Minutes of Ordinary Meeting

Minutes – Ordinary Meeting of Council 30 March 2017 Page 159 of 160

9.1.2 STATE CCTV STRATEGY PROJECT

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: RFQ16-63

AUTHOR: Manager Information Services

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Corporate Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 13 March 2017

SUMMARY: A request for quote process was undertaken utilising the WALGA Preferred Supplier Panel for the supply and installation of a CCTV system across various locations within Broome as part of the State CCTV Strategy. This report seeks Council’s acceptance of the offer of grant funding from the West Australian Police (WAPOL) and approval to award the works as per the attached confidential evaluation report.

BACKGROUND

Previous Considerations

Nil

The WA State CCTV Strategy is managed by the West Australian Police (WAPOL). A complete overview of the strategy is contained in Attachment 1 however the primary goals of the strategy are to:

1. Enable interested parties easy access to CCTV through an integrated approach

2. Disseminate data in a simple and usable format

3. Provide clear guidelines stipulating that participation in the strategy is for the service of the community

4. Increase the awareness and uptake of CCTV in the community.

Funding was provided by the State CCTV Strategy - Infrastructure Fund for the allocation of CCTV grants to eligible Local Government Authority (LGA) applicants for the purchase of CCTV to combat high levels of personal crime in areas identified as “crime hotspots”.

The Shire of Broome in consultation with the Broome Police prepared a funding application for the development of CCTV in prioritised crime hotspots, and were successful in obtaining an allocation of $250,340 of funding (excluding GST).

In accordance with regulation 11.2(b) of the Local Government (Functions and General) Regulations 1996 tenders do not have to be publicly invited if the supply of goods or services is to be obtained through the WALGA Preferred Supplier Panel (the WALGA panel).

While it is considered a public tender exempt process, given the contract exceeds the Chief Executive Officer’s (CEO) delegated purchasing authority, Council is requested to consider the award of the contract.

COMMENT

Following the approval of the joint application for funding through the WA State CCTV Infrastructure Fund, officers prepared a Request for Quote document (RFQ 16/63 - Attachment 2). The RFQ document detailed the required scope of works and invited submissions from appropriately skilled and qualified proponents on the WALGA panel.

The RFQ scope of works included installation of wireless infrastructure to underpin the rollout of CCTV assets in Chinatown, Male Oval, Carnarvon Street, Dampier Terrace, Town Beach and Anne Street. This included implementing systems allowing access to CCTV footage from the Broome Police Station.

4 responses were received and officers undertook a qualitative and quantitative evaluation based on Councils procurement practices. During the evaluation process, it became apparent that the scope of the project exceeded the available funding allocation. As a result, a decision was made to remove the Anne Street component of works.

Officers have received assurances from the WA State CCTV Fund that a second round of funding will become available in 2017/18 and it is envisaged that the Anne Street component of works will be prioritised once that funding is released.

RFQ respondents were provided with an opportunity to revise and resubmit their responses based on the reduced scope and a second evaluation process was undertaken. Officer recommendations based on this evaluation are available in Attachment 3.

The recommended respondent as per the attached RFQ evaluation has submitted a quotation to deliver the CCTV Project as per the Proposal of Works excluding Anne Street and in line with available funding. They have provided the most detailed implementation plan and have demonstrated a level of experience that exceeds other respondent’s offers. Additionally, the recommended respondent has already completed two bodies of work funded by the State CCTV Fund validating their understanding of the program requirements and technical capabilities.

The Shires Record Keeping Plan requires that non-evidential video footage is retained for a period of 30 days. Any evidential footage that has been given to another authority must be retained for seven years. The CEO has delegated authority to provide evidential footage to any another party under the Shire’s CCTV policy.

It should be noted that while the State CCTV Strategy Infrastructure Fund will provide a grant for the initial purchase and installation of the CCTV network, the Shire of Broome will be responsible for all ongoing operating and asset replacement costs in future financial years. These recurrent costs for maintenance include $950 per annum for the renewal of licences for the Video Management System software and $8,000 per annum assigned to maintenance cost. The life expectancy of the cameras is between six and ten years and the replacement costs will be between $1200 and $2900 depending on the camera type. The total value of the cameras is approximately $52,000.00. A replacement program will need to be enacted in 2021/2022 with a quarter of the fleet to be replaced and the program to continue for four years at an annual cost of $13,000.00. Additional future costs would include the replacement of the Video Management Server every four years at $12,000.00 and wireless/network equipment every five years at a cost of $53,000.00.

CONSULTATION

WAPOL

STATUTORY ENVIRONMENT

Local Government Act 1995

3.57. Tenders for providing goods or services

(1) A local government is required to invite tenders before it enters into a contract of a prescribed kind under which another person is to supply goods or services.

(2) Regulations may make provision about tenders.

Local Government (Functions and General) Regulations 1996

11. When tenders have to be publicly invited

(1) Tenders are to be publicly invited according to the requirements of this Division before a local government enters into a contract for another person to supply goods or services if the consideration under the contract is, or is expected to be, more, or worth more, than $150 000 unless subregulation (2) states otherwise.

(2) Tenders do not have to be publicly invited according to the requirements of this Division if —

(a) the supply of the goods or services is to be obtained from expenditure authorised in an emergency under section 6.8(1)(c) of the Act; or

(b) the supply of the goods or services is to be obtained through the WALGA Preferred Supplier Program; or

[(ba) deleted]

(c) within the last 6 months —

(i) the local government has, according to the requirements of this Division, publicly invited tenders for the supply of the goods or services but no tender was submitted that met the tender specifications or satisfied the value for money assessment; or

(ii) the local government has, under regulation 21(1), sought expressions of interest with respect to the supply of the goods or services but no person was, as a result, listed as an acceptable tenderer;

(d) the contract is to be entered into by auction after being expressly authorised by a resolution of the council of the local government; or

(e) the goods or services are to be supplied by or obtained through the government of the State or the Commonwealth or any of its agencies, or by a local government or a regional local government; or

(ea) the goods or services are to be supplied —

(i) in respect of an area of land that has been incorporated in a district as a result of an order made under section 2.1 of the Act changing the boundaries of the district; and

(ii) by a person who, on the commencement of the order referred to in subparagraph (i), has a contract to supply the same kind of goods or services to the local government of the district referred to in that subparagraph;

(f) the local government has good reason to believe that, because of the unique nature of the goods or services required or for any other reason, it is unlikely that there is more than one potential supplier; or

(g) the goods to be supplied under the contract are —

(i) petrol or oil; or

(ii) any other liquid, or any gas, used for internal combustion engines;

(h) the following apply —

(i) the goods or services are to be supplied by a person registered on the Aboriginal Business Directory WA published by the Small Business Development Corporation established under the Small Business Development Corporation Act 1983; and

(ii) the consideration under the contract is $250 000 or less, or worth $250 000 or less; and

(iii) the local government is satisfied that the contract represents value for money;

(i) the goods or services are to be supplied by an Australian Disability Enterprise; or

(j) the contract is a renewal or extension of the term of a contract (the original contract) where —

(i) the original contract was entered into after the local government, according to the requirements of this Division, publicly invited tenders for the supply of goods or services; and

(ii) the invitation for tenders contained provision for the renewal or extension of a contract entered into with a successful tenderer; and

(iii) the original contract contains an option to renew or extend its term; and

(iv) the supplier’s tender included a requirement for such an option and specified the consideration payable, or the method by which the consideration is to be calculated, if the option were exercised;

(k) the goods or services are to be supplied by a pre‑qualified supplier under Division 3.

Security and Related Activities (Control) Act 1996

7. Compliance and licensing officers

(1) The Commissioner is to appoint from officers of the Department such number of

(a) compliance officers; and

(b) licensing officers,

as are required for the purposes of this Act.

POLICY IMPLICATIONS

1.2.10 – Records Management

2.3.7 – Purchasing

5.3.1 – CCTV (Currently under review)

FINANCIAL IMPLICATIONS

Based on this quotation the Shire has been awarded grant funding of $250,340.00 ex. GST to progress the project. This funding covers all costs of the project as proposed. The grant will be provided in two payments with 50% up-front and 50% upon project completion and acquittal.

Asset:

State CCTV Project	Capital Expense	Lifecycle Cost (annually)	Remarks
Capital Expense	Ex. GST	Ex. GST
Renewal
Upgrade
New	$250,340	$950	Annual Software Licence
Budget Impact
Loan interest
Renewal
*Operations
*Maintenance		$8,000	Estimated systems maintenance
Less Additional Revenue
TOTAL	$250,340	$8,950
* Operation and Maintenance costs - calculated as an increase to existing costs for upgrade and new assets.

The table below outlines future funding costs for the capital replacement over the life of the system. Note: Capital replacement will start in the 21/22 financial year.

State CCTV Project	21/22	22/23	23/24	24/25	25/26
	Capital Renewal Expense Ex. GST
Cameras	$13,000	$13,000	$13,000	$13,000	$13,000
VMS Server	$12,000				$12,000
Wireless Infrastructure	$15,000				$53,000
TOTAL	$25,000	$13,000	$13,000	$13,000	$78,000

The table below outlines funding sources for the capital and lifecycle costs.

Funding Source: State CCTV Project

Funding Type	Capital or Start Up Expense Ex. GST	Life Cycle Costs (Annual) Ex. GST		Funding Details (eg RLCIP)	Account Number
Funding Type	Capital or Start Up Expense Ex. GST	Cost $	*Cost Type	Funding Details (eg RLCIP)	Account Number
Grant	$250,340		New	State CCTV Strategy	146120
Reserve
Budget		$8,950.00	Renewal	Council Budget	146109

TOTAL	$250,340 Ex.	$8,950.00 Ex.
*Cost Type – Asset: New, Upgrade, Renewal, Maintenance, Operating. Service: Start up and Operating

RISK

The use of CCTV systems may act as a deterrent to criminal and anti-social behaviour. The Shire is required to allocate funding towards the maintenance and replacement of assets damaged through such criminal and anti-social behaviour as well as graffiti removal. The provision of quality CCTV systems provides a greater sense of personal safety amongst the local community and businesses.

The risk rating is moderate based on the assessment that it is minor and likely.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Effective communication

Accessible and safe community spaces

A healthy and safe environment

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Core asset management to optimise Shire’s infrastructure whilst minimising life cycle costs.

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

Improved systems, processes and compliance

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr D Male Seconded: Cr C Mitchell

That Council:

1. Awards RFQ 16-63 State CCTV Strategy Implementation to Avantgarde as per the recommendation contained within the confidential attachment;

2. Authorises the Chief Executive Officer to negotiate the timing of the works; and

3. Authorises the Chief Executive Officer and Shire President to engross the contract documentation.

CARRIED UNANIMOUSLY 7/0

Attachments

1.	State CCTV Strategy
2.	RFQ 16-63 State CCTV Strategy Implementation
3.	Evaluation and Recommendation (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
4.	Combined Evaluation Matrix (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.

Minutes – Ordinary Meeting of Council 30 March 2017 Page 203 of 204

9.1.4 CASHLESS DEBIT CARD TRIAL IN BROOME

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: COS23

AUTHOR: Acting Director Community Development

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Chief Executive Officer

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 23 March 2017

SUMMARY: The Australian Government is currently trialling a Cashless Debit Card as a means to address social harm associated with alcohol consumption, illicit drug use and gambling.

An independent evaluation has indicated positive results from the trial in the two sites of Ceduna, South Australia and Kununurra, Western Australia – and consultation by the Department of Social Services in Broome has indicated broad stakeholder support for the initiative and potential for the trial to benefit the local community.

This report requests Council’s consideration of making a formal request for Broome to be considered as a third site for the Australian Government’s Cashless Debit Card Trial.

BACKGROUND

Previous Considerations

Nil

The Cashless Debit Card Trial

The Department of Social Services is currently conducting a Cashless Debit Card Trial (CDCT) for income support payments (ISP) in two regional communities. The Cashless Debit Card aims to reduce the effects of welfare fuelled alcohol, drug and gambling abuse. Over time it is hoped the card will assist people to break the cycle of welfare dependency by stabilising their lives and helping them into employment.

The trial has consisted of three parts – a Cashless Debit Card, comprehensive support services to help people break their addictions, and a community leadership group to guide the design and implementation. The cashless component sees 80% of welfare payments placed onto a recipient's card, with the remaining 20% placed into their regular bank account.

Participation in the Trial is mandatory for all working age ISP recipients in the selected Trial sites. In addition, wage earners, Age Pensioners and Veterans’ Affairs Pensioners who live in the trial sites can opt in to the CDCT.

The CDCT commenced in Ceduna and surrounds in March 2016; and in the East Kimberley in April 2016. The Initial Conditions Report on the two sites found “most stakeholders felt that excessive alcohol consumption was at a “crisis point” and was having wide-ranging negative impacts on individuals, their families and the community.”

To support the implementation of the Trial, DSS worked with the South Australian and Western Australian State Governments, community agencies and local Indigenous leadership to supplement the support services being provided in the Trial areas with significant further investment.

On March 14, 2017, the Government announced the extension of the trial sites in Ceduna, South Australia and East Kimberley, Western Australia due to the strong independent evaluation results and in consultation with community leaders.

Interim Results from the CDCT

The Wave 1 Interim Evaluation Report published in January 2017 provides a strong indication of the trial’s success to date. The report was conducted by ORIMA Research - independently of the Australian Government.

The report was based on the following data collected over the two current trial sites:

· Qualitative research with 73 stakeholders and community leaders in the Trial communities

· Quantitative surveys with 552 participants, 78 family members of participants and 110 general community members (non-Trial participants)

· Administrative data

The findings of the report indicated that overall the CDCT has been ‘effective to date’ when analysed against key performance criteria, with key points including:

· Alcohol – on average, of trial participants surveyed who reported that they do drink alcohol, 25 per cent of participants and 13 per cent of family members reported drinking alcohol less frequently, whilst 25 per cent of participants reported engaging in binge drinking less frequently.

· Gambling – on average, of trial participants surveyed who reported they do gamble, 32 per cent of participants and 15 per cent of family members reported gambling less.

· Drug use – on average, of trial participants surveyed who reported using illegal drugs before the trial commenced, 24 per cent reported using illegal drugs less often.

· Reductions in alcohol consumption, illegal drug use and gambling have been “largely driven by the impact of the debit card quarantining mechanism and not by the additional services provided.”

· Evaluation data states a significant proportion (31 per cent) of the participants surveyed indicated they had been better able to care for children and save more money.

The final evaluation report by ORIMA Research is due mid-2017, and officers expect to receive regular updates and data from the Department of Social Services on a monthly basis.

COMMENT

The Broome Context

The Shire of Broome’s 2040 community consultation and 2015 Community Perceptions Survey identified a number of key issues relating to community safety in Broome. These included anti-social behaviour including street drinking, drunkenness and violence; and drugs and related crime.

Further consultation during the development of the Shire’s Strategic Community Plan 2015 – 25 provided community feedback indicated the continued importance of the need to address a range of social issues, including the normalisation of a culture of high alcohol consumption within the town and links to health and social problems.

To address these concerns, a number of actions were included within the Shire’s Community Safety Plan – including the investigation, facilitation and advocacy of specific strategies in response to social harm.

As such, the Shire has collaborated with the Department of Social Services to undertake further and targeted consultation to gauge stakeholder support for the potential introduction of a Cashless Welfare Card Trial.

A presentation on the CDCT was made by the Department of Social Services to Councillors on February 21. This was attended by Cr Ron Johnston, Cr Desiree Male, Cr Harold Tracey, Cr Mala Fairborn, Cr Chris Mitchell, Cr Warren Fryer and Cr Elsta Foy. Cr’s Bruce Rudeforth and Phil Matsumoto were absent.

In many ways, the current context in Broome aligns with the pre-existing conditions identified in Kununurra and Ceduna prior to the introduction of the CDCT. The consultation approach taken by the Department of Social Services also mirrors that of the other two sites. The pre-existing conditions in Broome include:

· Widespread local concern about high levels of alcohol consumption and, to a lesser extent, illicit drug use.

· Agreement amongst key stakeholders that excessive alcohol consumption is at a “crisis point”, and is having wide-ranging negative impacts on individuals, their families and the community.

· Most stakeholders who have been consulted feel strongly that there was a need for something to be done to address these issues and were broadly supportive of the Cashless Debit Card (CDC) trial.

Figures supplied by the Department of Social Services indicate that up to 2947 ISP recipients within Broome’s population would be involved in the trial. Further recipients (wage earners, Age Pensioners and Veterans’ Affairs Pensioners) would have the opportunity to voluntarily opt in to the trial.

Options

The following options have been examined by officers for Council’s consideration.

1. Formally support the CDCT in Broome

Firstly, it is important to note that a formal request for Broome to become a trial site for the Cashless Debit Card does not provide a guarantee of acceptance by the Australian Government, but provides an important indication of the level of local government support and preparedness.

2. Provide in-principle support

Given that the trial is still underway, Council may resolve to provide in-principle support at this time, with the intent of reviewing the final trial report upon publication. Whilst a more conservative approach, there may be little to gain from this approach other than delaying a potential roll out and implementation of the trial.

3. Opt not to support the initiative

Council may also opt to not support Broome being considered as trial site. This option would carry some risk given broad and positive stakeholder support for the initiative, and a strong community desire for action to address alcohol and drug misuse in the community.

Officer’s Recommendation

Officers recommend that Council adopts Option 1, and formally supports Broome becoming a trial site for the CDCT. In making this recommendation, officers note the trends of positive results from other sites and the high likelihood that these trends continue for the remainder of the trial to end in mid 2017.

Should Council formally support and the Australian Government approve Broome as a trial site, further community engagement, analysis and benchmarking would be likely to proceed before implementation.

CONSULTATION

The misuse of alcohol and drugs has been a consistent theme in Shire consultation, as has the need for action to address this. The Shire broadly consulted with the community during the following projects:

· Broome2040

· Development of the 2015 – 2025 Strategic Community Plan

· 2015 Community Perceptions Survey

· Shire of Broome Community Safety Plan 2016 - 2018

Following these informing bodies of work, the Shire has supported targeted consultation and stakeholder engagement in Broome by the Department of Social Services. The table below provides a summary of this consultation:

Organisation	Position	Caveats
Broome Liquor Accord	Mostly supportive	Some vocal opposition from one hotel manager
Community Safety Working Group	Highly supportive
Broome Shire	Highly supportive
Aarnja	Supportive	Support for the concept in general, but their preference is for a targeted approach
WA Police (Liquor Enforcement Unit)	Highly supportive
Broome Visitor’s Centre	Highly supportive
Broome Chamber of Commerce	Highly supportive
Kimberley Land Council	Reserved level of support	Supportive of voluntary, concern about involuntary
Yawuru	Supportive	Preference for targeted approach of whole-of-Kimberley approach
Milliya Rumurra Aboriginal Corporation	Highly supportive
Coles	N/A	Committed to train staff around CDC and gift cards
Woolworths	N/A	Needs more engagement
Liquorland Chinatown	Highly supportive	Would like to engage with their Head Office
WAPOL - Superintendent Alan Adams	Highly supportive
Kimberley Zone	Mixed	Were very interested in more up to date data and evaluation results
Bishop Christopher Saunders	Supportive	Had reservations about the effect of the card on personal liberties and the lack of flexibility.
Men’s Outreach	Supportive	The card will likely have a notable impact on demand for support services. Need to increase funding for services.
Kullarri Patrol	Highly Supportive
Stolen Generation	Supportive	Warned against ‘re-traumatising’ the community.
Centre Care	Neutral	Didn’t have an established position
Department of Human Services	Supportive
Prime Minister and Cabinet	N/A
Women’s Refuge	Somewhat supportive	Supportive of alcohol reduction but concerned about flow on effects
Arnja	Supportive	Preference for targeted approach

STATUTORY ENVIRONMENT

Income support payments are administered by the Department of Social Services. Aside from the two current CDCT sites, there are no restrictions on how these payments are spent by recipients.

Currently, sections 64 and 175 (1a) of the Liquor Control Act 1988 provide mechanisms for the control of alcohol in terms of sales, supply, possession and consumption.

Data collected through consultations would suggest that further measures from all levels of government are required to address the current issues prevalent in Broome.

POLICY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

Engagement with the Department of Social Services has not identified any financial implications for the Shire of Broome in supporting this trial. The trial would be funded by the Australian Government, and hoped to have cost benefit in delivery of services for public sector.

RISK

The following risks have been identified in relation to the options provided for Council’s consideration.

*Risk*	*Type*	*Rank*	*Mitigation*
Independent benchmarking has not yet been completed for Broome.	Reputational	Low	Council requests that an Initial Conditions Report is commissioned by the Australian Government as part of the trial roll out.
Welfare recipients have not been directly consulted.	Reputational	Low	The same consultation framework adopted in Ceduna and Kununurra has been undertaken in Broome – whereby key stakeholders are engaged prior to community members and welfare recipients. The Department of Social Services would commence a community engagement and information process following Ministerial approval.
Perception of broad community impact.	Reputational	Low	The trial applies to eligible welfare recipients, and other recipients can voluntarily take part.
Delay in providing formal approval.	Reputational	Medium	There is unlikely to be any negative impact in terms of consideration of the merit of Broome as a trial site, although the process to implement could be delayed somewhat.
Capacity of support services in Broome.	Reputational	Low	As part of the roll out, the Australian Government will consider funding for a range of support services as determined by local need.
The trial in Ceduna and Kununurra is still unfinished.	Reputational	Low	The interim report, and subsequent monthly update, indicate positive results from the two trial sites. Based on current trends, these results are expected

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Effective communication

A healthy and safe environment

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr D Male Seconded: Cr B Rudeforth

That Council:

1. Notes the level of consultation conducted by officers and the Department of Social Services to date, and the broadly supportive feedback shown by key stakeholders during this process.

2. Requests the Chief Executive Officer to write a formal request to the Hon. Alan Tudge MP, Minister for Human Services requesting that Broome become a trial site for the Cashless Debit Card Trial, with the inclusion of the following key points:

(i) The Shire notes the positive results from independent evaluations of the Kununurra and Ceduna trial sites.

(ii) Broad consultation has been conducted with key stakeholders regarding the introduction of the trial, with broad support shown.

(iii) Implementation of the trial should commence as soon as possible in the Financial Year 2017/18.

(iv) Requests that an Independent Initial Conditions Report for Broome is commissioned by the Australian Government in order to establish benchmarks for future evaluation of the trial.

CARRIED 6/1

Attachments

1.	Cashless Debit Card Trial Ministerial Data Update - February 2017
2.	Cashless Debit Card Trial Evaluation - Wave 1 Interim Evaluation Report
3.	Evaluation of the Cashless Debit Card Trial – Initial Conditions Report
4.	Shire of Broome Community Safety Plan 2016 - 2018

Minutes – Ordinary Meeting of Council 30 March 2017 Page 512 of 513

9.2.1 ADOPTION OF PROPOSED AMENDMENT NO.5 TO LOCAL PLANNING SCHEME NO.6 - CREATION OF 'COASTAL HAZARD RISK AREA' SPECIAL CONTROL AREA

LOCATION/ADDRESS: Various Properties, Broome Townsite

APPLICANT: Nil

FILE: LPS6/5

AUTHOR: Strategic Planning Coordinator

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Development Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 7 March 2017

SUMMARY: At the Ordinary Meeting of Council held on 25 August 2016, Council resolved to advertise Scheme Amendment No. 5 to introduce a ‘Coastal Hazard Risk’ Special Control Area (SCA) to identify areas within Broome townsite that are considered to be at risk of coastal hazards over a planning timeframe of 100 years in accordance with State Planning Policy 2.6.

The SCA delineates which areas of Broome will be required to undertake coastal hazard risk management and adaptation planning (Adaption Planning) prior to undertaking development. The extent of Adaptation Planning will ultimately be informed by the Shire’s Coastal Hazard Risk Management and Adaptation Plan once it is finalised.

The amendment was advertised for 45 days from 8 October 2016 to 22 November 2016, thus satisfying the required 42 days advertising period pursuant to regulation 47(4) of the Planning and Development (Local Planning Schemes) Regulations 2015. The Shire received a total of four submissions: three non-objections from external agencies and one objection from a landowner.

The purpose of this report is for Council to consider the submissions received and support the proposed SCA.

BACKGROUND

Previous Considerations

OMC 18 July 2013 Item 9.2.2

OMC 30 June 2016 Item 9.2.2

OMC 25 August 2016 Item 9.2.2

COMMENT

The Coastal Vulnerability Study (CVS) was undertaken to investigate the combined potential impacts of storm surge, coastal inundation, tidal movement, shoreline stability, stormwater drainage and the interactions of surface and groundwater on the townsite of Broome. The CVS identified that a number of areas within the townsite are predicted to be affected by coastal inundation (caused by a combination of storm surge and sea level rise) and/or coastal erosion in the period to 2110. Under State Planning Policy 2.6 – State Coastal Planning Policy (SPP 2.6), Coastal Hazard Risk Management and Adaptation

Planning (Adaptation Planning) is required to be undertaken prior to new development in locations where the risk of coastal hazards has been identified.

The Shire of Broome is currently preparing a Broome townsite Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) in accordance with the Western Australian Planning Commission’s CHRMAP Guidelines. The CVS comprises the initial stages of the CHRMAP (establish the context, vulnerability assessment and risk identification) and the subsequent stages of the CHRMAP will analyse and evaluate the risk and identify and prioritise adaptation options with input from key stakeholders and the broader community.

It should be noted that the Broome townsite CHRMAP will represent a much more detailed and complex level of Adaptation Planning, compared with what would be required for an individual property subject to coastal hazards for which Adaptation Planning is required in accordance with SPP 2.6.

Whilst Adaptation Planning is a requirement of SPP 2.6 and hence must be a consideration when assessing development proposals, at present the Shire’s Local Planning Scheme No. 6 (LPS6) does not identify the areas of the townsite to which this requirement applies. The proposed Scheme Amendment will rectify this through establishing a ‘Special Control Area’ (SCA), which will include all land subject to coastal hazards.

Identification of land subject to coastal hazards

In accordance with SPP 2.6, land is considered to be ‘at risk of coastal hazards’ if in a 100 year timeframe it is subject to:

· The maximum extent of storm inundation, defined as the peak steady water level plus wave run-up, with the storm event based on ocean forces and coastal processes that have a 0.2 percent or one-in-five hundred year probability of being equalled or exceeded in any given year (500 year ARI event); and/or

· Erosion based on ocean forces and coastal processes from a tropical cyclone storm event which have a one percent or one-in-one hundred probability of being equalled or exceeded in any given year (100 year ARI event).

Coastal erosion

The CVS utilised the formula in SPP 2.6 to determine the coastal processes allowance for erosion, which requires consideration of erosion generated from a 100 year ARI event at present day (as outlined above), historic shoreline movement, sea level rise and an uncertainty allowance. The coastal processes allowance for various time periods was captured on a series of ‘coastal processes maps’ which were included as Appendix G of the CVS. The map showing the coastal processes allowance for 2110 (depicted as a red line) is included as Attachment 1 to this report. Any lots which are seaward of the coastal process line in Attachment 1 are considered to be at risk of coastal hazards over the planning timeframe and will be included in the SCA.

It is noted that on the Roebuck Bay side of the Broome peninsula, the coastal processes allowance line in the CVS only extends as far north as Gray Street. The Shire’s appointed consultants for the CHRMAP used the data obtained through the CVS to further extend this line around Dampier Creek, and this line was used as the basis for the SCA.

Coastal inundation

The coastal processes map in Attachment 1 depicts the combined level of inundation that is predicted from a 500 year ARI coastal inundation event and a 100 year ARI catchment flooding event (essentially, stormwater runoff as a result of a 100 year ARI rainfall event). This presents a ‘worst case scenario’ of two extreme events happening simultaneously, as could occur during a cyclone which crosses the coast on a high spring tide. Whilst this is useful as a reference, it does not strictly meet the SPP 2.6 criteria as it includes areas that will only be impacted by overland flooding from stormwater runoff, rather than by coastal processes.

For much of the Broome peninsula the coastal dune system is of sufficient height to protect adjoining land from the impacts of coastal inundation and in these areas the inundation shown on Attachment 1 is a result of overland flows. This is not the case however for those portions of the townsite that are adjacent to Dampier Creek, as these are located at a lower elevation without protective barrier dunes.

To separate the coastal and stormwater inundation extents, the Shire’s appointed consultants compared the outputs of the CVS modelling to the outputs of the District Stormwater Management Strategy, which considered overland flooding only. The difference between the two datasets was used to generate the extents of the SCA, as the area that would be affected by a 500 year ARI storm event.

In undertaking this ‘difference plot’ the Shire’s consultants noted that in some areas (parts of Old Broome, Roebuck Estate, Broome North and Sunset Park) the ability of the existing drainage system to cope with rainfall events will be constrained by an increase in water level by 2110 (due to 0.9m of sea level rise). Were a 500 year ARI storm event to occur at that time scale (which is the planning period under SPP 2.6), stormwater will be unable to discharge at all for a period of time, and will ‘back up’ through the drainage network and exacerbate the inundation experienced in a rainfall event. For this reason, some areas adjacent to roads and drainage reserves will experience flooding which can be partially attributed to ‘coastal inundation,’ despite being located some distance from the coast.

The Shire’s consultants liaised with staff from the Department of Planning and Department of Transport and confirmed that this approach is consistent with SPP 2.6.

Based on the above, the extents of the SCA have been defined and are included as

Attachment 2 to this report.

Key components of proposed Scheme Amendment

Officers have prepared a Scheme Amendment Report for Council’s consideration, which is included as Attachment 3 to this report. Key components of the proposed Scheme Amendment are summarised below.

The Scheme Amendment will create a ‘Coastal Hazard Risk’ SCA over land identified in the CVS to be at risk of coastal inundation or erosion by 2110.

LPS6 already requires all development within a SCA to obtain development approval, and this will continue in the ‘Coastal Hazard Risk’ SCA. However, should a lot be only partially included in the SCA, the requirement to obtain development approval will not apply for development that is otherwise exempt from the need to obtain development approval, if the development is located on a portion of the site that is wholly outside the extent of the SCA. For instance, if a portion of the front setback is included in the SCA, a shed built to the rear of the lot will not require approval if it is otherwise exempt under LPS6.

Further, the Scheme Amendment will allow for certain exemptions to the requirement to obtain development approval for development that is considered to be of low risk, such as:

· temporary or non-permanent structures not used for human habitation;

· extensions to existing single, grouped, or multiple dwellings where the gross floor area of the extension is no more than 50m2; and

· a change of use to a ‘P’ (permitted) use where no new structures are proposed.

These exemptions will only apply in circumstances where development is otherwise exempt from requiring approval under LPS6.

The Scheme Amendment will require Adaptation Planning to be undertaken in accordance with the methodology set out in SPP 2.6 for all new development in the SCA that does not fall within one of the exemptions outlined above. The CHRMAP, once completed (scheduled for 30 June 2017), will meet this requirement. However in the interim, the responsibility will be on development proponents to demonstrate that they have considered the risk of coastal hazards identified in the CVS, and have designed the proposed development to avoid, accommodate or mitigate those risks.

Once the CHRMAP has been adopted, proponents will retain the ability to request variations to the adaptation option for a lot identified in the CHRMAP on a case by case basis. However, they will need to demonstrate through an Adaptation Planning process an alternative solution that can satisfactorily manage the hazard risk.

Council will have the right to refuse any Adaptation Planning proposal proposed as a variation to the CHRMAP if it considers the adaptation strategies proposed will lead to adverse impacts on the occupiers or users of the development, the inhabitants of the locality, the functionality of any reserve in the locality or the likely future development of the locality.

Classification of amendment under the Planning and Development (Local Planning

Schemes) Regulations 2015

In August 2015 the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations) came into force. The Regulations changed the process to amend local planning schemes by introducing three ‘tracks’ of amendments. Amendments must now be classified by the Shire as one of the tracks – ‘basic’, ‘standard’ or ‘complex’. The assessment process and timeframe varies according to what classification is selected.

A ‘basic’ amendment is generally intended to correct an administrative error in the scheme or to amend the scheme in a way that is consistent with another piece of legislation, which is not applicable to this proposed scheme amendment. In determining whether the amendment is ‘standard’ or ‘complex’, the Regulations require Council to consider the following criteria:

· whether the amendment is consistent with the Shire’s Local Planning Strategy;

· whether the amendment will have a significant impact on other land in the scheme area not subject to the amendment; and

· whether the amendment will result in any significant environmental, social, economic or governance impacts on land in the scheme area.

Each of these criteria is addressed below.

Consistency with the Local Planning Strategy

The Local Planning Strategy contains the following objective and actions in Section 2.4.12 - Natural Resource and Environment Management:

3. (Objective): Incorporate adaptation strategies to ensure mitigation against coastal vulnerability and climate change.

· (Action): Prepare a coastal vulnerability study to inform management practices for coastal foreshore areas;

· (Action): Determine the appropriate foreshore reserve required to accommodate coastal processes as per State Planning Policy 2.6.

The SCA will articulate the area that will be affected by coastal processes, which is directly based on the outcomes of the CVS. Further, by requiring development within the SCA to be consistent with approved Adaptation Planning, the SCA will ensure development proposals incorporate adaptation strategies to mitigate against coastal vulnerability and climate change.

Potential Impacts of the Scheme Amendment

The addition of the SCA is considered to have minimal impact on other land in the scheme area not subject to the amendment, as the provisions of the SCA will only apply to affected land.

The amendment could potentially result in some economic and social impacts on properties that are included in the SCA. However, as the requirement to undertake Adaptation Planning is established in SPP 2.6 (which applies throughout Western Australia), the SCA is not adding any new requirements. Instead, it is clearly indicating the land to which the existing State planning framework applies.

For the reasons outlined above, officers recommend that the amendment be classified as a ‘standard’ amendment.

Public advertising of Scheme Amendment

The Scheme Amendment was advertised for 45 days from 8 October 2016 to 22 November 2016, representing the required 42 days advertising period pursuant to regulation 47(4) of the Regulations.

Public advertising consisted of:

· publication of a public notice in a newspaper circulating in the scheme area;

· display of a copy of the notice in the Shire administration office and on the Shire website;

· display of a copy of the Scheme Amendment documentation for public inspection;

· providing the notice to any public authority the Shire considers will be affected by the amendment; and

· providing the notice to any landowners whose property is proposed to be incorporated into the SCA.

The Shire received a total of four submissions: three non-objections from external agencies and one objection from a landowner. A copy of the Schedule of Submissions can be found in Appendix 4.

The main issues raised in the objection related to:

· potential impact on property prices, access to finance and insurance;

· financial implications for families in Broome and on the Shire; and

· the methodology applied as part of the CVS.

In response to these issues, the Shire’s staff note that the CVS was undertaken in accordance with State Planning Policy 2.6 and is consistent with other local government’s approaches. Officers note that there may be future financial implications on landowners located within the SCA, as there is the possibility that development on some lots may be restricted or subject to additional requirements through the Adaptation Planning. However, as SPP 2.6 applies regardless of whether a SCA is in place, these restrictions would be imposed through the subdivision and/or development application processes in any event.

By preparing a CHRMAP for the Broome townsite, the Shire is endeavouring to provide a coordinated, holistic approach to managing coastal hazards that will eliminate the need for affected landowners to undertake site-specific assessments, and incur costs associated with this, when new development is proposed. However, the proposed Scheme Amendment does allow for landowners to undertake their own Adaptation Planning, should they propose non-exempt development in the interim before the Broome townsite CHRMAP is finalised, or as a variation to the CHRMAP once it is adopted.

Overall, it is considered desirable and consistent with reducing the Shire’s risk of liability to make current and future property owners aware of coastal hazards that may apply to their property. Therefore, undertaking the CVS, preparing a CHRMAP and implementing the SCA are all appropriate actions to make people aware of coastal hazards in Broome and establish pathways to adapt to those hazards.

With respect to potential implications on property insurance, it is noted that most domestic insurance policies do not currently cover damage caused by actions of the sea, or only cover storm surge if it coincides with damage caused by other hazards during a storm event (such as freshwater flooding or winds). Additionally, most domestic insurance policies generally exclude covering loss of land or damage to structures due to coastal erosion – land owners bear the risk of these hazards themselves. Domestic insurance typically does not cover damage related to sea level rise.

Shire officers acknowledge that there are limitations in developing long return period design criteria and planning levels for cyclones. A widely adopted practice in oceanography and coastal engineering to investigate long return period cyclonic conditions is through the generation of much longer data records of synthetic cyclone tracks using a Monte Carlo modelling approach. Therefore, the methodology applied as part of the CVS is considered sound.

In summary, the SCA is considered to be a desirable way of managing coastal hazards in the Broome townsite through LPS6. It is therefore recommended that Council support the Scheme Amendment without modification and forward it to the West Australian Planning Commission and the Minister for Planning for final approval.

CONSULTATION

The Scheme Amendment was advertised for 45 days from 8 October 2016 to 22 November 2016, representing the required 42 days advertising period pursuant to regulation 47(4) of the Regulations.

Public advertising consisted of:

· publication of a public notice in a newspaper circulating in the scheme area;

· display of a copy of the notice in the Shire Administration Office, Broome Public Library and on the Shire website;

· display of a copy of the scheme amendment documentation for public inspection;

· providing the notice to any public authority the Shire considers will be affected by the amendment; and

· providing the notice to any landowners whose property is proposed to be incorporated into the SCA.

The Shire received a total of four submissions: three non-objections from external agencies and one objection from a landowner. A copy of the Schedule of Submissions is shown in Appendix 4.

STATUTORY ENVIRONMENT

Planning and Development Act 2005

75. Amending scheme

A local government may amend a local planning scheme with reference to any land within its district, or with reference to land within its district and other land within any adjacent district, by an amendment —

(a) prepared by the local government, approved by the Minister and published in

the Gazette; or

(b) proposed by all or any of the owners of any land in the scheme area, adopted,

with or without modifications, by the local government, approved by the

Minister and published in the Gazette.

81. Proposed scheme or amendment to be referred to EPA

When a local government resolves to prepare or adopt a local planning scheme, or an amendment to a local planning scheme, the local government is to forthwith refer the proposed local planning scheme or amendment to the EPA by giving to the EPA —

(a) written notice of that resolution; and

(b) such written information about the local planning scheme or amendment as is

sufficient to enable the EPA to comply with section 48A of the EP Act in relation

to the local planning scheme or amendment.

Planning and Development Regulations 2015

49. Submissions on standard amendment

(1) A submission on a standard amendment to a local planning scheme must —

(a) be made in writing to the relevant local government in a form approved by the Commission; and

(b) state the name and address of the person making the submission; and

(c) include a statement about the capacity in which the person makes the submission.

(2) A local government must acknowledge in writing the receipt of each submission received by it.

50. Consideration of submissions on standard amendments

(1) In this regulation — consideration period, in relation to a standard amendment to a local planning scheme, means the period ending on the latest of the following days —

(a) the day that is 60 days after the end of the submission period for the amendment;

(b) the day that is 21 days after the receipt of a statement in respect of the amendment delivered under section 48F(2)(a) of the EP Act;

(c) the day that is 21 days after the receipt of a statement in respect of the amendment delivered under section 48G(3) of the EP Act if that statement is in response to a request by the local government made under section 48G(1) of the EP Act before the later of the days set out in paragraphs (a) and (b);

(d) a day approved by the Commission; submission period, in relation to a standard amendment to a local planning scheme, means the period for making submissions specified in the notice in respect of the amendment referred to in regulation 47(1).

(2) The local government —

(a) must consider all submissions in relation to a standard amendment to a local planning scheme lodged with the local government within the submission period; and

(b) may, at the discretion of the local government, consider submissions in relation to the amendment lodged after the end of the submission period but before the end of the consideration period.

(3) Before the end of the consideration period for a standard amendment to a local planning scheme, or a later date approved by the Commission, the local government must pass a resolution —

(a) to support the amendment without modification; or

(b) to support the amendment with proposed modifications to address issues raised in the submissions; or

(c) not to support the amendment.

53. Information on standard amendment to be provided to the Commission

(1) After passing a resolution under regulation 50(3) the local government must provide the advertised amendment to the local planning scheme to the Commission together with the following —

(a) a schedule of submissions made on the amendment;

(b) the response of the local government in respect of the submissions;

(c) particulars of each modification to the amendment proposed by the local government in response to the submissions;

(d) if any proposed modification to the amendment was advertised —

(i) an explanation of the reasons for advertising the modification; and

(ii) particulars of how the modification was advertised; and

(iii) a schedule of submissions made on the proposed modifications; and

(iv) the recommendation of the local government in accordance with regulation 51(7)(c) in respect of each submission;

(e) a copy of the resolution passed under regulation 50(3);

(f) if that resolution was a resolution under regulation 50(3)(c) — a summary of the reasons why the local government does not support the amendment;

(g) details of any provision in the local planning scheme that varies or excludes a provision set out in Schedule 1;

(h) details of any provision in the local planning scheme as it will be amended that supplements a provision set out in Schedule 2;

(i) any relevant maps, plans, specifications and particulars required by the Commission.

POLICY IMPLICATIONS

State Planning Policy 2.6

5.5 Coastal hazard risk management and adaptation planning

(i) Adequate coastal hazard risk management and adaptation planning should be undertaken by the responsible management authority and/or proponent where existing or proposed development or landholders are in an area at risk of being affected by coastal hazards over the planning timeframe. Coastal hazard risk management and adaptation planning should include as a minimum, a process that establishes the context, vulnerability assessment, risk identification, analysis, evaluation, adaptation, funding arrangements, maintenance, monitoring and review, and communicate and consult.

(ii) Where a coastal hazard risk is identified it should be disclosed to those likely to be affected. On consideration of approval for subdivision and/or development current and/or future lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate on title: VULNERABLE COASTAL AREA –This lot is located in a area likely to be subject to coastal erosion and/or inundation over the next 100 years.

(iii) Where risk assessments identify a level of risk that is unacceptable to the affected community or proposed development, adaptation measures need to be prepared to reduce those risks down to acceptable or tolerable levels. Adaptation measures should be sought from the following coastal hazard risk management and adaptation planning hierarchy on a sequential and preferential basis:

(1) Avoid the presence of new development within an area identified to be affected by coastal hazards. Determination of the likely consequences of

coastal hazards should be done in consideration of local conditions and in

accordance with the guidelines provided in Schedule One.

(2) Planned or Managed Retreat or the relocation or removal of assets within an area identified as likely to be subject to intolerable risk of damage from coastal hazards over the planning time frame.

(3) If sufficient justification can be provided for not avoiding development of land that is at risk from coastal hazards then Accommodation adaptation measures should be provided that suitably address the identified risks. Such measures would involve design and/or management strategies that render the risks from the identified coastal hazards acceptable.

(4) Where sufficient justification can be provided for not avoiding the use or development of land that is at risk from coastal hazards and accommodation measures alone cannot adequately address the risks from coastal hazards, then coastal Protection works may be proposed for areas where there is a need to preserve the foreshore reserve, public access and public safety, property and infrastructure that is not expendable.

5.11 Precautionary principle

(i) Where there are threats of serious or irreversible environmental damage, lack of full scientific certainty should not be used as a reason to postpone measures to prevent environmental degradation.

(ii) The onus is on any proponent to show that development does not pose any likelihood of serious or irreversible harm to the environment.

(iii) If the proponent cannot demonstrate there is not a likelihood of such harm, the onus is on the development proponent to show that the harm can be managed.

FINANCIAL IMPLICATIONS

Nil.

RISK

By undertaking the CVS the Shire recognised that coastal hazards are an ongoing risk which need to be recognised, evaluated and ultimately managed. Risk identification in the CVS was undertaken in accordance with SPP 2.6 and the precautionary principle, which minimises the risk of future liability to the Shire. The preparation of the Broome townsite CHRMAP will further reduce risk by providing a series of targeted actions that can be undertaken to manage, or adapt to, the identified risks.

Notwithstanding this, a risk of future liability to the Shire remains should it fail to take into account the outcomes of the CVS in making planning decisions. The proposed SCA will reduce the chance of this occurring as it will ensure that areas at risk of coastal hazards under the CVS are clearly identified to Shire staff, Councillors, landowners and community members through LPS6. The SCA will provide a trigger for those undertaking and assessing development that the recommendations of the CHRMAP must be taken into account.

It is noted that the proposed SCA captures all properties that will be impacted by coastal hazards (as defined and discussed in the above sections), and does not differentiate between levels of risk. For instance, some properties in the SCA may be subject to over 1 metre of coastal inundation, as well as the risk of erosion, whilst others may be subject to inundation as a result of a temporary backup in the stormwater discharge system caused by a storm surge event, with minimal depth of flooding lasting for a short duration. The CHRMAP will consider the variations in risk likelihood and consequence and the preferred adaptation options will be designed accordingly.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

A healthy and safe environment

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

A built environment that reflects arid tropical climate design principles and historical built form

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr H Tracey Seconded: Cr C Mitchell

That Council:

1. Considers all the submissions received through the public advertising submission period of proposed Amendment No.5 to the Shire’s Local Planning Scheme No.6 in accordance with regulation 50 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015.

2. Support Amendment No.5 to Local Planning Scheme No.6 without modification, as initiated by Council on 25 August 2016 in accordance with regulation 50 (3) of the Planning and Development (Local Planning Schemes) Regulations 2015.

3. Provide the West Australian Planning Commission with a copy of the advertised amendment together with a schedule of submissions; the response of the local government in respect of each submission; a copy of the Council resolution; and a copy of the Special Control Area map, in accordance with regulation 53 (1) of the Planning and Development (Local Planning Schemes) Regulations 2015.

4. Forward the amendment documentation to the Western Australian Planning Commission and the Minister for Planning in accordance with regulation 53 (1) of the Planning and Development (Local Planning Schemes) Regulations 2015.

5. Acknowledge in writing the receipt of each submission received in accordance with regulation 49 (2) of the Planning and Development (Local Planning Schemes) Regulations 2015.

CARRIED UNANIMOUSLY 7/0

Attachments

1.	Coastal Processes Map 2110 (Cardno, 2015)
2.	'Coastal Hazard Risk Area' SCA
3.	Scheme Amendment Report
4.	Schedule of Submissions

Minutes – Ordinary Meeting of Council 30 March 2017 Page 583 of 584

9.2.2 ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

LOCATION/ADDRESS: Broome Townsite

APPLICANT: Nil

FILE: PLA95.1; LPS6/5

AUTHOR: Strategic Planning Coordinator

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Development Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 6 January 2017

SUMMARY: In June 2016 Council received a Coastal Vulnerability Study for the Broome townsite which identified that portions of the townsite are at risk of coastal inundation and coastal erosion in the period to 2110. State Planning Policy 2.6 – State Coastal Planning Policy requires that Coastal Hazard Risk Management and Adaptation Planning (Adaptation Planning) be undertaken where the risk of coastal hazards has been identified.

The Shire has secured grant funding from the Department of Planning’s Coastal Management Plan Assistance Program to prepare a Coastal Hazard Risk Management and Adaptation Plan (CHRMAP) for the Broome townsite, reflecting the outcomes of the Coastal Vulnerability Study. The CHRMAP will provide a coordinated approach to Adaptation Planning which considers broader community values and the impact potential adaptation options will have on adjacent sections of the coastline. A draft CHRMAP has been prepared and is now presented to Council for its consideration.

This report recommends Council adopt the draft Broome Townsite CHRMAP for the purposes of public advertising. It further recommends that Council authorise the Chief Executive Officer to undertake advertising for a period of 42 days in line with the Community Engagement Strategy for the project.

BACKGROUND

Previous Considerations

OMC 30 June 2016 Item 9.2.2

OMC 25 August 2016 Item 9.2.2

Coastal Vulnerability Study

In 2013 the Shire commissioned consultants to undertake a Coastal Vulnerability Study (CVS) to investigate the combined potential impacts of storm surge, coastal inundation, tidal movement, shoreline stability, stormwater drainage and the interactions of surface and groundwater on the Broome townsite, including consideration of sea level rise. The CVS was comprised of 4 technical reports including:

· a storm tide and coastal inundation assessment;

· a hydraulic assessment which considered flooding from stormwater runoff;

· a hydro-geological assessment which considered the interaction between surface and groundwater; and

· a shoreline stability assessment, which considered coastal processes including sediment transport and produced hazard lines to measure shoreline changes over a 100 year planning timeframe.

The CVS also included inundation maps and coastal processes maps which visually depict the outcomes of the technical studies. This work provides the foundation for the Broome Townsite CHRMAP, however some refinements to the way the data is presented have been undertaken, as discussed in subsequent sections of this report. The CVS was formally received by Council in June 2016.

Amendment No. 5 to Local Planning Scheme No. 6 – Creation of a ‘Coastal Hazard Risk Area’ Special Control Area

‘Coastal Hazards’ generally include inundation from seawater (usually associated with storm surge) and coastal erosion. The extent which such hazards are likely to impact on land in Broome was considered in the CVS through the storm tide and coastal inundation assessment and the shoreline stability assessment.

In accordance with State Planning Policy 2.6 – State Coastal Planning Policy (SPP 2.6), land is considered to be ‘at risk of coastal hazards’ if in a 100 year timeframe (i.e. by 2110) it is subject to:

· Erosion based on:

o ‘S1’ – ocean forces and coastal processes from a tropical cyclone storm event which have a one percent or one-in-one hundred probability of being equalled or exceeded in any given year (1 in 100 year ARI);

o ‘S2’ – allowance for historic shoreline movement trends calculated by examining historical aerial photography;

o ‘S3’ – allowance for sea level rise, set as a default distance of 90m of shoreline recession based on a vertical sea level rise of 0.9m to 2110; and

o an uncertainty allowance, set at 0.2m a year.

It is noted that the formula for erosion set out above is based upon the coast in question being sandy, which was an assumption made in the CVS in determining the hazard lines, and may be conservative for coasts that are predominantly rocky or contain extensive mangrove cover.

In August 2016 Council resolved to adopt for advertising purposes a ‘standard’ amendment (Amendment No. 5) to Local Planning Scheme No. 6 (LPS6) which would see all land that is considered to be at risk of coastal hazards included in a ‘Coastal Hazard Risk Area’ Special Control Area (SCA). The SCA is intended to provide clarity to officers, landowners, and the general public about where the requirements of SPP2.6 apply. Whilst the extents of the proposed SCA are generally based on the findings of the CVS, a few refinements were made as follows:

· The coastal processes (erosion) line in the CVS only extends as far north as Gray Street. The Shire’s appointed consultants for the CHRMAP used the data obtained through the CVS to further extend this line around Dampier Creek to cover the entire study area.

· The coastal processes (inundation) maps in the CVS depict the combined level of inundation that is predicted from a 1 in 500 year ARI coastal inundation event and a 1 in 100 year ARI catchment flooding event (essentially, stormwater runoff as a result of a 1 in 100 year ARI rainfall event). This does not strictly meet the SPP2.6 criteria as it includes areas that will only be impacted by overland flooding from stormwater runoff, rather than by coastal processes.

To separate the coastal and stormwater inundation extents, the Shire’s appointed consultants compared the outputs of the CVS modelling to the outputs of the District Stormwater Management Strategy, which considered overland flooding only. The difference between the two data sets was used to generate the extents of the SCA, as the area that would be affected by a 1 in 500 year ARI storm event. This approach was supported by staff from the Department of Planning and Department of Transport.

The extents of the SCA are shown in Attachment 1. Amendment No. 5 will require Coastal Hazard Risk Management and Adaptation Planning (Adaptation Planning) to be undertaken in accordance with the methodology set out in SPP2.6 for all new non-exempt development in the SCA. The Broome Townsite CHRMAP will provide direction for each coastal compartment in terms of Adaptation Planning and in many instances should be sufficient to fulfil this requirement. However it is envisaged that a further Local Planning Policy based on the CHRMAP will be developed to provide additional clarity for development assessment.

It is noted that the proposed SCA provisions allow for individual landowners to request variations to the Broome Townsite CHRMAP on a case by case basis, should they demonstrate through an Adaptation Planning process an alternative solution that can satisfactorily manage the hazard risk. Council will have the right to refuse any such solution if it considers the adaptation strategies proposed will lead to adverse impacts on the occupiers or users of the development, the inhabitants of the locality, the functionality of any reserve in the locality or the likely future development of the locality.

Amendment No. 5 has been publicly advertised and is to be considered by Council for final adoption on 30 March 2017.

COMMENT

Content of the CHRMAP

Clause 5.5 of SPP2.6 states, with respect to Adaptation Planning:

The Western Australian Planning Commission (WAPC) has provided detailed guidance into best practice Adaptation Planning through the 2014 Coastal Hazard Risk Management and Adaptation Guidelines (CHRMAP Guidelines). The Broome Townsite CHRMAP has been prepared in accordance with the CHRMAP Guidelines.

The following stages of Adaptation Planning are described in the CHRMAP Guidelines:

· Establish the Context – Outlines the framework for identifying and analysing the coastal hazard risks being considered.

· Identify the Risks – Provides an understanding of historical and potential impacts of erosion and storm surge inundation on the assets and their values, including impacts from climate change and associated sea level rise.

· Analyse the Risks – Considers the likelihood and consequence of the risks identified.

· Evaluate the Risks – Establishes a risk priority scale taking into account existing controls.

· Risk Management and Adaptation – Presents options for managing and/or adapting to risks and assesses these options.

· Monitor and Review – Sets out how the CHRMAP will remain current through regular monitoring and review.

· Communicate and Consult – Describes how the results of the CHRMAP will be distributed or publicised.

Each of the stages of the draft Broome Townsite CHRMAP is described in greater detail below. The draft Broome Townsite CHRMAP is provided as Attachment 2.

Establish the Context

This section briefly describes the scope of the draft CHRMAP and study area, provides background about the community and stakeholder engagement process that has been undertaken and considers the existing corporate and land use planning frameworks. The draft CHRMAP separates the townsite into nine coastal compartments with similar geomorphological characteristics. Figure 1 below shows the various coastal compartments.

Figure 1 – Coastal Compartments

Identify the Risks

This section summarises the outcomes of the CVS with the refinements described in reference to Amendment No. 5 above. A series of maps are provided for each coastal compartment with hazard lines indicating the coastal processes allowance for erosion at a series of timescales – current risk, 2040, 2070 and 2110. For those compartments that will be impacted by coastal inundation (compartments 7-9 only), the maps also depict the extent and depth of a 1 in 500 year ARI storm surge event. The hazard maps further identify key assets located within each compartment and the report text summarises the timeframe in which these assets will be impacted by coastal hazards.

Analyse and Evaluate the Risks

This section discusses the likelihood for each coastal compartment to experience erosion and/or inundation over each planning period. It further provides a consequence scale, which categorises risks from ‘catastrophic’ to ‘insignificant.’ The consequence scale is depicted in Figure 2 below.

Figure 2 – Consequence Scale

The draft CHRMAP then provides an evaluation of risks for key assets in each compartment based on likelihood and consequence for the 2040, 2070 and 2110 timescales. The risk analysis for the draft CHRMAP concentrates on the most immediate planning period 2040, with consideration of the outcomes as far as the 2070 planning period. Through this approach the draft CHRMAP seeks to define what is critical for the Shire to consider currently and into the immediate future (approximately the next 25 years). The projected erosion and inundation for scenarios out to the 2110 planning period are recognised in Adaptation Planning recommendations for development controls and infrastructure over the longer term (2110) and are captured in the likelihood scales developed to assess the risk. The consequence of each risk has been informed by the community engagement undertaken in July – August 2106 as well as advice from Shire staff and the project Steering Committee.

Risk Management and Adaptation

This section sets out a preferred risk management and adaptation pathway for each coastal compartment using the hierarchy of ‘Avoid’, ‘Planned/Managed Retreat’, ‘Accommodate’ and ‘Protect’ set out in SPP2.6 and visually depicted in Figure 3 below. The stages of the hierarchy are described in SPP2.6 in the following way:

· Avoid the presence of new development within an area identified to be affected by coastal hazards;

· Planned or Managed Retreat or the relocation or removal of assets within an area identified as likely to be subject to intolerable risk of damage from coastal hazards over the planning time frame;

· If sufficient justification can be provided for not avoiding development of land that is at risk from coastal hazards then Accommodation adaptation measures should be provided that suitably address the identified risks. Such measures would involve design and/or management strategies that render the risks from the identified coastal hazards acceptable; and

· Where sufficient justification can be provided for not avoiding the use or development of land that is at risk from coastal hazards and accommodation measures alone cannot adequately address the risks from coastal hazards, then coastal Protection works may be proposed for areas where there is a need to preserve the foreshore reserve, public access and public safety, property and infrastructure that is not expendable.

Figure 3 – Adaptation Hierarchy, WAPC

Some coastal compartments have been broken down into sections with different pathways, and different pathways have been proposed for erosion and inundation in compartments affected by both hazard types. The proposed adaptation pathway(s) for each compartment is set out below.

Coastal Compartment	Adaptation Strategy Recommendations
Cable Beach	· For areas north and south of central tourist area Planning Approach Avoid any future planning approaches will need to be sited landward of the identified 2110 planning period coastal erosion hazard · For central section (Surf Club, Zanders café, Amphitheatre etc) Recommendations Further studies on a coastal protection option for up to 500m of the main foreshore area is recommended and supported through the CHRMAP with a view to adopting a Protect strategy for this section of coast. Will require a detailed erodibility study to determine the underlying geotechnical properties of the foreshore beneath the dune. Following the erodibility assessment, requirement for concept engineering, consultation with community / stakeholders and further economic analysis of option/s. Planning Approach (general) Avoid further development of vacant land within the identified coastal erosion hazard area for areas north and south of the central tourist hub Planned / Managed Retreat existing assets located on land prone to coastal erosion within the 2110 planning timeframe for land not proposed to be protected by a seawall. Accommodate land uses exempted by Part 7 of SPP2.6 Schedule 1 eg Community use of foreshore. Planning Approach for areas behind a coastal protection structure (type of coastal protection, alignment and timing to be confirmed in future studies) Protect existing assets through a coastal protection structure. Shire Structures Managed Retreat for current structures and properties within the erosion hazard area.
Gantheaume Cliffs	Planning Approach Avoid further development within the identified coastal erosion hazard. Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe (eg Broome Turf Club). Shire Structures in foreshore areas Managed Retreat for coastal structures and roads.
Reddell Beach	Planning Approach Avoid development within the identified 2110 coastal erosion hazard on vacant land. Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe. Shire Structures in foreshore areas Managed Retreat for coastal structures and roads.
Entrance Point	Recommendations Recommended the Kimberley Port Authority undertake a detailed erodibility study to determine the underlying geotechnical properties of the foreshore area. Planning Approach Avoid development within the identified 2110 coastal erosion hazard on vacant land. Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe. Shire Structures in foreshore areas Managed Retreat for coastal structures and roads.
Simpsons Beach	Planning Approach Avoid development within the identified 2110 coastal erosion hazard. Accommodate, Managed Retreat for existing assets located on land prone to coastal erosion within the 2110 planning timeframe. Shire Structures in foreshore areas Managed Retreat for coastal structures.
Town Beach	Recommendations Further studies on construction of the Town Beach revetment (engineering, environmental and local stakeholder issues). Develop an appropriate Emergency Response Plan for the Roebuck Bay caravan park. Undertake a foreshore management plan. Investigate remediation of the dune in front of the properties in Demco Drive. Planning Approach Accommodate development located on land prone to coastal erosion within the 2110 planning timeframe. Accommodate land uses exempted by Part 7 of SPP2.6 Schedule 1 eg Community use of foreshore. For areas landward of the planned revetment / seawall north of old wharf groyne Protect Existing assets through a coastal protection structure. Shire Structures in foreshore areas Managed Retreat for minor structures within the erosion hazard area. Accommodate for minor structures in the defined storm surge inundation area. Protect Shire assets covered by the revetment / seawall at the eroding Pindan Cliff north of Old wharf Groyne (Pioneer Cemetery, foreshore area in Town Beach Reserve).
Broome Central	Recommendations A coastal protection structure to Protect Chinatown peninsula providing storm surge immunity and coastal erosion protection is supported through the CHRMAP. Further studies required to determine type, alignment and timing. At latest the structure is assumed to be constructed for the 2070 planning period. Ensure the feasibility engineering investigation of coastal protection structures planned as part of the Chinatown Revitalisation project recognises the Protect approach for Chinatown and design of structures will deliver outcomes required under the CHRMAP. Planning Approach Accommodate developable land located on land prone to coastal erosion within the 2110 planning timeframe. Accommodate land prone to storm surge flooding through Special Control Area and specific requirements for planning approval of properties within. Accommodate land uses exempted by Part 7 of SPP2.6 Schedule 1 eg Community use of foreshore. For areas within the Chinatown peninsula Protect existing assets. Shire Structures in foreshore areas Managed Retreat for minor structures within the erosion hazard area. Accommodate for minor structures in the defined storm surge inundation area.
Dampier Creek Inner	Planning Approach Avoid vacant developable land located on land prone to coastal erosion within the 2110 planning timeframe. Accommodate land prone to storm surge flooding, through Special Control Area and specific requirements for planning approval of properties within. Shire Structures in foreshore areas Managed Retreat for minor structures and properties within the erosion hazard area. Accommodate for minor structures in the defined storm surge inundation area.
Dampier Creek East	Planning Approach Avoid vacant developable land located on land prone to coastal erosion within the 2110 planning timeframe. Avoid land prone to storm surge flooding. Shire Structures in foreshore areas Managed Retreat for minor structures and properties within the erosion hazard area. Accommodate for minor structures in the defined storm surge inundation area.

For compartments or portions of compartments where ‘Accommodate’ is the preferred adaptation pathway, the CHRMAP recommends a series of development control measures to be further refined through a Local Planning Policy.

Potential development control measures for coastal inundation

The planning response for properties identified at risk of coastal inundation are as follows:

· Raising finished floor levels for all habitable rooms (dwellings) or net lettable area (commercial / retail / community buildings) to 300mm above the identified storm surge level. This can be done by:

o filling of the land, with up to 0.5m of fill permitted ‘as of right’ and fill between 0.5m and 1m considered on a case by case basis if there are no adverse amenity impacts on adjoining properties; or

o structural / building design responses (such as elevated ‘Queenslander’ style housing); or

o a combination of the two.

· Building design specifications including:

o designated construction materials;

o a requirement for the building design at ground level to be permeable to allow storm surge to flow through;

o non-habitable ground floors; and/or

o specifications relating to the siting and design of major services and fittings, such as electrical wiring.

· Requirements to prepare and implement site-specific emergency management plans.

· Requirements to place a Section 70A notification on titles to advise potential future purchasers of the presence of coastal hazards.

Potential development control measures for coastal erosion

In approving development on land identified as prone to coastal processes within the planning timeframe, the Shire may be inclined to impose conditions on the planning approval seeking the applicant indemnify the Shire against future actions, claims, demands or costs. For accommodation of erosion, Section 70A notifications are recommended to be placed on the titles of all lots at risk of coastal processes as a condition of planning approval, and this is an accepted practice recognised within SPP 2.6.

As part of adaptation approaches, it is recommended that the Shire develop a local planning policy relating to the construction of private seawalls, that would address matters relating to ongoing maintenance responsibilities, liability, public access and safety and ongoing monitoring requirements.

Monitoring and review

This section proposes a structured monitoring program to build on the data developed in the CVS and regularly assess the changes to the dunes, mangrove and pindan shorelines to track the rate of future erosion. It will identify the adaptive capacity of these systems through increasing the understanding of their response to future coastal pressures including climate change and sea level rise. Proposed monitoring actions include:

· Photo monitoring of the shoreline (which can be done in conjunction with community groups);

· A geotechnical assessment of Town Beach in the vicinity of the Roebuck Bay caravan park and Cable Beach dunes in the vicinity of the Surf Club, Zanders cafe, Amphitheatre;

· Assessment of the shoreline after large cyclones to note any significant changes and subsequent recovery. This can also include an assessment of if and how the mangrove system worked to attenuate waves and water levels; and

· Beach Transect survey at specific locations, to be undertaken by a surveyor and tied into local datum.

Indicative costs associated with these monitoring actions are outlined in the ‘Financial Implications’ section of this report. It is recommended that the CHRMAP be reviewed every five years to consider its effectiveness and applicability in response to changes that may occur in local understanding of the coast as well as policy changes which may occur at a State level with regard to coastal risk management.

Communication and consultation

A Community and Stakeholder Engagement Strategy (CSE Strategy) was prepared in the early stages of the project, endorsed by the Steering Committee and formally received by Council in June 2016. The CSE Strategy contained a number of actions that would engage the community in the preparation of the draft CHRMAP, which were completed and are summarised in the Outcomes Report which forms part of Attachment 2, as well as in the ‘Consultation’ section of this report.

The CSE Strategy also considered the level of communication and consultation that would be appropriate during public advertising and once the CHRMAP has been adopted. This is also detailed in the ‘Consultation’ section of this report. The CSE Strategy is included as Attachment 3.

Summary

Overall, the CHRMAP is considered to set out a clear pathway for adapting to coastal hazards in Broome over the next 5 to 10 years. The actions and adaptation options outlined are realistic and achievable, and establish a pathway for implementation to inform Council decision making into the future. Therefore, it is recommended that Council receive the draft CHRMAP and authorise the Chief Executive Officer to undertake advertising for a period of 42 days in line with the CSE Strategy.

CONSULTATION

The CSE Strategy sets out an engagement program to ensure the community has the opportunity to participate in the development of the draft CHRMAP. This included:

· Two Information Forums held in July 2016, which provided an overview of coastal planning policies in WA, the Broome Townsite CVS and the process for the Broome Townsite CHRMAP. The level of engagement for the Information Forums was set at ‘Inform’.

· Two Workshops held in August 2016, in which participants identified key coastal infrastructure and assets that hold economic, social and environmental value, discussed consequence scales for the identified coastal hazards, defined risk tolerances to the identified hazards and discussed adaptation options that could address the risks. The level of engagement for the Information Forums was set at ‘Involve’.

· Interested parties who could not attend the Information Forums and/or Workshops were encouraged to make contact with Shire officers to seek information and share their thoughts.

To publicise the Information Forums and Workshops, the Shire employed the following methods:

· Establishment of a dedicated CHRMAP webpage on the Shire’s website and CHRMAP email for project enquiries;

· Additional promotion though the ‘Latest News’ and ‘Have My Say’ sections of the website;

· Posts on the Shire’s Facebook page;

· Media Release and promotion in the ‘Shire News’ column (newspaper and email distribution);

· Interview with the Shire’s Director Development Services on ABC Radio;

· A poster displayed in the Shire Administration Office and Broome Public Library; and

· Letters of invitation including a FAQ Sheet sent to all landowners with property that will be affected by the CHRMAP and key stakeholder organisations.

The Level of Engagement for advertising the draft CHRMAP is recommended to be set at ‘Consult’ in the CSE Strategy with actions to include:

· Invitations to comment on the draft CHRMAP to be sent to affected landowners and key stakeholder organisations;

· Updating the CHRMAP webpage with a summary of the process so far, a link to the draft CHRMAP, submission form, and links to an online feedback form (It is considered that this provides more flexibility than an online survey).

· Display of the draft CHRMAP at Shire Administration Office with submission and feedback forms.

Should Council resolve to adopt the draft CHRMAP for advertising purposes, the above actions will be undertaken. Any submissions received will be brought back to Council for its consideration.

STATUTORY ENVIRONMENT

Local Planning Scheme No. 6

67. Matters to be considered by local government

In considering an application for development approval the local government is to have due regard to the following matters to the extent that, in the opinion of the local government, those matters are relevant to the development the subject of the application —

(c) any approved State planning policy;

(q) the suitability of the land for the development taking into account the possible risk of flooding, tidal inundation, subsidence, landslip, bush fire, soil erosion, land degradation or any other risk;

(r) the suitability of the land for the development taking into account the possible risk to human health or safety

POLICY IMPLICATIONS

State Planning Policy 2.6

5.5 Coastal Hazard Risk Management and Adaptation Planning

(ii) Where a coastal hazard risk is identified it should be disclosed to those likely to be affected. On consideration of approval for subdivision and/or development current and/or future lot owners should be made aware of the coastal hazard risk by providing the following notification on the certificate of title: VULNERABLE COASTAL AREA – This lot is located in an area likely to be subject to coastal erosion and/or inundation over the next 100 years.

(1) Avoid the presence of new development within an area identified to be affected by coastal hazards. Determination of the likely consequences of coastal hazards should be done in consideration of local conditions and in accordance with the guidelines provided in Schedule One.

(2) Planned or Managed Retreat or the relocation or removal of assets within an

area identified as likely to be subject to intolerable risk of damage from coastal hazards over the planning time frame.

(iv) Where new information or methods become available that significantly modify the understanding of the coastal hazards then all areas within the newly defined risk areas should be reviewed again through the coastal hazard risk management and adaptation planning hierarchy above, as part of the ongoing monitoring and review process.

5.6 Infill Development

(i) New development should be located on the least vulnerable portion of the development site.

(ii) Where development is likely to be subject to coastal hazards over the planning timeframe, coastal hazard risk management and adaptation planning measures (Section 5.5) should be implemented to reduce the risk from coastal hazards over the full planning time frame to an acceptable level.

5.7 Coastal Protection Works

(i) New coastal protection works are not permitted, except where such works are considered only after all other options for avoiding and adapting to coastal hazards have been fully explored, as part of a comprehensive coastal hazard risk management process.

(ii) Existing coastal protection works that require significant upgrade or maintenance over the planning timeframe should be considered as new coastal protection works, including consideration of the most appropriate form.

iii) Coastal protection works should only be supported:

(a) where it is demonstrated there are no significant negative impacts on the adjacent environment within the sediment cell; and

(b) in conjunction with appropriate funding arrangements for the construction and ongoing care, control and maintenance being put in place.

(iv) Coastal protection works, where necessary and justified should be:

(a) adequately considered and planned as part of making decisions about land use, subdivision and development within the coastal zone;

(b) primarily proposed in the public interest to ensure they maintain a coastal

foreshore reserve, public access, public amenity and public safety as well as to protect high value property and infrastructure that is not expendable; and

(c) evaluated at a sediment cell level and take into consideration the future protection requirements of adjoining development.

FINANCIAL IMPLICATIONS

The monitoring program set out in the draft CHRMAP is anticipated to have annual costs as set out below, leading to a total cost of $185,000 over 5 years:

CHRMAP Monitoring	Lifecycle Cost (Annual)	Remarks
Year 1	$12,000	Annual Monitoring programme to include: · Photo monitoring program – Coastal Compartments 1 to 6 · Shoreline Transect Survey · Site specific investigations at critical risk locations · Shoreline movement assessment from aerial photogrammetry · Mangrove Coverage Assessment from Aerials Compartments 6 to 9 · Report of Findings.
Year 2	$8,000	Same as Year 1 without mangrove coverage assessment and Shoreline movement assessment from aerial photogrammetry
Year 3	$10,000	Same as Year 1 without mangrove coverage assessment
Year 4	$8,000	Same as Year 2
Year 5	$12,000	Same as Year 1
TOTAL	$50,000

In addition, the draft CHRMAP recommends that additional technical studies are undertaken to guide the design of ‘Protection’ options. Estimated costs associated with these investigations are set out in the table below:

CHRMAP Further Studies to support Protection options	Capital or Start Up Expense	Remarks
Year 2	$80,000	Geotechnical Assessment and Erodibility Study, Cable Beach Dune
Year 3	$60,000	Geotechnical Assessment and Erodibility Study, Town Beach (in front of Roebuck Bay Caravan Park)
Year 4	$25,000	Feasibility assessment of sand nourishment for Demco Drive Dune
Year 5	Nil	Nil
TOTAL	$165,000
Post Cyclone inspection (as required) Cost Estimate $5000

There is currently no money earmarked in the Shire’s Corporate Business Plan 2017-2021 (CBP) for ongoing monitoring or additional studies associated with the draft CHRMAP. However, the CBP recognises the importance of implementing and reviewing the CHRMAP as required, and includes this as an ongoing action over the life of the plan. It is anticipated that the ongoing monitoring costs and preparation of technical studies will be met primarily through grant funding. However as many grants require a co-contribution from the local government, there are likely to be some financial implications on the annual operating budget, which will be considered by Council on a yearly basis.

The draft CHRMAP has not endeavoured to provide detailed costings for the ‘Protection’ pathways recommended as no technical assessments or detailed designs have been completed for these concepts, with the exception of the Town Beach Revetment which is discussed below. However, it is considered that a buried seawall at Cable Beach could have an indicative cost of $6 million with annual maintenance costs up to $100,000, ‘Option 1’ in Chinatown could have an indicative cost of $4 million and ‘Option 2’ in Chinatown could have an indicative cost of $16 million. The Chinatown Revitalisation project has allocated funding for two feasibility studies that will contribute to the refinement of Option 2 – one into the extension of Gray Street and one to provide coastal protection works to properties on the eastern side of Dampier Terrace, as part of the reconnection of the Chinatown precinct to Roebuck Bay. The Town Beach Revetment works which are supported in the draft CHRMAP were designed and costed in 2012 and are included in the CBP in the capital program for 2017-18 at a cost of $4,182,506.

The draft CHRMAP did not undertake a detailed Cost Benefit Analysis for Cable Beach, however it noted that the value of Shire assets at risk was approximately $4.5 million in 2015 and $5.9 million in 2040. At Town Beach the CHRMAP identifies that the value of Shire Assets at risk was approximately $1.3 million in 2015 and $3.1 million in 2040. Both these locations are considered important tourism locations, as well as a well-used and loved community spaces, and the social and economic impact of losing these areas would be great.

RISK

Coastal hazard risk management and adaptation planning will provide the Shire of Broome with an appropriate risk assessment and management planning framework for incorporating coastal hazard considerations into decision-making processes. The establishment of the SCA will clearly identify land that is predicted to be affected by coastal hazards until 2110, while the CHRMAP will provide guidance on the decision making process involving land that is at risk from coastal erosion and inundation. Through risk identification, analysis and evaluation the Shire will be better placed to address coastal hazard risk.

In terms of consequence, the risk of not taking action is considered Extreme in terms of potential impact on health, Shire finances, property and reputation. There may also be adverse environmental impacts, however, without undertaking a full environmental assessment, it is difficult to understand the true impact.

There could also be a liability risk if the Shire fails to take into account the outcomes of the CHRMAP in the decision making process. It is considered that the Shire has a duty of care to prevent the loss or injury to people or property, especially in instances where there risks have been made clear, and risk management and adaptation options are available.

By undertaking a systematic approach to coastal hazards through the CHRMAP, and putting in place controls to manage coastal hazard risk in association with the affected community and stakeholders, the Shire is able to reduce the risk to property and life, whilst also respecting the natural processes that create coastal erosion and inundation. Therefore by undertaking the CHRMAP, the Shire will reduce its risk from Extreme to Moderate.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Accessible and safe community spaces

A healthy and safe environment

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

A built environment that reflects arid tropical climate design principles and historical built form

A preserved, unique and significant historical and cultural heritage of Broome

Retention and expansion of Broome’s iconic tourism assets and reputation

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

Affordable land for residential, industrial, commercial and community use

Key economic development strategies for the Shire which are aligned to regional outcomes working through recognised planning and development groups/committees

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

Sustainable and integrated strategic and operational plans

Effective community engagement

Improved systems, processes and compliance

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr C Mitchell Seconded: Cr H Tracey

That Council:

1. Receives the draft Coastal Hazard Risk Management and Adaptation Plan dated 17 March 2017; and

2. Authorises the Chief Executive Officer to undertake advertising for a period of 42 days in line with the Community and Stakeholder Engagement Strategy for the project.

CARRIED UNANIMOUSLY 7/0

Attachments

1.	Extent of Proposed 'Coastal Hazard Risk Area' Special Control Area
2.	Draft Broome Townsite CHRMAP
3.	Community and Stakeholder Engagement Strategy

Item 9.2.2 - ADOPTION OF DRAFT BROOME TOWNSITE COASTAL HAZARD RISK MANAGEMENT AND ADAPTATION PLAN (CHRMAP) FOR PUBLIC ADVERTISING

7. Communications and Engagement Actions

Key Tasks		Detailed Description		Completion Date	Responsibility	Target Audience
Stage 1 – Project Inception & Stakeholder Engagement Strategy
1.1	Project Inception	Meet with the Shire’s Project Team to discuss and clarify project scope of works, including scope of community engagement. Determine and request relevant information and data (base mapping, population and demographic data, background reports and studies, key stakeholders and Shire staff members).		30th March 2016		Project Team
1.2	Stakeholder Identification	Prepare a detailed stakeholder list in conjunction with the Shire.		31^st March 2016	The Shire – to supply draft list TPG – to review & work with The Shire to determine levels of anticipated involvement in project.	NA
1.3	Finalise Community Engagement Plan	Following the identification of all relevant stakeholders, prepare a community engagement plan.		2^nd May 2016	TPG (in consultation with The Shire)	NA
Stage 2 – Literature Review and Preparation of Issues Paper
2.1	Coastal Literature Review
2.2	Issues Paper -	Summarise the coastal issues from the CVS and planning issues from a review of the planning documents that will need to be addressed in the CHRMAP and community engagement process.		27^th May 2016	Baird
2.3	Planning Documents & Strategic Documents Preview
Stage 3 – Preparation of Draft CHRMAP (dates may change as the project progresses)
3.1	Council Briefing	Baird to provide a briefing to Council, informing of the CVS Outcomes and CHRMAP process		14^th June 2016	Baird
3.2	Communications & Advertising	TPG to liaise with Council Officer’s on the preparation of CHRMAP communications and advertising. Tasks include: · 8/6/16 - 17/6/16 Prepare Communications & Advertising material including: o Prepare “Issues Summary” for public information, which shall address: - What is the Shire of Broome Coastal Hazard Risk Management Adaptation Plan (CHRMAP)? - Why is the CHRMAP being undertaken? - What is a Coastal Hazard Risk? - When is the plan being prepared? - Who will be involved? - What is a CVS & what does the CVS mean? - Where can you get information on the project? - Frequently Asked Questions, including: - How will this affect my insurance? - How will my property be affected? (TPG/Baird/The Shire to organise); o Prepare letter of invitation for the Information Forums and Workshops to key community members/stakeholders identified in Stakeholder Analysis. Provide key (summarised) information from “Issues Summary” (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template); o Prepare advertisements for the Information Forums and Workshops within local newspapers and local radio stations, which shall include key event information, links to the The Shire webpage, and requests for event RSVP (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template); o Prepare of information flyers/posters (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template). o Set up a Shire contact email address (and phone number/contact name) for individuals to ask questions and register interest for the Information Forums and Workshops (The Shire to organise); o Prepare RSVP form - ask for information including: key demographic information, whether the individual is part of any community groups, whether they have an affected property (and where that property is located), why they wish to attend the event/s, which forum/workshop they wish to attend, and whether they would like a copy of the “Issues Summary” sent out to them prior to the Information Forum (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template). · 20/6/16 Launch Communications & Advertising material including: o Distribution of letters (The Shire); o Advertisements within local newspapers and radio stations (The Shire); o Information flyers/posters made available at key locations such as the Shire’s Administration Building and within public gathering places (The Shire); o Launch information on The Shire webpage, which shall include: the “Issues Summary”, details regarding the forums/workshops, and a link to the RSVP form for forum/workshop attendance, and an email address to lodge questions (The Shire); o Advertisements on Facebook Page,. (The Shire to organise – TPG to advise on wording); o Mail out “Issues Summary” upon request. · 6/7/16 - RSVP closing date for the Information Forums and Workshops. · 13/7/16 – mail out “Issues Summary” as requested.		8^th June – 15^th July 2016	TPG – engagement materials & event advertising/ communications advice. The Shire – Event advertising and communications (including receiving registrations & confirming attendees). Baird – engagement materials (technical information).	NA
3.3	Preparation for Information Forum	TPG to liaise with Council Officer’s on the preparation of the Information Forums. Tasks include: · 14/6/16 Book venue/s and organise catering (The Shire) Venues that are chosen should be easily accessible by foot and car, and are spaces that will feel welcoming to all cultural groups. · 8/6/16 – 19/7/16 Event logistics & engagement materials coordinated. Determine MC for event. (The Shire & TPG)		13^th June – 19^th July 2016	TPG – engagement materials (including PowerPoint presentation). The Shire – Venue hire and catering, provision of Audio Visual equipment, & the Shire Section of the PowerPoint. Baird – engagement materials (including PowerPoint presentation).	NA
3.4	Information Forums Level of Engagement: Inform	Facilitate Information Forums, x1 2hr Forum during the day and x1 2hr Forum in the evening (after work). These sessions shall include the following process: · Introductions and welcome: outline the project, objectives, process, timeframes and opportunities for the community to engage in the process. · Presentation on CVS – explain technical information with clear graphics and simple language; · Presentation on implications of CVS – explain technical information with clear graphics and simple language; · Reiterate the project’s next steps (workshop details etc); · Open up for questions from the participants; · Close. * Provide printouts of the “Issues Summary”		Wednesday 20^th July 2016	TPG – workshop facilitation, event advertising advice, workshop setup & pack down. The Shire – catering, assist with forum, forum setup & pack down. Baird – presentation & forum facilitation, forum setup & pack down.	Community & Stakeholders
3.5	Communications & Advertising	TPG to liaise with Council Officer’s on the preparation of CHRMAP communications and advertising. Tasks include: · 25/7/16 - 29/7/16 Prep Communications & Advertising material including: o Preparation of advertisements for Workshops within local newspapers and local radio stations; · Preparation of information flyers/posters (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template). · 29/7/16 Launch Communications & Advertising material including: o Advertisements within local newspapers and radio stations (The Shire); o Information flyers/posters made available at key locations such as the Shire’s Administration Building and within public gathering places; (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template) o Advertisements on Facebook Page. (The Shire to organise & print/distribute, TPG to advise on wording & provide graphics template) · 10/8/16 - RSVP closing date for Workshops. · 11/8/16 – Send “Information Packs” as requested (mail or email) (The Shire)		21^st July – 15^th August 2016	TPG – engagement materials & event advertising/ communications advice. The Shire – Event advertising and communications (including receiving registrations & confirming attendees). Baird – engagement materials (technical information).	NA
3.6	Preparation for Workshops	TPG to liaise with Council Officer’s on the preparation of the Information Forums. Tasks include: · 22/7/16 Book venue/s and organise catering (The Shire) Venues that are chosen should be easily accessible by foot and car, and are spaces that will feel welcoming to all cultural groups. · 22/7/16 – 15/8/16 Event logistics & engagement materials coordinated. (The Shire & TPG)		22^nd July – 15^th August 2016	TPG – engagement materials (including PowerPoint presentation). The Shire – Venue hire and catering, engagement materials (including PowerPoint presentation). Baird – engagement materials (including PowerPoint presentation).	NA
3.7	Workshops Level of Engagement: Involve	Facilitate Workshops, x1 3-4hr daytime workshop and x1 3-4hr evening workshop. The proposed workshop process is as follows:		16^th August 2016	TPG – workshop facilitation, event advertising advice, workshop setup & pack down. The Shire – catering, assist with workshop, workshop setup & pack down, & compile engagement outputs. Baird – presentation & workshop facilitation, workshop setup & pack down.	Community & Stakeholders
		· Introductions and welcome: outline the project, objectives, process, timeframes and opportunities for the community to engage in the process. · Brief Presentation on CVS and its implications – explain technical information with clear graphics and simple language; · Exercise 1 – COASTAL ASSETS Table exercises in small groups: using a large aerial photograph, participants are asked to identify their valuable coastal assets using sticky dots: green stickers to identify environmental assets, red stickers to identify social assets, & blue stickers to identify economic assets. · Re-group and present back to the workshop participants and the findings will be documented.	· Exercise 1/A – ADAPTATION OPTIONS Table exercises in small groups: overlay CVS findings onto coastal assets drawing. · Baird to present preliminary Adaption Options to Workshop · Exercise 1/B – ADAPTATION OPTIONS Table exercises in small groups: participants are asked to rate the preliminary adaptation options and discuss alternative options within groups · Re-group and present back to the workshop participants and the findings will be documented. · Entire workshop asked to identify and prioritise (with sticky dots) preferred adaptation options. · Open up for questions from the participants. · Close.
		* Provide printouts of the “Issues Summary” * Depending on who attends, tables may be grouped according to affected areas (this can be confirmed once RSVPs have been received).
3.8	Community and Stakeholder Engagement Summary	Following the above, we will briefly analyse the information gathered and summarise the key “learnings”, which will be used by the project team to inform the CHRMAP.		31^st August 2016	The Shire – collate and summarise outputs from workshops TPG – analyse results	Shire & Project Team
3.9	Feedback to Stakeholders and Community Members	Share the outcomes of the engagement process with key stakeholders and the broader community in a timely manner. Utilise the Shire’s website and other online and print media opportunities to ensure the feedback loop is maintained. This feedback will be provided via the The Shire webpage, Facebook account, and/or emails.		31^st August 2016	The Shire	Community & Stakeholders
3.10	Draft CHRMAP	Deliver Community Engagement Strategy, Complete Stage all tasks for development of CHRMAP		1^st November 2016	Baird	Shire
Stage 4 – Preparation of Final CHRMAP (dates may change as the project progresses)
4.1	Peer Review	Steering Committee and Shire to review Draft CHRMAP		15^th November 2016	Baird	Shire
4.2	Final Draft CHRMAP Adopted by Council for Advertising	Peer Review Comments incorporated into final draft of CHRMAP		1^st December 2016	Baird	Shire
4.3	Public Advertising Preparation Level of Engagement: Consult	Shire Officers to prepare public advertising including: · Project update & invitations to comment on proposed CHRMAP via Facebook, Twitter, local newspaper and radio advertisements, & posters/flyers at key community locations; (The Shire) · Written invitations to comment on proposed CHRMAP to be mailed to key stakeholders; (The Shire) · Webpage outlining key information, including: summary of process so far, outcomes thus far and rationales for proposed CHRMAP, CHRMAP document (published only after Council consent), links to online survey to provide feedback; (The Shire) · Draft CHRMAP document to be printed and displayed at Council building (and local Library), alongside printed feedback forms (with same questions as online survey) to enable people to provide had written feedback; (The Shire)		1 February 2017 – 15 March 2017	The Shire – to carry out all tasks TPG – to provide advice on logistics of process and summarise feedback	Community & Stakeholders
4.4	Final Adoption of CHRMAP	Following on from the above, we will briefly analyse the information gathered during the Workshop #2 and the Public Advertising feedback. The output will be a summary of key “learnings” and will be used by the project team to inform the concept designs and importantly, to share with key stakeholders and the broader community.		May 2017	The Shire – collate and summarise public advertising/community engagement responses & outputs from the workshop. TPG – analyse results	Shire & Project Team
4.5	Feedback to Stakeholders and Community Members	Share the outcomes of the CHRMAP with key stakeholders and the broader community in a timely manner. Utilise the Shire’s website and other online and print media opportunities to ensure the feedback loop is maintained. This feedback will be provided via the The Shire webpage, Facebook account, and/or emails.		May 2017	The Shire	Community & Stakeholders

Minutes – Ordinary Meeting of Council 30 March 2017 Page 945 of 946

The Chairman advised there were typographical errors in point 3 of the report recommendation where “Lot 3048” should be “Lot 3068”; and in point 3(a) where “16 January 2016” should be “15 March 2017”.

9.2.3 PUBLIC WORKS REFERRAL - PROPOSED STEP-UP STEP-DOWN FACILITY

LOCATION/ADDRESS: Lot 3068 (No.57) Robinson Street, Broome

APPLICANT: Department of Housing on behalf of the Mental Health Commission

FILE: ROB-2/57

AUTHOR: Senior Planning Officer

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Development Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 31 January 2017

SUMMARY: The Shire has received a Public Works referral from Iredale Pedersen Hook on behalf of the Mental Health Commission (MHC) as the proponent. The project will involve the construction of ‘Dependent Persons Accommodation’ at No.57 Robinson Street, on land owned by Department of Housing (DoH).

The development will be utilised by the MHC to operate as a ‘Step-Up, Step-Down’ (SUSD) service to accommodate and provide health services to persons recovering from acute illness in a supported environment while transitioning back to independent living.

The proposal is a significant development for the Broome community and is therefore presented to Council for its consideration and comment.

BACKGROUND

Previous Considerations

Nil.

Site & Surrounds

The 2,010m² subject site, No.57 Robinson Street, is zoned ‘Mixed Use’ under Local Planning Scheme No.6 (LPS 6) and is bound by Robinson Street to the west, and Hamersley Street to the east. The site is currently vacant of development and features a number of established trees.

As shown in the Local Development Plan (LDP), (Attachment 1), it is the intention of the MHC and DoH that the existing site will be subdivided to create two (2) lots with the SUSD facility to be constructed fronting Hamersley Street on proposed ‘Lot 1’ comprising 1200sqm.

The LDP provides for a second lot for mixed use development, which is to be developed separate to the SUSD facility and not by the MHC or DoH.

Adjoining land-use and development comprises medium density residential and mixed-use development to the south, medium density residential development to the east (‘Catalina’s’), and land zoned for mixed-use development to the north. Existing short-stay tourist accommodation development (the ‘Oaks’), is located to the west of the site across Robinson Street.

Background – Proposed Step-Up Step-Down Dependent Persons Accommodation Use

The MHC has detailed that the SUSD facility is a model of mental health service intended to assist patients in the transition from in-patient care back to life in a residential setting. A person is eligible to access the service if they:

- Are aged 18 years or over (16 and 17 year olds may be accepted if safe care can be provided);

- Have a mental illness;

- Meet the eligibility criteria and can be safely managed and supported;

- Are prepared to engage therapeutically with the service provider; and

- Live in or have connections to the local area and/or region.

The SUSD facility will involve the provision of 24 hour, 7 day-a-week care and health services to six (6) persons as occupants of the ‘Dependant Persons Accommodation’ on-site. The SUSD facility will have a maximum of three staff members on-site during the day, and a minimum of two staff on-site at all times overnight. To this end, the facility will have also have a separate single-bedroom unit available for staff to use overnight. The maximum number of staff on-site will occur during shift change-over (i.e. 7.30am & 6pm) and for staff meetings/collaboration. The term of accommodation provided to patients will vary according to the care being provided, with length of stays to be between 28 days at a minimum and 120 days (four months) at a maximum.

Proposed Development

The two-storey SUSD facility will involve the construction of Dependent Persons Accommodation, ancillary administrative/facilities building, and car-parking.

The ground floor of the development will comprise:

- Six (6) single-bedroom units (each 44sqm single-bedroom unit will feature a separate bathroom and open-plan living/kitchen area); and

- An administrative building comprising an office, consultation room, communal indoor and outdoor dining/kitchen facilities and common room.

The upper floor of the development will comprise:

- A multi-purpose meeting room, counselling room and ablutions above the separate administrative/facilities building; and

- A single bedroom for overnight staff accommodation, staff meeting/kitchen rooms, and manager’s office (located above the southern Dependent Persons Accommodation units).

The buildings have been positioned on the property so the large mature Tamarind tree on the south-east corner can remain on site. The two existing boab trees and the mature frangipani trees will be relocated to alternative positions on site to enable the building to be constructed.

Council was provided with a briefing from the MHC on 21 February 2017 (attended by Cr Johnston, Cr Tracey, Cr Fairborn, Cr Foy, Cr Fryer, Cr Male and Cr Mitchell). Concerns were raised as to whether this proposal was the highest and best use of the land and whether an alternative site could be selected for the proposed development. Concerns were also raised with regard to the provision of parking. In response to the workshop presentation, the applicant has provided an updated LDP which provides an option to contain parking on site. This will be further discussed and reviewed below.

COMMENT

As a MHC project, the SUSD facility falls within the definition of ‘Public Works’ and is therefore exempt from the need to obtain development approval further to the provisions of the Planning and Development Act 2005 (P&D Act). However, the P&D Act requires that local government be consulted prior to the undertaking of Public Works to ensure that adequate regard is given to the purpose and intent of the Local Planning Scheme, orderly and proper planning, and preservation of amenity for the locality.

To ensure that these matters are considered, the following provides a detailed assessment of the proposal against the planning framework.

Planning Provisions – Land Use and Site & Development Requirements

The subject site, zoned ‘Mixed Use’ under LPS 6, is located within the area identified as Old Broome Precinct Area 2 under the Local Planning Strategy (the Strategy). The objective for the precinct under the Strategy is to:

Establish Precinct 2 as a ‘Mixed Use’ area consisting of residential, tourist, and office uses in an open form of development that recognises the historic character of the area.

Consistent with the Strategy above, the Old Broome Development Strategy (OBDS) sets out eight land-use areas, under which the subject site is designated as ‘Area D’, being for ‘Mixed-Use - Tourism/Residential’ development.

‘Dependent Persons Accommodation’, as defined under LPS 6 and the Residential Design Codes (R-Codes), means ‘a dwelling or dwellings designed for aged or dependent persons which incorporate appropriate provision for the special needs of their prospective occupants’.

Dependent Persons Accommodation is a ‘Discretionary’ land-use within the Mixed Use zone under LPS6. Dependent Persons accommodation is a ‘Preferred’ land-use within Area D under the OBDS. For the purposes of this assessment, it is noted that the administrative component of the development is considered ancillary to the predominant Dependent Persons Accommodation land-use on-site.

Schedule 8 of LPS6 ascribes a maximum site coverage of 50%, and plot ratio of 0.5 for development within the zone. Submitted plans (refer Attachments 3 and 4) detail a site coverage of 37%, and plot ratio of 0.48 for ‘Lot 1’. Additionally, the LDP has made provision for landscaping to be implemented along all street frontages as required under Schedule 8.

Dependent Persons Accommodation is also required to be designed in accordance with the relevant provisions of the R-Codes, which under part 5.5.2 sets out the following deemed-to-comply site and development requirements of relevance to the current proposal:

- A maximum plot ratio of 80sqm (per dwelling unit);

- A minimum number of five (5) dwellings within any single development;

- 1 parking bay required per accommodation unit and visitor car parking spaces to be provided at a rate of 1 per 4 dwellings;

- An accessible path to be provided between the accommodation units and the street frontage or car parking area.

Further to the above, each of the six (6) accommodation units will have a maximum plot ratio of approximately 44sqm in compliance with the 80sqm permitted. An accessible path (and ramps) will be provided between the accommodation and the Hamersley Street frontage.

Local Planning Scheme No.6 & Old Broome Development Strategy

Clause 4.32.3 (b) of LPS 6 prohibits new residential development on land zoned mixed use unless it is located above or behind an existing or new commercial development. The OBDS provides for this requirement to apply to new development on lots such as the subject site, the western extent (Robinson Street) of which is designated as a ‘priority active frontage’. The development as proposed presents as a variation to this requirement for the reason that the MHC intends to undertake a staged development whereby the Dependent Persons Accommodation will be constructed without a commercial component on-site.

To demonstrate that the intention of the OBDS can be delivered on site and to ensure that controls are put in place to deliver Mixed Use development on Robinson Street, a Local Development Plan has been prepared.

Car Parking Provision – Local Planning Policy 8.9

In reviewing the public works referral, with regard to parking consideration is required of the following:

· The amount of parking bays proposed; and

· The positioning of parking bays.

Amount of Parking Bays

It is proposed that a total of 8 car parking bays are constructed to support the proposed land use. As set out below, a minimum of 12 car parking bays are required to service the development in accordance with Local Planning Policy 8.9 – Car Parking (LPP 8.9) and the R-Codes. The proposed shortfall of four bays therefore presents as a variation to the parking requirements of LPP 8.9.

Under the R-Codes a minimum of one car parking bay is required for each of the proposed six single bedroom Dependent Persons Accommodation units. In addition, the R-Codes require the provision of a minimum 1 visitor bay per 4 units. A minimum of eight car parking bays would therefore be required for the Dependent Persons Accommodation component of the development.

A further four bays are required to cater for the ancillary 113.5sqm of ‘administrative’ floor-area as per the requirements of LPP 8.9. The calculation of required parking bays for the ancillary administrative use of the development has taken into account office, meeting room and non-communal staff-kitchen areas only, at a rate of 1 bay per 30sqm, as would be applied to a similar ‘Office’ type land-use under LPS6. With three staff expected to be on-site during the day and two staff expected to be on-site overnight; it is considered that four bays will be adequate to meet the anticipated demand for staff parking.

Despite the variation to parking requirements, this report recommends that parking arrangements as proposed be supported, giving consideration to the likely demand for parking arising from the operation of the SUSD facility. A performance based assessment follows.

In assessing car parking requirements for development generally, a determination of what is required is made with reference to the type of land-use activity and the relevant parking ratio required under LPP 8.9 and/or the R-Codes. As discussed above, the proposed SUSD facility presents as unique type of land-use insofar as there will be a ‘Dependent Persons Accommodation’ component in addition to an administrative or ‘Office’ type activity. How the facility fits as a land-use from a parking perspective is further complicated by the fact that although the dependent persons use is a residential use, in this case, residents will not be permitted to have vehicles. On this basis, the proposal presents as a ‘Use Not Listed’ from a parking assessment perspective, in which case the provisions of LPP 8.9 allow for the parking requirements to be determined at the Shire’s discretion.

In support of the current proposal the MHC has explained that the staffing and parking model put forward in the current proposal has been informed by the operational experience of MHC operated SUSD facilities in Joondalup. The SUSD facility in Joondalup caters for 22 residents and a maximum of 10 staff are on-site at any one time and the facility has 14 parking bays. As in the SUSD facility proposed for Broome, residents are also not permitted to have vehicles while in residence, rendering the R-Code provisions for Dependent Persons Accommodation irrelevant. Therefore, the total of 14 parking bays provided are adequate to cater for staff and visitors. Unlike the Joondalup SUSD facility, other health services will not be provided on-site at the Broome SUSD, which will also lessen the demand for visitor parking at the Broome SUSD facility.

Essentially, the Joondalup SUSD example points to staff and visitor parking as being the primary consideration in assessing adequacy of parking provision, with visitor bays provided at a rate of 1 bay per 5.5 accommodation units being adequate. Based on this, if in the case of the proposed Broome SUSD facility 2 bays are available for visitors as per the R-Codes (at a rate of 1 per 4 units), and the remaining 6 bays are available for staff (with an average maximum of 3 staff to be on-site at any one time), the proposed 8 bays are deemed to be adequate to cater to the use of the site.

In summary, it is considered that the provision of 8 car parking bays will be adequate to cater for the parking need generated by the development.

Positioning of parking bays

In the first revisions of plans submitted with the Shire (refer Attachment 3), it was proposed that 2 car parking bays would be constructed on-site, with an additional 6 car parking bays to be constructed within the adjoining Hamersley Street road reserve (herein referred to as Option 1). LPP 8.9 – Parking outlines that within the Mixed Use zone off site parking can be considered, however a minimum of 50% of the required parking must be provided on site. This option of providing car parking in the Hamersley Street road reserve would present a variation to this provision of the Policy.

Option 1 was proposed by the applicant to reflect the existing on-street parking constructed on the eastern side of Hamersley Street. It was also requested to avoid the need to place parking on the Robinson Street frontage, which would limit the potential commercial floor space that could be developed on the mixed use lot.

At the Council workshop on 21 February 2017, concerns were raised in relation to constructing parking in the Hamersley Street road reserve. In response to these concerns, the applicant has developed another option for parking, which would see all the car parking bays to support the SUSD facility being constructed on site (herein referred to as Option 2 and shown in Attachment 4). In accordance with Option 2, 6 bays to support the development would be constructed and accessed from Robinson Street. The effect of constructing the bays on site in accordance with Option 2 will mean that the future subdivision design would be altered and reciprocal access arrangements would need to be entered into with the owner of ‘Lot 500’. It will also have the effect of reducing the lot size and potential commercial floor space that could be constructed on this lot.

If Option 1 is implemented and parking bays are constructed in Hamersley Street, in-lieu of on site, it will mean that the future commercial floor space on Lot 500 could be up to 630sqm (note, this is indicative only and is on the assumption that office land use was developed). If Option 2 is implemented, with the additional bays being constructed on site, this will mean that the floor space of the future commercial development would be 450sqm (also an indicative estimate assuming an office land use).

Limiting the commercial floor space and options for the development of Lot 500 is not considered a desirable outcome. Also, the parking proposed in Robinson Street mirrors that which is installed on the eastern side of the road. Therefore, in the circumstances, it is recommended that if the development proceeds at this site, that Option 1 is the preferred option.

It should be noted that MHC would be responsible for the implementation and then ongoing maintenance of all improvements within the road reserve (including parking and landscaping).

Proposed Local Development Plan

As shown in the LDP (Attachments 1 and 2), it is the intention of the MHC and DoH that the existing site will be subdivided to create 2 lots with the currently proposed SUSD facility to be constructed fronting Hamersley Street on proposed ‘Lot 1’.

Two LDPs have been prepared, one reflecting the design of Option 1 with on street parking in Hamersley Street (Attachment 1) and the second reflecting Option 2 (Attachment 2). The only material difference between the two LDPs is car parking and Option 1 would result in Lot 500 in having a total lot area of 811sqm, whereas under Option 2 Lot 500 would have a total site area of 633sqm.

Both versions of the LDPs will provide adequate guidance and design controls for the future development of proposed Lot 1 (SUSD) fronting Hamersley Street and Lot 500 (commercial lot) fronting Robinson Street. The LDPs make provision for development of the lots consistent with the land-use and built form character objectives for Area D, Precinct 2 in the OBDS.

Specifically, the LDPs have addressed relevant site and development considerations such as vehicular access and parking, built form character, building orientation, height, siting and lot setbacks. Considerations such as directional flow of stormwater, pedestrian access, landscaping and servicing of future development have also been addressed.

The western Robinson Street extent of the site designated as a priority active frontage will remain undeveloped under the current proposal. However, the LDPs as prepared seek to ensure that future development of Lot 500 will occur in accordance with Clause 4.32.3 (b) and is therefore consistent with the OBDS.

Local Planning Scheme No.6 & Clause 67 – Matters to be Considered

Land Use & Amenity

The use of the subject portion of the site for Dependent Persons Accommodation to facilitate the SUSD service activity is consistent with the preferred land-use objectives of the OBDS. As the predominant use and built form of the development will be for accommodation purposes, the facility will, from a streetscape amenity perspective, represent a residential form of land-use and development. With reference to parts (m), (n), and (o) of Clause 67 - Matters to be Considered, the proposed Public Works is compatible with the setting and mixed use zoning, and is not inconsistent with the general objectives of the OBDS for the area. Additionally, as set out above, it is anticipated that the volume of vehicular traffic to be generated by the development will be less than a multiple dwelling residential development (as residents will not be permitted to have vehicles). Therefore, traffic and parking is not expected to impact adversely upon the location, satisfying parts (t) and (s) of Clause 67.

With the exception of on-site car parking, the SUSD Dependent Persons Accommodation satisfies the relevant site and development standards of LPS 6 and the R-Codes. The development does not present the potential for adverse implications with reference to the Matters to be Considered under Clause 67 of the Deemed Provisions and is not considered to be development or land-use that is incompatible with adjoining land.

The above comment represents an assessment of the Public Works referral with consideration for the requirements of the local planning framework. Although a ‘dependent person’s accommodation’ land-use is identified as a ‘preferred land-use’ in the OBDS, it is acknowledged that at the time that the OBDS was prepared, it was not envisaged that a dependent person’s accommodation would encompass a SUSD service as proposed. Additionally, whilst the development as proposed complies with site and development requirements, and broadly fits within the land-use classes permitted in the zone, the Shire has received objections to the proposed SUSD facility from residents within proximity to the site, reiterating concerns that the development of a SUSD facility in the subject location does not represent the best utilisation of what is highly valued land within the OBDS area.

On 10 February 2017 the Shire President, Acting Chief Executive Officer and Director Development Services met with senior representatives from DoH to discuss their concerns with the proposed location of the facility. At this meeting, it was raised that the Yawuru owned land upon which the Bran Nue Dae aged persons accommodation facility and the proposed Broome Aboriginal Short Stay Accommodation facility are located would be a more suitable site. At the meeting, the DoH representatives indicated a willingness to consider this as an alternative site. The Director Development Services has subsequently emailed the DoH representatives with details of the site and another potentially suitable site (reserve upon which the Broome Regional Medical Service is located). Subsequent to these discussions, the DoH has advised that the preferred site for the development of the facility is the subject site, however discussions are ongoing between DoH and Shire officers in relation to other potential alternative sites.

While it is not a planning considered, there is a concern that this development does not represent the highest and best use of the land. Therefore, Part 1 of the Officer’s Recommendation proposes that Council advise the MHC and DoH that while it supports the proposed development, the selection of this site is not supported and alternative sites should be investigated.

Ultimately, as the proposed development is Public Works, the development can proceed at this site, given it fits within the adopted planning framework. The development satisfies the majority of the site and development requirements under the Scheme, the exceptions being:

· The development would result in residential development commencing which is not above of behind commercial development on the lot (pursuant to Clause 3.34.3). However as set out above, the preparation and adoption of the LDP over the site would result in the intent of this Clause being delivered over time. Further, it would be consistent with the existing pattern of development that adjoins the Lot to the south.

· The number of parking bays provided by the development under the R-Codes and the Scheme should be 12 bays and 8 are proposed to be installed. The applicant has provided sufficient justification and given how the SUSD facility will operate the amount of parking provided is considered adequate.

The applicant has provided two options for the siting of the car parking as described above. For the reasons set out above, Option 1 is considered the most desirable option and Part 2 and 3 of the Officer’s recommendation below reflects this Option.

CONSULTATION

As a Public Works proposal, any community and stakeholder consultation will be undertaken by the MHC as the proponent. The MHC has provided details of consultation undertaken with residents within proximity to No.57 Robinson Street, and with stakeholders such as the DoH, WA Country Health Service, Shire of Broome, Boab Health, and Kimberley Mental Health and Drug Service.

STATUTORY ENVIRONMENT

Planning and Development Act 2005

Planning and Development (Local Planning Schemes) Regulations 2015

Local Planning Scheme No.6

Old Broome Development Strategy (2015)

POLICY IMPLICATIONS

Local Planning Policy 8.9 - Parking

FINANCIAL IMPLICATIONS

Nil.

RISK

With consideration for the underlying objectives of the proposed SUSD facility, should the facility not be developed it is recognised that there is a risk of a continuation of problems associated with a lack of availability of mental health services in Broome.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Affordable services and initiatives to satisfy community need

Accessible and safe community spaces

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

A built environment that reflects arid tropical climate design principles and historical built form

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

Affordable land for residential, industrial, commercial and community use

VOTING REQUIREMENTS

Simple Majority

REPORT RECOMMENDATION:

That Council:

1. Advises the Mental Health Commission and Department of Housing that it:

a) supports a ‘Step-Up, Step-Down’ facility being established in Broome;

b) notes that the public works proposal is consistent with the local planning framework; but

c) overall does not support the proposed Public Works at the subject site as it is a high value location and the proposal is not considered the best use of the land.

2. Requests the Shire President and Chief Executive Officer continue discussions with Mental Health Commission and Department of Housing to consider other sites for the facility, and works with the Commission and Department to locate other suitable sites.

3. Advises the Mental Health Commission and Department of Housing that in the event it proceeds with the Dependent Persons Accommodation (Step Up Step Down) Facility at Lot 3068 No.57 Robinson Street, Broome, the following conditions must be satisfied:

a) Development must be carried out in compliance with the plans and documentation listed below and endorsed with the Council's stamp, except where amended by other conditions of this approval.

Plans & Specifications

P1, P2 (Site & Floor Plans), P3 (Elevations) as received by the Shire on 15 March 2017.

b) Prior to any construction or works commencing on site, the proponent must prepare and submit the following plan(s) for the approval of the Shire of Broome:

(i) A detailed engineering plan for all car parking and works (including footpaths, structures and crossovers) within the adjacent road reserve. This engineering plan must be prepared in accordance with the Guidelines for the Construction of Car Parking within the Shire of Broome Road Reserves; and

(ii) A storm water drainage plan designed and documented by a practising Civil Engineer.

c) Prior to the occupation of the development, the proponent is to complete the following works and therein maintain to the satisfaction of the Shire of Broome:

(i) Construct the car parking bays on site and within the adjacent road verge in accordance with the approved engineering plan and storm water drainage plan;

(ii) Construct the footpath and crossover in accordance with the approved engineering plan;

(iii) Install the landscaping in accordance with the approved landscaping plan; and

(iv) Install the screened refuse bin storage area as shown on the approved site plan.

d) Prior to the occupation of the development a deed of agreement is to be prepared and executed at the owner’s cost between the owner and the Shire, in which:

(i) The Department of Housing is responsible for the maintenance of the car parking and landscaping within the road verge; and

(ii) The Department of Housing indemnifies the Shire over any claim arising from the improvements in the road verge and agrees to take out and maintain public liability insurance for a minimum amount of $10 million for any one claim.

The deed of agreement is to permit the Shire to lodge a caveat against the Certificate of Title to the land to secure the performance of the obligations of the deed.

4. Endorses the Local Development Plan as shown in Attachment 1 to this report and prepared for Lot 3068 No.57 Robinson Street.

5. Authorises the Shire President and Chief Executive Officer to engross the necessary legal documents required to be prepared to satisfy the abovementioned conditions if the Public Works proceeds.

Council Resolution:

Moved: Cr R Johnston Seconded: Cr H Tracey

That Council:

1. Advises the Mental Health Commission and Department of Housing that it:

a) supports a ‘Step-Up, Step-Down’ facility being established in Broome;

b) notes that the public works proposal is consistent with the local planning framework; but

c) overall does not support the proposed Public Works at the subject site as it is a high value location and the proposal is not considered the best use of the land.

a) Development must be carried out in compliance with the plans and documentation listed below and endorsed with the Council's stamp, except where amended by other conditions of this approval.

Plans & Specifications

P1, P2 (Site & Floor Plans), P3 (Elevations) as received by the Shire on 15 March 2017.

b) Prior to any construction or works commencing on site, the proponent must prepare and submit the following plan(s) for the approval of the Shire of Broome:

(i) A detailed engineering plan for all car parking and works (including footpaths, structures and crossovers); and

(ii) A storm water drainage plan designed and documented by a practising Civil Engineer.

c) Prior to the occupation of the development, the proponent is to complete the following works and therein maintain to the satisfaction of the Shire of Broome:

(i) Construct the car parking bays on site in accordance with the approved engineering plan and storm water drainage plan;

(ii) Construct the crossover in accordance with the approved engineering plan;

(iii) Install the landscaping in accordance with the approved landscaping plan; and

(iv) Install the screened refuse bin storage area as shown on the approved site plan.

4. Endorses the Local Development Plan as shown in Attachment 1 to this report and prepared for Lot 3068 No.57 Robinson Street.

5. Authorises the Shire President and Chief Executive Officer to engross the necessary legal documents required to be prepared to satisfy the abovementioned conditions if the Public Works proceeds.

CARRIED UNANIMOUSLY 7/0

Reason: to ensure the Mental Health Commission adequately accommodate the required car parking for the facility on-site and not in the road reserve.

Attachments

1.	Local Development Plan - Option 1
2.	Local Development Plan - Option 2
3.	Site and Floor Plans - Option 1
4.	Site and Floor Plan - Option 2
5.	Elevations

Item 9.2.4 - PROPOSED AMENDMENT OF THE PARKING AND PARKING FACILITIES LOCAL LAW 2012

LOCAL GOVERNMENT ACT 1995

Shire of Broome

PARKING AND PARKING FACILITIES AMENDMENT LOCAL LAW 2017

Under the powers conferred by the Local Government Act 1995, and under all other powers enabling it, the Council of the Shire of Broome resolved on [insert date] to make the following local law.

1. Citation

This local law is the Shire of Broome Parking and Parking Facilities Amendment Local Law 2017.

2. Commencement

This local law comes into operation 14 days after the date of its publication in the Government Gazette.

3. Principal local law amended

The Shire of Broome Parking and Parking Facilities Local Law 2012 as published in the Government Gazette on 31 July 2012 is referred to as the principal local law. The principal local law is amended.

4. Arrangement

In part 3- Parking Generally amend the title of 3.11 to delete “reserves” and include local government property”

5. Clause 1.3 amended

In clause 1.3 –

(a) in the definition for “carriageway” insert “and” delete the words “of those”;

(b) in the definition for “owner” delete “that” and insert “the”;

(d) in the definition for “sign” delete “reserve” and insert “local government property”;

(e) in the definition for “thoroughfare” delete “and includes” and insert “including parking areas,”;

(f) in the definition for “ticket issuing machine” delete “shall be” and insert “is”; and

(g) insert the definition for “local government property” in alphabetical order:

“local government property means anything —

(a) which belongs to, is owned by or is under the care, control and management of the local government;

(b) which is an “otherwise unvested facility within section 3.53 of the Act; or

6. Clause 1.5 amended

In clause 1.5(2) delete “shall have” and insert “has”.

7. Clause 1.6 amended

In clause 1.6

(a) in clause 1.6 delete subclause (4);

(b) in clause 1.6(5) delete “and 5”.

8. Clause 1.7 amended

Amend clause 1.7:

(a) In clause 1.7(1)(b) delete “shall” and insert “is”; and

(b) In clause 1.7(2) delete “shall be” and insert “is”.

9. Clause 1.9 amended

In clause 1.9 delete “shall” and insert “must”.

10. Clause 2.1 amended

In clause 2.1(2) delete “shall” and insert “will”.

11. Clause 2.2 amended

Amend clause 2.2:

(a) In clause 2.2(1) delete “shall” and insert “must”;

(b) In clause 2.2(2) insert a comma after (3);

(d) In clause 2.2(4) delete “shall” and insert “must”.

12. Clause 2.3 amended

In clause 2.3 delete “shall” and insert “must”.

13. Clause 2.5 amended

In clause 2.5:

(a) delete “shall” and insert “must”; and

(b) delete “there has been paid” and insert “has been paid”.

14 Clause 2.6 amended

In clause 2.6 delete “to be”.

15 Clause 2.7 amended

In clause 2.7 delete “shall” and insert “must”.

16 Clause 2.8 amended

In clause 2.8:

(a) in clause 2.8(1) delete “shall” and insert “must”; and

(b) in clause 2.8(2) delete “no person shall” and insert a person must not”.

17 Clause 3.1 amended

In clause 3.1:

(a) in clause 3.1(1) delete “shall” and insert “must”;

(b) in clause 3.1(2) delete “shall” and insert “must”;

(c) in clause 3.1(3) delete the words “A person shall not park a motorcycle without a side car or a trailer, or a bicycle in a parking stall unless the stall is marked “M/C” and insert “A person must not park a motorcycle without a sidecar or a trailer, or a bicycle in a parking stall not marked “M/C”, except where there are no stalls marked “M/C” within 500 metres of the parking stall; and

(d) in clause 3.1(4) delete “shall” and insert “must”.

18 Clause 3.3 amended

In clause 3.3:

(a) in clause 3.3 delete “indicates”;

(b) in clause 3.3 delete “where the parking area is” and insert “then”;

(d) in clause 3.3(a) delete “shall” and insert “must”;

(e) in clause 3.3(b) insert “where the parking area is”; and

(f) in clause 3.3(b) delete “shall” and insert “must”.

19 Clause 3.4 amended

In clause 3.4(2) delete “shall” and insert “must”.

20 Clause 3.5 amended

In clause 3.5:

(a) in clause 3.5(3) delete “shall” and insert “must”;

(b) in clause 3.5(2)(c) delete “drive” and insert “driveway” on both occasions; and

“Example

Parallel parking – minimum distance from other vehicles and dividing strip

In the example, the vehicles marked with an “X’ are parked in contravention of clause 3.5(3).”

(d) In clause 3.5(3)(k) insert

“Example

Measurement of distance – T-intersection without traffic lights”

(e) in clause 3.5(4) delete “shall” and insert “must”;

(f) in clause 3.5(5) delete “shall” and insert “must”;

(g) in clause 3.5(5)(b) insert:

“Example 1

Measurement of distance – children’s crossing

Example 2

Measurement of distance – pedestrian crossing”

(h) in clause 3.5(6) delete “shall” and insert “must”;

(i) in clause 3.5(6) insert:

“Example

Measurement of distance – level crossing”

(j) in clause 3.5(7) delete “shall” and insert “must”.

21 Clause 3.6 amended

In clause 3.6 delete “shall” and insert “must”.

22 Clause 3.7 amended

In clause 3.7(2) delete “shall” and insert “must”.

23 Clause 3.8 amended

In clause 3.8:

(a) in clause 3.8(1) delete “shall” and insert “must”; and

(b) in clause 3.8(2) delete “shall” and insert “must”.

24 Clause 3.9 amended

In clause 3.9 delete “shall” and insert “must”.

25 Clause 3.10 amended

In clause 3.10:

(a) in clause 3.10(1)(a) delete “which belongs to the”, insert “which is” and “property”;

(b) delete clause 3.10(b);

(d) in clause 3.10(3) delete “shall” and insert “must”.

26 Clause 3.11 amended

In clause 3.11 delete “reserves” and insert “local government property”.

27 Clause 4.1 amended

In clause 4.1:

(a) in clause 4.1(2) delete “shall” and insert “must”; and

(b) in clause 4.1(3) delete “shall” and insert “must”.

28 Clause 5.1 amended

In clause 5.1:

(a) in clause 5.1 delete “shall” and insert “must”; and

29 Clause 5.2 amended

In clause 5.2:

(a) in clause 5.1(1) delete “shall” and insert “must”; and

(b) in clause 5.1(2) delete “shall” and insert “must”.

30 Clause 5.3 amended

In clause in clause 5.3 delete “shall” and insert “must”.

31 Clause 5.4 amended

In clause 5.4 delete “shall” and insert “must”.

32 Clause 6.1 amended

In clause 6.1 delete “shall” and insert “must”.

33 Clause 6.2 amended

In clause 6.2:

(a) in clause 6.2(1) delete “shall” and insert “must”; and

(b) in clause 6.2(2)(b) insert:

“Examples

Example 1

In example 1, the vehicle “B” is stopped in contravention of clause 6.2(1).

Example 2

In example 2, the angle parked vehicles are not stopped in contravention of this clause.”

34 Clause 6.3 amended

In clause 6.3 delete “shall” and insert “must”.

35 Clause 6.4 amended

In clause 6.4:

(a) in clause 6.4(1) delete “shall” and insert “must”;

(b) in clause 6.4(2) delete “shall” and insert “must”; and

“Example

Stopping on a bridge where the carriageway on the bridge is narrower than on an approach

In the example the vehicle is stopped in contravention of clause 6.4(1).”

36 Clause 6.5 amended

In clause 6.5(1) delete “shall” and insert “must”.

37 Clause 6.6 amended

In clause 6.6:

(a) in clause 6.6(1) delete “shall” and insert “must”; and

(b) in clause 6.6(1)(b) insert:

“Examples

Fire hydrant indicators

Fire plug indicator

38 Clause 6.7 amended

In clause 6.7(1) delete “shall” and insert “must”.

39 Clause 6.8 amended

In clause 6.8:

(a) delete “shall” and insert “must”; and

(b) delete “path” and insert “footpath”.

40 Clause 6.9 amended

In clause 6.9:

(a) In clause 6.9(1) delete “shall” and insert “must”; and

(b) In clause 6.9(3) delete “path” and insert “footpath”.

41 Clause 6.10 amended

In clause 6.10:

(a) In the heading delete “path” and insert “footpath”;

(b) in clause 6.10(1) delete “shall” and insert “must;

(d) in clause 6.10(2) delete “shall” and insert “must”; and

(e) in clause 6.10(2)(b) insert:

“Example

Blocking a driveway

In the example, the vehicle marked with an ‘X’ is stopped in contravention of clause 6.10(2).”

42 Clause 6.11 amended

In clause 6.11 delete “shall” and insert “must”.

43 Clause 6.12 amended

In clause 6.12:

(a) in clause 6.12(1) delete ‘shall” and insert “must”;

(b) in clause 6.12(2) delete “mitigates”;

44 Clause 6.13 amended

In clause 6.13 delete “shall” and insert “must”.

45 Clause 6.14 amended

In clause 6.14 delete “shall” and insert “must”.

46 Clause 7.1 amended

In clause 7.1 delete “shall” and insert “must”.

47 Clause 7.2 amended

In clause 7.2 delete “shall” and insert “must”.

48 Clause 7.6 amended

In clause 7.6 (1) delete “shall” and insert “must”.

49 Clause 8.1 amended

In clause 8.1(3) delete “shall” and insert “will”.

50 Clause 8.2 amended

In clause 8.2:

(a) in clause 8.2(a) delete “that of”;

(b) in clause 8.2(b) delete “that of”; and

Dated XX XXXX XXXX

The Common Seal of the )

Shire of Broome )

was affixed under the authority )

of a resolution of Council in the )

presence of: )

_____________________________ _____________________________

R J JOHNSON S MASTROLEMBO

Shire President Acting Chief Executive Officer

Minutes – Ordinary Meeting of Council 30 March 2017 Page 1018 of 1019

9.2.6 AMENDMENT NO.7 TO LOCAL PLANNING SCHEME NO.6 - OMNIBUS AMENDMENT

LOCATION/ADDRESS: N/A

APPLICANT: N/A

FILE: LPS6/7

AUTHOR: Strategic Planning Coordinator

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Development Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 9 March 2017

SUMMARY: The purpose of this report is for Council to consider the adoption of a proposed omnibus amendment to the Shire of Broome Local Planning Scheme No. 6 (LPS6) for the purposes of advertising.

The amendment is referred to as an ‘omnibus amendment’ as it progresses a group of mostly unrelated amendments so they can be put in place in the most efficient manner. Omnibus amendments generally deal with minor modifications on the basis that more substantial proposals require a greater level of scrutiny and assessment, and are thus logically progressed as separate amendments.

This amendment proposes a number of changes to the Scheme Text and Scheme Maps, aiming in all cases to correct anomalies and ensure that the Scheme Text and Scheme Maps are appropriately updated to align both with LPS6, the adopted strategic planning framework and the Planning and Development (Local Planning Schemes) Regulations 2015.

This report recommends that Council resolve to adopt the proposed Scheme Amendment No.7 for the purpose of public advertising. It further recommends that the amendment be classified as a ‘standard amendment’ under the Planning and Development (Local Planning Schemes) Regulations 2015 for the reasons set out in this report.

BACKGROUND

Previous Considerations

OMC 25 February 2016 Item 9.2.3

Background

On 30 January 2015 the Shire of Broome Local Planning Scheme No. 6 (LPS6) was published in the Government Gazette and came into operation. LPS6, which incorporates the Scheme text and Scheme maps, controls and guides development and growth within the Shire of Broome.

It is common practice to undertake a periodic, relatively minor review of local planning schemes. These reviews are usually undertaken as an ‘omnibus amendment’ to the scheme.

It is noted that the Shire has already undertaken a basic amendment to LPS6 to incorporate the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations). This was known as Amendment No. 4 to LPS6 and was published in the Government Gazette on 5 August 2016.

COMMENT

The omnibus amendment proposes a number of changes to LPS6 which are intended to ensure the efficient and effective administration of the scheme, reflect the Shire’s identified strategic direction and provide rational guidance for land use and development within the Shire generally. The majority of the changes proposed in the Scheme Amendment have been workshopped with Council over time.

The intent and scope of the changes proposed in the amendment can be broadly grouped into the following categories:

• Correction of minor text errors and omissions that were not identified when LPS6 was first gazetted;

• Updating the zoning table to include additional land uses defined in Schedule 1 and review of the permissibility of certain land uses;

• Updating provisions to reflect outcomes of the Chinatown Development Strategy, the Old Broome Development Strategy and the Cable Beach Development Strategy;

• Updating standards for the assessment of outbuildings in the ‘Rural Residential’ zone;

• Changes to Schedule 8 – Development Standards;

• Changes to Schedule 9 – Car, Motorcycle and Bicycle Ratios; and

• Address a number of mapping corrections that have been identified through the process of adopting LPS6 and other minor modifications to the Scheme maps.

The Amendment Report in Attachment 1 provides a detailed explanation of each of the proposed amendments and their justification. All the mapping changes are shown in Attachment 2. A summary of the key changes are outlined below.

Alignment with strategic framework

The Shire’s Local Planning Strategy (LPS) was endorsed by the Western Australian Planning Commission (WAPC) in August 2014. The LPS sets out medium to long term planning direction for the Shire over the next 10-15 years and provides the rationale for the zones and other provisions of LPS6. The majority of the changes proposed through the Scheme Amendment are minor in nature and do not impact any of the strategic recommendations in the LPS.

The LPS separates the Broome townsite into a number of precincts and anticipates that ‘Development Strategies’ may be prepared for each precinct. Section 3.3 of the LPS states that the Development Strategies will ‘guide development in the Precincts and will assist Council in making recommendations to the WAPC on subdivisions.’

To date, three Development Strategies have been prepared and adopted by Council:

• Chinatown Development Strategy (Precinct 1), adopted February 2013;

• Old Broome Development Strategy (Precinct 2), adopted November 2014; and

• Cable Beach Development Strategy (Precinct 11), adopted July 2016.

These strategies provide the most up-to-date strategic framework in terms of desired built form and land use provisions in and around the Broome townsite. The Scheme Amendment will ensure that LPS6 is aligned with the outcomes of the adopted strategic documents, providing greater clarity to applicants in terms of land use permissibility and facilitating a more transparent decision making process.

Parking requirements

The Shire’s Local Planning Policies in relation to parking were reviewed and compiled into one Local Planning Policy 8.9 – Parking. This updated Policy was considered by Council at the September and December 2016 Ordinary Meetings of Council. When the parking policies were first workshopped with Council, concerns were also raised with regard to the amount of car parking bays developers are required to provide (parking ratios) and the width of the car parking bays.

As both parking ratios and the width of the car parking bays are contained in Schedule 9 of LPS6, it was foreshadowed that changes in relation to these elements would be delivered through the omnibus amendment.

With regard to the parking ratios, a detailed benchmarking exercise was undertaken, whereby the Shire compared its parking standards to other local governments. As a result of this review, the required number of parking bays for some land uses are proposed to be amended. The amendments proposed to the parking ratios are all detailed under section 4.5 of Attachment 1 and in summary include:

· Some land uses require that parking bays are provided based on the ‘gross floor area’ or ‘building area’ of the development. It is proposed to amend this to ‘net lettable area’ to ensure that parking calculations better reflect the usable areas of businesses. This is consistent with the majority of the other local governments that were reviewed and will prevent bays being provided for portions of buildings which are not capable of being occupied by customers/employees.

· Including land uses into the Schedule that were previously undefined (including exhibition centre, family day care, fast food outlet-drive through, holiday home and so on). This provides greater certainty to people seeking to undertake these land uses.

· Decrease the number of bays required to be provided for restaurant, shop, tourist development and consulting room/medical centre land uses. These changes have been proposed based on the benchmarking exercise undertaken and also following reviews of previous decisions of Council.

· Amending the parking ratio for Childcare Centre from ‘a minimum of 5 bays for the picking up and dropping off of children plus 1 bay per employee’ to ‘1 bay for every 10 children the centre is approved to accommodate, plus 1 bay per employee with a minimum of 5 bays required’. This change is proposed in the event a larger centre was proposed, so that adequate parking bays are provided.

The car parking bay widths are contained in Table 3 in Schedule 9 of LPS6. The Scheme currently requires all public car parking bays to be 2.7m in width. It is proposed to incorporate three different classifications of car parking types (short term, long term and bays within the Shire’s Road Reserves) and establish widths based on the use of the bays. This is aligned with the Australian Standards which define the parking bay width based on the ‘user class’ of the vehicle. In essence, the proposed amendments would result in the bay width decreasing 0.1m for short term parking (which would include shopping centres and parking bays in the Town Centre, hospitals and medical centres and so on) and 0.2m for longer term parking (which would include office developments, industrial land uses and so on). Parking bays developed in the road reserve are proposed to remain at 2.7m.

It is considered that the proposed changes are more responsive to the needs of car park users than the existing provisions, whilst also providing more flexibility to developers in terms of design.

Land use – permissibility

A number of amendments are proposed to the zoning table, as described in section 4.2 of Attachment 1. In summary the changes to the zoning table are as follows:

· Change ‘Agriculture-Intensive’ from an ‘A’ to a ‘P’ in the General Agriculture zone, thereby making this land use exempt from the need to obtain development approval.

· Include land uses that are defined under LPS6, however are not incorporated into the zoning table. This will provide greater certainty and direction on where such land uses can be developed.

· Change the land use permissibility for ‘club premises’, ‘educational establishment’ and ‘plant nursery’ from a ‘D’ to an ‘A’ in the Residential and Rural Residential zones. The effect of this change will be if an application for these types of land uses are submitted, it would need to undergo public consultation prior to be determined. This is proposed in that these land uses could potentially impact the adjoining landowner and therefore should require consultation.

· Change ‘Industry-General’ from a ‘P’ to a ‘D’ in the Light and Service Industry zone, to give discretion to the Shire to consider the merits of such uses, particularly given the proximity of some Light and Service Industry properties to Residential areas.

Development standards

Schedule 8 of LPS6 incorporates development standards for various zones and includes matters such as setbacks, site coverage, plot ratio and so on. In some cases, the Scheme Text specifies that some zones are to be developed equivalent to an R40 standard, yet the standards in the Schedule do not align with the R40 development standards. It is proposed that these inconsistencies in the Scheme are removed.

Conclusion

In summary, the proposed omnibus amendment is necessary to make administrative and drafting modifications, as well as allow greater flexibility and clarity to the permissibility of land uses to ensure the intent of the Scheme can be clearly interpreted and implemented.

Classification of amendment under the Regulations

In August 2015 the Regulations came into force. The Regulations changed the process to amend local planning schemes by introducing three ‘tracks’ of amendments. Amendments must now be classified by the Shire as one of the tracks – ‘basic’, ‘standard’ or ‘complex’. The assessment process and timeframe varies according to what classification is selected.

A ‘basic’ amendment is generally intended to correct an administrative error in the scheme or to amend the scheme in a way that is consistent with another piece of legislation, which is not applicable to this proposed scheme amendment. In determining whether the amendment is ‘standard’ or ‘complex,’ the Regulations require Council to consider the following criteria:

· whether the amendment is consistent with the LPS;

· whether the amendment will have a significant impact on other land in the scheme area not subject to the amendment; and

· whether the amendment will result in any significant environmental, social, economic or governance impacts on land in the scheme area.

Each of these criteria is addressed below.

Consistency with the Local Planning Strategy

The omnibus amendment is consistent with the LPS endorsed by the WAPC in August 2014. It will also align LPS6 with the adopted strategies for Chinatown, Old Broome and Cable Beach.

Impact on other land in the scheme area not subject to the amendment

The proposed changes to the zoning table and development standards are considered to reduce the likelihood of incompatible land uses/ development being located within close proximity to one another.

Any significant environmental, social, economic or governance impacts on land in the scheme area

The proposed amendment is not considered to have any significant environmental, social or economic impacts as it is largely to correct anomalies within the scheme and ensure alignment with the adopted strategic framework. It is anticipated that the amendment will ensure the efficient and effective administration of the scheme, and provide rational guidance for land use and development within the Shire generally.

For the reasons outlined above, officers recommend that the amendment be classified as a ‘standard’ amendment.

CONSULTATION

As required under the Regulations, should Council adopt the proposed standard amendment for advertising purposes, public advertising will be undertaken for a period of 42 days. Public advertising will consist of:

· publication of a public notice in a newspaper circulating in the scheme area;

· display of a copy of the notice in the Shire administration office and on the Shire website;

· display of a copy of the scheme amendment documentation for public inspection;

· providing the notice to any public authority the Shire considers will be affected by the amendment; and

· providing the notice to any landowners whose property is considered to be directly affected by the amendment.

Any submissions received during the public advertising period will be presented back to Council for its consideration.

STATUTORY ENVIRONMENT

Planning and Development Act 2005

75. Amending scheme

(a) prepared by the local government, approved by the Minister and published in the Gazette; or

(b) proposed by all or any of the owners of any land in the scheme area, adopted, with or without modifications, by the local government, approved by the Minister and published in the Gazette.

81. Proposed scheme or amendment to be referred to EPA

(a) written notice of that resolution; and

(b) such written information about the local planning scheme or amendment as is sufficient to enable the EPA to comply with section 48A of the EP Act in relation to the local planning scheme or amendment.

Planning and Development Regulations 2015

34. Terms used

standard amendment means any of the following amendments to a local planning

scheme —

(a) an amendment relating to a zone or reserve that is consistent with the objectives identified in the scheme for that zone or reserve;

(b) an amendment that is consistent with a local planning strategy for the scheme

that has been endorsed by the Commission;

(c) an amendment to the scheme so that it is consistent with a region planning scheme that applies to the scheme area, other than an amendment that is a

basic amendment;

(d) an amendment to the scheme map that is consistent with a structure plan, activity centre plan or local development plan that has been approved under the scheme for the land to which the amendment relates if the scheme does not currently include zones of all the types that are outlined in the plan;

(e) an amendment that would have minimal impact on land in the scheme area that is not the subject of the amendment;

(f) an amendment that does not result in any significant environmental, social, economic or governance impacts on land in the scheme area;

(g) any other amendment that is not a complex or basic amendment.

35. Resolution to prepare or adopt amendment to local planning scheme

(1) A resolution of a local government to prepare or adopt an amendment to a local

planning scheme must be in a form approved by the Commission.

Note: Section 75 of the Act provides for a local government to amend a local planning scheme or adopt an amendment to a local planning scheme proposed by

all or any of the owners of land in the scheme area.

(2) A resolution must —

(a) specify whether, in the opinion of the local government, the amendment is a complex amendment, a standard amendment or a basic amendment; and

(b) include an explanation of the reason for the local government forming that opinion.

(3) An amendment to a local planning scheme must be accompanied by all documents necessary to convey the intent and reasons for the amendment.

47. Advertisement of standard amendment

(1) Subject to sections 81 and 82 of the Act, if a local government resolves under regulation 35(1) to prepare a standard amendment to a local planning scheme or to adopt a standard amendment to a local planning scheme proposed by the owner of land in the scheme area, the local government must, as soon as is reasonably practicable, prepare a notice in a form approved by the Commission giving details of –

(a) the purpose of the amendment; and

(b) where the amendment may be inspected; and

(c) to whom and during what period submissions in respect of the amendment

may be made.

(2) On completion of the preparation of the notice, the local government must advertise the standard amendment to a local planning scheme as follows —

(a) publish the notice in a newspaper circulating in the scheme area;

(b) display a copy of the notice in the offices of the local government for the period for making submissions set out in the notice;

(c) give a copy of the notice to each public authority that the local government considers is likely to be affected by the amendment;

(d) publish a copy of the notice and the amendment on the website of the local government;

(e) advertise the scheme as directed by the Commission and in any other way the

local government considers appropriate.

(3) The local government must ensure that the standard amendment to the local planning scheme is made available for inspection by the public during office hours at the office of the local government.

(4) The period for submissions set out in a notice must be not less than a period of 42 days commencing on the day on which the notice is published in a newspaper circulating in the scheme area.

POLICY IMPLICATIONS

Nil.

FINANCIAL IMPLICATIONS

As the Shire is preparing the scheme amendment, there will be minor costs associated with undertaking public advertising. It is estimated these costs will not exceed $800 and will be accommodated within the existing operational budget.

RISK

The proposed amendment corrects anomalies and addresses minor issues in the existing LPS6. The risk of adverse outcomes in relation to development in the Shire if these anomalies and issues are not corrected is considered Moderate.

By implementing the proposed changes through the omnibus scheme amendment, this risk will reduce to Low.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Effective communication

Affordable services and initiatives to satisfy community need

A healthy and safe environment

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

A built environment that reflects arid tropical climate design principles and historical built form

A unique natural environment for the benefit and enjoyment of current and future generations

Retention and expansion of Broome’s iconic tourism assets and reputation

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

Affordable and equitable services and infrastructure

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

An organisational culture that strives for service excellence

Improved systems, processes and compliance

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation)

Moved: Cr H Tracey Seconded: Cr C Mitchell

That Council:

1. Pursuant to Section 75 of the Planning and Development Act 2005, amends the Shire of Broome Local Planning Scheme No. 6 for the purposes of public advertising by incorporating all the Scheme Text and Scheme Map modifications set out under points 1 – 8.18 inclusive contained in document “Amendment No. 7 to Local Planning Scheme No. 6 Omnibus Amendment 1” and included as Attachment No 1.

2. Determines that the amendment is a standard amendment under the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 for the following reasons:

a) It is consistent with the Shire’s Local Planning Strategy;

b) It will have minimal impact on land in the scheme area; and

c) It will not result in any significant environmental, social, economic or governance impacts on the land in the scheme area.

3. Requests the Chief Executive Officer to forward this resolution and the amendment documentation to the Environmental Protection Authority pursuant to Section 81 of the Planning and Development Act 2005.

4. Subject to the advice of the Environmental Protection Authority under Section 48A of the Environmental Protection Act 1986 that the amendment is not subject to formal environmental assessment, requests the Chief Executive Officer to advertise the amendment for 42 days as per the Planning and Development (Local Planning Schemes) Regulations 2015.

CARRIED UNANIMOUSLY 7/0

Attachments

1.	Scheme Amendment Report
2.	Amendments to Scheme Maps

Minutes – Ordinary Meeting of Council 30 March 2017 Page 1091 of 1092

With regard to Item 9.2.8 Cr R Johnston disclosed that “I have an association with ownership of a property in Bardwell Street. As a consequence, there may be a perception that my impartiality in the matter may be affected. I declare that I will consider this matter on its merits and vote accordingly.

9.2.8 LANEWAY CLOSURES - OUTCOME OF COMMUNITY ENGAGEMENT

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: COM15

AUTHOR: Engineering Technical Officer

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Infrastructure

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 16 March 2017

SUMMARY: A selection of laneways in the suburbs of Old Broome and Cable Beach were proposed to be closed in order to reduce the levels of antisocial behaviour these laneways attract. A Community Engagement Plan was prepared and has been carried out to notify and consult with the community and stakeholders. This report provides details of the submissions received from the community and stakeholders during consultation, and recommends Council’s endorsement of the revised selection of proposed laneway closures.

BACKGROUND

Previous Considerations

OMC 28 July 2016 Item 11.1

OMC 24 November 2016 Item 9.1.2

OMC 15 December 2016 Item 9.2.6

OMC 25 February 2016 Item 9.3.2

At the OMC held 15 December 2016, Council resolved the following:

COUNCIL RESOLUTION:

(REPORT RECOMMENDATION)

Moved: Cr C Mitchell Seconded: Cr M Fairborn

That Council:

1. Endorses in principal the following laneway closures by erecting fencing subject to outcomes of the community consultation:

a) Puertollano Place;

b) Placanica Place;

c) Martin Court;

d) Cox Place;

e) Wing Place;

f) Ellies Court;

g) McKenzie Road; and

h) Pryor Drive.

2. Endorses the Community Engagement Plan, with submission period of 22 December 2016 to 17 February 2017, and submission form for the proposed laneway closures.

3. Notes that the responses of the community engagement process and amended proposed lane closures will be presented to Council.

CARRIED UNANIMOUSLY 7/0

COMMENT

Community and stakeholder consultation was carried out in accordance with the Community Engagement Plan which included a fifty six (56) day consultation period. At the close of the consultation period 42 submissions were received (refer Attachment 1: Schedule of Submissions).

The main focus on the community engagement was to receive feedback on the proposed laneway closures from the people who are affected by their misuse and the people who will be affected should the laneways be closed.

The laneways proposed to be closed were:

· Puertollano Place

· Placanica Place

· Martin Court

· Cox Place

· Wing Place

· Ellies Court

· McKenzie Road

· Pryor Drive

Additional laneways raised during the consultation process include:

· Aarons Drive

· Brown Court

· Cotter Court

· Taylor Road

· Phillips Court

· Slater Road

Puertollano Place

Twenty two (22) submissions supported the closure of Puertollano Place, whilst seven (7) objected and one (1) was undecided.

There were three (3) comments by those who supported this closure which described antisocial behaviour and commented that it was long overdue, however, there were seven (7) comments from those who objected to the closure stating it provides an important access route that is safe and, if closed, will prevent access to a native garden planted by the residents within the drainage reserve which this laneway accesses.

Officers recommend this laneway is removed from the list of proposed closures to ensure access to the native garden the residents have planted is not lost.

Placanica Place

Twenty two (22) submissions supported the closure of Placanica Place, whilst seven (7) objected and two (2) were undecided.

There were two (2) comments by those who supported this closure which described antisocial behaviour, however, there were six (6) comments from those who objected to the closure stating it provides an important access route that is safe and, if closed, will prevent access to a native garden planted by the residents within the drainage reserve which this laneway accesses.

Officers recommend this laneway is removed from the list of proposed closures to ensure access to the native garden the residents have planted is not lost.

Martin Court

Twenty (20) submissions supported the closure of Martin Court, whilst three (3) objected and three (3) were undecided.

There was one (1) comment objecting to the Martin Court closure which stated it would have a negative impact on residents, would reduce access to public open space in the area and increase antisocial behaviour elsewhere.

Officers recommend this laneway is to be closed due to the majority of responses supporting the closure.

Cox Place

Twenty one (21) submissions supported the closure of Cox Place, whilst three (3) objected and three (3) were undecided.

There were twelve (12) comments by those who supported this closure which described antisocial behaviour, break-ins, and vandalism. There was one (1) comment given in objection to the Cox Place closure which stated it would have a negative impact on residents, would reduce access to public open space in the area and increase antisocial behaviour elsewhere.

Officers recommend this laneway is to be closed due to the majority of responses supporting the closure.

Wing Place

This laneway was closed during the consultation period as a result of the Council Resolution of Item 11.1 Proposed Closure of Laneway Linking Wing Place and Tang Street at OMC 28 July 2016, which read:

COUNCIL RESOLUTION:

(REVISED COUNCILLOR RECOMMENDATION)

Moved: Cr M Fairborn Seconded: Cr H Tracey

That the laneway linking Wing Place and Tang Street be:

1. Closed immediately;

2. A land buy back scheme be investigated with the intention to offer the owners of the laneway’s neighbouring properties an opportunity to ‘buy back’ the land of the laneway; and

3. The Chief Executive Officer arrange a workshop, at the next available date, for all Councillors and relevant Directors to identify the use and suitability of all laneways within the township of Broome.

CARRIED 8/1

Ellies Court

Twenty (20) submissions supported the closure of Ellies Court, whilst three (3) objected and three (3) were undecided.

There was one (1) comment given in support to this closure which described assaults, antisocial behaviour and vandalism, however, there was also one (1) comment in objection to this closure which stated it would have a negative impact on residents, would reduce access to public open space in the area and increase antisocial behaviour elsewhere.

Water Corporation advised: there is a water main present in this laneway which would need to be accessible to Water Corporation, a locked gate with Water Corporation lock would be acceptable.

Officers recommend this laneway is to be closed due to the majority of responses supporting the closure. The fence should include a locked gate with Water Corporation lock to enable access by Water Corporation.

McKenzie Road

Twenty four (24) submissions supported the closure of McKenzie Road, whilst four (4) objected and three (3) were undecided.

There were seven (7) comments by those who supported this closure which described antisocial behaviour, break-ins, vandalism, and motor vehicles using the laneway. There were two (2) comments given in objection to this closure which stated the laneway provides good access for pedestrians, and closure would increase antisocial behaviour elsewhere.

Officers recommend this laneway is to be closed due to the majority of responses supporting the closure.

Pryor Drive

Twenty seven (27) submissions supported the closure of Pryor Drive, whilst four (4) objected and two (2) were undecided.

There were nine (9) comments by those who supported this closure which described antisocial behaviour, break-ins, vandalism, assaults, and sexual assaults. There were two (2) comments given in objection to this closure which stated the laneway provides good access for pedestrians, closure of the laneway would block access to Lawrence Park, and increase antisocial behaviour elsewhere.

Officers recommend this laneway is to be closed due to the majority of responses supporting the closure.

Aarons Drive

Four (4) submissions were received requesting the closure of the Aarons Drive laneway which connects Aarons Drive to Sibosado Street. Comments described antisocial behaviour, break-ins, assault and the use of motor vehicles in the laneway.

Officers recommend this laneway is considered for closure and community engagement is carried out to obtain stakeholder comment on this proposed closure (refer Attachment 2: Aarons Drive Laneway Location Plan).

Brown Court

One (1) submission was received requesting the closure of the Brown Court laneway which connects Brown Court to Warnangarri Lane. It was stated there were ongoing problems with antisocial behaviour, criminal activity, and vehicular use. This laneway is 20 metres wide and would be costly to close.

Assessment of this submission deemed further justification would be required before closure be considered due to the substantial cost the closure would incur. Officers recommend this laneway is to be left open and monitored for future consideration.

Cotter Court

One (1) submission was received requesting the closure of the Cotter Court laneway which connects Cotter Court with Warnangarri Lane. It was stated that there were ongoing problems with antisocial behaviour, criminal activity, and vehicular use. This laneway is 24 metres wide and would be costly to close.

Taylor Road

One (1) submission was received requesting the closure of the Taylor Road laneway which connects Taylor Road to Gubinge Road. It was stated that the laneway was used as a getaway route for thieves, was used by motor vehicles, and described antisocial behaviour. This laneway is 9 metres wide and would be costly to close.

Phillips Court

One (1) submission was received requesting the closure of Phillips Court which connects Taylor Road to Slater Road. It was stated there was an instance of a man loitering in the laneway and a stolen motorbike was once dumped there.

Assessment of this submission did not balance the negative affect on the pedestrian network this laneway closure would have. Officers recommend this laneway be left open and monitored for future consideration.

Slater Road

One (1) submission was received requesting the closure of the Slater Road laneway which connects Slater Road to De Marchi Road. The comment described antisocial behaviour and vandalism.

This laneway provides access in accordance with the Shire of Broome Trails Masterplan and therefore Shire Officers recommend this laneway be left open.

CONSULTATION

A fifty six (56) day public consultation period was provided to ensure there was adequate opportunity for the community to comment on the proposed laneway closures. Advertising commenced on 22 December 2016 and the submission period remained open until 17 February 2017.

Advertising included:

· Advertisements in the Broome Advertiser;

· A corflute notice placed at the locations of each of the proposed closures;

· A flyer on the community noticeboard at the Reid Road shops;

· A letter drop to all primary and secondary stakeholders; and

· Advertisements on the Shire of Broome website.

(Refer Attachment 3: Community Engagement Plan)

42 submissions were received during the public consultation period. The recommendations within this report have been influenced based on the assessment of these submissions received (refer Attachment 1: Schedule of Submissions).

STATUTORY ENVIRONMENT

Land Administration Act 1997

Local Government Act 1995

POLICY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

At the Ordinary Meeting of Council (OMC) held 25 February 2016 Council requested the CEO to include funds in the 2016/17 budget to facilitate the connection of two cul-de-sacs in the Dora Street precinct (Norman Street and Owens Street) as a sign of commitment to the proposed Urban Renewal Project. As part of the Broome Urban Renewal Project, residents have advised that they do not wish to have the cul-de-sacs connected, and it has been accepted by community representatives and the Department of Housing that this project is no longer required.

The amount of funds allocated to the cul-de-sac connections in the 2016/17 budget was $278,000. Of this money, $3,600 has been spent for the lighting design of the cul-de-sac project leaving $274,400 to be reallocated.

In keeping with the intended purpose of these funds to aid with community safety and amenity it is proposed to use a portion of these funds to proceed with the laneway closure project and the balance of funds from the Normans Street and Owens Street connections project be transferred to the roads reserve for the purpose of future urban renewal initiatives.

Expense:

Laneway Closures	Capital Expense	Lifecycle Cost (annually)	Remarks
Capital Expense
Martin Court	$4,000
Cox Place	$4,000
Ellies Court	$8,000
McKenzie Road	$4,800
Pryor Drive	$11,200
TOTAL	$32,000

The table below outlines funding sources for the capital and lifecycle costs.

Funding Source:

Funding Type	Capital Expense	Annual Lifecycle Cost	Account Number	Remarks
Reallocation from Norman and Owens Street connections.	$32,000	$0	RC432	Pending Council approval of Norman and Owens Street funds reallocation.
TOTAL	$32,000

RISK

Risk

Type

Rank

Mitigation

Council does not proceed with the laneway closures.

Operation

High - Laneways will continue to be used for anti-social behaviour.

Proceed with the implementation of the laneway closures.

STRATEGIC IMPLICATIONS

Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

Effective communication

Accessible and safe community spaces

Participation in recreational and leisure activity

A healthy and safe environment

Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:

Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

Effective community engagement

VOTING REQUIREMENTS

Absolute Majority

REPORT RECOMMENDATION:

That Council:

1. Acknowledges all submissions received during the Proposed Laneway Closures Community Engagement period.

2. Endorses the following revised list of laneway closures:

(a) Martin Court;

(b) Cox Place;

(c) Ellies Court;

(d) McKenzie Road; and

(e) Pryor Drive.

3. Does not proceed with the following laneway closures:

(a) Puertollano Place;

(b) Placanica Place; and

(c) Slater Road.

4. Leaves open and monitor for future consideration the following laneways:

(a) Brown Court;

(b) Cotter Court;

(c) Taylor Road; and

(d) Phillips Court.

5. Requests the Chief Executive Officer to implement a community engagement plan for the consideration of the proposed closure of the Aarons Drive laneway with a minimum thirty (30) day submission period.

6. Endorses the reallocation of $32,000 from the Normans Street and Owens Street Connections project with the balance of $242,400 from the Normans Street and Owens Street Connections project to the Roads Reserve account for the purpose of future Urban Renewal initiatives.

7. Endorses a reduction to the budget of Job RC432 Normans Street and Owens Street Connections of $32,000, and that a budget of $32,000 be established for the purpose of the new Laneway Closures project.

8. Endorses the balance of $242,400 from Job RC432 Normans Street and Owens Street Connections be transferred to the Roads Reserve via account 121950 for the purpose of future Urban Renewal initiatives.

(Absolute Majority Required)

Council Resolution:

Moved: Cr B Rudeforth Seconded: Cr C Mitchell

That Council:

1. Acknowledges all submissions received during the Proposed Laneway Closures Community Engagement period.

2. Endorses the following revised list of laneway closures:

(a) Martin Court;

(b) Cox Place;

(c) Ellies Court;

(d) McKenzie Road; and

(e) Pryor Drive.

3. Does not proceed with the following laneway closures:

(a) Puertollano Place;

(b) Placanica Place; and

(c) Slater Road.

4. Leaves open and monitor for future consideration the following laneways:

(a) Brown Court;

(b) Cotter Court;

(c) Taylor Road;

(d) Phillips Court; and

(e) Drain way running parallel to Residential College and Placanica Place.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 7/0

Reason: to ensure the drain way running parallel to the Residential College and Placanica Place is monitored for future consideration as a means to reduce antisocial behaviour.

Attachments

1.	Schedule of Submissions
2.	Aarons Drive Laneway Location Plan
3.	Community Engagement Plan

Item 9.4.1 - MONTHLY PAYMENT LISTING - FEBRUARY 2017

Part 5. Division 4. Section 5.42 Delegation of some powers to CEO. Sub Section Finance Management Regulation 12.
Each payment must show on a list the payees name, the amount of the payment, the date of the payment and sufficient information to identify the transaction.

This report incorporates the Delegation of Authority (Administration Regulation 19).

PAYMENTS BY EFT & CHEQUE AND FROM TRUST - FEBRUARY 2017

MUNICIPAL ELECTRONIC TRANSFER - FEBRUARY 2017
EFT	Date	Name	Description	Amount	Del Auth
EFT39247	01/02/2017	WATER CORPORATION	Water usage & service charges	$58,313.07	MFS
EFT39248	02/02/2017	AVERY AIRCONDITIONING PTY LTD	De-gassing verge collection items- Waste Management Facility	$4,639.14	MFS
EFT39249	02/02/2017	CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME	Replacement tyres & puncture repair- Waste Management Facility & Workshop	$535.00	MFS
EFT39250	02/02/2017	CT MECHANICAL & SERVICES	Fit & replace parts, diagnosis & repairs- Waste Management Facility	$3,734.98	MFS
EFT39251	02/02/2017	DEXION CANNING VALE	Filing system tabs- Library	$32.98	MFS
EFT39252	02/02/2017	FOOTPRINT CLEANING	Cleaning consumables- Various Shire sites	$5,354.20	MFS
EFT39253	02/02/2017	KIMBERLEY SIGNS & DESIGNS	Signs for laneway closure public notification- Infrastructure	$462.00	MFS
EFT39254	02/02/2017	KIMBERLEY TRUSS	Steel mesh, dressed timber & helmet kits- Infrastructure	$675.53	MFS
EFT39255	02/02/2017	MCCORRY BROWN EARTHMOVING PTY LTD	Road base for storm damage clean-up- Works	$2,172.50	MFS
EFT39256	02/02/2017	MELBOURNE INTERNATIONAL COMEDY FESTIVAL	Roadshow fee (50%)- Civic Centre	$3,740.00	MFS
EFT39257	02/02/2017	NORTH WEST LOCKSMITHS	Open & repair lock- Administration Office	$110.00	MFS
EFT39258	02/02/2017	NS PROJECTS PTY LTD	BRAC Aquatic Renewal Execution Phase 3 (RFT15/04)- Dec 16	$11,918.91	MFS
EFT39259	02/02/2017	PERFEKT PTY LTD	Hitachi hardware & support- HR	$2,200.00	MFS
EFT39260	02/02/2017	PINDAN LABOUR SOLUTIONS PTY LTD	Temporary staff- Waste Management Facility	$2,390.55	MFS
EFT39261	02/02/2017	PINDAN PRINTING BROOME WA	Membership cards- Library	$286.00	MFS
EFT39262	02/02/2017	QUIK CORP	Vehicle parts- Workshop	$597.18	MFS
EFT39263	02/02/2017	RECREATION SAFETY AUSTRALIA	Playground equipment safety audit- Infrastructure	$4,026.00	MFS
EFT39264	02/02/2017	REEN AUTO ELECTRICS	Install GPS to vehicle- Workshop	$330.00	MFS
EFT39265	02/02/2017	RM SURVEYS P/L	Surveying Hamersley & Napier intersection- Infrastructure	$935.00	MFS
EFT39266	02/02/2017	STREETER & MALE PTY LTD	Minor tools and consumables- Depot	$189.05	MFS
EFT39267	02/02/2017	TALIS CONSULTANTS	Consultancy Services for Initial Works (RFQ15-37)- RRRP	$31,198.63	MFS
EFT39268	02/02/2017	TNT EXPRESS	Freight- Health	$189.20	MFS
EFT39269	02/02/2017	UDLA	Preparation of Cable Beach Foreshore Master Plan (RFQ16-62)- Development Services	$32,175.00	MFS
EFT39270	02/02/2017	VANDERFIELD PTY LTD	Supply & delivery John Deere 5105M Tractor (RFQ16-70) & parts- Workshop	$73,589.43	MFS
EFT39271	02/02/2017	WEST COAST ON HOLD	On hold message service Jan 17- Media	$69.00	MFS
EFT39272	02/02/2017	Salary & Wages	Payroll S & W	$650.00	MFS
EFT39273	02/02/2017	AUSTRALIAN TAXATION OFFICE	PAYG	$110,537.70	MFS
EFT39274	02/02/2017	Salary & Wages	Payroll S & W	$380.00	MFS
EFT39275	02/02/2017	Salary & Wages	Payroll S & W	$750.00	MFS
EFT39276	02/02/2017	Salary & Wages	Payroll S & W	$666.44	MFS
EFT39277	02/02/2017	Salary & Wages	Payroll S & W	$600.00	MFS
EFT39278	02/02/2017	Salary & Wages	Payroll S & W	$248.65	MFS
EFT39279	02/02/2017	Salary & Wages	Payroll S & W	$370.77	MFS
EFT39280	02/02/2017	Salary & Wages	Payroll S & W	$373.90	MFS
EFT39281	02/02/2017	Salary & Wages	Payroll S & W	$420.00	MFS
EFT39282	02/02/2017	Salary & Wages	Payroll S & W	$578.17	MFS
EFT39283	02/02/2017	Salary & Wages	Payroll S & W	$1,580.66	MFS
EFT39284	02/02/2017	Salary & Wages	Payroll S & W	$410.00	MFS
EFT39285	02/02/2017	Salary & Wages	Payroll S & W	$425.00	MFS
EFT39286	02/02/2017	Salary & Wages	Payroll S & W	$1,608.61	MFS
EFT39287	02/02/2017	Salary & Wages	Payroll S & W	$250.00	MFS
EFT39288	02/02/2017	Salary & Wages	Payroll S & W	$372.90	MFS
EFT39289	02/02/2017	Salary & Wages	Payroll S & W	$340.00	MFS
EFT39290	02/02/2017	Salary & Wages	Payroll S & W	$259.27	MFS
EFT39291	02/02/2017	Salary & Wages	Payroll S & W	$400.00	MFS
EFT39292	02/02/2017	Salary & Wages	Payroll S & W	$1,713.53	MFS
EFT39293	02/02/2017	Salary & Wages	Payroll S & W	$201.10	MFS
EFT39294	02/02/2017	Salary & Wages	Payroll S & W	$108.09	MFS
EFT39295	02/02/2017	Salary & Wages	Payroll S & W	$300.00	MFS
EFT39296	02/02/2017	Salary & Wages	Payroll S & W	$457.57	MFS
EFT39297	02/02/2017	Salary & Wages	Payroll S & W	$662.65	MFS
EFT39298	02/02/2017	Salary & Wages	Payroll S & W	$1,208.80	MFS
EFT39299	02/02/2017	Salary & Wages	Payroll S & W	$1,050.80	MFS
EFT39300	02/02/2017	Salary & Wages	Payroll S & W	$500.00	MFS
EFT39301	02/02/2017	Salary & Wages	Payroll S & W	$680.00	MFS
EFT39302	02/02/2017	Salary & Wages	Payroll S & W	$1,177.26	MFS
EFT39303	02/02/2017	Salary & Wages	Payroll S & W	$19.40	MFS
EFT39304	02/02/2017	Salary & Wages	Payroll S & W	$500.00	MFS
EFT39305	02/02/2017	HERBERT SMITH FREEHILLS	Legal expenses (RFQ16-92)- Matter no: 82603198 & 82506173	$56,047.69	MFS
EFT39306	02/02/2017	KIMBERLEY DISTRIBUTORS	Catering for Midnight Basketball- Community Development	$187.93	MFS
EFT39307	02/02/2017	PETER JOHN SMITH	Reimbursement of expenses- IT	$10,000.00	MFS
EFT39308	02/02/2017	RAY WHITE BROOME	Staff rent (BOND) & Staff rent	$4,050.00	MFS
EFT39309	02/02/2017	SALLY EATON	Reimbursement of expenses- Library	$124.75	MFS
EFT39310	02/02/2017	SARAH DOBSON	Reimbursement of expenses- Civic Centre	$82.11	MFS
EFT39311	02/02/2017	TELSTRA	Phone charges	$2,008.92	MFS
EFT39312	02/02/2017	BROOME COMMONWEALTH TRADING BANK	Payroll S & W	$314,602.00	MFS
EFT39313	02/02/2017	DEPARTMENT OF AGRICULTURE & FOOD WA	Bond refund- Civic Centre	$525.00	MFS
EFT39314	02/02/2017	GOOLARRI MEDIA ENTERPRISES P/L	Bond refund- Civic Centre	$1,000.00	MFS
EFT39315	03/02/2017	BEINGTHERE SOLUTIONS P/L	Video conferencing (Dec16 & Jan17)- IT	$1,430.00	MFS
EFT39316	03/02/2017	MATT ROBERT ANDERSON	Rates refund due to overpayment for assessment A304409	$763.60	MFS
EFT39317	03/02/2017	NORTHWEST SHEDMASTERS	Community Storage Facility (RFT16-10)- Steel erection	$27,400.00	MFS
EFT39318	09/02/2017	ALVIN SANTIAGO	Reimbursement of expenses- HR	$2,223.51	MFS
EFT39319	09/02/2017	AMO CONTRACTING	Footpaths & pram ramps (RFQ13-08)- Stewart St upgrade	$26,668.40	MFS
EFT39320	09/02/2017	BARKING GECKO THEATRE COMPANY	Performance Fee- Civic Centre	$550.00	MFS
EFT39321	09/02/2017	BROOME JUNIOR CRICKET CLUB	Kidsport funding- Club Development	$140.00	MFS
EFT39322	09/02/2017	BROOME PLUMBING & GAS	Plumbing works- Civic Centre	$115.00	MFS
EFT39323	09/02/2017	BROOME RETICULATION	Supply & install garden reticulation- Stewart St upgrade	$3,239.50	MFS
EFT39324	09/02/2017	BROOME SANITY MUSIC STORE P/L	Fiction DVD's- Library	$380.36	MFS
EFT39325	09/02/2017	BROOME TV & AUDIO SOLUTIONS	Wall mount TV- IT	$688.00	MFS
EFT39326	09/02/2017	DEPARTMENT OF THE PREMIER & CABINET	Advertising- Health & Ranger Services	$2,029.00	MFS
EFT39327	09/02/2017	FIELD AIR CONDITIONING & AUTO ELECTRICAL P/L	Vehicle parts- Workshop	$890.60	MFS
EFT39328	09/02/2017	HORIZON POWER	Electricity charges	$38,771.24	MFS
EFT39329	09/02/2017	IGA - SEAVIEW	Daily newspaper- Library & Media	$112.70	MFS
EFT39330	09/02/2017	J BLACKWOOD & SON T/AS BLACKWOODS	Extension cords, torch, cable ties- Depot	$571.55	MFS
EFT39331	09/02/2017	KGT Employment	Apprentice Wages- Workshop	$2,421.14	MFS
EFT39332	09/02/2017	KOTT GUNNING LAWYERS	Legal expenses- Development Services	$6,664.02	MFS
EFT39333	09/02/2017	MARK RENWICK	Reimbursement of expenses- HR	$149.00	MFS
EFT39334	09/02/2017	NEVERFAIL SPRINGWATER LIMITED	Drinking water- Depot	$45.95	MFS
EFT39335	09/02/2017	OFFICEMAX AUSTRALIA LTD	Stationery & kitchen consumables- Administration Office	$1,385.26	MFS
EFT39336	09/02/2017	PETA - LEE COLE	Midnight Basketball night manager- Community Development	$240.00	MFS
EFT39337	09/02/2017	PINDAN LABOUR SOLUTIONS PTY LTD	Temporary P&G Staff hire- HR	$3,981.27	MFS
EFT39338	09/02/2017	PRINTING IDEAS	Business cards- HR	$418.00	MFS
EFT39339	09/02/2017	ROEBUCK WELDING SERVICES	Vehicle maintenance- Workshop	$792.00	MFS
EFT39340	09/02/2017	MOORE STEPHENS (WA) PTY LTD	Review services (Audit regulation 17)- Corporate Services	$4,867.50	MFS
EFT39341	09/02/2017	TACKLE WORLD	Leupold Rangefinder- Rangers	$376.00	MFS
EFT39342	09/02/2017	TAPPED PLUMBING & GAS PTY LTD	Plumbing parts & repairs- Administration Office & KRO2	$534.68	MFS
EFT39343	09/02/2017	TELSTRA	Phone charges	$2,356.58	MFS
EFT39344	09/02/2017	THE WORKWEAR GROUP (NNT)	Staff uniforms- HR	$782.75	MFS
EFT39345	09/02/2017	TNT EXPRESS	Freight- Depot, Health & Workshop	$562.56	MFS
EFT39346	09/02/2017	TOTALLY WORKWEAR	Staff uniforms & PPE- HR & Embroidery- Library bags	$4,771.00	MFS
EFT39347	09/02/2017	TRADELINK PLUMBING SUPPLIES	Ice machine cartridge filters- Depot	$160.20	MFS
EFT39348	09/02/2017	WILD MANGO CAFE	Catering- Office of the CEO & Community Development	$700.50	MFS
EFT39349	09/02/2017	ZURICH AUSTRALAIN INSURANCE LTD	Excess for insurance claim (63-015737F)- Workshop	$500.00	MFS
EFT39350	14/02/2017	ALETTA JOYCE NUGENT	Christmas Function- Development Services	$210.60	MFS
EFT39351	14/02/2017	COASTAL FAMILY MEDICINE UNIT TRUST	Recruitment expenses- HR	$260.00	MFS
EFT39352	14/02/2017	COLIN WILKINSON DEVELOPMENTS PTY LTD	BRAC aquatic upgrade (RFT16-9)- Progress payment	$574,130.89	MFS
EFT39353	14/02/2017	TELSTRA	Phone charges	$1,053.47	MFS
EFT39354	14/02/2017	TOWN OF EAST FREMANTLE	Long service leave entitlements- Payroll	$12,327.43	MFS
EFT39355	14/02/2017	VIVA ENERGY AUSTRALIA	Fuel card purchases January 2017- Various Shire sites	$533.11	MFS
EFT39356	14/02/2017	WA LIBRARY SUPPLIES	Easels & frames- Library	$191.80	MFS
EFT39357	14/02/2017	XAVIER NICOLAS DHALLUIN	Reimbursement of expenses- HR	$83.00	MFS
EFT39358	15/02/2017	AINSLEY HARCH	Refund of Staff rent (bond)	$2,380.00	MFS
EFT39359	16/02/2017	12 MILE SHADE & CANVAS	Repair & reinstall shade sails- Various Shire sites	$1,474.00	MFS
EFT39360	16/02/2017	AUSTRALIA POST	Postage Charges. Period ending 31.01.17	$2,009.98	MFS
EFT39361	16/02/2017	BOC LIMITED	Gas bottle hire- Workshop	$199.72	MFS
EFT39362	16/02/2017	BOUNCIN' IN BROOME	Slip & slide hire for school holiday program- BRAC	$250.00	MFS
EFT39363	16/02/2017	BP AUSTRALIA PTY LTD - FUEL	Diesel- Depot	$17,384.28	MFS
EFT39364	16/02/2017	BRIDGESTONE AUSTRALIA LTD	2 tyres & wheel alignment- Workshop	$575.92	MFS
EFT39365	16/02/2017	BROOME AUTO EXCELLENCE	Vehicle maintenance- Workshop	$1,730.10	MFS
EFT39366	16/02/2017	BROOME DIESEL & HYDRAULIC SERVICE	Vehicle parts- Workshop & Waste Management Facility	$421.65	MFS
EFT39367	16/02/2017	BROOME FIRST NATIONAL REAL ESTATE	Staff Rent (Bond)	$1,700.00	MFS
EFT39368	16/02/2017	BROOME PROGRESSIVE SUPPLIES	Litter bags & disinfectant- Depot	$900.31	MFS
EFT39369	16/02/2017	BROOME SMALL MAINTENANCE SERVICES	Building maintenance- Cable Beach toilets & Depot	$447.00	MFS
EFT39370	16/02/2017	BROOME SOCCER ASSOCIATION	Kidsport funding- Club Development	$420.00	MFS
EFT39371	16/02/2017	BROOME TOWING & SALVAGE	Abandoned vehicle towing- Rangers	$352.00	MFS
EFT39372	16/02/2017	CARPET PAINT & TILE CENTRE	Footpath materials- Stewart St upgrade	$198.00	MFS
EFT39373	16/02/2017	CLINTON MITCHELL HANKINSON	Reimbursement of expenses- HR	$115.25	MFS
EFT39374	16/02/2017	DIGGA WEST & EARTHPARTS WA	Loading ramps- Workshop	$2,585.00	MFS
EFT39375	16/02/2017	FIRE & SAFETY SERVICES	Fire extinguisher testing & equipment- Library & Waste Management Facility	$207.80	MFS
EFT39376	16/02/2017	G. BISHOPS TRANSPORT SERVICES PTY LTD	Freight- Waste Management Facility, Depot & P&G	$204.11	MFS
EFT39377	16/02/2017	HAYS SPECIALIST RECRUITMENT (AUSTRALIA) P/L	Recruitment expenses- HR	$20,777.63	MFS
EFT39378	16/02/2017	HERBERT SMITH FREEHILLS	Legal expenses- Matter No. 82573709	$547.02	MFS
EFT39379	16/02/2017	ILUKA RESOURCES LIMTED	Rates refund due to overpayment for assessment A306256	$1,242.89	MFS
EFT39380	16/02/2017	BLACKWOODS	Safety equipment, parts & materials- Workshop, Depot & HR	$5,248.64	MFS
EFT39381	16/02/2017	JAMES BENNETT PTY LIMITED	Books- Library	$435.85	MFS
EFT39382	16/02/2017	12D SOLUTIONS PTY LTD	12D model upgrade- Infrastructure	$3,671.25	MFS
EFT39383	16/02/2017	BT EQUIPMENT PTY LTD	Plant parts- Waste Management Facility	$669.74	MFS
EFT39384	16/02/2017	KIMBERLEY GOLD PURE DRINKING WATER	Drinking water- Waste Management Facility & Administration Office	$266.00	MFS
EFT39385	16/02/2017	KOMATSU AUSTRALIA PTY LTD	Vehicle parts- Waste Management Facility	$3,457.63	MFS
EFT39386	16/02/2017	MERCURE INN BROOME	Trainer accommodation- HR	$507.00	MFS
EFT39387	16/02/2017	NORTH WEST COAST SECURITY	Security services (RFT15-05)- Various Shire sites	$7,829.26	MFS
EFT39388	16/02/2017	NORTH WEST LOCKSMITHS	Repair lock- Broome Visitor Centre & Light box keys- BRAC	$210.00	MFS
EFT39389	16/02/2017	NORTHWEST HYDRO SOLUTIONS	Reticulation parts- Depot	$153.54	MFS
EFT39390	16/02/2017	NOVOTEL LANGLEY HOTEL	Staff accommodation- Infrastructure & Development Services	$747.25	MFS
EFT39391	16/02/2017	NS PROJECTS PTY LTD	Project management (RFT15-04)- BRAC Aquatic upgrade	$10,898.81	MFS
EFT39392	16/02/2017	NYAMBA BURU YAWURU LTD	Welcome to country- Office of the CEO	$681.00	MFS
EFT39393	16/02/2017	OFFICE STAR PTY LTD	Photocopier repairs- Depot	$88.00	MFS
EFT39394	16/02/2017	OHM ELECTRONICS	Radio hand pieces- Workshop	$605.80	MFS
EFT39395	16/02/2017	PLANT ASSESSOR	Access fee- Workshop	$6,864.00	MFS
EFT39396	16/02/2017	PATRICK JAMES MAHER	Rates refund due to overpayment for assessment A111069	$71.40	MFS
EFT39397	16/02/2017	PEARL SEA LAUNDRY SERVICES	Laundry- Staff housing	$60.00	MFS
EFT39398	16/02/2017	ROADLINE CIVIL CONTRACTORS	Traffic management services- Stewart St upgrade	$1,232.00	MFS
EFT39399	16/02/2017	ROSMECH SALES & SERVICE PTY LTD	Vehicle parts- Workshop	$674.85	MFS
EFT39400	16/02/2017	SECUREX SECURITY PTY LTD	Security cards- Property	$550.00	MFS
EFT39401	16/02/2017	SIGNS PLUS	Name badges & magnetic clips- HR	$437.00	MFS
EFT39402	16/02/2017	ST JOHN AMBULANCE AUSTRALIA (WA) INC	First Aid Training & First Aid kit- Depot & BRAC	$234.00	MFS
EFT39403	16/02/2017	SUNNY SIGN COMPANY PTY LTD	Road & safety signs- Depot	$760.10	MFS
EFT39404	16/02/2017	TOTALLY WORKWEAR	Staff Uniform- HR & Library bag embroidery	$161.60	MFS
EFT39405	16/02/2017	TRADELINK PLUMBING SUPPLIES	Reticulation parts- Depot	$391.02	MFS
EFT39406	16/02/2017	Salary & Wages	Payroll S & W	$650.00	MFS
EFT39407	16/02/2017	AUSTRALIAN TAXATION OFFICE	PAYG	$136,580.30	MFS
EFT39408	16/02/2017	Salary & Wages	Payroll S & W	$380.00	MFS
EFT39409	16/02/2017	Salary & Wages	Payroll S & W	$750.00	MFS
EFT39410	16/02/2017	Salary & Wages	Payroll S & W	$666.44	MFS
EFT39411	16/02/2017	Salary & Wages	Payroll S & W	$600.00	MFS
EFT39412	16/02/2017	Salary & Wages	Payroll S & W	$248.65	MFS
EFT39413	16/02/2017	Salary & Wages	Payroll S & W	$370.77	MFS
EFT39414	16/02/2017	Salary & Wages	Payroll S & W	$373.90	MFS
EFT39415	16/02/2017	Salary & Wages	Payroll S & W	$420.00	MFS
EFT39416	16/02/2017	Salary & Wages	Payroll S & W	$578.17	MFS
EFT39417	16/02/2017	Salary & Wages	Payroll S & W	$790.33	MFS
EFT39418	16/02/2017	Salary & Wages	Payroll S & W	$410.00	MFS
EFT39419	16/02/2017	Salary & Wages	Payroll S & W	$1,608.61	MFS
EFT39420	16/02/2017	Salary & Wages	Payroll S & W	$250.00	MFS
EFT39421	16/02/2017	Salary & Wages	Payroll S & W	$372.90	MFS
EFT39422	16/02/2017	Salary & Wages	Payroll S & W	$340.00	MFS
EFT39423	16/02/2017	Salary & Wages	Payroll S & W	$259.27	MFS
EFT39424	16/02/2017	Salary & Wages	Payroll S & W	$400.00	MFS
EFT39425	16/02/2017	Salary & Wages	Payroll S & W	$201.10	MFS
EFT39426	16/02/2017	Salary & Wages	Payroll S & W	$108.09	MFS
EFT39427	16/02/2017	Salary & Wages	Payroll S & W	$300.00	MFS
EFT39428	16/02/2017	Salary & Wages	Payroll S & W	$457.57	MFS
EFT39429	16/02/2017	Salary & Wages	Payroll S & W	$662.65	MFS
EFT39430	16/02/2017	Salary & Wages	Payroll S & W	$1,208.80	MFS
EFT39431	16/02/2017	Salary & Wages	Payroll S & W	$998.10	MFS
EFT39432	16/02/2017	Salary & Wages	Payroll S & W	$540.00	MFS
EFT39433	16/02/2017	Salary & Wages	Payroll S & W	$600.00	MFS
EFT39434	16/02/2017	Salary & Wages	Payroll S & W	$1,177.26	MFS
EFT39435	16/02/2017	Salary & Wages	Payroll S & W	$19.40	MFS
EFT39436	17/02/2017	BROOME COMMONWEALTH TRADING BANK	Payroll S & W	$335,548.00	MFS
EFT39437	17/02/2017	AUSTRALIAN CULTURAL HERITAGE MANAGEMENT (VIC) PTY LTD	Cultural and Heritage Investigations(RFQ16/17)- Town Beach Revetment	$8,101.50	MFS
EFT39438	17/02/2017	FOOTPRINT CLEANING	Cleaning services- Civic Centre & Shire Staff housing	$1,364.00	MFS
EFT39439	17/02/2017	HORIZON POWER	Electricity charges	$6,196.53	MFS
EFT39440	17/02/2017	JULIE THOMAS	Town rubbish bag collection. Dates of dockets: 14.02.17	$62.50	MFS
EFT39441	17/02/2017	REYBARRA WELDING PTY LTD	Works maintenance- Depot	$440.00	MFS
EFT39442	17/02/2017	TELSTRA	Phone charges	$8,742.02	MFS
EFT39443	17/02/2017	UDLA	Planning workshops- Town Beach Masterplan	$616.00	MFS
EFT39444	17/02/2017	WATERCHOICE (AUST) PTY LTD	Rental water filtration system- Administration Office & BRAC	$1,430.40	MFS
EFT39445	23/02/2017	AIR LIQUIDE	Gas bottle rental- Workshop	$24.84	MFS
EFT39446	23/02/2017	ALL VALVE INDUSTRIES P/L	Reticulation parts- Depot	$531.80	MFS
EFT39447	23/02/2017	ALLOY & STAINLESS PRODUCTS	Replacement mower blades- Depot	$1,063.61	MFS
EFT39448	23/02/2017	AST MANAGEMENT PTY LTD	Conference fees & accommodation- HR	$1,393.00	MFS
EFT39449	23/02/2017	AVERY AIRCONDITIONING PTY LTD	Replacement air conditioner, service & repairs- Various Shire sites	$5,702.81	MFS
EFT39450	23/02/2017	BAILEY WATER	Maintenance service submersible bore pump- Works	$330.00	MFS
EFT39451	23/02/2017	BP BROOME CENTRAL & TYREPLUS BROOME	Unleaded fuel- Depot	$305.82	MFS
EFT39452	23/02/2017	BROOME BOLT SUPPLIES WA P/L	Minor tools & consumables - Depot & Workshop	$834.35	MFS
EFT39453	23/02/2017	BROOME MOTORS	Supply & fit vehicle parts- Workshop & Rangers	$2,224.80	MFS
EFT39454	23/02/2017	BROOME VETERINARY HOSPITAL	Provision of boarding, veterinary & euthanasia costs 2016/2017 to meet Shires obligations under the Dog Act	$4,813.00	MFS
EFT39455	23/02/2017	BUNNINGS BROOME	Equipment & consumables- Various Shire sites	$4,261.05	MFS
EFT39456	23/02/2017	CABLE BEACH ELECTRICAL SERVICE	Electrical works- P&G	$3,234.00	MFS
EFT39457	23/02/2017	CABLE BEACH TYRE SERVICE P/L	Tyre repair- Works	$85.00	MFS
EFT39458	23/02/2017	CJD EQUIPMENT PTY LTD	Vehicle parts- Workshop	$493.52	MFS
EFT39459	23/02/2017	CLARK EQUIPMENT SALES PTY LTD	Vehicle parts- Workshop	$600.46	MFS
EFT39460	23/02/2017	COATES HIRE OPERATIONS P/L	Portable toilet hire- Work for the dole project	$145.77	MFS
EFT39461	23/02/2017	COCA COLA AMATIL	Consumables for kiosk- BRAC	$424.64	MFS
EFT39462	23/02/2017	COLES SUPERMARKETS	Consumables & catering- Various Shire sites	$579.68	MFS
EFT39463	23/02/2017	CT MECHANICAL & SERVICES	Vehicle & plant maintenance- Waste Management Facility	$1,771.33	MFS
EFT39464	23/02/2017	IGA – SEAVIEW	Daily newspaper- Library & Media	$117.20	MFS
EFT39465	23/02/2017	IT VISION	IT Vision Rates Services Contract- January 2017	$2,646.88	MFS
EFT39466	23/02/2017	JESSICA HEALY	Reimbursement of expenses- HR	$723.70	MFS
EFT39467	23/02/2017	JUDAS AUGUSTINE	Regional Resource Recovery Park- Cultural monitor fees	$465.00	MFS
EFT39468	23/02/2017	KIMBERLEY KERBS	Maintenance kerbing- Lullfitz Dr & Surf Club carpark	$2,046.00	MFS
EFT39469	23/02/2017	KIMBERLEY PLUMBING & GAS	Install retic valve- BRAC	$352.00	MFS
EFT39470	23/02/2017	KIMBERLEY SIGNS & DESIGNS	Vehicle reflector strips & decals- Rangers	$685.30	MFS
EFT39471	23/02/2017	MARK DAVIS	Reimbursement of expenses- HR	$990.00	MFS
EFT39472	23/02/2017	MCCORRY BROWN EARTHMOVING PTY LTD	Equipment & machinery hire (RFQ15-45)- Various Shire sites	$3,585.82	MFS
EFT39473	23/02/2017	MCINTOSH & SON	Vehicle parts- Workshop	$1,206.63	MFS
EFT39474	23/02/2017	MCMULLEN NOLAN GROUP P/L	Surveying services (RFQ16-94)&(RFQ16-6)- Infrastructure	$29,051.00	MFS
EFT39475	23/02/2017	MIDALIA STEEL PTY LTD	Materials- Work for the dole project	$163.75	MFS
EFT39476	23/02/2017	NEVERFAIL SPRINGWATER LIMITED	Drinking water- Depot	$75.75	MFS
EFT39477	23/02/2017	NYAMBA BURU YAWURU LTD	Heritage survey- RRRP	$16,650.21	MFS
EFT39478	23/02/2017	OAKS HOTELS & RESORTS - BROOME	Accommodation- Australia Day Ambassador	$218.00	MFS
EFT39479	23/02/2017	PRITCHARD FRANCIS PTY LTD	Design and tender support (RFQ 16-85)- Hamersley Napier intersection	$6,135.80	MFS
EFT39480	23/02/2017	QUIK CORP	Spray unit pump- Depot	$1,465.75	MFS
EFT39481	23/02/2017	REDWAVE MEDIA PTY LTD	Radio advertising- Club Development & Media	$3,278.00	MFS
EFT39482	23/02/2017	SECUREPAY PTY LTD	Seat advisor transaction fee- Civic Centre	$0.53	MFS
EFT39483	23/02/2017	SHERKANE PTY LTD	Rates refund due to overpayment A301806	$398.98	MFS
EFT39484	23/02/2017	STOTT & HOARE BUSINESS COMPUTERS	Computer equipment- IT	$1,720.40	MFS
EFT39485	23/02/2017	T - QUIP	Replacement mower blades- Depot	$238.15	MFS
EFT39486	23/02/2017	TERRITORY RURAL BROOME	Reticulation parts & materials- Depot	$3,550.47	MFS
EFT39487	23/02/2017	TOXFREE	Waste removal services (RFT14-01)- Various shire sites	$78,645.28	MFS
EFT39488	23/02/2017	BROOME FIRST NATIONAL REAL ESTATE	Staff Rent & community storage	$12,346.42	MFS
EFT39489	23/02/2017	CHARTER PROPERTY GROUP PTY LTD	Staff rent	$2,607.14	MFS
EFT39490	23/02/2017	HUTCHINSON REAL ESTATE	Staff rent	$4,041.06	MFS
EFT39491	23/02/2017	KENNETH DONOHOE	Staff Rent	$2,824.40	MFS
EFT39492	23/02/2017	MAX BERNARD GRAFFEN	Staff Rent	$2,166.67	MFS
EFT39493	23/02/2017	PRD NATIONWIDE	Community Storage	$4,300.00	MFS
EFT39494	23/02/2017	RAY WHITE BROOME	Staff Rent	$19,119.03	MFS
EFT39495	24/02/2017	BRAINTREE COMMUNICATIONS PTY LTD	EFTPOS Transaction Delivery Service- Waste Management Facility	$60.79	MFS
EFT39496	24/02/2017	BROOME PLUMBING & GAS	Plumbing works- Town Beach ablutions & Medland Pavilion	$200.00	MFS
EFT39497	24/02/2017	BUDGET CAR & TRUCK RENTAL	Car hire- Shire Staff	$149.51	MFS
EFT39498	24/02/2017	DEPARTMENT OF TRANSPORT	Vehicle searches fee- Rangers	$23.10	MFS
EFT39499	24/02/2017	EAST TO WEST DATA & ELECTRICAL SERVICES	Electrical works (RFQ16-59)- Waste Management Facility	$5,983.34	MFS
EFT39500	24/02/2017	FIELD AIR CONDITIONING & AUTO ELECTRICAL PTY LTD	Vehicle parts & fitting- Workshop & Rangers	$2,271.50	MFS
EFT39501	24/02/2017	FOOTPRINT CLEANING	Cleaning services- Various Shire sites	$855.95	MFS
EFT39502	24/02/2017	GHD PTY LTD	Groundwater monitoring (RFQ15-46)- Waste Management Facility	$7,084.00	MFS
EFT39503	24/02/2017	HERBERT SMITH FREEHILLS	Legal expenses- Matter no. 82458032	$3,173.60	MFS
EFT39504	24/02/2017	HORIZON POWER	Electricity charges	$49,275.83	MFS
EFT39505	24/02/2017	KIMBERLEY CAMPING & OUTBACK SUPPLIES	Staff uniform & toilet chemicals- Depot & Work for the dole project	$3,500.67	MFS
EFT39506	24/02/2017	KIMBERLEY FUEL & OIL SERVICES	Engine, hydraulic & transmission oils- Waste Management Facility	$1,067.00	MFS
EFT39507	24/02/2017	MARKETFORCE	Advertising- Various Shire sites	$4,279.40	MFS
EFT39508	24/02/2017	MCCORRY BROWN EARTHMOVING PTY LTD	Auger holes & concrete- Waste Management Facility	$1,043.90	MFS
EFT39509	24/02/2017	NEARMAP PTY LTD	Nearmaps subscription- IT	$16,500.00	MFS
EFT39510	24/02/2017	OFFICE NATIONAL BROOME	Copier charges & stationery- IT, Library & BRAC	$614.96	MFS
EFT39511	24/02/2017	OFFICEMAX AUSTRALIA LTD	Stationery order Dec 16- Administration Office	$47.19	MFS
EFT39512	24/02/2017	REGAL TRANSPORT	Freight- Nursery & Workshop	$1,921.04	MFS
EFT39513	24/02/2017	UNBOUND SOUND	Sound equipment- Civic Centre	$730.00	MFS
EFT39514	24/02/2017	VORGEE PTY LTD	Pro shop stock- BRAC	$1,856.97	MFS
EFT39515	24/02/2017	WEST AUSTRALIAN NEWSPAPERS	Advertising- Media & Planning	$2,009.68	MFS
EFT39516	24/02/2017	WURTH AUSTRALIA PTY LTD	Consumables- Workshop	$889.10	MFS
EFT39517	27/02/2017	BOC LIMITED	Monthly gas bottle hire (December)- Workshop	$101.49	MFS
EFT39518	27/02/2017	BROOME AUTO GROUP	2 x Mitsubishi Tritons (RFQ16-76)- Development Services & Corporate Services	$55,162.05	MFS
EFT39519	27/02/2017	BROOME PROGRESSIVE SUPPLIES	Cleaning products- Civic Centre	$442.81	MFS
EFT39520	27/02/2017	BROOME TOYOTA	Vehicle service & repair- CEO	$334.31	MFS
EFT39521	27/02/2017	BROOME VISITOR CENTRE	Funding- Community Development	$60,500.00	MFS
EFT39522	27/02/2017	CENTURION TRANSPORT	Freight- Library	$67.95	MFS
EFT39523	27/02/2017	FOOTPRINT CLEANING	Cleaning services- Various Shire sites	$6,015.13	MFS
EFT39524	27/02/2017	HEAD OFFICE LANDGATE	GRV valuations- Rates	$1,209.56	MFS
EFT39525	27/02/2017	SALTY'S DIESEL MECHANICS BROOME	Install tarps to Shire trucks- Works	$900.00	MFS
EFT39526	27/02/2017	KIMBERLEY FUEL & OIL SERVICES	Engine Oil- Workshop	$4,620.00	MFS
EFT39527	27/02/2017	MUDMAP STUDIO	Town Beach Masterplan design (RFQ17-10)- Community Development	$6,249.75	MFS
EFT39528	27/02/2017	NORTHWEST HYDRO SOLUTIONS	Reticulation parts- Depot	$217.94	MFS
EFT39529	27/02/2017	PINDAN LABOUR SOLUTIONS P/L	Temporary Shire staff (Gardener)- HR	$4,812.19	MFS
EFT39530	27/02/2017	REGAL TRANSPORT	Freight- Workshop	$60.50	MFS
EFT39531	27/02/2017	REPCO (EXEGO P/L)	Vehicle parts- Workshop	$58.85	MFS
EFT39532	28/02/2017	MENZIES SCHOOL OF HEALTH RESEARCH	Bond refund- Civic Centre	$200.00	MFS
EFT39657	22/02/2017	SHIRE OF BROOME	Chinatown Revitalisation (Drawdown from WATC)	$1,480,000.00	MFS
MUNICIPAL ELECTRONIC FUNDS TRANSFER TOTAL:				$4,057,741.71



MUNICIPAL CHEQUES - FEBRUARY 2017
Cheque	Date	Name	Description	Amount	Del Auth
57445	07/02/2017	PHILLIP DAVID FONG	Sterilisation subsidy- Rangers	$142.50	MFS
57446	07/02/2017	SHIRE OF BROOME	Admin petty cash (17.11.16- 01.02.17)	$650.20	MFS
57447	07/02/2017	TARGET AUSTRALIA PTY LTD	School holiday program supplies- BRAC	$103.00	MFS
57448	23/02/2017	DEPARTMENT OF COMMERCE	Staff rent (BOND)	$2,860.00	MFS
57449	23/02/2017	DEPARTMENT OF TRANSPORT	6 months registration MH76572- SES trailer	$22.85	MFS
57450	23/02/2017	SHIRE OF BROOME	Library petty cash (11.12.16- 08.02.17)	$46.50	MFS
MUNICIPAL CHEQUES TOTAL:				$3,825.05



TRUST CHEQUES - FEBRUARY 2017
Cheque	Date	Name	Description	Amount	Del Auth
TRUST CHEQUES TOTAL:				$0.00



CREDIT CARD PAYMENTS/MUNICIPAL DIRECT DEBIT - FEBRUARY 2017
DD#	Date	Name	Description	Amount	Del Auth
DD22127.1	01/02/2017	QANTAS AIRWAYS LTD	Shire Staff & trainer flights- HR, Library & Development Services	$1,265.18	MFS
DD22127.2	01/02/2017	APPLE PTY LTD	IPhone 7- Chinatown Redevelopment	$1,229.00	MFS
DD22127.3	01/02/2017	DEPARTMENT OF ENVIRONMENT REGULATION	Clearing permit application fee- Infrastructure	$200.00	MFS
DD22127.4	01/02/2017	UNITED BOOK DISTRIBUTORS	Coffee mugs- Library	$244.84	MFS
DD22127.5	01/02/2017	DEPARTMENT OF TRANSPORT	Jetty licence- Catalina Boat Ramp	$87.00	MFS
DD22127.6	01/02/2017	VIRGIN AUSTRALIA	Shire Staff flights- Infrastructure	$561.20	MFS
DD22127.7	01/02/2017	FACEBOOK	Facebook advertising- Media	$154.98	MFS
DD22092.2	14/02/2017	SUPERANNUATION	Superannuation contributions	$206.36	MFS
DD22093.1	14/02/2017	SUPERANNUATION	Superannuation contributions	$57,523.67	MFS
DD22093.10	14/02/2017	SUPERANNUATION	Superannuation contributions	$298.32	MFS
DD22093.11	14/02/2017	SUPERANNUATION	Superannuation contributions	$879.60	MFS
DD22093.12	14/02/2017	SUPERANNUATION	Superannuation contributions	$446.86	MFS
DD22093.13	14/02/2017	SUPERANNUATION	Superannuation contributions	$352.84	MFS
DD22093.14	14/02/2017	SUPERANNUATION	Superannuation contributions	$559.29	MFS
DD22093.15	14/02/2017	SUPERANNUATION	Superannuation contributions	$337.76	MFS
DD22093.16	14/02/2017	SUPERANNUATION	Superannuation contributions	$419.23	MFS
DD22093.17	14/02/2017	SUPERANNUATION	Superannuation contributions	$286.52	MFS
DD22093.18	14/02/2017	SUPERANNUATION	Superannuation contributions	$2,063.22	MFS
DD22093.19	14/02/2017	SUPERANNUATION	Superannuation contributions	$671.20	MFS
DD22093.2	14/02/2017	SUPERANNUATION	Superannuation contributions	$785.35	MFS
DD22093.20	14/02/2017	SUPERANNUATION	Superannuation contributions	$553.07	MFS
DD22093.21	14/02/2017	SUPERANNUATION	Superannuation contributions	$918.87	MFS
DD22093.22	14/02/2017	SUPERANNUATION	Superannuation contributions	$281.70	MFS
DD22093.23	14/02/2017	SUPERANNUATION	Superannuation contributions	$162.47	MFS
DD22093.24	14/02/2017	SUPERANNUATION	Superannuation contributions	$184.41	MFS
DD22093.3	14/02/2017	SUPERANNUATION	Superannuation contributions	$75.24	MFS
DD22093.4	14/02/2017	SUPERANNUATION	Payroll deductions	$609.41	MFS
DD22093.5	14/02/2017	SUPERANNUATION	Superannuation contributions	$344.70	MFS
DD22093.6	14/02/2017	SUPERANNUATION	Superannuation contributions	$510.18	MFS
DD22093.7	14/02/2017	SUPERANNUATION	Payroll deductions	$1,338.85	MFS
DD22093.8	14/02/2017	SUPERANNUATION	Payroll deductions	$1,690.94	MFS
DD22093.9	14/02/2017	SUPERANNUATION	Superannuation contributions	$308.07	MFS
DD22121.1	15/02/2017	TOYOTA FINANCIAL SERVICES AUSTRALIA	Hyundai Accent Vehicle Lease (RFQ16-90) & Fuel- Chinatown Redevelopment	$455.13	MFS
DD22138.1	28/02/2017	SUPERANNUATION	Superannuation contributions	$61,415.65	MFS
DD22138.10	28/02/2017	SUPERANNUATION	Superannuation contributions	$484.25	MFS
DD22138.11	28/02/2017	SUPERANNUATION	Superannuation contributions	$339.70	MFS
DD22138.12	28/02/2017	SUPERANNUATION	Superannuation contributions	$447.53	MFS
DD22138.13	28/02/2017	SUPERANNUATION	Superannuation contributions	$879.60	MFS
DD22138.14	28/02/2017	SUPERANNUATION	Superannuation contributions	$416.41	MFS
DD22138.15	28/02/2017	SUPERANNUATION	Superannuation contributions	$559.29	MFS
DD22138.16	28/02/2017	SUPERANNUATION	Superannuation contributions	$431.53	MFS
DD22138.17	28/02/2017	SUPERANNUATION	Superannuation contributions	$286.52	MFS
DD22138.18	28/02/2017	SUPERANNUATION	Superannuation contributions	$2,063.22	MFS
DD22138.19	28/02/2017	SUPERANNUATION	Superannuation contributions	$584.22	MFS
DD22138.2	28/02/2017	SUPERANNUATION	Superannuation contributions	$758.23	MFS
DD22138.20	28/02/2017	SUPERANNUATION	Superannuation contributions	$671.20	MFS
DD22138.21	28/02/2017	SUPERANNUATION	Superannuation contributions	$918.87	MFS
DD22138.22	28/02/2017	SUPERANNUATION	Superannuation contributions	$243.63	MFS
DD22138.23	28/02/2017	SUPERANNUATION	Superannuation contributions	$208.44	MFS
DD22138.24	28/02/2017	SUPERANNUATION	Superannuation contributions	$273.20	MFS
DD22138.3	28/02/2017	SUPERANNUATION	Superannuation contributions	$14.04	MFS
DD22138.4	28/02/2017	SUPERANNUATION	Superannuation contributions	$608.32	MFS
DD22138.5	28/02/2017	SUPERANNUATION	Superannuation contributions	$331.30	MFS
DD22138.6	28/02/2017	SUPERANNUATION	Superannuation contributions	$510.19	MFS
DD22138.7	28/02/2017	SUPERANNUATION	Superannuation contributions	$1,339.27	MFS
DD22138.8	28/02/2017	SUPERANNUATION	Superannuation contributions	$1,641.51	MFS
DD22138.9	28/02/2017	SUPERANNUATION	Superannuation contributions	$308.07	MFS
MUNICIPAL DIRECT DEBIT TOTAL:				$151,739.65

MUNICIPAL ELECTRONIC TRANSFER TOTAL				$4,057,741.71

MUNICIPAL CHEQUES TOTAL				$3,825.05

TRUST CHEQUE TOTAL				$0.00

CREDIT CARD PAYMENTS & MUNICIPAL DIRECT DEBIT TOTAL				$151,739.65

TOTAL PAYMENTS - FEBRUARY 2017				$4,213,306.41

Key for Delegation of Authority:
	CEO	Chief Executive Officer
	MFS	Manager Financial Services
	DCS	Director Corporate Services

Minutes – Ordinary Meeting of Council 30 March 2017 Page 1270 of 1271

9.4.4 LOCAL GOVERNMENT ELECTIONS 2017

LOCATION/ADDRESS: Nil

APPLICANT: Nil

FILE: GOE04

AUTHOR: Manager Governance

CONTRIBUTOR/S: Nil

RESPONSIBLE OFFICER: Director Corporate Services

DISCLOSURE OF INTEREST: Nil

DATE OF REPORT: 13 February 2017

SUMMARY: This report has been prepared to advise Council of estimated costs associated with the Western Australian Electoral Commission conducting the 2017 Local Government Ordinary Election as an In Person election.

It recommends that the Western Australian Electoral Commission (WAEC) conduct the 2017 Ordinary Election on behalf of the Shire of Broome as an In Person election.

BACKGROUND

Previous Considerations

OMC 14 May 2009 Item 9.1.1

OMC 17 February 2011 Item 9.1.3

OMC 16 May 2013 Item 9.4.3

OMC 26 March 2015 Item 9.4.3

The Chief Executive Officer of a local authority is responsible for the conduct of local government elections unless arrangements are made in accordance with section 4.20 of the Local Government Act 1995 (the Act) to appoint another person. This appointment must occur at least 80 days prior to election day.

Section 4.61(1) of the Act provides for an election to be conducted as a:

· postal election which is an election at which the method of casting votes is by posting or delivering them to an electoral officer on or before election day; or

· voting in person election which is an election at which the principal method of casting votes is by voting in person on election day but at which votes can also be cast in person before election day, or posted or delivered, in accordance with regulations.

Section 4.61(2) makes provision for a local government to decide to conduct the election as a postal election. Both the declaration under section 4.20 and the determination under section 4.61(2) are required to be by an Absolute Majority.

The current system for voting in the Shire of Broome Local Government elections is in person, whereby voters attend the Shire of Broome Offices on election day to cast their vote. In person elections also provide electors with the option of casting an early vote at the Shire of Broome Administration office prior to election day. Early voting is also conducted at Bidyadanga (La Grange), Beagle Bay, Lombadina, Djarindjin and Ardyaloon (One Arm Point) on advertised days. An in person election still enables electors to choose to submit their vote via post if this is their preferred voting method.

A postal election would involve ALL electors on the Shire of Broome electoral roll receiving a voting pack from the Western Australian Electoral Commission (WAEC) via post. Electors would then be required to either post or deliver their vote to an electoral officer on or before election day.

Whilst a number of local governments undertake postal elections, based on community feedback in 2013 it is again recommended that the 2017 Shire of Broome Local Government Ordinary Election be conducted as an in person election. The 2013 consultation included a manned display at the Broome Boulevard Shopping Centre. The Shire Newsletter and press releases promoted the display and the proposal in general, and urged community members to email feedback or questions to the Shire.

Input was also sought from the communities of Bidyadanga (La Grange), Beagle Bay, Lombadina, Djarindjin, and Ardyaloon (One Arm Point). It is noted that the communities of Bidyadanga (La Grange), Djarindjin and Lombadina supported an in person election and Ardyaloon (One Arm Point) advised of an inconclusive response. The Department of Aboriginal Affairs were contacted regarding Beagle Bay as they did not have a Community Council at that time.

The WAEC conducted the 2009, 2011, 2013 and 2015 Shire of Broome Ordinary Elections as in person elections. Prior to this the elections were conducted in house by Shire Officers as in person elections. Voter turnout in the last four Shire of Broome in person elections is as follows:

Ward	2015	2013	2011	2009
Broome	26.3%	34.44%	44.03%	33.44%
Dampier	21.62%	27.38%	25.53%	22.17%

2016 Ward Review

In accordance with Schedule 2.2 of the Act the Shire of Broome carried out a review of its ward boundaries and the number of offices of Councillor for each ward in 2016. At the Ordinary Meeting of Council held 24 November 2016 Council resolved:

Council Resolution:

(Report Recommendation)

Moved: Cr C Mitchell Seconded: Cr P Matsumoto

That Council:

1. Receives the six submissions received and notes that they have been considered during this review;

2. Proposes to the Local Government Advisory Board that after consideration of all the factors arising from the review, it wishes to maintain the existing ward structure and current number of 9 offices of Councillor with no change; and

3. Advises the Local Government Advisory Board that whilst it is recognised that the current ward system does not conform to the 10% standard deviation preference of the Local Government Advisory Board, it is Council’s view that the better governance of the district is best achieved by retaining the current ward and representation structure as it recognises:

(a) the significantly greater geographical area of the Dampier Ward (approximately 56,000 square kilometres);

(b) the dispersion of the population within the Dampier Ward as a large portion of this area consists of Aboriginal communities and pastoral leases;

(c) the need for two Councillors to share the representation of the Dampier Ward as it would be difficult for one Councillor to cover the geographical size of the Dampier Ward; and

(d) relatively minor changes in the smaller overall population numbers can seemingly make larger impacts on the percentage or ratio calculations.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 7/0

The Local Government Advisory Board considered this matter at their meeting on 2 February 2017 and noted the Shire’s resolution to retain its current ward and representation structure. Accordingly the status quo will remain.

COMMENT

The next local government ordinary election is scheduled to be held on Saturday 21 October 2017 with four of the nine offices of members to be contested. Offices of Council up for election at this time consist of:

Broome Ward 3 Councillors (4 year terms)

Dampier Ward 1 Councillor (4 year term)

On 3 January 2017 the Electoral Commissioner wrote to the Shire of Broome providing an estimated cost for the WAEC to conduct a voting in person election on behalf of the Shire of Broome for the 2017 Ordinary Election on 21 October 2017.

The estimated cost for the WAEC to conduct an in person election is $35,000 including GST. This is based on the following assumptions:

· 8,700 electors

· 4 vacancies

· The count being conducted at the premises of the Shire of Broome

The estimate includes the following items:

· All statutory advertising

· A proportion of the total cost of the WAEC staff time and corporate overheads

· The appointment of a local Returning Officer (RO)

· The count being conducted at the offices of the Shire of Broome.

A further estimate was sought from the WAEC to provide an external RO should a local experienced RO not be available. The estimated cost for an external RO is an additional $10,000. This figure is based on an accommodation and meal allowance for a total of 16 days covering the nomination period, the early voting period and election day. It also includes 2 return airfares for the nomination period and the election period, and car hire for both periods.

In accordance with section 4.23 of the Act the functions of a Returning Officer are:

· to appoint places for the casting of votes, places for the delivery of postal votes and places for the counting of votes for elections (within or outside the district); and

· to appoint other electoral officers to assist in the conduct of elections; and

· to ensure that the necessary preparations are made for the conduct of elections; and

· to do anything which the returning officer is authorised or required to do under this Act or which is necessary or expedient in order to ensure that elections are conducted in accordance with this Act; and

· in the case of a returning officer appointed under section 4.20(4), to do other things if directed to do so by the Electoral Commissioner.

Costs not incorporated into these estimates include:

· Non-statutory advertising (ie additional advertisements in community newspapers and promotional advertising);

· Any legal expenses other than those that are determined to be borne by the WAEC in a Court of Disputed Returns;

· One local government staff member being made available to work in the polling place on election day; and

· any additional postage rate increases by Australia Post.

The Commission is required by the Act to conduct local government elections on a full cost recovery basis. Final costs may vary depending on a range of factors including the cost of materials or number of replies received. The basis for charges is all materials at cost and a margin on staff time only. Should a significant change become evident prior to or during the election the Shire will be advised as early as possible.

Should the Council decide to proceed with either option outlined above, the current procedure required by the Act is that written agreement from the Electoral Commissioner has to be obtained before the vote is taken. To facilitate the process, the letter from the Electoral Commissioner dated 3 January 2017 can be taken as the Commissioner’s agreement to be responsible for the conduct of the ordinary election in 2017 for the Shire of Broome in accordance with section 4.20(4) of the Act, together with any other elections or polls that may also be required.

Shire officers are still required to undertake a number of administration duties including but not limited to processing Owner/Occupier roll applications and maintaining relevant registers.

CONSULTATION

Western Australian Electoral Commission.

STATUTORY ENVIRONMENT

Local Government Act 1995

4.20. CEO to be returning officer unless other arrangements made

(1) Subject to this section the CEO is the returning officer of a local government for each election.

(2) A local government may, having first obtained the written agreement of the person concerned and the written approval of the Electoral Commissioner, appoint* a person other than the CEO to be the returning officer of the local government for —

(a) an election; or

(b) all elections held while the appointment of the person subsists.

* Absolute majority required.

(3) An appointment under subsection (2) —

(a) is to specify the term of the person’s appointment; and

(b) has no effect if it is made after the 80th day before an election day.

(4) A local government may, having first obtained the written agreement of the Electoral Commissioner, declare* the Electoral Commissioner to be responsible for the conduct of an election, or all elections conducted within a particular period of time, and, if such a declaration is made, the Electoral Commissioner is to appoint a person to be the returning officer of the local government for the election or elections.

* Absolute majority required.

(5) A declaration under subsection (4) has no effect if it is made after the 80th day before election day unless a declaration has already been made in respect of an election for the local government and the declaration is in respect of an additional election for the same local government.

(6) A declaration made under subsection (4) on or before the 80th day before election day cannot be rescinded after that 80th day.

[Section 4.20 amended by No. 64 of 1998 s. 19(1); No. 49 of 2004 s. 16(4) and 32(1)‑(4).]

4.21. Deputy returning officers

(1) A returning officer appointed under section 4.20(1) or (2) is to appoint one or more deputy returning officers.

(2) If the returning officer is appointed under section 4.20(4), the Electoral Commissioner is to appoint one or more deputy returning officers.

4.22. Returning officer to conduct elections

(1) An election is to be conducted by the returning officer of the local government for that election.

(2) In the case of a returning officer appointed under section 4.20(4), the returning officer is to conduct the election for and under the direction of the Electoral Commissioner.

(3) If the returning officer is absent or cannot perform his or her functions a deputy returning officer is to perform the returning officer’s functions.

4.23. Returning officer’s functions

The returning officer’s functions are —

(a) to appoint places for the casting of votes, places for the delivery of postal votes and places for the counting of votes for elections (within or outside the district); and

(b) to appoint other electoral officers to assist in the conduct of elections; and

(c) to ensure that the necessary preparations are made for the conduct of elections; and

(d) to do anything which the returning officer is authorised or required to do under this Act or which is necessary or expedient in order to ensure that elections are conducted in accordance with this Act; and

(e) in the case of a returning officer appointed under section 4.20(4), to do other things if directed to do so by the Electoral Commissioner.

4.24. Electoral Commissioner’s functions

The Electoral Commissioner’s functions under this Act are to do anything which the Electoral Commissioner is authorised or required to do under this Act and, where the Electoral Commissioner is responsible for the conduct of the election, to do anything which is necessary or expedient for the proper and efficient conduct of the election.

4.25. Access to information

The Electoral Commissioner and the returning officer are to have access to any relevant information of a local government in order to perform their functions under this Act.

4.26. Delegation

(1) The Electoral Commissioner may delegate any of his or her powers or duties under this Act (except this power of delegation) to another person.

(2) A returning officer may delegate any of his or her powers or duties under this Act (except this power of delegation) to a deputy returning officer.

(3) Delegations must be in writing.

4.27. Regulations about electoral officers and conduct of elections

(1) Regulations may include provisions —

(a) about the appointment of returning officers under section 4.20(4), and deputy returning officers under section 4.21(2), and their removal or suspension by the Electoral Commissioner; and

(b) about the appointment, removal or suspension of electoral officers by returning officers; and

(c) about the declarations to be made by electoral officers; and

(d) setting out functions to be performed by local governments, CEOs and returning officers to ensure the proper and efficient conduct of elections.

(2) Despite any other written law, the decision of the Electoral Commissioner or a returning officer about the appointment, removal or suspension of an electoral officer is final.

4.28. Fees and expenses

A local government is to —

(a) pay fees to the electoral officers, in accordance with regulations, for conducting an election; and

(b) meet expenses incurred by the electoral officers in connection with an election; and

(c) if a declaration under section 4.20(4) has been made in relation to the election, meet the expenses of the Electoral Commissioner in connection with the election to the extent required by regulations.

4.61. Choice of methods of conducting election

(1) The election can be conducted as a —

postal election which is an election at which the method of casting votes is by posting or delivering them to an electoral officer on or before election day; or

voting in person election which is an election at which the principal method of casting votes is by voting in person on election day but at which votes can also be cast in person before election day, or posted or delivered, in accordance with regulations.

(2) The local government may decide* to conduct the election as a postal election.

* Absolute majority required.

(3) A decision under subsection (2) has no effect if it is made after the 80th day before election day unless a declaration has already been made in respect of an election for the local government and the declaration is in respect of an additional election for the same local government.

(4) A decision under subsection (2) has no effect unless it is made after a declaration is made under section 4.20(4) that the Electoral Commissioner is to be responsible for the conduct of the election or in conjunction with such a declaration.

(5) A decision made under subsection (2) on or before the 80th day before election day cannot be rescinded after that 80th day.

(6) For the purposes of this Act, the poll for an election is to be regarded as having been held on election day even though the election is conducted as a postal election.

(7) Unless a resolution under subsection (2) has effect, the election is to be conducted as a voting in person election.

[Section 4.61 amended by No. 64 of 1998 s. 25; No. 49 of 2004 s. 16(4) and 32(5).]

POLICY IMPLICATIONS

Policy 1.3.2 Local Government Elections - Promotions

FINANCIAL IMPLICATIONS

If Council endorses the Report Recommendation, an amount of $45,000 (incl. GST) will be allocated in the 2017/18 budget (GL 24040) for the WAEC to conduct the Shire of Broome 2017 Ordinary Election as an in person election. It should be noted that this figure is based on the estimate provided by the WAEC and includes the provision of an external Returning Officer.

Not included in the estimate are non-statutory advertising, any legal expenses other than those that are determined to be borne by the WAEC in a Court of Disputed Returns and one local government staff member to work in the polling place on election day.

RISK

When written agreement from the Electoral Commissioner has previously been obtained, Section 4.20(4) of the Local Government Act 1995 provides for a local government to declare the Electoral Commissioner to be responsible for the conduct of an election. As the agreement was received from the Electoral Commissioner in a letter dated 3 January 2017 legislative compliance has been met.

Elections conducted by the WAEC utilise their resources and expertise in conducting elections and also ensure the impartiality of the election process.

STRATEGIC IMPLICATIONS

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

An organisational culture that strives for service excellence

Effective community engagement

Improved systems, processes and compliance

VOTING REQUIREMENTS

Absolute Majority

Council Resolution:

(Report Recommendation)

Moved: Cr D Male Seconded: Cr C Mitchell

That Council:

1. Declare, in accordance with section 4.20(4) of the Local Government Act 1995, the Electoral Commissioner to be responsible for the conduct of the 2017 ordinary election together with any other elections or polls which may also be required;

2. Determines the Shire of Broome 2017 Ordinary Election be conducted as a voting in person election as defined in section 4.61(1) of the Local Government Act 1995; and

3. Requests the Chief Executive Officer to make appropriate allocations for election expenses in the 2017/18 budget.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 7/0

Attachments

There are no attachments for this report.

FINANCIAL INTEREST
Councillor	Item No	Item	Nature of Interest
Nil.

IMPARTIALITY
Councillor	Item No	Item	Nature of Interest
Cr C Mitchell	9.2.7	LEASE AND REDEVELOPMENT OF ROEBUCK BAY CARAVAN PARK	Impartiality - one of the applicants in that he is chair of the board I work for.
Cr R Johnston	9.2.8	LANEWAY CLOSURES - OUTCOME OF COMMUNITY ENGAGEMENT	Impartiality – ownership of a property in Bardwell Street.

Expenditure	Amount	Funding source	Amount
Project delivery	$110,000	DSR – CSRFF Small Grant	$55,000
		Barracudas Swim Club	$40,000
		Shire of Broome	$15,000
Total	$110,000	Total	$110,000

Number	Name/ Address	Affected Property	Summary of Submissions	Council’s Recommendation	Commission’s Recommendation
1	Department of Health Po Box 8172 Perth Business Centre WA 6849	N/A	No objection.	Noted: No further action required.
2	Department of Water PO Box 625, Kununurra WA 6743	N/A	No objection.	Noted: No further action required.
3	Department of Education 151 Royal Street, East Perth WA 6004	N/A	No objection.	Noted: No further action required.
5	Ross and Jean Clark P0 Box 3396 Broome WA	5 Demco Drive Broome 6725 WA	Object. 1. Placing a notice on Certificate of Title would have major financial implications on the value of the block, access to bank home loans, and insurances. The proposed scheme amendment will have financial implications for 494 families in Broome and could open the Shire up for claims and damages. 2. Question what the Monte Carlo procedure is? How 5000 synthetic cyclones can be modelled? How a computer can predict the future for the next 500 years?	There may be future financial implications on landowners located within the SCA, as there is the possibility that development on some lots may be restricted through the required Adaptation Planning. However, as SPP 2.6 applies regardless of whether a SCA is in place, these restrictions can be imposed through the subdivision and/or development application processes in any event. By preparing the CHRMAP, the Shire is endeavouring to provide a coordinated, holistic approach to managing coastal hazards that will eliminate the need for affected landowners to undertake site-specific assessments, and incur costs associated with this, when new development is proposed. However, the proposed Scheme Amendment does allow for landowners to exercise this option, should they wish to undertake non-exempt development in the interim before the Broome townsite CHRMAP is finalised, or as a variation to the CHRMAP once it is adopted. With respect to potential implications on property insurance, it is noted that most domestic insurance policies do not currently cover damage caused by actions of the sea, or only cover storm surge if it coincides with damage caused by other hazards during a storm event (such as freshwater flooding or winds). Additionally, most domestic insurance policies generally exclude covering loss of land or damage to structures due to coastal erosion – land owners bear the risk of these hazards themselves. Domestic insurance typically does not cover damage related to sea level rise. 2. A major limitation in developing long return period design criteria and planning levels for cyclone conditions is the limited reliable cyclone records. A widely adopted practice in oceanography and coastal engineering to investigate long return period cyclonic conditions is through the generation of much longer data records of synthetic cyclone tracks using a Monte Carlo modelling approach.

Document ID: PG 2016/716-383 Broome, Coastal Hazard Risk Plan, Baird-Tender/7 Final Documents/1 Lodged/Stakeholder Engagement/FINAL Community Engagement Strategy 07.06.16.docx
Issue	Date	Status	Prepared by		Approved by
Issue	Date	Status	Name	Initials	Name	Initials
1	27.04.16	Draft	Jessica Black		Cath Blake-Powell
2	10.05.16	Draft	Jessica Black		Cath Blake-Powell
3	03.06.16	Final Draft	Jessica Black		Cath Blake-Powell
4	07.06.16	Final	Jessica Black		Cath Blake-Powell
This report has been prepared for the exclusive use of the Client, in accordance with the agreement between the Client and TPG (‘Agreement’). TPG accepts no liability or responsibility whatsoever in respect of any use of or reliance upon this report by any person who is not a party to the Agreement or an intended recipient. In particular, it should be noted that this report is a qualitative assessment only, based on the scope and timing of services defined by the Client and is based on information supplied by the Client and its agents. TPG cannot be held accountable for information supplied by others and relied upon by TPG. Copyright and any other Intellectual Property arising from the report and the provision of the services in accordance with the Agreement belongs exclusively to TPG unless otherwise agreed and may not be reproduced or disclosed to any person other than the Client without the express written authority of TPG.

Councillor		Cr R Johnston	Cr H Tracey	Cr M Fairborn	Cr W Fryer	Cr E Foy	Cr D Male	Cr P Matsumoto	Cr C Mitchell	Cr B Rudeforth
2015	26 November							LOA
2015	17 December
2016	25 February					A
2016	31 March					LOA
2016	28 April		LOA	A	LOA	LOA
2016	26 May			A				LOA
2016	30 June		LOA							LOA
2016	28 July
2016	25 August					LOA
2016	29 September		A				LOA
2016	27 October								LOA
2016	24 November			LOA			A
2016	15 December					A				A
2017	23 February									A
2017	30 March			LOA		LOA

· *LOA (Leave of Absence)*	· *NA (Non Attendance)*
· *A (Apologies)*

1.	Broome Barracudas - Financial commitment to BRAC Aquatic Upgrade
2.	Broome Barracudas Swim Club - CSRFF Small Grants Application
3.	Shire of Broome - Sport Recreation and Leisure Plan

A	High influence, highly interested people: these are the people you must fully engage and make the greatest efforts to satisfy.
B	High influence, less interested people: work in with these people to keep them informed and satisfied, but not so much that they become bored with your message.
C	Low influence, interested people: keep these people adequately informed and talk to them to ensure that no major issues are arising. These people can often be very helpful with the detail of your project.
D	Low influence, less interested people: again, monitor these people, but do not bore them with excessive communication.

Stakeholder Group	Level of Influence/ Interest
Councillors	A
Shire Staff	A - C
Shire Committees	C - D
Stakeholders (Authorities & Organisations)	A - C
Landowners - Coastal Inundation	C
Landowners - Coastal Process Setback	C
Affected Lessees - Coastal Inundation/Coastal Process Setback	C
Broome's Transient Population	D
Other Local Broome Residents	C - D

1.	Parking and Parking Facilities Amendment Local Law 2017
2.	Parking and Parking Facilities Local Law 2012 with tracked changes

Funding Type	Capital or Start Up Expense	Funding Details	Account/Job Number
Funding Type	Capital or Start Up Expense	Funding Details	Account/Job Number
Grant
Reserve	$44,812	Frederick Street High School upgrade – Cap Ex	121117
Budget

TOTAL	$44,812

1.	High School Drop-off Area Upgrade Stage 1
2.	High School Drop-off Area Upgrade Stages 2 and 3
3.	Letter from Broome Senior High School Principal

1.	2016/17 Monthly Financial Activity Report - February 2017
2.	Summary Schedule
3.	Schedule 3-14

1.	LGIS Background and Benefits
2.	Insurance Market Test Proposal 1 (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(iii)) as it contains “a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
3.	Insurance Market Test Proposal 2 (Confidential to Councillors and Directors Only) This attachment is confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(iii)) as it contains “a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
4.	Indicative Market Test Benchmarking Results