces to ensure that the works are able to be planned as early as possible to allow advanced work scheduling

Councillor		Cr R Johnston	Cr H Tracey	Cr M Fairborn	Cr W Fryer	Cr E Foy	Cr D Male	Cr P Matsumoto	Cr C Mitchell	Cr B Rudeforth
2015	26 November							LOA
2015	17 December
2016	25 February					A
2016	31 March					LOA
2016	28 April		LOA	A	LOA	LOA
2016	26 May			A				LOA
2016	30 June		LOA							LOA
2016	28 July
2016	25 August					LOA
2016	29 September		A				LOA
2016	27 October								LOA

· *LOA (Leave of Absence)*	· *NA (Non Attendance)*
· *A (Apologies)*

1.	Photo Existing of Unsealed Track
2.	Plan of Proposed Road Reserve
3.	Email from the Department of Lands supporting progression of dedication

1.	Attachment 1 - Draft State Planning Policy 3.6 - Development Contributions for Infrastructure
2.	Attachment 2 - Draft Guidelines to Accompany SPP 3.6
3.	Attachment 3 - Draft Scheme Text Provisions for Comment
4.	Attachment 4 - Proposed Submission on SPP3.6

1.	State Heritage Place Record
2.	Draft Consent Order
3.	Municipal Inventory Listing

Funding Type	Capital or Start Up Expense	Funding Details (eg RLCIP)	Account Number
Funding Type	Capital or Start Up Expense	Funding Details (eg RLCIP)	Account Number
Grant	130,362	DSR	117294
Reserve	0
Budget	141,069	Shire	117316
TOTAL	271,431

FINANCIAL YEAR	SPONSORSHIP	DUE	AQUITTAL DUE
2016/17	$8,516.00	December 2016	March 2017

SHIRE OF BROOME provides:	COST
Provision of Traffic management plan implementation	$5,000.00
Provision of Toilet and site Cleaning	$ 528.22
In- Kind – Waste services	$ 979.28
In- Kind – application fees	$1,365.00
In – Kind Venue hire	$ 313.50
In – Kind Road /Ramp Public Notice advertisement	$ 330.00
Total Value	$8,516.00

Total car parking required for the development on site	338 Bays
Amount of bays that have been provided	457 bays
Number of bays removed by this development	18 bays (less)
Number of bays remaining	439 bays
Car bays provided in excess of current requirements	101 bays

	FY 17	FY 18 onwards	Remarks
Capital Expense
Renewal	$60,000		Job id 132141 Sails, paint, deck hatches, supports

Income
Lease Rent	($7,500)		Six months
		($15,000)	Full year

Option	Risk	Type	Rank	Mitigation
Do nothing – continue with existing lease holding over	Issues around interpretation of existing lease, minor disputes around repairs	Financial	Medium	Maintain communication with tenants and discuss any outgoings issues
Enter into new lease with Willie Creek Pearl Farm Pty Ltd	Lease structure or terms not suitable for tenancy	Financial Operational	Low	Detailed consultation with lessee prior to agreeing lease terms
Do not undertake repairs	Vessel continues to deteriorate	Reputational Operational	Medium	Carry out renewal works to bring vessel into good order

1.	SEPTEMBER 2016 MONTHLY FINANCIAL ACTIVITY REPORT
2.	SUMMARY SCHEDULE
3.	SCHEDULE 3-14

Membership	-	Deputy Chief Executive Officer Shire of Broome Director Development Services Shire of Broome Simon Proud LandCorp Tim Bray Kimberley Development Commission Howard Pedersen Yawuru Registered Native Title Body Corporate (Yawuru PBC) Other stakeholders As required Representatives of other organisations (e.g. Department of Planning and Department Regional Development) may be invited to attend from time to time.

Chairperson	-	Simon Proud, LandCorp
Officer Responsible	-	Simon Proud, LandCorp
Administration	-	Creating Communities (Lead Growth Plan Consultant)
Meeting Schedule	-	Once a month, or as required
Meeting Location	-	Kimberley Development Commission Offices, Broome and/or via teleconference
Quorum	-	3 members with a minimum of one representative from each of the Shire of Broome, LandCorp and Kimberley Development Commission If a quorum cannot be achieved the meeting shall be rescheduled.
Delegated Authority	-	Nil

1.	Confirmation of SMC of 26 May 2014 to Discovery (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
2.	Email From Discovery Not to Proceed (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
3.	Timeline of Negotiations (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
4.	Herbert Smith Freehills Legal Advice (1) (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(d) as it contains “legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting”.
5.	Herbert Smith Freehills Legal Advice (2) (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(d) as it contains “legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting”.
6.	Herbert Smith Freehills Response to Discovery (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(d) as it contains “legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting”.
7.	Tourism WA Caravan and Camping Action Plan 2013-2018 & Implementation Update August 2015
8.	Management Order Reserve 51028

1.	Letter from Robersons to the Shire dated 17 June 2016
2.	Response letter from the Shire to the Robersons
3.	Written submission by Kott Gunning
4.	Letter from Kott Gunning to the Shire regarding the Directions Hearing
5.	Letters from Templar Legal
6.	Letters from Kott Gunning to Templar Legal
7.	Letter to Tanya Barnes regarding SUP Licence
8.	Email from Tanya Barnes regarding SUP Trading Licence

1.	KRO Confidential Evaluation Panel Recommendation Report (Under separate cover)
2.	KRO Revised Financial Modelling
3.	Probity Certificate - RFT 16/08
4.	KRO Risk Register