VISION OF COUNCIL
"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."
AGENDA
Business of an Urgent Nature
FOR THE
Ordinary Meeting of Council
14 December 2017
OUR VISION
"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."
OUR MISSION
“To deliver affordable and quality Local Government services.”
CORE VALUES OF THE SHIRE
The core values that underpin the achievement of the
mission will be based on a strong customer service
focus and a positive attitude:
Communication
Integrity
Respect
Innovation
Transparency
Courtesy
DISCLAIMER
The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.
Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.
Agenda – Ordinary Meeting of Council 14 December 2017 Page 3 of 127
SHIRE OF BROOME
Ordinary Meeting of Council
Thursday 14 December 2017
INDEX – Business of an Urgent Nature
8. Matters for Which the Meeting May be Closed
12. Business of an Urgent Nature
12.2 PROCUREMENT OF UTILITIES - RFQ17-92
14. Matters Behind Closed Doors
12.2 PROCUREMENT OF UTILITIES - RFQ17-92
Agenda – Ordinary Meeting of Council 14 December 2017 Page 4 of 127
The Chief Executive Officer advises that there are matters for discussion on the agenda for which the meeting may be closed, in accordance with section 5.23(2) of the Local Government Act 1995.
That the following Agenda items be considered under 14. Matters Behind Closed Doors, in accordance with section 5.23(2) of the Local Government Act 1995, as specified: 12.2 PROCUREMENT OF UTILITIES - RFQ17-92 Item 12.7 and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
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Agenda – Ordinary Meeting of Council 14 December 2017 Page 10 of 127
SUMMARY: This report requests Council to receive and endorse the Minutes from the Joint meeting of the Kimberley Zone of WALGA and Regional Collaborative Group held on 21 November 2017. |
BACKGROUND
Previous Considerations
A copy of the minutes from the meeting held 21 November 2017 between members of the Kimberley Zone of WALGA and Kimberley Regional Collaborative Group (RCG) are attached for Council consideration (refer Attachment 1 - Kimberley Regional Group Minutes 21 November 2017).
As a result of a past decision of the group, both the Kimberley Zone and RCG meetings are joined.
It should be remembered that the Kimberley Zone of WALGA is a group established to represent regional issues to the State Council of the Western Australian Local Government Association (WALGA).
The RCG is a deed of agreement between four (4) local governments with the Minister for Local Government to progress regional reform.
COMMENT
The minutes and respective background information are attached to this report and the following comments are made in relation to the resolutions passed by the Group. Additional recommendations have been made where necessary for Council’s consideration.
9.1 STATE COUNCIL MEETING AGENDA AND PRESIDENT’S REPORT
The State Council Agenda and President’s Report was received on 17 November 2017 for member consideration. A copy of the summary minutes from the State Council meeting held 6 December 2017 has not been included due to the minutes not yet being received.
RESOLUTION: (REPORT RECOMMENDATION)
That the Kimberley Zone of WALGA notes the State Council Meeting Agenda and Presidents Report. CARRIED UNANIMOUSLY 5/0 |
9.2 2018 SCHEDULE OF MEETINGS FOR KIMBERLEY REGIONAL GROUP
This report presented the 2018 Schedule of Meeting dates for the Kimberley Zone of WALGA and Kimberley Regional Group.
It should be noted that four face-to-face meetings have been scheduled, in addition to two video conferences.
RESOLUTION: (REPORT RECOMMENDATION)
That the Kimberley Zone of WALGA endorses the 2017 Schedule of Meetings.
Moved: Cr Young Seconded: Cr Menzel
CARRIED UNANIMOUSLY 5/0 |
9.3 ENERGY AND NATURAL GAS CHAIN VALUE
The Joint Standing Committee on Northern Australia held an inquiry on 21 August 2017 in Broome to raise the awareness of the potential to develop an Energy and Natural Gas value chain to connect remote Kimberley communities.
At the inquiry, it was urged that all key regional bodies collaborate and champion this regional development prospect. The Chair of Regional Development Australia Kimberley committed to kick-starting the discussion with a view to seeking public and community support. The Chair approached the Secretariat, seeking local government support of this initiative from their respective Councils.
Regional Development Australia Kimberley believe this initiative will not only have vast benefits for stakeholders who have already listed their support, but the potential to create further opportunities for other industries in the region (refer Attachment 2 – Memo from Sheffield Resources regarding an energy and natural gas value chain).
RESOLUTION: (REPORT RECOMMENDATION) That the Kimberley Zone of WALGA refer this matter to each Councils next ordinary Council meeting to seek support for the project and its concepts. Moved: Cr Edwards Seconded: Cr White CARRIED UNANIMOUSLY 5/0 |
9.4 KIMBERLEY INDUSTRY ROAD SAFETY ALLIANCE
The Industry Road Safety Alliance has been developed by the Commission’s Partnership program to focus the efforts of main industry bodies and local and state government agencies on working collaboratively to improve road safety in their region. There are currently six Industry Road Safety Alliances operating in WA regions: Kimberley, South West, Midwest, Pilbara, Goldfields-Esperance and the Great Eastern Highway in the Wheatbelt. All have the primary goal of improving road safety and reducing road trauma within their own regions.
This report sought the nomination of one member to be the local government representative on the Kimberley Industry Road Safety Alliance (KIRSA).
RESOLUTION: (REPORT RECOMMENDATION) That the Kimberley Zone of WALGA nominate Cr Chris Kloss of the Kimberley Zone to be the local government representative on the Kimberley Industry Road Safety Alliance (KIRSA). Moved: Cr Mitchell Seconded: Cr White CARRIED UNANIMOUSLY 5/0 |
10.1 KIMBERLEY REGIONAL GROUP MEETING RESOLUTION STATUS REPORT
A status report was provided from the Kimberley Zone Project Officer outlining progress or otherwise on Resolutions passed by the Zone/RCG since July 2016. The status report was received and noted for finalisation under the authorisation of the Secretariat.
RESOLUTION: (REPORT RECOMMENDATION) That the Kimberley Regional Group: 1. Notes the outstanding Resolution Status Report; 2. Authorises the Secretariat to proceed with co-ordinating the finalisation of outstanding action items arising from meeting resolutions. Moved: Cr Edwards Seconded: Cr White CARRIED UNANIMOUSLY 4/0 |
10.2 KIMBERLEY REGIONAL GROUP 17/18 FINANCIAL ACTIVITY REPORT
A Financial Activity Report was presented for adoption, indicating the KRG have a surplus of $244,835 as at end of October 2017.
RESOLUTION: (REPORT RECOMMENDATION) That the Kimberley Regional Group adopts the Financial Activity Report for the period ended 31 October 2017. Moved: Cr Edwards Seconded: Cr White CARRIED UNANIMOUSLY 4/0 |
10.3 PRELIMINARY REPORT FROM THE SHIRE OF DERBY WEST KIMBERLEY TO THE KIMBERLEY REGIONAL GROUP FOR THE TRANSFER OF SECRETARIAT
The proposal to move the Secretariat role from the Shire of Derby West Kimberley to the Shire of Broome was made at the 1 September 2017 meeting.
For the transfer of the Secretariat to proceed, a checklist of all works to be completed was developed to ensure all legal contractual obligations held by the Shire of Derby West Kimberley on behalf of the region have been discharged. The transfer of Secretariat will officially occur on 31 December 2017.
RESOLUTION: (REPORT RECOMMENDATION) That the Kimberley Regional Group notes the preliminary Secretariat transition report. Moved: Cr Mitchell Seconded: Cr Menzel CARRIED UNANIMOUSLY 4/0 |
10.4 REGIONAL WASTE TECHNICAL ADVISORY GROUP (TAG) – MINUTES OF MEETING
This report presented the minutes from the Regional Waste TAG meeting held 2 October 2017. A copy of the minutes are attached for Council’s information (refer Attachment 3 – Waste TAG Minutes 2 October 2017).
RESOLUTION: (REPORT RECOMMENDATION) That the Kimberley Regional Group receives the minutes from the Regional Waste TAG meeting held 2 October 2017. Moved: Cr White Seconded: Cr Edwards CARRIED UNANIMOUSLY 4/0 |
10.5 LAND TENURE BUSINESS CASE UPDATE
The final report on the Land Tenure Implementation Plan was presented to the Kimberley Regional Group and is attached for Council’s information (refer Attachment 4 – Land Tenure Implementation Plan).
RESOLUTION: That the Kimberley Regional Group; 1. Receives the Final Kimberley Land Tenure Policy - Implementation Strategy Report, 2. Note Recommended Actions1, 3. Note Recommended Actions 2, 4. Take action and write to the Premier, Hon. Ben Wyatt, Hon. Rita Saffioti, Hon MacTiernan and any other relevant Members, and 5. Direct the CEO’s to consider commencing work on the proposed changes. Moved: Cr Edwards Seconded: Cr Menzel CARRIED UNANIMOUSLY 4/0 |
CONSULTATION
Nil
STATUTORY ENVIRONMENT
Nil
POLICY IMPLICATIONS
Nil
FINANCIAL IMPLICATIONS
There are no direct financial implications to the Shire of Broome from any of the resolutions passed by the Kimberley Zone of WALGA/Regional Collaborative Group.
It should be noted that the March 2018 meeting being held in the Cocos Islands will cost the equivalent of travelling to Alice Springs, with flights from Perth costing approximately $570. The overall cost to the Shire of Broome will be less than previous years as only one larger Kimberley Zone meeting has been factored in 2018 rather than two.
RISK
There is minimal risk associated with the recommendation of this report to the Shire of Broome.
STRATEGIC IMPLICATIONS Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:
Affordable services and initiatives to satisfy community need
High level social capital that increases community capacity
Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:
Affordable and equitable services and infrastructure
Key economic development strategies for the Shire which are aligned to regional outcomes working through recognised planning and development groups/committees
Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:
An organisational culture that strives for service excellence
Sustainable and integrated strategic and operational plans
Responsible resource allocation
Effective community engagement
Retention and attraction of staff
Improved systems, processes and compliance
VOTING REQUIREMENTS
Simple Majority
That Council receives and endorses the resolutions of the Kimberley Zone of WALGA/Regional Collaborative Group as attached in the minutes from the Joint Meeting held 21 November 2017 enbloc. |
Kimberley Regional Group Minutes 21 November 2017 |
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Memo from Sheffield Resources regarding an energy and natural gas value chain |
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Waste TAG Minutes 2 October 2017 |
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Land Tenure Implementation Plan |
Item 12.1 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017 |
Item 12.1 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017 |
Item 12.1 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017 |
Item 12.1 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017 |
This item and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
12.2 PROCUREMENT OF UTILITIES - RFQ17-92 LOCATION/ADDRESS: Nil APPLICANT: Nil FILE: RFQ17-92 AUTHOR: Manager Infrastructure Operations CONTRIBUTOR/S: Nil RESPONSIBLE OFFICER: Director Infrastructure DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 28 November 2017 |
SUMMARY: As part of the Shire of Broome’s ten year plant replacement program, sixteen utes across the organisation are due for replacement. RFQ17-92 Light Vehicle Replacement (RFQ17-92) was created, advertised and quotes received and evaluated. The total quoted prices exceed the Chief Executive Officer’s (CEO) approval limit and therefore the award of RFQ17-92 requires Council consideration and approval. |
Agenda – Ordinary Meeting of Council 14 December 2017 Page 127 of 127