VISION OF COUNCIL

 

"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."

 

 

AGENDA

 

 

 

FOR THE

 

Ordinary Meeting of Council

 

30 March 2017

 


OUR VISION

 

"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."

 

OUR MISSION

 

“To deliver affordable and quality Local Government services.”

 

CORE VALUES OF THE SHIRE

 

The core values that underpin the achievement of the

 mission will be based on a strong customer service

focus and a positive attitude:

 

Communication

 

Integrity

 

Respect

 

Innovation

 

Transparency

 

Courtesy

 

DISCLAIMER

The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda.  Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.

 

Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision.  No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person.  The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.

 


Agenda – Ordinary Meeting of Council 30 March 2017                                                                         Page 4 of 6

 

Councillor

Cr R Johnston

Cr H Tracey

Cr M Fairborn

Cr W Fryer

Cr E Foy

Cr D Male

Cr P Matsumoto

Cr C Mitchell

Cr B Rudeforth

2015

26 November

 

 

 

 

 

 

LOA

 

 

2015

17 December

 

 

 

 

 

 

 

 

 

2016

25 February

 

 

 

 

A

 

 

 

 

2016

31 March

 

 

 

 

LOA

 

 

 

 

2016

28 April

 

LOA

A

LOA

LOA

 

 

 

 

2016

26 May

 

 

A

 

 

 

LOA

 

 

2016

30 June

 

LOA

 

 

 

 

 

 

LOA

2016

28 July

 

 

 

 

 

 

 

 

 

2016

25 August

 

 

 

 

LOA

 

 

 

 

2016

29 September

 

A

 

 

 

LOA

 

 

 

2016

27 October

 

 

 

 

 

 

 

LOA

 

2016

24 November

 

 

LOA

 

 

A

 

 

 

2016

15 December

 

 

 

 

A

 

 

 

A

2017

23 February

 

 

 

 

 

 

 

 

A

 

·       LOA (Leave of Absence)

·           NA (Non Attendance)

·       A (Apologies)

 

2.25.       Disqualification for failure to attend meetings

      (1)     A council may, by resolution, grant leave of absence, to a member.

      (2)     Leave is not to be granted to a member in respect of more than 6 consecutive ordinary meetings of the council without the approval of the Minister, unless all of the meetings are within a period of 3 months.

   (3A)     Leave is not to be granted in respect of —

                 (a)     a meeting that has concluded; or

                 (b)     the part of a meeting before the granting of leave.

      (3)     The granting of the leave, or refusal to grant the leave and reasons for that refusal, is to be recorded in the minutes of the meeting.

      (4)     A member who is absent, without obtaining leave of the council, throughout 3 consecutive ordinary meetings of the council is disqualified from continuing his or her membership of the council, unless all of the meetings are within a 2 month period.

   (5A)     If a council holds 3 or more ordinary meetings within a 2 month period, and a member is absent without leave throughout each of those meetings, the member is disqualified if he or she is absent without leave throughout the ordinary meeting of the council immediately following the end of that period.

      (5)     The non‑attendance of a member at the time and place appointed for an ordinary meeting of the council does not constitute absence from an ordinary meeting of the council —

                 (a)     if no meeting of the council at which a quorum is present is actually held on that day; or

                 (b)     if the non‑attendance occurs —

                               (i)     while the member has ceased to act as a member after written notice has been given to the member under section 2.27(3) and before written notice has been given to the member under section 2.27(5); or

                              (ii)     while proceedings in connection with the disqualification of the member have been commenced and are pending; or

                           (iiia)     while the member is suspended under section 5.117(1)(a)(iv); or

                             (iii)     while the election of the member is disputed and proceedings relating to the disputed election have been commenced and are pending.

      (6)     A member who before the commencement of the Local Government Amendment Act 2009 section 5 1 was granted leave during an ordinary meeting of the council from which the member was absent is to be taken to have first obtained leave for the remainder of that meeting.

               [Section 2.25 amended by No. 49 of 2004 s. 19(1); No. 17 of 2009 s. 5.]

 

 


AgendaOrdinary Meeting of Council 30 March 2017                                                                                     Page 6 of 8

 

SHIRE OF BROOME

Ordinary Meeting of Council

Thursday 30 March 2017

INDEX – Agenda

 

1.               Official Opening.. 9

2.               Attendance and Apologies. 9

3.               Declarations of Financial Interest / Impartiality. 9

4.               Public Question Time. 9

5.               Confirmation of Minutes. 9

6.               Announcements by President Without Discussion.. 9

7.               Petitions. 9

8.               Matters for Which the Meeting May Be Closed.. 9

9.               Reports of Officers. 11

9.1      Our People. 12

9.1.1     BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION.. 13

9.1.2     STATE CCTV STRATEGY PROJECT. 157

9.1.3     FEE CONCESSION FOR WASTE DISPOSAL CHARGES. 197

9.1.4     CASHLESS DEBIT CARD TRIAL IN BROOME. 201

9.2      Our Place. 509

9.2.1     ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA.. 510

9.2.2     ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING.. 581

9.2.3     PUBLIC WORKS REFERRAL - PROPOSED STEP-UP STEP-DOWN FACILITY. 943

9.2.4     PROPOSED AMENDMENT OF THE PARKING AND PARKING FACILITIES LOCAL LAW 2012. 964

9.2.5     DEVELOPMENT APPLICATION - USE OF ROEBUCK HOTEL'S PARKING FOR HOLDING OF CRUISE SHIP MARKETS. 1007

9.2.6     AMENDMENT NO.7 TO LOCAL PLANNING SCHEME NO.6 - OMNIBUS AMENDMENT. 1015

9.2.7     LEASE AND REDEVELOPMENT OF THE ROEBUCK BAY CARAVAN PARK. 1088

9.2.8     LANEWAY CLOSURES - OUTCOME OF COMMUNITY ENGAGEMENT. 1089

9.2.9     BROOME SENIOR HIGH SCHOOL DROP-OFF AREA UPGRADE. 1114

9.3      Our Prosperity. 1120

Nil

9.4      Our Organisation.. 1122

9.4.1     MONTHLY PAYMENT LISTING - FEBRUARY 2017. 1123

9.4.2     MONTHLY STATEMENT OF FINANCIAL ACTIVITY REPORT FEBRUARY 2017. 1141

9.4.3     OBJECTION TO THE RATE RECORD - NON-RATEABLE AND UNDER SECTION 6.26(2)(D) AND 6.26(2)(G) - RATE EXEMPTION APPLICATION 2015/2016 - ROMAN CATHOLIC BISHOP OF BROOME (DIOCESE OF BROOME) 1266

9.4.4     LOCAL GOVERNMENT ELECTIONS 2017. 1267

9.4.5     MARKET TESTING OF INSURANCE SERVICES. 1275

9.4.6     MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 24 FEBRUARY 2017. 1294

10.            Reports of Committees. 1632

10.1      MINUTES OF THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING HELD 16 FEBRUARY 2017. 1633

10.2      LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING MINUTES - 8 MARCH 2017. 1658

10.3      BUSH FIRE ADVISORY COMMITTEE MEETING MINUTES - 8 MARCH 2017. 1689

10.4      MINUTES OF THE ARTS, CULTURE AND HERITAGE ADVISORY COMMITTEE MEETING HELD 15 FEBRUARY 2017. 1715

10.5      APPOINTMENT OF MEMBERS TO THE ARTS, CULTURE AND HERITAGE ADVISORY COMMITTEE. 1768

10.6      APPOINTMENT OF A MEMBER TO THE CHINATOWN STAKEHOLDER AND COMMUNITY REFERENCE GROUP. 1773

11.            Notices of Motion.. 1777

12.            Business of an Urgent Nature. 1777

13.            Questions by Members Of Which Due Notice Has Been Given.. 1777

14.            Matters Behind Closed Doors. 1777

9.2.7  LEASE AND REDEVELOPMENT OF THE ROEBUCK BAY CARAVAN PARK. 1777

9.4.3  OBJECTION TO THE RATE RECORD - NON-RATEABLE AND UNDER SECTION 6.26(2)(D) AND 6.26(2)(G) - RATE EXEMPTION APPLICATION 2015/2016 - ROMAN CATHOLIC BISHOP OF BROOME (DIOCESE OF BROOME) 1777

15.            Meeting Closure. 1777

 


AgendaOrdinary Meeting of Council 30 March 2017                                                                                   Page 8 of 10

 

 

NOTICE OF MEETING

 

 

 

Dear Council Member,

 

 

The next Ordinary Meeting of the Shire of Broome will be held on Thursday, 30 March 2017 in the Council Chambers, Corner Weld and Haas Streets, Broome, commencing at 5.00pm.

 

 

 

Regards

 

 

S MASTROLEMBO

Chief Executive Officer

 

23/03/2017

 


AgendaOrdinary Meeting of Council 30 March 2017                                                                                 Page 10 of 12

 

1.         Official Opening

 

 

2.         Attendance and Apologies 

 

              Attendance:

 

              Leave of Absence: Cr M Fairborn (as granted at OMC 23 February 2017)

                                                  Cr E Foy (as granted at OMC 23 February 2017)

              Apologies:

 

              Officers:

 

              Public Gallery:

 

3.         Declarations of Financial Interest / Impartiality

 

FINANCIAL INTEREST

Councillor

Item No

Item

Nature of Interest

 

 

 

 

 

IMPARTIALITY

Councillor

Item No

Item

Nature of Interest

 

 

 

 

 

4.         Public Question Time

 

 

5.         Confirmation of Minutes

 

Recommendation:

That the Minutes of the Ordinary Meeting of Council held on 23 February 2017 be confirmed as a true and accurate record of that meeting.

 

6.         Announcements by President Without Discussion

 

 

7.         Petitions

 

 

8.         Matters for Which the Meeting May Be Closed

The Chief Executive Officer advises that there are matters for discussion on the agenda for which the meeting may be closed, in accordance with section 5.23(2) of the Local Government Act 1995.

Recommendation

That the following Agenda items be considered under 14. Matters Behind Closed Doors, in accordance with section 5.23(2) of the Local Government Act 1995, as specified:

9.2.7      LEASE AND REDEVELOPMENT OF THE ROEBUCK BAY CARAVAN PARK

Item 9.2.7 and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.

9.4.3      OBJECTION TO THE RATE RECORD - NON-RATEABLE AND UNDER SECTION 6.26(2)(D) AND 6.26(2)(G) - RATE EXEMPTION APPLICATION 2015/2016 - ROMAN CATHOLIC BISHOP OF BROOME (DIOCESE OF BROOME)

Item 9.4.3 and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(iii)) as it contains “a matter that if disclosed, would reveal  information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(d) as it contains “legal advice obtained, or which may be obtained, by the local government and which relates to a matter to be discussed at the meeting”.

 

 

 


 

9.

Reports

of

Officers


 

9.1

 

Our People

 

_DSC2089

 

 

PRIORITY STATEMENT

 

Embracing our cultural diversity and the relationship between our unique heritage and people, we aim to work in partnership with the community to provide relevant, quality services and infrastructure that meet the needs and aspirations of our community and those visiting and doing business in our region.

 

Supporting and contributing to the well-being and safety of our community is paramount, as is our focus on community engagement and participation.

 

Council aims to build safe, strong and resilient communities with access to services, infrastructure and opportunities that will result in an increase in active civic participation, a reduction in anti-social behaviour and improved social cohesion.

 


Agenda – Ordinary Meeting of Council 30 March 2017                                                                                  Page 15 of 17

 

9.1.1      BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION

LOCATION/ADDRESS:                            Broome Recreation and Aquatic Centre, Cable Beach Road East, Broome WA 6725

APPLICANT:                                              Broome Barracudas Swim Club

FILE:                                                           RES 42502.16

AUTHOR:                                                   Manager Sport & Recreation

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Acting Director Community Development

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    20 March 2017

 

SUMMARY:         The Broome Barracudas Swim Club has submitted a funding application to the Community Sport and Recreation Facilities Fund (CSRFF), through the Department of Sport and Recreation (DSR) for the construction of club and training space on pool deck at the Broome Recreation Aquatic Centre. This report requests that Council support the Broome Barracudas application, considers a funding allocation pending successful application for funds to the Community Pools Revitalisation Program, and advises DSR of the project status as ‘needed by municipality, more planning required’.

 

 

BACKGROUND

 

Previous Considerations

 

OMC 7 July 2011                  Item 9.3.4

OMC 1 September 2011    Item 9.3.4

OMC 6 September 2012    Item 9.1.1

OMC 15 August 2013          Item 9.1.2

OMC 28 August 2014          Item 9.1.2

OMC 31 March 2016           Item 9.2.2

OMC 25 August 2016          Item 9.2.8

 

The WA Department of Sport and Recreation (DSR) calls for applications for financial assistance through the Community Sporting and Recreation Facilities Fund (CSRFF) via three categories:

·        Small Grants

·        Annual Grants

·        Forward Planning Grants

 

DSR’s CSRFF grants program provides financial assistance to community groups and local government authorities to develop basic infrastructure and support planning studies for sport and recreation.   The program aims to increase participation in sport and recreation with an emphasis on physical activity through rational development of good quality, well-designed and well-utilised facilities.   

 

Grant applicants must be a local government authority or a not-for-profit sport, recreation or community organisation incorporated under the WA Associations Act 1987.  The land on which the facility is to be developed must be one of the following:

·        Crown reserve;

·        Land owned by a public authority;

·        Municipal property; and

·        Land held for public purposes by trustees under a valid lease, title or trust deed that adequately protects the interests of the public.

 

DSR’s CSRFF grant process seeks to have all applications submitted for endorsement through the local government authority (LGA) in which the project is located.  

 

The CSRFF Small Grants

 

The CSRFF Small Grant program is made available twice a year by DSR and are allocated to projects requiring a basic level of planning. There are two funding rounds per year with applications closing in March and September.  Small Grants are available for projects of value of less than $200,000, with grants ranging from $2,500 – $66,666.

 

DSR CSRFF Project Assessment Sheet for LGAs

 

The CSRFF Project Assessment process requires the LGA to rank, in order of priority, all applications received.  All projects need to be considered in the context of their local, regional and state sport and recreation facilities plans to ensure the project meets the needs of the community.

 

In addition, the Assessment requires LGAs to rate all applications received as either:

 

(a)       Well planned and needed by municipality;

(b)       Well planned and needed by applicant;

(c)       Needed by municipality, more planning required; 

(d)       Needed by applicant, more planning required;

(e)       Idea has merit, more planning work needed; and

(f)        Not recommended. 

 

This rating should reflect how worthwhile the project is and indicate importance on actual need and benefit to the community. 

 

DSR seeks to have all LGA rankings and ratings endorsed by Councils and a copy of Council Minutes confirming financial contributions or intention to include in discussions in the forthcoming budget process (if applicable) to be included within the application.

 

COMMENT

 

The Broome Barracudas Swim Club have submitted a funding application to the Community Sport and Recreation Facilities Fund (CSRFF), through the Department of Sport and Recreation (DSR) for the construction of club and training space on pool deck at the Broome Recreation Aquatic Centre (BRAC).  

 

The provision of club space on pool deck at BRAC has been a regular request from the Broome Barracudas Swim Club for many years. The purpose of this space would be to provide a location for the club to undertake dry fitness swim training, a club meeting space, a place to display memorabilia and club history, and provide a head quarters for administration and officiating of swim events in a location that allows visibility to the start and end points of swim races. It would be located and constructed in such a location that the view to the start/finish blocks of the pool would be able to be used for local and regional swim meets that take place at BRAC such as the Kimberley Short Course Championships that are scheduled annually in September/October and attract swimmers and support teams from across the State.

 

From a BRAC perspective the construction of this room would provide a space on pool deck that could be used for aquatic education. This is a priority area for improvement following the completion of the BRAC Aquatic Upgrade.  These could include:

·    Bronze Medallion

·    Austswim instructors

·    Pool Operators

·    Pool Lifeguard

 

There is a keen interest to utilise BRAC as the aquatic training hub for the West Kimberley and wider region. The courses above would be provided for local resort operators with swimming pool facilities but also as a location for the surrounding community pools such as Bidyadanga, Derby and Fitzroy Crossing, to be able to attend to train their staff. In a recent visit by the Royal Life Saving Society of Western Australia, this was discussed and the concept fully supported.

 

This pool deck multipurpose room would be a prime location for social events such as children’s birthday parties which are very popular at BRAC. During the wet season, each weekend, the pool deck plays host to birthday parties under the existing grandstand and gazeebo areas. This room will provide an air conditioned space that can be set up for parties and will give opportunity for more hireable space. 

 

The Barracudas were involved in the initial discussions regarding the concept design for the BRAC upgrade and were disappointed, but understanding, when the idea was eliminated due to the fact that it was not included in the original scope of the project and at the start of the project, expected budget constraints. The Club has since written to the Shire and advised that they would be willing to commit $40,000 of club funds to the project to see it become a reality and create a valuable and useable space for both the club and BRAC operations.

 

Preliminary concepts have been provided for a basic 83 m2 space with access to power at a cost estimate of $110,000 (ex GST). The proposed location is in the north western corner of the facility, adjacent to the plant room and backwash treatment system. The location will allow for utilisation of the roof structure of the existing grandstand to enable a cost effective method of construction. The grandstand structure is planned to stay in its current location within the BRAC Masterplan, and with the club/training space proposed to be underneath the current structure, will not be a constraint in any future development of the aquatic space.

 

Each year the Shire of Broome applies for (and has received for the last two years) funding through the Community Pools Revitalisation Program (CPRP). This funding can be used for upgrades to the aquatic facility, maintenance, a reduction in pool entry costs, staff development/training, or purchase of pool equipment. This funding is not required to be matched by the Shire and is a total of up to $32,000. The Shire has received the funds for this financial year from the CPRP, but the funds are required to be expended and acquitted by 1st June 2017.

 

This report requests that Council consider a contribution to the project through the funds applied for and received by the Shire in the 2017/18 funding round, pending a successful application to the CPRP.

 

CONSULTATION

 

The Broome Barracudas Swim Club were consulted in the concept planning stage as a key stakeholder of the facility. The correspondence received pledging financial support to the inclusion of club/ training/social space is provided as an attachment to this report. Within the funding application, the club has indicated that the club/training space will be available for five hours per week for BRAC use, but is a conservative estimate and will be managed and booked through the existing BRAC facility bookings process.

 

This club space and training room project has been discussed with the DSR Kimberley Regional Office by the Broome Barracudas and clarification sought on funding options.

 

STATUTORY ENVIRONMENT

 

Local Government Act 1995

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Each year the Shire of Broome applies for (and has received for the last two years) funding through the Community Pools Revitalisation Program (CPRP).

 

The funding is for up to $32,000, is not required to be matched and can be used for:

·    Upgrades to aquatic facilities

·    Maintenance on aquatic facilities

·    Reduction in pool entry costs

·    Staff development/training

·    Purchase of pool equipment

 

The Shire has received the funds for this financial year from the CPRP but it is required to be expended and acquitted prior to the end of the financial year. If the Broome Barracudas CSRFF application is successful, the resulting grant agreement will commence in the 2017/18 financial year. This report requests that Council consider a contribution to the project through the funds applied for and received by the Shire through the CPRP in the 2017/18 financial year.

 

Expenditure

Amount

Funding source

Amount

Project delivery

$110,000

DSR – CSRFF Small Grant

$55,000

 

 

Barracudas Swim Club

$40,000

 

 

Shire of Broome

$15,000

Total

$110,000

Total

$110,000

 

The Shire of Broome will assume responsibility and undertake the maintenance of the facility, which is considered to be minimal. Fees and charges for the hire of the new facility will be considered by Centre Management as the project nears the completion stage. The Broome Barracudas Swim Club are not required to pay venue hire fees, as per 2016 Council resolution to remove venue hire costs for structured junior sport.

 

RISK

 

Option

Risk

Mitigation strategy

Risk rating

1

Council does not allocate funds to this project and leaves a funding discrepancy between project cost and funding sources.

Encourage the club to secure in kind contributions for the training space project to ensure percentage contribution is reached

Low

 

 

STRATEGIC IMPLICATIONS  

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Affordable services and initiatives to satisfy community need

 

Accessible and safe community spaces

 

Participation in recreational and leisure activity

 

A healthy and safe environment

 

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

 

Core asset management to optimise Shire’s infrastructure whilst minimising life cycle costs.

 

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

 

Affordable and equitable services and infrastructure

 

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

 

Responsible resource allocation

 

Effective community engagement

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council:

1.       Pending successful application for funds to the Community Pools Revitalisation Program in the 2017/18 financial year, Council considers a $15,000 allocation from grant funds to the construction of the training/club space on pool deck;

2.       Supports the Broome Barracudas Swim Club Small Grant application to the Community Sport & Recreation Facility Funding program through the Department of Sport and Recreation as the only application received, and requests the Chief Executive Officer advise the Department of Sport and Recreation as per rating below:

Applicant

Project Funding

Priority

 

Broome Barracudas Swim Club

C

(Needed by municipality, more planning required)

 

One

 

Attachments

1.

Broome Barracudas - Financial committment to BRAC Aquatic Upgrade

2.

Broome Barracudas Swim Club - CSRFF Small Grants Application

3.

Shire of Broome - Sport Recreation and Leisure Plan

  


Item 9.1.1 - BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION

 

 

PDF Creator


 

PDF Creator


Item 9.1.1 - BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.1 - BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.1 - BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.1 - BROOME BARRACUDAS - DEPARTMENT OF SPORT AND RECREATION SMALL GRANTS APPLICATION

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Agenda – Ordinary Meeting of Council 30 March 2017                                                                             Page 159 of 161

 

9.1.2      STATE CCTV STRATEGY PROJECT

LOCATION/ADDRESS:                            Nil

APPLICANT:                                              Nil

FILE:                                                           RFQ16-63

AUTHOR:                                                   Manager Information Services

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Director Corporate Services

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    13 March 2017

 

SUMMARY:         A request for quote process was undertaken utilising the WALGA Preferred Supplier Panel for the supply and installation of a CCTV system across various locations within Broome as part of the State CCTV Strategy. This report seeks Council’s acceptance of the offer of grant funding from the West Australian Police (WAPOL) and approval to award the works as per the attached confidential evaluation report.

 

 

BACKGROUND

 

Previous Considerations

 

Nil

 

The WA State CCTV Strategy is managed by the West Australian Police (WAPOL). A complete overview of the strategy is contained in Attachment 1 however the primary goals of the strategy are to:

1.   Enable interested parties easy access to CCTV through an integrated approach

2.   Disseminate data in a simple and usable format

3.   Provide clear guidelines stipulating that participation in the strategy is for the service of the community

4.   Increase the awareness and uptake of CCTV in the community.

Funding was provided by the State CCTV Strategy - Infrastructure Fund for the allocation of CCTV grants to eligible Local Government Authority (LGA) applicants for the purchase of CCTV to combat high levels of personal crime in areas identified as “crime hotspots”.

 

The Shire of Broome in consultation with the Broome Police prepared a funding application for the development of CCTV in prioritised crime hotspots, and were successful in obtaining an allocation of $250,340 of funding (excluding GST).

 

In accordance with regulation 11.2(b) of the Local Government (Functions and General) Regulations 1996 tenders do not have to be publicly invited if the supply of goods or services is to be obtained through the WALGA Preferred Supplier Panel (the WALGA panel).

 

While it is considered a public tender exempt process, given the contract exceeds the Chief Executive Officer’s (CEO) delegated purchasing authority, Council is requested to consider the award of the contract.

 

COMMENT

 

Following the approval of the joint application for funding through the WA State CCTV Infrastructure Fund, officers prepared a Request for Quote document (RFQ 16/63 - Attachment 2). The RFQ document detailed the required scope of works and invited submissions from appropriately skilled and qualified proponents on the WALGA panel.

 

The RFQ scope of works included installation of wireless infrastructure to underpin the rollout of CCTV assets in Chinatown, Male Oval, Carnarvon Street, Dampier Terrace, Town Beach and Anne Street. This included implementing systems allowing access to CCTV footage from the Broome Police Station.

 

4 responses were received and officers undertook a qualitative and quantitative evaluation based on Councils procurement practices. During the evaluation process, it became apparent that the scope of the project exceeded the available funding allocation. As a result, a decision was made to remove the Anne Street component of works.

 

Officers have received assurances from the WA State CCTV Fund that a second round of funding will become available in 2017/18 and it is envisaged that the Anne Street component of works will be prioritised once that funding is released. 

 

RFQ respondents were provided with an opportunity to revise and resubmit their responses based on the reduced scope and a second evaluation process was undertaken. Officer recommendations based on this evaluation are available in Attachment 3.

 

The recommended respondent as per the attached RFQ evaluation has submitted a quotation to deliver the CCTV Project as per the Proposal of Works excluding Anne Street and in line with available funding. They have provided the most detailed implementation plan and have demonstrated a level of experience that exceeds other respondent’s offers. Additionally, the recommended respondent has already completed two bodies of work funded by the State CCTV Fund validating their understanding of the program requirements and technical capabilities.

 

It should be noted that while the State CCTV Strategy Infrastructure Fund will provide a grant for the initial purchase and installation of the CCTV network, the Shire of Broome will then be responsible for all ongoing operating and asset replacement costs in future financial years. Actual ongoing costs are outlined in the Financial Implications section below.

 

The Shires Record Keeping Plan requires that non-evidential video footage is retained for a period of 30 days. Any evidential footage that has been given to another authority must be retained for seven years. The CEO has delegated authority to provide evidential footage to any another party under the Shire’s CCTV policy.

 

It should be noted that while the State CCTV Strategy Infrastructure Fund will provide a grant for the initial purchase and installation of the CCTV network, the Shire of Broome will be responsible for all ongoing operating and asset replacement costs in future financial years. These recurrent costs for maintenance include $950 per annum for the renewal of licences for the Video Management System software and $8,000 per annum assigned to maintenance cost. The life expectancy of the cameras is between six and ten years and the replacement costs will be between $1200 and $2900 depending on the camera type.  The total value of the cameras is approximately $52,000.00. A replacement program will need to be enacted in 2021/2022 with a quarter of the fleet to be replaced and the program to continue for four years at an annual cost of $13,000.00. Additional future costs would include the replacement of the Video Management Server every four years at $12,000.00 and wireless/network equipment every five years at a cost of $53,000.00. 

 

CONSULTATION

 

WAPOL

 

STATUTORY ENVIRONMENT

 

Local Government Act 1995

 

3.57.  Tenders for providing goods or services

(1)     A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.

(2)     Regulations may make provision about tenders.

 

Local Government (Functions and General) Regulations 1996

11.     When tenders have to be publicly invited

      (1)     Tenders are to be publicly invited according to the requirements of this Division before a local government enters into a contract for another person to supply goods or services if the consideration under the contract is, or is expected to be, more, or worth more, than $150 000 unless subregulation (2) states otherwise.

      (2)     Tenders do not have to be publicly invited according to the requirements of this Division if —

                 (a)     the supply of the goods or services is to be obtained from expenditure authorised in an emergency under section 6.8(1)(c) of the Act; or

                 (b)     the supply of the goods or services is to be obtained through the WALGA Preferred Supplier Program; or

             [(ba)     deleted]

                 (c)     within the last 6 months —

                               (i)     the local government has, according to the requirements of this Division, publicly invited tenders for the supply of the goods or services but no tender was submitted that met the tender specifications or satisfied the value for money assessment; or

                              (ii)     the local government has, under regulation 21(1), sought expressions of interest with respect to the supply of the goods or services but no person was, as a result, listed as an acceptable tenderer;

                           or

                 (d)     the contract is to be entered into by auction after being expressly authorised by a resolution of the council of the local government; or

                 (e)     the goods or services are to be supplied by or obtained through the government of the State or the Commonwealth or any of its agencies, or by a local government or a regional local government; or

               (ea)     the goods or services are to be supplied —

                               (i)     in respect of an area of land that has been incorporated in a district as a result of an order made under section 2.1 of the Act changing the boundaries of the district; and

                              (ii)     by a person who, on the commencement of the order referred to in subparagraph (i), has a contract to supply the same kind of goods or services to the local government of the district referred to in that subparagraph;

                           or

                   (f)     the local government has good reason to believe that, because of the unique nature of the goods or services required or for any other reason, it is unlikely that there is more than one potential supplier; or

                 (g)     the goods to be supplied under the contract are —

                               (i)     petrol or oil; or

                              (ii)     any other liquid, or any gas, used for internal combustion engines;

                           or

                  (h)     the following apply —

                               (i)     the goods or services are to be supplied by a person registered on the Aboriginal Business Directory WA published by the Small Business Development Corporation established under the Small Business Development Corporation Act 1983; and

                              (ii)     the consideration under the contract is $250 000 or less, or worth $250 000 or less; and

                             (iii)     the local government is satisfied that the contract represents value for money;

                           or

                   (i)     the goods or services are to be supplied by an Australian Disability Enterprise; or

                   (j)     the contract is a renewal or extension of the term of a contract (the original contract) where —

                               (i)     the original contract was entered into after the local government, according to the requirements of this Division, publicly invited tenders for the supply of goods or services; and

                              (ii)     the invitation for tenders contained provision for the renewal or extension of a contract entered into with a successful tenderer; and

                             (iii)     the original contract contains an option to renew or extend its term; and

                             (iv)     the supplier’s tender included a requirement for such an option and specified the consideration payable, or the method by which the consideration is to be calculated, if the option were exercised;

                           or

                  (k)     the goods or services are to be supplied by a pre‑qualified supplier under Division 3.

 

Security and Related Activities (Control) Act 1996

7.       Compliance and licensing officers

(1)     The Commissioner is to appoint from officers of the Department such number of

(a)     compliance officers; and

(b)     licensing officers,

as are required for the purposes of this Act.

 

POLICY IMPLICATIONS

 

1.2.10 – Records Management

2.3.7 – Purchasing

5.3.1 – CCTV (Currently under review)

 

FINANCIAL IMPLICATIONS

 

The recommended respondent as per the attached RFQ evaluation has submitted a quotation to deliver the CCTV Project as per the Proposal of Works excluding Anne Street and in line with available funding.

 

Based on this quotation the Shire has been awarded grant funding of $250,340.00 ex. GST to progress the project. This funding covers all costs of the project as proposed. The grant will be provided in two payments with 50% up-front and 50% upon project completion and acquittal.

 

Asset:

State CCTV Project

Capital Expense

Lifecycle Cost (annually)

Remarks

Capital Expense

Ex. GST

Ex. GST

 

Renewal

 

 

 

Upgrade

 

 

 

New

$250,340

$950

Annual Software Licence

Budget Impact

 

 

 

Loan interest

 

 

 

Renewal

 

 

 

*Operations

 

 

 

*Maintenance

 

$8,000

Estimated systems maintenance

Less Additional Revenue

 

 

 

TOTAL

$250,340

$8,950

 

*   Operation and Maintenance costs - calculated as an increase to existing costs for upgrade and new assets.

 

The table below outlines future funding costs for the capital replacement over the life of the system. Note: Capital replacement will start in the 21/22 financial year.

 

State CCTV Project

21/22

22/23

23/24

24/25

25/26

 

Capital Renewal Expense Ex. GST

Cameras

$13,000

$13,000

$13,000

$13,000

$13,000

VMS Server

$12,000

 

 

 

$12,000

Wireless Infrastructure

$15,000

 

 

 

$53,000

TOTAL

$25,000

$13,000

$13,000

$13,000

$78,000

 

The table below outlines funding sources for the capital and lifecycle costs.

 

Funding Source: State CCTV Project

Funding Type

Capital or Start Up Expense Ex. GST

Life Cycle Costs (Annual) Ex. GST

Funding Details (eg RLCIP)

Account Number

Cost $

*Cost Type

Grant

$250,340

 

New

State CCTV Strategy

146120

Reserve

 

 

 

 

 

Budget

 

$8,950.00

Renewal

Council Budget

146109

 

 

 

 

 

 

TOTAL

$250,340 Ex.

$8,950.00 Ex.

 

 

 

*Cost Type – Asset:    New, Upgrade, Renewal, Maintenance, Operating.

                     Service:   Start up and Operating

 

RISK

 

The use of CCTV systems may act as a deterrent to criminal and anti-social behaviour. The Shire is required to allocate funding towards the maintenance and replacement of assets damaged through such criminal and anti-social behaviour as well as graffiti removal. The provision of quality CCTV systems provides a greater sense of personal safety amongst the local community and businesses.

 

The risk rating is moderate based on the assessment that it is minor and likely.

 

STRATEGIC IMPLICATIONS  

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Effective communication

 

Accessible and safe community spaces

 

A healthy and safe environment

 

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

 

Core asset management to optimise Shire’s infrastructure whilst minimising life cycle costs.

 

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

 

Improved systems, processes and compliance

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council:

1.       Awards RFQ 16-63 State CCTV Strategy Implementation to ____________________________ as per the recommendation contained within the confidential attachment;

2.       Authorises the Chief Executive Officer to negotiate the timing of the works; and

3.       Authorises the Chief Executive Officer and Shire President to engross the contract documentation.

 

Attachments

1.

State CCTV Strategy

2.

RFQ 16-63 State CCTV Strategy Implementation

3.

Evaluation and Recommendation (Confidential to Councillors and Directors Only)

This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.

4.

Combined Evaluation Matrix (Confidential to Councillors and Directors Only)

This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.

  


Item 9.1.2 - STATE CCTV STRATEGY PROJECT

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.2 - STATE CCTV STRATEGY PROJECT

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Agenda – Ordinary Meeting of Council 30 March 2017                                                                             Page 199 of 201

 

9.1.3      FEE CONCESSION FOR WASTE DISPOSAL CHARGES

LOCATION/ADDRESS:                            A108291

APPLICANT:                                              Broome Sea Scout Group

FILE:                                                           RES 40813.9

AUTHOR:                                                   Waste Coordinator

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Director Infrastructure

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    14 March 2017

 

SUMMARY:         This report considers an application to waive all waste disposal charges for tyres collected by the Broome Sea Scout Group. The Broome Sea Scout Group qualify for a 50% fee concession in line with the current Shire Policy however due to financial constraints the Broome Sea Scout Group are seeking a full fee concession from the Shire.

 

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

The Shire of Broome has received an application to waive the waste disposal charges at the Buckleys Road Waste Management Facility for 100 tyres from the Broome Sea Scout Group.

 

The tyres were collected from the community for the purpose of being reused in community youth projects. Unfortunately the Broome Sea Scouts Group collected more tyres than they needed and the surplus 100 tyres are now causing health and safety issues at the property.

 

Applications for fee concessions at the Waste Management Facility can occur up to 50% of the scheduled fees and charges for eligible organisations in accordance with Policy 3.1.17 Fee Concessions at Waste Management Facility. An eligible organisation is defined in the Policy to include charity organisations, registered not-for-profit community organisations, community sporting groups, Indigenous community groups, and other community groups.  State Government departments, other Government agencies, NGOs and businesses do not qualify as eligible organisations. Therefore the Broome Sea Scout Group is an eligible organisation and qualifies for a 50% fee concession under Policy 3.1.17.

 

The disposal fee for a passenger tyre at the Buckleys Road Waste Management Facility is $14.20. Therefore the total disposal costs are $1,420. With the 50% fee concession the disposal costs would reduce to $710.

 

The reduced disposal cost was communicated to the Broome Sea Scout Group however even at the reduced rate they would be unable to dispose of the tyres due to financial limitations.

The officers report recommendation is made in line with Policy 3.1.17 Fee Concessions at Waste Management Facility to the value of a 50% fee concession only. Council will note that officers are guided by Council’s policy in relation to percentages for waiver. Council could at its discretion and considering the circumstances of the application choose to write off 100% of the fees prescribed on compassionate grounds. This would equate to a fee concession value of $1,420.

 

CONSULTATION

 

The Shire has consulted with the applicant. No further consultation has occurred.

 

STATUTORY ENVIRONMENT

 

Local Government Act 1995

 

6.12. Power to defer, grant discounts, waive or write off debts

 

(1)     Subject to subsection (2) and any other written law, a local government may —

(a)    when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or

(b)     waive or grant concessions in relation to any amount of money; or

(c)     write off any amount of money, which is owed to the local government.

 

* Absolute majority required.

 

(2)     Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges.

(3)     The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government.

(4)     Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

 

[Section 6.12 amended by No. 64 of 1998 s. 39.]

 

 

POLICY IMPLICATIONS

 

Shire Policy 3.1.17 Fee Concessions at Waste Management Facility is applicable in this instance and the officer recommendation is in line with the Policy.

 

FINANCIAL IMPLICATIONS

 

All operational income from the Sanitation – General Refuse fees and charges is directed to account 101014200 Charges Refuse Site - Op Inc - Sanitation Gen Refuse MUN. The budgeted amount for 2016/2017 is $2,400,000.

 

The recommended fee concession equates to $710. This represents less than 0.05% of the budgeted annual income. No budget amendment is proposed.

 

RISK

 

Enquiries relating to fee concessions of this nature are common and the impact of the fee concession to the Shire’s income is determined as “minor”. This results in an overall risk rating of “low”. Effective communication by staff of Council’s resolution will address this level of risk.

 

STRATEGIC IMPLICATIONS  

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Effective communication

 

Affordable services and initiatives to satisfy community need

 

Accessible and safe community spaces

 

Participation in recreational and leisure activity

 

A healthy and safe environment

 

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

 

Affordable and equitable services and infrastructure

 

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

 

Responsible resource allocation

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council:

1.       Authorises a 50% fee concession for waste disposal charges for 100 tyres from the Broome Sea Scout Group subject to the fee concession being claimed on or before 30 June 2017; and

2.       Requests the Chief Executive Officer provide the applicant formal notification of Council’s resolution.

 

Attachments

1.

Fee Concession Request - Broome Sea Scout Group

  


Item 9.1.3 - FEE CONCESSION FOR WASTE DISPOSAL CHARGES

 

 

 

 

 

 

                                                                                                                             

 

 

 

 

 

13 March 2017

 

Jeremy Hall

Waste Coordinator

Broome Shire Council

 

 

Dear Jeremy

 

Re - The Broome Scout Group seeks your support with the disposal of 100 tyres on our Orr street property.

 

As per our email correspondence, and conversations with our maintenance representative Des, we humbly request the Shire provide us with a 100% concession on the fee for tyre disposal at the Broome scout hall.

 

 

Background:

 

The tyres were a result of a call out to the community for tyres on a community youth project were working on. After weeks and months of seeking 20 to 30 tyres to be donated to the group, we received three truckloads of tyres before we could intervene and stop the arrival of even more tyres arriving unannounced at our site. The tyres were dropped off from a number of sources and as we are a community group relying on community support we humbly accepted the tyres delivered with the idea we could look at future community projects to use them on. In reality the tyres are not really usable, we have kept what we need and or can use however the remaining tyres are now a health and OSH hazard and need to be removed and appropriately disposed of.

 

 

Current status:

 

As a 100% volunteer based community group we rely on donations, fund raising and general community support. We exhausted our savings last year with number of building upgrades (partly Lotteries Commission funded), and then more recently with termite damage to the front of the hall that we subsequently were advised that neither the Shire nor Scouts WA insurance would cover so our financial position this year is very tight.

 

 

We would request the Shires considers assisting our group with this situation and support us in removing and disposing of these tyres at no cost to our group.

 

 

Your ongoing support with our group is sincerely appreciated.

 

 

 

Yours in Scouting,

Fiona Dwyer, Group Secretary


Agenda – Ordinary Meeting of Council 30 March 2017                                                                             Page 203 of 205

 

9.1.4      CASHLESS DEBIT CARD TRIAL IN BROOME

LOCATION/ADDRESS:                            Nil

APPLICANT:                                              Nil

FILE:                                                           COS23

AUTHOR:                                                   Acting Director Community Development

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Chief Executive Officer

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    23 March 2017

 

SUMMARY:         The Australian Government is currently trialling a Cashless Debit Card as a means to address social harm associated with alcohol consumption, illicit drug use and gambling.

An independent evaluation has indicated positive results from the trial in the two sites of Ceduna, South Australia and Kununurra, Western Australia – and consultation by the Department of Social Services in Broome has indicated broad stakeholder support for the initiative and potential for the trial to benefit the local community.

This report requests Council’s consideration of making a formal request for Broome to be considered as a third site for the Australian Government’s Cashless Debit Card Trial.

 

 

BACKGROUND

 

Previous Considerations

 

Nil

 

The Cashless Debit Card Trial

 

The Department of Social Services is currently conducting a Cashless Debit Card Trial (CDCT) for income support payments (ISP) in two regional communities. The Cashless Debit Card aims to reduce the effects of welfare fuelled alcohol, drug and gambling abuse. Over time it is hoped the card will assist people to break the cycle of welfare dependency by stabilising their lives and helping them into employment.

 

The trial has consisted of three parts – a Cashless Debit Card, comprehensive support services to help people break their addictions, and a community leadership group to guide the design and implementation. The cashless component sees 80% of welfare payments placed onto a recipient's card, with the remaining 20% placed into their regular bank account.

 

Participation in the Trial is mandatory for all working age ISP recipients in the selected Trial sites. In addition, wage earners, Age Pensioners and Veterans’ Affairs Pensioners who live in the trial sites can opt in to the CDCT.

 

The CDCT commenced in Ceduna and surrounds in March 2016; and in the East Kimberley in April 2016. The Initial Conditions Report on the two sites found “most stakeholders felt that excessive alcohol consumption was at a “crisis point” and was having wide-ranging negative impacts on individuals, their families and the community.”

 

To support the implementation of the Trial, DSS worked with the South Australian and Western Australian State Governments, community agencies and local Indigenous leadership to supplement the support services being provided in the Trial areas with significant further investment.

 

On March 14, 2017, the Government announced the extension of the trial sites in Ceduna, South Australia and East Kimberley, Western Australia due to the strong independent evaluation results and in consultation with community leaders.

 

Interim Results from the CDCT

 

The Wave 1 Interim Evaluation Report published in January 2017 provides a strong indication of the trial’s success to date. The report was conducted by ORIMA Research - independently of the Australian Government.

 

The report was based on the following data collected over the two current trial sites:

 

·    Qualitative research with 73 stakeholders and community leaders in the Trial communities

·    Quantitative surveys with 552 participants, 78 family members of participants and 110 general community members (non-Trial participants)

·    Administrative data

 

The findings of the report indicated that overall the CDCT has been ‘effective to date’ when analysed against key performance criteria, with key points including:

 

·    Alcohol – on average, of trial participants surveyed who reported that they do drink alcohol, 25 per cent of participants and 13 per cent of family members reported drinking alcohol less frequently, whilst 25 per cent of participants reported engaging in binge drinking less frequently.

·    Gambling – on average, of trial participants surveyed who reported they do gamble, 32 per cent of participants and 15 per cent of family members reported gambling less.

·    Drug use – on average, of trial participants surveyed who reported using illegal drugs before the trial commenced, 24 per cent reported using illegal drugs less often.

·    Reductions in alcohol consumption, illegal drug use and gambling have been “largely driven by the impact of the debit card quarantining mechanism and not by the additional services provided.”

·    Evaluation data states a significant proportion (31 per cent) of the participants surveyed indicated they had been better able to care for children and save more money.

 

The final evaluation report by ORIMA Research is due mid-2017, and officers expect to receive regular updates and data from the Department of Social Services on a monthly basis.

 

COMMENT

 

The Broome Context

 

The Shire of Broome’s 2040 community consultation and 2015 Community Perceptions Survey identified a number of key issues relating to community safety in Broome. These included anti-social behaviour including street drinking, drunkenness and violence; and drugs and related crime.

 

Further consultation during the development of the Shire’s Strategic Community Plan 2015 – 25 provided community feedback indicated the continued importance of the need to address a range of social issues, including the normalisation of a culture of high alcohol consumption within the town and links to health and social problems.

 

To address these concerns, a number of actions were included within the Shire’s Community Safety Plan – including the investigation, facilitation and advocacy of specific strategies in response to social harm.

 

As such, the Shire has collaborated with the Department of Social Services to undertake further and targeted consultation to gauge stakeholder support for the potential introduction of a Cashless Welfare Card Trial.

 

A presentation on the CDCT was made by the Department of Social Services to Councillors on February 21. This was attended by Cr Ron Johnston, Cr Desiree Male, Cr Harold Tracey, Cr Mala Fairborn, Cr Chris Mitchell, Cr Warren Fryer and Cr Elsta Foy. Cr’s Bruce Rudeforth and Phil Matsumoto were absent.

 

In many ways, the current context in Broome aligns with the pre-existing conditions identified in Kununurra and Ceduna prior to the introduction of the CDCT. The consultation approach taken by the Department of Social Services also mirrors that of the other two sites. The pre-existing conditions in Broome include:

 

·    Widespread local concern about high levels of alcohol consumption and, to a lesser extent, illicit drug use.

·    Agreement amongst key stakeholders that excessive alcohol consumption is at a “crisis point”, and is having wide-ranging negative impacts on individuals, their families and the community.

·    Most stakeholders who have been consulted feel strongly that there was a need for something to be done to address these issues and were broadly supportive of the Cashless Debit Card (CDC) trial.

 

Figures supplied by the Department of Social Services indicate that up to 2947 ISP recipients within Broome’s population would be involved in the trial. Further recipients (wage earners, Age Pensioners and Veterans’ Affairs Pensioners) would have the opportunity to voluntarily opt in to the trial.

 

Options

 

The following options have been examined by officers for Council’s consideration.

 

1.   Formally support the CDCT in Broome

 

Firstly, it is important to note that a formal request for Broome to become a trial site for the Cashless Debit Card does not provide a guarantee of acceptance by the Australian Government, but provides an important indication of the level of local government support and preparedness.

 

2.   Provide in-principle support

 

Given that the trial is still underway, Council may resolve to provide in-principle support at this time, with the intent of reviewing the final trial report upon publication. Whilst a more conservative approach, there may be little to gain from this approach other than delaying a potential roll out and implementation of the trial.

 

3.   Opt not to support the initiative

 

Council may also opt to not support Broome being considered as trial site. This option would carry some risk given broad and positive stakeholder support for the initiative, and a strong community desire for action to address alcohol and drug misuse in the community.

 

Officer’s Recommendation

 

Officers recommend that Council adopts Option 1, and formally supports Broome becoming a trial site for the CDCT. In making this recommendation, officers note the trends of positive results from other sites and the high likelihood that these trends continue for the remainder of the trial to end in mid 2017.

 

Should Council formally support and the Australian Government approve Broome as a trial site, further community engagement, analysis and benchmarking would be likely to proceed before implementation.

 

CONSULTATION

 

The misuse of alcohol and drugs has been a consistent theme in Shire consultation, as has the need for action to address this. The Shire broadly consulted with the community during the following projects:

 

·    Broome2040

·    Development of the 2015 – 2025 Strategic Community Plan

·    2015 Community Perceptions Survey

·    Shire of Broome Community Safety Plan 2016 - 2018

 

Following these informing bodies of work, the Shire has supported targeted consultation and stakeholder engagement in Broome by the Department of Social Services. The table below provides a summary of this consultation:

 

Organisation

Position

Caveats

Broome Liquor Accord

Mostly supportive

Some vocal opposition from one hotel manager

Community Safety Working Group

Highly supportive

 

Broome Shire

Highly supportive

 

Aarnja

Supportive

Support for the concept in general, but their preference is for a targeted approach

WA Police (Liquor Enforcement Unit)

Highly supportive

 

Broome Visitor’s Centre

Highly supportive

 

Broome Chamber of Commerce

Highly supportive

 

Kimberley Land Council

Reserved level of support

Supportive of voluntary, concern about involuntary

Yawuru

Supportive

Preference for targeted approach of whole-of-Kimberley approach

Milliya Rumurra Aboriginal Corporation

Highly supportive

 

Coles

N/A

Committed to train staff around CDC and gift cards

Woolworths

N/A

Needs more  engagement

Liquorland Chinatown

Highly supportive

Would like to engage with their Head Office

WAPOL - Superintendent Alan Adams

Highly supportive

 

Kimberley Zone

Mixed

Were very interested in more up to date data and evaluation results

Bishop Christopher Saunders

Supportive

Had reservations about the effect of the card on personal liberties and the lack of flexibility.

Men’s Outreach

Supportive

The card will likely have a notable impact on demand for support services. Need to increase funding for services.

Kullarri Patrol

Highly Supportive

 

Stolen Generation

Supportive

Warned against ‘re-traumatising’ the community.

Centre Care

Neutral

Didn’t have an established position

Department of Human Services

Supportive

Prime Minister and Cabinet

N/A

Women’s Refuge

Somewhat supportive

Supportive of alcohol reduction but concerned about flow on effects

Arnja

Supportive

Preference for targeted approach

 

STATUTORY ENVIRONMENT

 

Income support payments are administered by the Department of Social Services. Aside from the two current CDCT sites, there are no restrictions on how these payments are spent by recipients.

 

Currently, sections 64 and 175 (1a) of the Liquor Control Act 1988 provide mechanisms for the control of alcohol in terms of sales, supply, possession and consumption.

 

Data collected through consultations would suggest that further measures from all levels of government are required to address the current issues prevalent in Broome.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Engagement with the Department of Social Services has not identified any financial implications for the Shire of Broome in supporting this trial. The trial would be funded by the Australian Government, and hoped to have cost benefit in delivery of services for public sector.

 

RISK

 

The following risks have been identified in relation to the options provided for Council’s consideration.

 

Risk

Type

Rank

Mitigation

Independent benchmarking has not yet been completed for Broome.

Reputational

Low

Council requests that an Initial Conditions Report is commissioned by the Australian Government as part of the trial roll out.

Welfare recipients have not been directly consulted.

Reputational

Low

The same consultation framework adopted in Ceduna and Kununurra has been undertaken in Broome – whereby key stakeholders are engaged prior to community members and welfare recipients.

 

The Department of Social Services would commence a community engagement and information process following Ministerial approval.

Perception of broad community impact.

Reputational

Low

The trial applies to eligible welfare recipients, and other recipients can voluntarily take part.

Delay in providing formal approval.

Reputational

Medium

There is unlikely to be any negative impact in terms of consideration of the merit of Broome as a trial site, although the process to implement could be delayed somewhat.

Capacity of support services in Broome.

Reputational

Low

As part of the roll out, the Australian Government will consider funding for a range of support services as determined by local need.

The trial in Ceduna and Kununurra is still unfinished.

Reputational

Low

The interim report, and subsequent monthly update, indicate positive results from the two trial sites. Based on current trends, these results are expected

 

STRATEGIC IMPLICATIONS  

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Effective communication

 

A healthy and safe environment

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council:

1.       Notes the level of consultation conducted by officers and the Department of Social Services to date, and the broadly supportive feedback shown by key stakeholders during this process.

2.       Requests the Chief Executive Officer to write a formal request to the Hon. Alan Tudge MP, Minister for Human Services requesting that Broome become a trial site for the Cashless Debit Card Trial, with the inclusion of the following key points:

(i)      The Shire notes the positive results from independent evaluations of the Kununurra and Ceduna trial sites.

(ii)      Broad consultation has been conducted with key stakeholders regarding the introduction of the trial, with broad support shown.

(iii)     Implementation of the trial should commence as soon as possible in the Financial Year 2017/18.

(iv)    Requests that an Independent Initial Conditions Report for Broome is commissioned by the Australian Government in order to establish benchmarks for future evaluation of the trial.

 

Attachments

1.

Cashless Debit Card Trial Ministerial Data Update - February 2017

2.

Cashless Debit Card Trial Evaluation - Wave 1 Interim Evaluation Report

3.

Evaluation of the Cashless Debit Card Trial – Initial Conditions Report

4.

Shire of Broome Community Safety Plan 2016 - 2018

  


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

 



Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.1.4 - CASHLESS DEBIT CARD TRIAL IN BROOME

 

 

PDF Creator


 

PDF Creator 


 

9.2

 

Our Place

 

cablebeach

 

 

PRIORITY STATEMENT

 

The Shire of Broome has an abundance of unique natural features, coastal attractions, significant streetscapes, historic precincts and a mix of old and new urban developments.

 

Our aim is for all communities and settled areas, including the Broom Township, to be a place where the natural environment, on which life depends, is maintained, whilst at the same time the built environment contributes to the economy and a quality lifestyle for all.

 

Preserving the Shire’s natural environment is a critical community outcome. Council will put into place strategies that nurture and improve the Shire’s unique environment and biodiversity.

 

The Shire will work in partnership with the community and other agencies to ensure responsible and accountable management of both the natural and build environments is achieved in the short term and for future generations.


Agenda – Ordinary Meeting of Council 30 March 2017                                                                             Page 512 of 514

 

9.2.1      ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA

LOCATION/ADDRESS:                            Various Properties, Broome Townsite

APPLICANT:                                              Nil

FILE:                                                           LPS6/5

AUTHOR:                                                   Strategic Planning Coordinator

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Director Development Services

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    7 March 2017

 

SUMMARY:         At the Ordinary Meeting of Council held on 25 August 2016, Council resolved to advertise Scheme Amendment No. 5 to introduce a ‘Coastal Hazard Risk’ Special Control Area (SCA) to identify areas within Broome townsite that are considered to be at risk of coastal hazards over a planning timeframe of 100 years in accordance with State Planning Policy 2.6.

The SCA delineates which areas of Broome will be required to undertake coastal hazard risk management and adaptation planning (Adaption Planning) prior to undertaking development. The extent of Adaptation Planning will ultimately be informed by the Shire’s Coastal Hazard Risk Management and Adaptation Plan once it is finalised. 

The amendment was advertised for 45 days from 8 October 2016 to 22 November 2016, thus satisfying the required 42 days advertising period pursuant to regulation 47(4) of the Planning and Development (Local Planning Schemes) Regulations 2015. The Shire received a total of four submissions: three non-objections from external agencies and one objection from a landowner.

The purpose of this report is for Council to consider the submissions received and support the proposed SCA. 

 

 

BACKGROUND

 

Previous Considerations

 

OMC 18 July 2013                              Item 9.2.2

OMC 30 June 2016                            Item 9.2.2

OMC 25 August 2016                        Item 9.2.2

 

COMMENT

 

The Coastal Vulnerability Study (CVS) was undertaken to investigate the combined potential impacts of storm surge, coastal inundation, tidal movement, shoreline stability, stormwater drainage and the interactions of surface and groundwater on the townsite of Broome. The CVS identified that a number of areas within the townsite are predicted to be affected by coastal inundation (caused by a combination of storm surge and sea level rise) and/or coastal erosion in the period to 2110. Under State Planning Policy 2.6 – State Coastal Planning Policy (SPP 2.6), Coastal Hazard Risk Management and Adaptation

Planning (Adaptation Planning) is required to be undertaken prior to new development in locations where the risk of coastal hazards has been identified.

 

The Shire of Broome is currently preparing a Broome townsite Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) in accordance with the Western Australian Planning Commission’s CHRMAP Guidelines. The CVS comprises the initial stages of the CHRMAP (establish the context, vulnerability assessment and risk identification) and the subsequent stages of the CHRMAP will analyse and evaluate the risk and identify and prioritise adaptation options with input from key stakeholders and the broader community.

 

It should be noted that the Broome townsite CHRMAP will represent a much more detailed and complex level of Adaptation Planning, compared with what would be required for an individual property subject to coastal hazards for which Adaptation Planning is required in accordance with SPP 2.6.

 

Whilst Adaptation Planning is a requirement of SPP 2.6 and hence must be a consideration when assessing development proposals, at present the Shire’s Local Planning Scheme No. 6 (LPS6) does not identify the areas of the townsite to which this requirement applies. The proposed Scheme Amendment will rectify this through establishing a ‘Special Control Area’ (SCA), which will include all land subject to coastal hazards.

 

Identification of land subject to coastal hazards

 

In accordance with SPP 2.6, land is considered to be ‘at risk of coastal hazards’ if in a 100 year timeframe it is subject to:

·     The maximum extent of storm inundation, defined as the peak steady water level plus wave run-up, with the storm event based on ocean forces and coastal processes that have a 0.2 percent or one-in-five hundred year probability of being equalled or exceeded in any given year (500 year ARI event); and/or

 

·     Erosion based on ocean forces and coastal processes from a tropical cyclone storm event which have a one percent or one-in-one hundred probability of being equalled or exceeded in any given year (100 year ARI event).

 

Coastal erosion

 

The CVS utilised the formula in SPP 2.6 to determine the coastal processes allowance for erosion, which requires consideration of erosion generated from a 100 year ARI event at present day (as outlined above), historic shoreline movement, sea level rise and an uncertainty allowance. The coastal processes allowance for various time periods was captured on a series of ‘coastal processes maps’ which were included as Appendix G of the CVS. The map showing the coastal processes allowance for 2110 (depicted as a red line) is included as Attachment 1 to this report. Any lots which are seaward of the coastal process line in Attachment 1 are considered to be at risk of coastal hazards over the planning timeframe and will be included in the SCA.

 

It is noted that on the Roebuck Bay side of the Broome peninsula, the coastal processes allowance line in the CVS only extends as far north as Gray Street. The Shire’s appointed consultants for the CHRMAP used the data obtained through the CVS to further extend this line around Dampier Creek, and this line was used as the basis for the SCA.

 

Coastal inundation

 

The coastal processes map in Attachment 1 depicts the combined level of inundation that is predicted from a 500 year ARI coastal inundation event and a 100 year ARI catchment flooding event (essentially, stormwater runoff as a result of a 100 year ARI rainfall event). This presents a ‘worst case scenario’ of two extreme events happening simultaneously, as could occur during a cyclone which crosses the coast on a high spring tide. Whilst this is useful as a reference, it does not strictly meet the SPP 2.6 criteria as it includes areas that will only be impacted by overland flooding from stormwater runoff, rather than by coastal processes.

 

For much of the Broome peninsula the coastal dune system is of sufficient height to protect adjoining land from the impacts of coastal inundation and in these areas the inundation shown on Attachment 1 is a result of overland flows. This is not the case however for those portions of the townsite that are adjacent to Dampier Creek, as these are located at a lower elevation without protective barrier dunes.

 

To separate the coastal and stormwater inundation extents, the Shire’s appointed consultants compared the outputs of the CVS modelling to the outputs of the District Stormwater Management Strategy, which considered overland flooding only. The difference between the two datasets was used to generate the extents of the SCA, as the area that would be affected by a 500 year ARI storm event.

 

In undertaking this ‘difference plot’ the Shire’s consultants noted that in some areas (parts of Old Broome, Roebuck Estate, Broome North and Sunset Park) the ability of the existing drainage system to cope with rainfall events will be constrained by an increase in water level by 2110 (due to 0.9m of sea level rise). Were a 500 year ARI storm event to occur at that time scale (which is the planning period under SPP 2.6), stormwater will be unable to discharge at all for a period of time, and will ‘back up’ through the drainage network and exacerbate the inundation experienced in a rainfall event. For this reason, some areas adjacent to roads and drainage reserves will experience flooding which can be partially attributed to ‘coastal inundation,’ despite being located some distance from the coast.

The Shire’s consultants liaised with staff from the Department of Planning and Department of Transport and confirmed that this approach is consistent with SPP 2.6.

 

Based on the above, the extents of the SCA have been defined and are included as

Attachment 2 to this report.

 

Key components of proposed Scheme Amendment

 

Officers have prepared a Scheme Amendment Report for Council’s consideration, which is included as Attachment 3 to this report. Key components of the proposed Scheme Amendment are summarised below.

 

The Scheme Amendment will create a ‘Coastal Hazard Risk’ SCA over land identified in the CVS to be at risk of coastal inundation or erosion by 2110.

 

LPS6 already requires all development within a SCA to obtain development approval, and this will continue in the ‘Coastal Hazard Risk’ SCA. However, should a lot be only partially included in the SCA, the requirement to obtain development approval will not apply for development that is otherwise exempt from the need to obtain development approval, if the development is located on a portion of the site that is wholly outside the extent of the SCA. For instance, if a portion of the front setback is included in the SCA, a shed built to the rear of the lot will not require approval if it is otherwise exempt under LPS6.

 

Further, the Scheme Amendment will allow for certain exemptions to the requirement to obtain development approval for development that is considered to be of low risk, such as:

 

·     temporary or non-permanent structures not used for human habitation;

·     extensions to existing single, grouped, or multiple dwellings where the gross floor area of the extension is no more than 50m2; and

·     a change of use to a ‘P’ (permitted) use where no new structures are proposed.

 

These exemptions will only apply in circumstances where development is otherwise exempt from requiring approval under LPS6.

 

The Scheme Amendment will require Adaptation Planning to be undertaken in accordance with the methodology set out in SPP 2.6 for all new development in the SCA that does not fall within one of the exemptions outlined above. The CHRMAP, once completed (scheduled for 30 June 2017), will meet this requirement. However in the interim, the responsibility will be on development proponents to demonstrate that they have considered the risk of coastal hazards identified in the CVS, and have designed the proposed development to avoid, accommodate or mitigate those risks.

 

Once the CHRMAP has been adopted, proponents will retain the ability to request variations to the adaptation option for a lot identified in the CHRMAP on a case by case basis.  However, they will need to demonstrate through an Adaptation Planning process an alternative solution that can satisfactorily manage the hazard risk.

 

Council will have the right to refuse any Adaptation Planning proposal proposed as a variation to the CHRMAP if it considers the adaptation strategies proposed will lead to adverse impacts on the occupiers or users of the development, the inhabitants of the locality, the functionality of any reserve in the locality or the likely future development of the locality.

 

Classification of amendment under the Planning and Development (Local Planning

Schemes) Regulations 2015

 

In August 2015 the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) came into force. The Regulations changed the process to amend local planning schemes by introducing three ‘tracks’ of amendments. Amendments must now be classified by the Shire as one of the tracks – ‘basic’, ‘standard’ or ‘complex’. The assessment process and timeframe varies according to what classification is selected.

 

A ‘basic’ amendment is generally intended to correct an administrative error in the scheme or to amend the scheme in a way that is consistent with another piece of legislation, which is not applicable to this proposed scheme amendment. In determining whether the amendment is ‘standard’ or ‘complex’, the Regulations require Council to consider the following criteria:

 

·     whether the amendment is consistent with the Shire’s Local Planning Strategy;

·     whether the amendment will have a significant impact on other land in the scheme area not subject to the amendment; and

·     whether the amendment will result in any significant environmental, social, economic or governance impacts on land in the scheme area.

 

Each of these criteria is addressed below.

 

Consistency with the Local Planning Strategy

 

The Local Planning Strategy contains the following objective and actions in Section 2.4.12 - Natural Resource and Environment Management:

 

3. (Objective): Incorporate adaptation strategies to ensure mitigation against coastal vulnerability and climate change.

·     (Action): Prepare a coastal vulnerability study to inform management practices for coastal foreshore areas;

·     (Action): Determine the appropriate foreshore reserve required to accommodate coastal processes as per State Planning Policy 2.6.

 

The SCA will articulate the area that will be affected by coastal processes, which is directly based on the outcomes of the CVS. Further, by requiring development within the SCA to be consistent with approved Adaptation Planning, the SCA will ensure development proposals incorporate adaptation strategies to mitigate against coastal vulnerability and climate change.

 

Potential Impacts of the Scheme Amendment

 

The addition of the SCA is considered to have minimal impact on other land in the scheme area not subject to the amendment, as the provisions of the SCA will only apply to affected land. 

 

The amendment could potentially result in some economic and social impacts on properties that are included in the SCA. However, as the requirement to undertake Adaptation Planning is established in SPP 2.6 (which applies throughout Western Australia), the SCA is not adding any new requirements.  Instead, it is clearly indicating the land to which the existing State planning framework applies.   

 

For the reasons outlined above, officers recommend that the amendment be classified as a ‘standard’ amendment.

 

Public advertising of Scheme Amendment

 

The Scheme Amendment was advertised for 45 days from 8 October 2016 to 22 November 2016, representing the required 42 days advertising period pursuant to regulation 47(4) of the Regulations.

 

Public advertising consisted of:

 

·     publication of a public notice in a newspaper circulating in the scheme area;

·     display of a copy of the notice in the Shire administration office and on the Shire website;

·     display of a copy of the Scheme Amendment documentation for public inspection;

·     providing the notice to any public authority the Shire considers will be affected by the amendment; and

·     providing the notice to any landowners whose property is proposed to be incorporated into the SCA.

 

The Shire received a total of four submissions: three non-objections from external agencies and one objection from a landowner. A copy of the Schedule of Submissions can be found in Appendix 4.

 

The main issues raised in the objection related to:

·     potential impact on property prices, access to finance and insurance;

·     financial implications for families in Broome and on the Shire; and

·     the methodology applied as part of the CVS.

 

In response to these issues, the Shire’s staff note that the CVS was undertaken in accordance with State Planning Policy 2.6 and is consistent with other local government’s approaches.  Officers note that there may be future financial implications on landowners located within the SCA, as there is the possibility that development on some lots may be restricted or subject to additional requirements through the Adaptation Planning. However, as SPP 2.6 applies regardless of whether a SCA is in place, these restrictions would be imposed through the subdivision and/or development application processes in any event.

 

By preparing a CHRMAP for the Broome townsite, the Shire is endeavouring to provide a coordinated, holistic approach to managing coastal hazards that will eliminate the need for affected landowners to undertake site-specific assessments, and incur costs associated with this, when new development is proposed. However, the proposed Scheme Amendment does allow for landowners to undertake their own Adaptation Planning, should they propose non-exempt development in the interim before the Broome townsite CHRMAP is finalised, or as a variation to the CHRMAP once it is adopted.  

 

Overall, it is considered desirable and consistent with reducing the Shire’s risk of liability to make current and future property owners aware of coastal hazards that may apply to their property.  Therefore, undertaking the CVS, preparing a CHRMAP and implementing the SCA are all appropriate actions to make people aware of coastal hazards in Broome and establish pathways to adapt to those hazards.

 

With respect to potential implications on property insurance, it is noted that most domestic insurance policies do not currently cover damage caused by actions of the sea, or only cover storm surge if it coincides with damage caused by other hazards during a storm event (such as freshwater flooding or winds). Additionally, most domestic insurance policies generally exclude covering loss of land or damage to structures due to coastal erosion – land owners bear the risk of these hazards themselves. Domestic insurance typically does not cover damage related to sea level rise. 

 

Shire officers acknowledge that there are limitations in developing long return period design criteria and planning levels for cyclones.  A widely adopted practice in oceanography and coastal engineering to investigate long return period cyclonic conditions is through the generation of much longer data records of synthetic cyclone tracks using a Monte Carlo modelling approach.  Therefore, the methodology applied as part of the CVS is considered sound.

 

In summary, the SCA is considered to be a desirable way of managing coastal hazards in the Broome townsite through LPS6.  It is therefore recommended that Council support the Scheme Amendment without modification and forward it to the West Australian Planning Commission and the Minister for Planning for final approval.

 

CONSULTATION

 

The Scheme Amendment was advertised for 45 days from 8 October 2016 to 22 November 2016, representing the required 42 days advertising period pursuant to regulation 47(4) of the Regulations.

 

Public advertising consisted of:

 

·     publication of a public notice in a newspaper circulating in the scheme area;

·     display of a copy of the notice in the Shire Administration Office, Broome Public Library and on the Shire website;

·     display of a copy of the scheme amendment documentation for public inspection;

·     providing the notice to any public authority the Shire considers will be affected by the amendment; and

·     providing the notice to any landowners whose property is proposed to be incorporated into the SCA.

 

The Shire received a total of four submissions: three non-objections from external agencies and one objection from a landowner. A copy of the Schedule of Submissions is shown in Appendix 4.

 

 

STATUTORY ENVIRONMENT

 

Planning and Development Act 2005

 

75.     Amending scheme

 

A local government may amend a local planning scheme with reference to any land within its district, or with reference to land within its district and other land within any adjacent district, by an amendment —

(a)     prepared by the local government, approved by the Minister and published in

the Gazette; or

(b)     proposed by all or any of the owners of any land in the scheme area, adopted,

with or without modifications, by the local government, approved by the

Minister and published in the Gazette.

 

81.     Proposed scheme or amendment to be referred to EPA

When a local government resolves to prepare or adopt a local planning scheme, or an amendment to a local planning scheme, the local government is to forthwith refer the proposed local planning scheme or amendment to the EPA by giving to the EPA —

(a)     written notice of that resolution; and

(b)     such written information about the local planning scheme or amendment as is

sufficient to enable the EPA to comply with section 48A of the EP Act in relation

to the local planning scheme or amendment.

 

Planning and Development Regulations 2015

 

49. Submissions on standard amendment

 

(1)     A submission on a standard amendment to a local planning scheme must —

(a)     be made in writing to the relevant local government in a form approved by the Commission; and

(b)     state the name and address of the person making the submission; and

(c)     include a statement about the capacity in which the person makes the submission.

(2)     A local government must acknowledge in writing the receipt of each submission received by it.

 

50.     Consideration of submissions on standard amendments

 

(1)     In this regulation — consideration period, in relation to a standard amendment to a local planning scheme, means the period ending on the latest of the following days —

 

(a)    the day that is 60 days after the end of the submission period for the amendment;

(b)    the day that is 21 days after the receipt of a statement in respect of the amendment delivered under section 48F(2)(a) of the EP Act;

(c)    the day that is 21 days after the receipt of a statement in respect of the amendment delivered under     section 48G(3) of the EP Act if that statement is in response to a request by the local government made under section 48G(1) of the EP Act before the later of the days set out in paragraphs (a) and (b);

(d)    a day approved by the Commission; submission period, in relation to a standard amendment to a local planning scheme, means the period for making submissions specified in the notice in respect of the amendment referred to in regulation 47(1).

 

(2)     The local government —

 

(a)    must consider all submissions in relation to a standard amendment to a local planning scheme lodged with the local government within the submission period; and

(b)    may, at the discretion of the local government, consider submissions in relation to the amendment lodged after the end of the submission period but before the end of the consideration period.

 

(3)     Before the end of the consideration period for a standard amendment to a local planning scheme, or a later date approved by the Commission, the local government must pass a resolution —

 

(a)     to support the amendment without modification; or

(b)    to support the amendment with proposed modifications to address issues raised in the submissions; or

(c)     not to support the amendment.

 

53. Information on standard amendment to be provided to the Commission

 

(1)     After passing a resolution under regulation 50(3) the local government must provide the advertised amendment to the local planning scheme to the Commission together with the following —

(a)     a schedule of submissions made on the amendment;

(b)     the response of the local government in respect of the submissions;

(c)    particulars of each modification to the amendment proposed by the local government in response to the submissions;

(d)     if any proposed modification to the amendment was advertised —

(i)       an explanation of the reasons for advertising the modification; and

(ii)      particulars of how the modification was advertised; and

(iii)     a schedule of submissions made on the proposed modifications; and

(iv)    the recommendation of the local government in accordance with regulation 51(7)(c) in respect of each submission;

(e)     a copy of the resolution passed under regulation 50(3);

(f)      if that resolution was a resolution under regulation 50(3)(c) — a summary of the reasons why the local government does not support the amendment;

(g)    details of any provision in the local planning scheme that varies or excludes a provision set out in Schedule 1;

(h)     details of any provision in the local planning scheme as it will be amended that supplements a provision set out in Schedule 2;

(i)      any relevant maps, plans, specifications and particulars required by the Commission.

 

POLICY IMPLICATIONS

 

State Planning Policy 2.6

5.5     Coastal hazard risk management and adaptation planning

 

(i)         Adequate coastal hazard risk management and adaptation planning should be undertaken by the responsible management authority and/or proponent where existing or proposed development or landholders are in an area at risk of being affected by coastal hazards over the planning timeframe. Coastal hazard risk management and adaptation planning should include as a minimum, a process that establishes the context, vulnerability assessment, risk identification, analysis, evaluation, adaptation, funding arrangements, maintenance, monitoring and review, and communicate and consult.

 

(ii)        Where a coastal hazard risk is identified it should be disclosed to those likely to be affected. On consideration of approval for subdivision and/or development current and/or future lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate on title: VULNERABLE COASTAL AREA –This lot is located in a area likely to be subject to coastal erosion and/or inundation over the next 100 years.

 

(iii)       Where risk assessments identify a level of risk that is unacceptable to the affected community or proposed development, adaptation measures need to be prepared to reduce those risks down to acceptable or tolerable levels. Adaptation measures should be sought from the following coastal hazard risk management and adaptation planning hierarchy on a sequential and preferential basis:

 

(1)  Avoid the presence of new development within an area identified to be affected by coastal hazards. Determination of the likely consequences of

coastal hazards should be done in consideration of local conditions and in

accordance with the guidelines provided in Schedule One.

(2)     Planned or Managed Retreat or the relocation or removal of assets within an area identified as likely to be subject to intolerable risk of damage from coastal hazards over the planning time frame.

(3)     If sufficient justification can be provided for not avoiding development of land that is at risk from coastal hazards then Accommodation adaptation measures should be provided that suitably address the identified risks. Such measures would involve design and/or management strategies that render the risks from the identified coastal hazards acceptable.

(4)     Where sufficient justification can be provided for not avoiding the use or development of land that is at risk from coastal hazards and accommodation measures alone cannot adequately address the risks from coastal hazards, then coastal Protection works may be proposed for areas where there is a need to preserve the foreshore reserve, public access and public safety, property and infrastructure that is not expendable.

 

5.11   Precautionary principle

(i)         Where there are threats of serious or irreversible environmental damage, lack of full scientific certainty should not be used as a reason to postpone measures to prevent environmental degradation.

(ii)        The onus is on any proponent to show that development does not pose any likelihood of serious or irreversible harm to the environment.

(iii)       If the proponent cannot demonstrate there is not a likelihood of such harm, the onus is on the development proponent to show that the harm can be managed.

 

FINANCIAL IMPLICATIONS

 

Nil.

 

RISK

 

By undertaking the CVS the Shire recognised that coastal hazards are an ongoing risk which need to be recognised, evaluated and ultimately managed. Risk identification in the CVS was undertaken in accordance with SPP 2.6 and the precautionary principle, which minimises the risk of future liability to the Shire.  The preparation of the Broome townsite CHRMAP will further reduce risk by providing a series of targeted actions that can be undertaken to manage, or adapt to, the identified risks.

 

Notwithstanding this, a risk of future liability to the Shire remains should it fail to take into account the outcomes of the CVS in making planning decisions.  The proposed SCA will reduce the chance of this occurring as it will ensure that areas at risk of coastal hazards under the CVS are clearly identified to Shire staff, Councillors, landowners and community members through LPS6. The SCA will provide a trigger for those undertaking and assessing development that the recommendations of the CHRMAP must be taken into account. 

 

It is noted that the proposed SCA captures all properties that will be impacted by coastal hazards (as defined and discussed in the above sections), and does not differentiate between levels of risk. For instance, some properties in the SCA may be subject to over 1 metre of coastal inundation, as well as the risk of erosion, whilst others may be subject to inundation as a result of a temporary backup in the stormwater discharge system caused by a storm surge event, with minimal depth of flooding lasting for a short duration. The CHRMAP will consider the variations in risk likelihood and consequence and the preferred adaptation options will be designed accordingly. 

 

STRATEGIC IMPLICATIONS  

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

A healthy and safe environment

 

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

 

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

 

A built environment that reflects arid tropical climate design principles and historical built form

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council:

1.       Considers all the submissions received through the public advertising submission period of proposed Amendment No.5 to the Shire’s Local Planning Scheme No.6 in accordance with regulation 50 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015.

2.       Support Amendment No.5 to Local Planning Scheme No.6 without modification, as initiated by Council on 25 August 2016 in accordance with regulation 50 (3) of the Planning and Development (Local Planning Schemes) Regulations 2015.

3.       Provide the West Australian Planning Commission with a copy of the advertised amendment together with a schedule of submissions; the response of the local government in respect of each submission; a copy of the Council resolution; and a copy of the Special Control Area map, in accordance with regulation 53 (1) of the Planning and Development (Local Planning Schemes) Regulations 2015.

4.       Forward the amendment documentation to the Western Australian Planning Commission and the Minister for Planning in accordance with regulation 53 (1) of the Planning and Development (Local Planning Schemes) Regulations 2015.        

5.       Acknowledge in writing the receipt of each submission received in accordance with regulation 49 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Attachments

1.

Coastal Processes Map 2110 (Cardno, 2015)

2.

'Coastal Hazard Risk Area' SCA

3.

Scheme Amendment Report

4.

Schedule of Submissions

  


Item 9.2.1 - ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA

 

 

 

 



Item 9.2.1 - ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.1 - ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.1 - ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA

 

 

SCHEDULE OF SUBMISSIONS

For Amendment No: LPS6 -5

Proposal: Creation of ‘Coastal Hazard Risk Area’ Special Control Area

Number

Name/ Address

Affected Property

Summary of Submissions

Council’s Recommendation

Commission’s Recommendation

1

Department of Health

Po Box 8172

Perth Business Centre WA 6849

N/A

No objection.

 

 

Noted: No further action required.

 

2

Department of Water

PO Box 625,  Kununurra  WA  6743

N/A

No objection.

 

Noted: No further action required.

 

3

Department of Education

151 Royal Street, East Perth WA 6004

N/A

No objection.

Noted: No further action required.

 

5

Ross and Jean Clark P0 Box 3396 Broome WA

 

5 Demco Drive Broome 6725 WA

Object.

 

1. Placing a notice on Certificate of Title would have major financial implications on the value of the block, access to bank home loans, and insurances.

 

The proposed scheme amendment will have financial implications for 494 families in Broome and could open the Shire up for claims and damages.

 

2. Question what the Monte Carlo procedure is? How 5000 synthetic cyclones can be modelled? How a computer can predict the future for the next 500 years?

 

 

 

There may be future financial implications on landowners located within the SCA, as there is the possibility that development on some lots may be restricted through the required Adaptation Planning. However, as SPP 2.6 applies regardless of whether a SCA is in place, these restrictions can be imposed through the subdivision and/or development application processes in any event. By preparing the CHRMAP, the Shire is endeavouring to provide a coordinated, holistic approach to managing coastal hazards that will eliminate the need for affected landowners to undertake site-specific assessments, and incur costs associated with this, when new development is proposed. However, the proposed Scheme Amendment does allow for landowners to exercise this option, should they wish to undertake non-exempt development in the interim before the Broome townsite CHRMAP is finalised, or as a variation to the CHRMAP once it is adopted.  

 

With respect to potential implications on property insurance, it is noted that most domestic insurance policies do not currently cover damage caused by actions of the sea, or only cover storm surge if it coincides with damage caused by other hazards during a storm event (such as freshwater flooding or winds). Additionally, most domestic insurance policies generally exclude covering loss of land or damage to structures due to coastal erosion – land owners bear the risk of these hazards themselves. Domestic insurance typically does not cover damage related to sea level rise.

 

2. A major limitation in developing long return period design criteria and planning levels for cyclone conditions is the limited reliable cyclone records. A widely adopted practice in oceanography and coastal engineering to

investigate long return period cyclonic conditions is through the generation of much longer data records of synthetic

cyclone tracks using a Monte Carlo modelling approach.

 


Agenda – Ordinary Meeting of Council 30 March 2017                                                                             Page 583 of 585

 

9.2.2      ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

LOCATION/ADDRESS:                            Broome Townsite

APPLICANT:                                              Nil

FILE:                                                           PLA95.1; LPS6/5

AUTHOR:                                                   Strategic Planning Coordinator

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                          Director Development Services

DISCLOSURE OF INTEREST:                     Nil

DATE OF REPORT:                                    6 January 2017

 

SUMMARY:         In June 2016 Council received a Coastal Vulnerability Study for the Broome townsite which identified that portions of the townsite are at risk of coastal inundation and coastal erosion in the period to 2110. State Planning Policy 2.6 – State Coastal Planning Policy requires that Coastal Hazard Risk Management and Adaptation Planning (Adaptation Planning) be undertaken where the risk of coastal hazards has been identified.

 

The Shire has secured grant funding from the Department of Planning’s Coastal Management Plan Assistance Program to prepare a Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) for the Broome townsite, reflecting the outcomes of the Coastal Vulnerability Study. The CHRMAP will provide a coordinated approach to Adaptation Planning which considers broader community values and the impact potential adaptation options will have on adjacent sections of the coastline. A draft CHRMAP has been prepared and is now presented to Council for its consideration.     

 

This report recommends Council adopt the draft Broome Townsite CHRMAP for the purposes of public advertising. It further recommends that Council authorise the Chief Executive Officer to undertake advertising for a period of 42 days in line with the Community Engagement Strategy for the project.

 

 

BACKGROUND

 

Previous Considerations

 

OMC 30 June 2016                            Item 9.2.2

OMC 25 August 2016                        Item 9.2.2

 

Coastal Vulnerability Study

 

In 2013 the Shire commissioned consultants to undertake a Coastal Vulnerability Study (CVS) to investigate the combined potential impacts of storm surge, coastal inundation, tidal  movement, shoreline stability, stormwater drainage and the interactions of surface and groundwater on the Broome townsite, including consideration of sea level rise. The CVS was comprised of 4 technical reports including:

 

·     a storm tide and coastal inundation assessment;

·     a hydraulic assessment which considered flooding from stormwater runoff;

·     a hydro-geological assessment which considered the interaction between surface and groundwater; and

·     a shoreline stability assessment, which considered coastal processes including sediment transport and produced hazard lines to measure shoreline changes over a 100 year planning timeframe.

 

The CVS also included inundation maps and coastal processes maps which visually depict the outcomes of the technical studies. This work provides the foundation for the Broome Townsite CHRMAP, however some refinements to the way the data is presented have been undertaken, as discussed in subsequent sections of this report. The CVS was formally received by Council in June 2016.

 

Amendment No. 5 to Local Planning Scheme No. 6 – Creation of a ‘Coastal Hazard Risk Area’ Special Control Area

 

‘Coastal Hazards’ generally include inundation from seawater (usually associated with storm surge) and coastal erosion. The extent which such hazards are likely to impact on land in Broome was considered in the CVS through the storm tide and coastal inundation assessment and the shoreline stability assessment.

 

In accordance with State Planning Policy 2.6 – State Coastal Planning Policy (SPP 2.6), land is considered to be ‘at risk of coastal hazards’ if in a 100 year timeframe (i.e. by 2110) it is subject to:

 

·     The maximum extent of storm inundation, defined as the peak steady water level plus wave run-up, with the storm event based on ocean forces and coastal processes that have a 0.2 percent or one-in-five hundred year probability of being equalled or exceeded in any given year (1 in 500 year ARI); and/or

·     Erosion based on:

‘S1’ – ocean forces and coastal processes from a tropical cyclone storm event which have a one percent or one-in-one hundred probability of being equalled or exceeded in any given year (1 in 100 year ARI);

‘S2’ – allowance for historic shoreline movement trends calculated by examining historical aerial photography;

‘S3’ – allowance for sea level rise, set as a default distance of 90m of shoreline recession based on a vertical sea level rise of 0.9m to 2110; and

an uncertainty allowance, set at 0.2m a year.

 

It is noted that the formula for erosion set out above is based upon the coast in question being sandy, which was an assumption made in the CVS in determining the hazard lines, and may be conservative for coasts that are predominantly rocky or contain extensive mangrove cover.

 

In August 2016 Council resolved to adopt for advertising purposes a ‘standard’ amendment (Amendment No. 5) to Local Planning Scheme No. 6 (LPS6) which would see all land that is considered to be at risk of coastal hazards included in a ‘Coastal Hazard Risk Area’ Special Control Area (SCA). The SCA is intended to provide clarity to officers, landowners, and the general public about where the requirements of SPP2.6 apply. Whilst the extents of the proposed SCA are generally based on the findings of the CVS, a few refinements were made as follows:

 

·     The coastal processes (erosion) line in the CVS only extends as far north as Gray Street. The Shire’s appointed consultants for the CHRMAP used the data obtained through the CVS to further extend this line around Dampier Creek to cover the entire study area.

·     The coastal processes (inundation) maps in the CVS depict the combined level of inundation that is predicted from a 1 in 500 year ARI coastal inundation event and a 1 in 100 year ARI catchment flooding event (essentially, stormwater runoff as a result of a 1 in 100 year ARI rainfall event). This does not strictly meet the SPP2.6 criteria as it includes areas that will only be impacted by overland flooding from stormwater runoff, rather than by coastal processes.

 

To separate the coastal and stormwater inundation extents, the Shire’s appointed consultants compared the outputs of the CVS modelling to the outputs of the District Stormwater Management Strategy, which considered overland flooding only. The difference between the two data sets was used to generate the extents of the SCA, as the area that would be affected by a 1 in 500 year ARI storm event. This approach was supported by staff from the Department of Planning and Department of Transport.

 

The extents of the SCA are shown in Attachment 1. Amendment No. 5 will require Coastal Hazard Risk Management and Adaptation Planning (Adaptation Planning) to be undertaken in accordance with the methodology set out in SPP2.6 for all new non-exempt development in the SCA. The Broome Townsite CHRMAP will provide direction for each coastal compartment in terms of Adaptation Planning and in many instances should be sufficient to fulfil this requirement. However it is envisaged that a further Local Planning Policy based on the CHRMAP will be developed to provide additional clarity for development assessment.

 

It is noted that the proposed SCA provisions allow for individual landowners to request variations to the Broome Townsite CHRMAP on a case by case basis, should they demonstrate through an Adaptation Planning process an alternative solution that can satisfactorily manage the hazard risk. Council will have the right to refuse any such solution if it considers the adaptation strategies proposed will lead to adverse impacts on the occupiers or users of the development, the inhabitants of the locality, the functionality of any reserve in the locality or the likely future development of the locality.

 

Amendment No. 5 has been publicly advertised and is to be considered by Council for final adoption on 30 March 2017.

 

COMMENT

 

Content of the CHRMAP

 

Clause 5.5 of SPP2.6 states, with respect to Adaptation Planning:

 

(i)      Adequate coastal hazard risk management and adaptation planning should be undertaken by the responsible management authority and/or proponent where existing or proposed development or landholders are in an area at risk of being affected by coastal hazards over the planning timeframe. Coastal hazard risk management and adaptation planning should include as a minimum, a process that establishes the context, vulnerability assessment, risk identification, analysis, evaluation, adaptation, funding arrangements, maintenance, monitoring and review, and communicate and consult.

 

The Western Australian Planning Commission (WAPC) has provided detailed guidance into best practice Adaptation Planning through the 2014 Coastal Hazard Risk Management and Adaptation Guidelines (CHRMAP Guidelines). The Broome Townsite CHRMAP has been prepared in accordance with the CHRMAP Guidelines.

 

The following stages of Adaptation Planning are described in the CHRMAP Guidelines:

 

·      Establish the Context Outlines the framework for identifying and analysing the coastal hazard risks being considered.

·      Identify the Risks Provides an understanding of historical and potential impacts of erosion and storm surge inundation on the assets and their values, including impacts from climate change and associated sea level rise.

·      Analyse the Risks Considers the likelihood and consequence of the risks identified.

·      Evaluate the Risks – Establishes a risk priority scale taking into account existing controls.

·      Risk Management and Adaptation – Presents options for managing and/or adapting to risks and assesses these options.

·      Monitor and Review – Sets out how the CHRMAP will remain current through regular monitoring and review.

·      Communicate and Consult – Describes how the results of the CHRMAP will be distributed or publicised.

 

Each of the stages of the draft Broome Townsite CHRMAP is described in greater detail below. The draft Broome Townsite CHRMAP is provided as Attachment 2.

 

Establish the Context

 

This section briefly describes the scope of the draft CHRMAP and study area, provides background about the community and stakeholder engagement process that has been undertaken and considers the existing corporate and land use planning frameworks. The draft CHRMAP separates the townsite into nine coastal compartments with similar geomorphological characteristics. Figure 1 below shows the various coastal compartments.

Figure 1 – Coastal Compartments

 

Identify the Risks

 

This section summarises the outcomes of the CVS with the refinements described in reference to Amendment No. 5 above. A series of maps are provided for each coastal compartment with hazard lines indicating the coastal processes allowance for erosion at a series of timescales – current risk, 2040, 2070 and 2110.  For those compartments that will be impacted by coastal inundation (compartments 7-9 only), the maps also depict the extent and depth of a 1 in 500 year ARI storm surge event. The hazard maps further identify key assets located within each compartment and the report text summarises the timeframe in which these assets will be impacted by coastal hazards. 

 

Analyse and Evaluate the Risks

 

This section discusses the likelihood for each coastal compartment to experience erosion and/or inundation over each planning period. It further provides a consequence scale, which categorises risks from ‘catastrophic’ to ‘insignificant.’ The consequence scale is depicted in Figure 2 below.

 

 

 Figure 2 – Consequence Scale

 

The draft CHRMAP then provides an evaluation of risks for key assets in each compartment based on likelihood and consequence for the 2040, 2070 and 2110 timescales. The risk analysis for the draft CHRMAP concentrates on the most immediate planning period 2040, with consideration of the outcomes as far as the 2070 planning period. Through this approach the draft CHRMAP seeks to define what is critical for the Shire to consider currently and into the immediate future (approximately the next 25 years). The projected erosion and inundation for scenarios out to the 2110 planning period are recognised in Adaptation Planning recommendations for development controls and infrastructure over the longer term (2110) and are captured in the likelihood scales developed to assess the risk. The consequence of each risk has been informed by the community engagement undertaken in July – August 2106 as well as advice from Shire staff and the project Steering Committee. 

 

Risk Management and Adaptation

 

This section sets out a preferred risk management and adaptation pathway for each coastal compartment using the hierarchy of ‘Avoid’, ‘Planned/Managed Retreat’, ‘Accommodate’ and ‘Protect’ set out in SPP2.6 and visually depicted in Figure 3 below. The stages of the hierarchy are described in SPP2.6 in the following way:

 

·     Avoid the presence of new development within an area identified to be affected by coastal hazards;

·     Planned or Managed Retreat or the relocation or removal of assets within an area identified as likely to be subject to intolerable risk of damage from coastal hazards over the planning time frame;

·     If sufficient justification can be provided for not avoiding development of land that is at risk from coastal hazards then Accommodation adaptation measures should be provided that suitably address the identified risks. Such measures would involve design and/or management strategies that render the risks from the identified coastal hazards acceptable; and

·     Where sufficient justification can be provided for not avoiding the use or development of land that is at risk from coastal hazards and accommodation measures alone cannot adequately address the risks from coastal hazards, then coastal Protection works may be proposed for areas where there is a need to preserve the foreshore reserve, public access and public safety, property and infrastructure that is not expendable.

Figure 3 – Adaptation Hierarchy, WAPC

 

Some coastal compartments have been broken down into sections with different pathways, and different pathways have been proposed for erosion and inundation in compartments affected by both hazard types. The proposed adaptation pathway(s) for each compartment is set out below.

 

Coastal Compartment

Adaptation Strategy Recommendations

Cable Beach

·   For areas north and south of central tourist area

Planning Approach

Avoid any future planning approaches will need to be sited landward of the identified 2110 planning period coastal erosion hazard

·   For central section (Surf Club, Zanders café, Amphitheatre etc)

Recommendations

Further studies on a coastal protection option for up to 500m of the main foreshore area is recommended and supported through the CHRMAP with a view to adopting a Protect strategy for this section of coast. Will require a detailed erodibility study to determine the underlying geotechnical properties of the foreshore beneath the dune. Following the erodibility assessment, requirement for concept engineering, consultation with community / stakeholders and further economic analysis of option/s.

Planning Approach (general)

Avoid further development of vacant land within the identified coastal erosion hazard area for areas north and south of the central tourist hub

Planned / Managed Retreat existing assets located on land prone to coastal erosion within the 2110 planning timeframe for land not proposed to be protected by a seawall.

Accommodate land uses exempted by Part 7 of SPP2.6 Schedule 1 eg Community use of foreshore.

Planning Approach for areas behind a coastal protection structure (type of coastal protection, alignment and timing to be confirmed in future studies) Protect existing assets through a coastal protection structure.

Shire Structures

Managed Retreat for current structures and properties within the erosion hazard area.

Gantheaume Cliffs

Planning Approach

Avoid further development within the identified coastal erosion hazard.

Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe (eg Broome Turf Club).

Shire Structures in foreshore areas

Managed Retreat for coastal structures and roads.

Reddell Beach

Planning Approach

Avoid development within the identified 2110 coastal erosion hazard on vacant land.

Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe.

Shire Structures in foreshore areas

Managed Retreat for coastal structures and roads.

Entrance Point

Recommendations

Recommended the Kimberley Port Authority undertake a detailed erodibility study to determine the underlying geotechnical properties of the foreshore area.

Planning Approach

Avoid development within the identified 2110 coastal erosion hazard on vacant land.

Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe.

Shire Structures in foreshore areas

Managed Retreat for coastal structures and roads.

Simpsons Beach

Planning Approach

Avoid development within the identified 2110 coastal erosion hazard.

Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe.

Shire Structures in foreshore areas

Managed Retreat for coastal structures.

Town Beach

Recommendations

Further studies on construction of the Town Beach revetment (engineering, environmental and local stakeholder issues).

Develop an appropriate Emergency Response Plan for the Roebuck Bay caravan park.

Undertake a foreshore management plan.

Investigate remediation of the dune in front of the properties in Demco Drive.

Planning Approach

Accommodate development located on land prone to coastal erosion within the 2110 planning timeframe.

Accommodate land uses exempted by Part 7 of SPP2.6 Schedule 1 eg Community use of foreshore.

For areas landward of the planned revetment / seawall north of old wharf groyne

Protect Existing assets through a coastal protection structure.

Shire Structures in foreshore areas

Managed Retreat for minor structures within the erosion hazard area.

Accommodate for minor structures in the defined storm surge inundation area.

Protect Shire assets covered by the revetment / seawall at the eroding Pindan Cliff north of Old wharf Groyne (Pioneer Cemetery, foreshore area in Town Beach Reserve).

Broome Central

Recommendations

A coastal protection structure to Protect Chinatown peninsula providing storm surge immunity and coastal erosion protection is supported through the CHRMAP. Further studies required to determine type, alignment and timing. At latest the structure is assumed to be constructed for the 2070 planning period.

Ensure the feasibility engineering investigation of coastal protection structures planned as part of the Chinatown Revitalisation project recognises the Protect approach for Chinatown and design of structures will deliver outcomes required under the CHRMAP.

Planning Approach

Accommodate developable land located on land prone to coastal erosion within the 2110 planning timeframe.

Accommodate land prone to storm surge flooding through Special Control Area and specific requirements for planning approval of properties within.

Accommodate land uses exempted by Part 7 of SPP2.6 Schedule 1 eg Community use of foreshore.

For areas within the Chinatown peninsula

Protect existing assets.

Shire Structures in foreshore areas

Managed Retreat for minor structures within the erosion hazard area.

Accommodate for minor structures in the defined storm surge inundation area.

Dampier Creek Inner

Planning Approach

Avoid vacant developable land located on land prone to coastal erosion within the 2110 planning timeframe.

Accommodate land prone to storm surge flooding, through Special Control Area and specific requirements for planning approval of properties within.

Shire Structures in foreshore areas

Managed Retreat for minor structures and properties within the erosion hazard area.

Accommodate for minor structures in the defined storm surge inundation area.

Dampier Creek East

Planning Approach

Avoid vacant developable land located on land prone to coastal erosion within the 2110 planning timeframe.

Avoid land prone to storm surge flooding.

Shire Structures in foreshore areas

Managed Retreat for minor structures and properties within the erosion hazard area.

Accommodate for minor structures in the defined storm surge inundation area.

 

For compartments or portions of compartments where ‘Accommodate’ is the preferred adaptation pathway, the CHRMAP recommends a series of development control measures to be further refined through a Local Planning Policy.

 

Potential development control measures for coastal inundation

 

The planning response for properties identified at risk of coastal inundation are as follows:

·     Raising finished floor levels for all habitable rooms (dwellings) or net lettable area (commercial / retail / community buildings) to 300mm above the identified storm surge level. This can be done by:

filling of the land, with up to 0.5m of fill permitted ‘as of right’ and fill between 0.5m and 1m considered on a case by case basis if there are no adverse amenity impacts on adjoining properties; or

structural / building design responses (such as elevated ‘Queenslander’ style housing); or

a combination of the two.  

·     Building design specifications including:

designated construction materials;  

a requirement for the building design at ground level to be permeable to allow storm surge to flow through;

non-habitable ground floors; and/or

specifications relating to the siting and design of major services and fittings, such as electrical wiring.

·     Requirements to prepare and implement site-specific emergency management plans.

·     Requirements to place a Section 70A notification on titles to advise potential future purchasers of the presence of coastal hazards. 

 

Potential development control measures for coastal erosion

 

In approving development on land identified as prone to coastal processes within the planning timeframe, the Shire may be inclined to impose conditions on the planning approval seeking the applicant indemnify the Shire against future actions, claims, demands or costs. For accommodation of erosion, Section 70A notifications are recommended to be placed on the titles of all lots at risk of coastal processes as a condition of planning approval, and this is an accepted practice recognised within SPP 2.6.

 

As part of adaptation approaches, it is recommended that the Shire develop a local planning policy relating to the construction of private seawalls, that would address matters relating to ongoing maintenance responsibilities, liability, public access and safety and ongoing monitoring requirements.

 

Monitoring and review

 

This section proposes a structured monitoring program to build on the data developed in the CVS and regularly assess the changes to the dunes, mangrove and pindan shorelines to track the rate of future erosion. It will identify the adaptive capacity of these systems through increasing the understanding of their response to future coastal pressures including climate change and sea level rise. Proposed monitoring actions include:

 

·     Photo monitoring of the shoreline (which can be done in conjunction with community groups);

·     A geotechnical assessment of Town Beach in the vicinity of the Roebuck Bay caravan park and Cable Beach dunes in the vicinity of the Surf Club, Zanders cafe, Amphitheatre;

·     Assessment of the shoreline after large cyclones to note any significant changes and subsequent recovery. This can also include an assessment of if and how the mangrove system worked to attenuate waves and water levels; and

·     Beach Transect survey at specific locations, to be undertaken by a surveyor and tied into local datum.

 

Indicative costs associated with these monitoring actions are outlined in the ‘Financial Implications’ section of this report.  It is recommended that the CHRMAP be reviewed every five years to consider its effectiveness and applicability in response to changes that may occur in local understanding of the coast as well as policy changes which may occur at a State level with regard to coastal risk management. 

 

Communication and consultation

 

A Community and Stakeholder Engagement Strategy (CSE Strategy) was prepared in the early stages of the project, endorsed by the Steering Committee and formally received by Council in June 2016. The CSE Strategy contained a number of actions that would engage the community in the preparation of the draft CHRMAP, which were completed and are summarised in the Outcomes Report which forms part of Attachment 2, as well as in the ‘Consultation’ section of this report.  

 

The CSE Strategy also considered the level of communication and consultation that would be appropriate during public advertising and once the CHRMAP has been adopted.  This is also detailed in the ‘Consultation’ section of this report. The CSE Strategy is included as Attachment 3.

 

Summary

 

Overall, the CHRMAP is considered to set out a clear pathway for adapting to coastal hazards in Broome over the next 5 to 10 years.  The actions and adaptation options outlined are realistic and achievable, and establish a pathway for implementation to inform Council decision making into the future.  Therefore, it is recommended that Council receive the draft CHRMAP and authorise the Chief Executive Officer to undertake advertising for a period of 42 days in line with the CSE Strategy.

 

CONSULTATION

 

The CSE Strategy sets out an engagement program to ensure the community has the opportunity to participate in the development of the draft CHRMAP. This included:

 

·     Two Information Forums held in July 2016, which provided an overview of coastal planning policies in WA, the Broome Townsite CVS and the process for the Broome Townsite CHRMAP.  The level of engagement for the Information Forums was set at ‘Inform’.

·     Two Workshops held in August 2016, in which participants identified key coastal infrastructure and assets that hold economic, social and environmental value, discussed consequence scales for the identified coastal hazards, defined risk tolerances to the identified hazards and discussed adaptation options that could address the risks. The level of engagement for the Information Forums was set at ‘Involve’.

·     Interested parties who could not attend the Information Forums and/or Workshops were encouraged to make contact with Shire officers to seek information and share their thoughts. 

 

To publicise the Information Forums and Workshops, the Shire employed the following methods:

 

·     Establishment of a dedicated CHRMAP webpage on the Shire’s website and CHRMAP email for project enquiries;

·     Additional promotion though the ‘Latest News’ and ‘Have My Say’ sections of the website;

·     Posts on the Shire’s Facebook page;

·     Media Release and promotion in the ‘Shire News’ column (newspaper and email distribution);

·     Interview with the Shire’s Director Development Services on ABC Radio;

·     A poster displayed in the Shire Administration Office and Broome Public Library; and

·     Letters of invitation including a FAQ Sheet sent to all landowners with property that will be affected by the CHRMAP and key stakeholder organisations.   

 

The Level of Engagement for advertising the draft CHRMAP is recommended to be set at ‘Consult’ in the CSE Strategy with actions to include:

 

·     Invitations to comment on the draft CHRMAP to be sent to affected landowners and key stakeholder organisations;

·     Updating the CHRMAP webpage with a summary of the process so far, a link to the draft CHRMAP, submission form, and links to an online feedback form (It is considered that this provides more flexibility than an online survey).

·     Display of the draft CHRMAP at Shire Administration Office with submission and feedback forms.

 

Should Council resolve to adopt the draft CHRMAP for advertising purposes, the above actions will be undertaken. Any submissions received will be brought back to Council for its consideration.

 

STATUTORY ENVIRONMENT

 

Local Planning Scheme No. 6

 

67.     Matters to be considered by local government

 

In considering an application for development approval the local government is to have due regard to the following matters to the extent that, in the opinion of the local government, those matters are relevant to the development the subject of the application —

 

(c)       any approved State planning policy;

(q)       the suitability of the land for the development taking into account the possible risk of flooding, tidal inundation, subsidence, landslip, bush fire, soil erosion, land  degradation or any other risk;

(r)        the suitability of the land for the development taking into account the possible risk to human health or safety

 

POLICY IMPLICATIONS

 

State Planning Policy 2.6

 

5.5     Coastal Hazard Risk Management and Adaptation Planning

 

(i)         Adequate coastal hazard risk management and adaptation planning should be undertaken by the responsible management authority and/or proponent where existing or proposed development or landholders are in an area at risk of being affected by coastal hazards over the planning timeframe. Coastal hazard risk management and adaptation planning should include as a minimum, a process that establishes the context, vulnerability assessment, risk identification, analysis, evaluation, adaptation, funding arrangements, maintenance, monitoring and review, and communicate and consult.

(ii)        Where a coastal hazard risk is identified it should be disclosed to those likely to be affected. On consideration of approval for subdivision and/or development current and/or future lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate of title: VULNERABLE COASTAL AREA – This lot is located in an area likely to be subject to coastal erosion and/or inundation over the next 100 years.  

(iii)       Where risk assessments identify a level of risk that is unacceptable to the affected community or proposed development, adaptation measures need to be prepared to reduce those risks down to acceptable or tolerable levels. Adaptation measures should be sought from the following coastal hazard risk management and adaptation planning hierarchy on a sequential and preferential basis:

 

(1)  Avoid the presence of new development within an area identified to be affected by coastal hazards. Determination of the likely consequences of coastal hazards should be done in consideration of local conditions and in accordance with the guidelines provided in Schedule One.

(2)  Planned or Managed Retreat or the relocation or removal of assets within an

area identified as likely to be subject to intolerable risk of damage from coastal hazards over the planning time frame.

(3)  If sufficient justification can be provided for not avoiding development of land that is at risk from coastal hazards then Accommodation adaptation measures should be provided that suitably address the identified risks. Such measures would involve design and/or management strategies that render the risks from the identified coastal hazards acceptable.

(4)  Where sufficient justification can be provided for not avoiding the use or development of land that is at risk from coastal hazards and  accommodation measures alone cannot adequately address the risks from coastal hazards, then coastal Protection works may be proposed for areas where there is a need to preserve the foreshore reserve, public access and public safety, property and infrastructure that is not expendable.

 

(iv)       Where new information or methods become available that significantly modify the understanding of the coastal hazards then all areas within the newly defined risk areas should be reviewed again through the coastal hazard risk management and adaptation planning hierarchy above, as part of the ongoing monitoring and review process.

 

5.6     Infill Development

(i)         New development should be located on the least vulnerable portion of the development site.

(ii)        Where development is likely to be subject to coastal hazards over the planning timeframe, coastal hazard risk management and adaptation planning measures (Section 5.5) should be implemented to reduce the risk from coastal hazards over the full planning time frame to an acceptable level.

 

5.7     Coastal Protection Works

 

(i)         New coastal protection works are not permitted, except where such works are considered only after all other options for avoiding and adapting to coastal hazards have been fully explored, as part of a comprehensive coastal hazard risk management process.

(ii)        Existing coastal protection works that require significant upgrade or maintenance over the planning timeframe should be considered as new coastal protection works, including consideration of the most appropriate form.

iii)        Coastal protection works should only be supported:

(a)     where it is demonstrated there are no significant negative impacts on the adjacent environment within the sediment cell; and

(b)     in conjunction with appropriate funding arrangements for the construction and ongoing care, control and maintenance being put in place.

(iv)       Coastal protection works, where necessary and justified should be:

(a)     adequately considered and planned as part of making decisions about land use, subdivision and development within the coastal zone;

(b)     primarily proposed in the public interest to ensure they maintain a coastal

foreshore reserve, public access, public amenity and public safety as well as to protect high value property and infrastructure that is not expendable; and

(c)     evaluated at a sediment cell level and take into consideration the future protection requirements of adjoining development.

 

FINANCIAL IMPLICATIONS

 

The monitoring program set out in the draft CHRMAP is anticipated to have annual costs as set out below, leading to a total cost of $185,000 over 5 years:

 

CHRMAP Monitoring

Lifecycle Cost (Annual)

Remarks

Year 1

$12,000

Annual Monitoring programme to include:

·   Photo monitoring program – Coastal Compartments 1 to 6

·   Shoreline Transect Survey

·   Site specific investigations at critical risk locations

·   Shoreline movement assessment from aerial photogrammetry

·   Mangrove Coverage Assessment from Aerials Compartments 6 to 9

·   Report of Findings.

Year 2

$8,000

Same as Year 1 without mangrove coverage assessment  and Shoreline movement assessment from aerial photogrammetry

Year 3

$10,000

Same as Year 1 without mangrove coverage assessment

Year 4

$8,000

Same as Year 2

Year 5

$12,000

Same as Year 1

TOTAL

$50,000

 

 

In addition, the draft CHRMAP recommends that additional technical studies are undertaken to guide the design of ‘Protection’ options. Estimated costs associated with these investigations are set out in the table below:

 

CHRMAP Further Studies to support Protection options 

Capital or  Start Up Expense

Remarks

Year 2

$80,000

Geotechnical Assessment and Erodibility Study, Cable Beach Dune

Year 3

$60,000

Geotechnical Assessment and Erodibility Study, Town Beach (in front of Roebuck Bay Caravan Park)

Year 4

$25,000

Feasibility assessment of sand nourishment for Demco Drive Dune

Year 5

Nil

Nil

TOTAL

$165,000

 

Post Cyclone inspection (as required) Cost Estimate $5000

 

There is currently no money earmarked in the Shire’s Corporate Business Plan 2017-2021 (CBP) for ongoing monitoring or additional studies associated with the draft CHRMAP. However, the CBP recognises the importance of implementing and reviewing the CHRMAP as required, and includes this as an ongoing action over the life of the plan. It is anticipated that the ongoing monitoring costs and preparation of technical studies will be met primarily through grant funding. However as many grants require a co-contribution from the local government, there are likely to be some financial implications on the annual operating budget, which will be considered by Council on a yearly basis. 

 

The draft CHRMAP has not endeavoured to provide detailed costings for the ‘Protection’ pathways recommended as no technical assessments or detailed designs have been completed for these concepts, with the exception of the Town Beach Revetment which is discussed below. However, it is considered that a buried seawall at Cable Beach could have an indicative cost of $6 million with annual maintenance costs up to $100,000, ‘Option 1’ in Chinatown could have an indicative cost of $4 million and ‘Option 2’ in Chinatown could have an indicative cost of $16 million. The Chinatown Revitalisation project has allocated funding for two feasibility studies that will contribute to the refinement of Option 2 – one into the extension of Gray Street and one to provide coastal protection works to properties on the eastern side of Dampier Terrace, as part of the reconnection of the Chinatown precinct to Roebuck Bay. The Town Beach Revetment works which are supported in the draft CHRMAP were designed and costed in 2012 and are included in the CBP in the capital program for 2017-18 at a cost of $4,182,506.  

 

The draft CHRMAP did not undertake a detailed Cost Benefit Analysis for Cable Beach, however it noted that the value of Shire assets at risk was approximately $4.5 million in 2015 and $5.9 million in 2040. At Town Beach the CHRMAP identifies that the value of Shire Assets at risk was approximately $1.3 million in 2015 and $3.1 million in 2040. Both these locations are considered important tourism locations, as well as a well-used and loved community spaces, and the social and economic impact of losing these areas would be great.  

 

RISK

 

Coastal hazard risk management and adaptation planning will provide the Shire of Broome with an appropriate risk assessment and management planning framework for incorporating coastal hazard considerations into decision-making processes. The establishment of the SCA will clearly identify land that is predicted to be affected by coastal hazards until 2110, while the CHRMAP will provide guidance on the decision making process involving land that is at risk from coastal erosion and inundation. Through risk identification, analysis and evaluation the Shire will be better placed to address coastal hazard risk. 

 

In terms of consequence, the risk of not taking action is considered Extreme in terms of potential impact on health, Shire finances, property and reputation. There may also be adverse environmental impacts, however, without undertaking a full environmental assessment, it is difficult to understand the true impact. 

 

There could also be a liability risk if the Shire fails to take into account the outcomes of the CHRMAP in the decision making process. It is considered that the Shire has a duty of care to prevent the loss or injury to people or property, especially in instances where there risks have been made clear, and risk management and adaptation options are available.

 

By undertaking a systematic approach to coastal hazards through the CHRMAP, and putting in place controls to manage coastal hazard risk in association with the affected community and stakeholders, the Shire is able to reduce the risk to property and life, whilst also respecting the natural processes that create coastal erosion and inundation. Therefore by undertaking the CHRMAP, the Shire will reduce its risk from Extreme to Moderate.

 

STRATEGIC IMPLICATIONS  

 

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Accessible and safe community spaces

 

A healthy and safe environment

 

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

 

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

 

A built environment that reflects arid tropical climate design principles and historical built form

 

A preserved, unique and significant historical and cultural heritage of Broome

 

Retention and expansion of Broome’s iconic tourism assets and reputation

 

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

 

Affordable land for residential, industrial, commercial and community use

 

Key economic development strategies for the Shire which are aligned to regional outcomes working through recognised planning and development groups/committees

 

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

 

Sustainable and integrated strategic and operational plans

 

Effective community engagement

 

Improved systems, processes and compliance

 

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council:

1.       Receives the draft Coastal Hazard Risk Management and Adaptation Plan dated 17 March 2017; and

2.       Authorises the Chief Executive Officer to undertake advertising for a period of 42 days in line with the Community and Stakeholder Engagement Strategy for the project.

 

Attachments

1.

Extent of Proposed 'Coastal Hazard Risk Area' Special Control Area

2.

Draft Broome Townsite CHRMAP

3.

Community and Stakeholder Engagement Strategy

  


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

 

 

Macintosh HD:Users:marisa.santosa:Desktop:Conversation MS:Conversation Temp.jpgText Box: Broome Townsite
 Coastal Hazard Risk Management and Adaptation Plan (CHRMAP)
Community and Stakeholder Engagement Strategy
June 2016

Document ID: PG 2016/716-383 Broome, Coastal Hazard Risk Plan, Baird-Tender/7 Final Documents/1 Lodged/Stakeholder Engagement/FINAL Community Engagement Strategy 07.06.16.docx

Issue

Date

Status

Prepared by

Approved by

Name

Initials

Name

Initials

1

27.04.16

Draft

Jessica Black

 

Cath Blake-Powell

 

2

10.05.16

Draft

Jessica Black

 

Cath Blake-Powell

 

3

03.06.16