VISION OF COUNCIL

 

"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."

 

 

AGENDA

Business of an Urgent Nature

 

 

FOR THE

 

Ordinary Meeting of Council

 

14 December 2017

 


OUR VISION

 

"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."

 

OUR MISSION

 

“To deliver affordable and quality Local Government services.”

 

CORE VALUES OF THE SHIRE

 

The core values that underpin the achievement of the

 mission will be based on a strong customer service

focus and a positive attitude:

 

Communication

 

Integrity

 

Respect

 

Innovation

 

Transparency

 

Courtesy

 

DISCLAIMER

The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda.  Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.

 

Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision.  No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person.  The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.

  


AgendaOrdinary Meeting of Council 14 December 2017                                                                         Page 3 of 127

 

SHIRE OF BROOME

Ordinary Meeting of Council

Thursday 14 December 2017

INDEX – Business of an Urgent Nature

 

8.               Matters for Which the Meeting May be Closed.. 4

12.            Business of an Urgent Nature. 5

12.1   MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017. 5

12.2   PROCUREMENT OF UTILITIES - RFQ17-92. 126

14.            Matters Behind Closed Doors. 127

12.2   PROCUREMENT OF UTILITIES - RFQ17-92. 127

 

 


AgendaOrdinary Meeting of Council 14 December 2017                                                                         Page 4 of 127

 

8.         Matters for Which the Meeting May be Closed

The Chief Executive Officer advises that there are matters for discussion on the agenda for which the meeting may be closed, in accordance with section 5.23(2) of the Local Government Act 1995.

Recommendation

That the following Agenda items be considered under 14. Matters Behind Closed Doors, in accordance with section 5.23(2) of the Local Government Act 1995, as specified:

12.2       PROCUREMENT OF UTILITIES - RFQ17-92

Item 12.7 and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.

 

 

 


AgendaOrdinary Meeting of Council 14 December 2017                                                                      Page 10 of 127

 

12.       Business of an Urgent Nature

 

12.1       MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017

LOCATION/ADDRESS:                             Nil

APPLICANT:                                              Nil

FILE:                                                           OGS03 & RCG01

AUTHOR:                                                   Executive Assistant to the CEO

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                           Chief Executive Officer

DISCLOSURE OF INTEREST:                      Nil

DATE OF REPORT:                                    5 December 2017

 

SUMMARY:         This report requests Council to receive and endorse the Minutes from the Joint meeting of the Kimberley Zone of WALGA and Regional Collaborative Group held on 21 November 2017.

 

BACKGROUND

 

Previous Considerations

 

A copy of the minutes from the meeting held 21 November 2017 between members of the Kimberley Zone of WALGA and Kimberley Regional Collaborative Group (RCG) are attached for Council consideration (refer Attachment 1 - Kimberley Regional Group Minutes 21 November 2017).

 

As a result of a past decision of the group, both the Kimberley Zone and RCG meetings are joined. 

 

It should be remembered that the Kimberley Zone of WALGA is a group established to represent regional issues to the State Council of the Western Australian Local Government Association (WALGA).

 

The RCG is a deed of agreement between four (4) local governments with the Minister for Local Government to progress regional reform.

 

COMMENT

 

The minutes and respective background information are attached to this report and the following comments are made in relation to the resolutions passed by the Group. Additional recommendations have been made where necessary for Council’s consideration.

 

9.1     STATE COUNCIL MEETING AGENDA AND PRESIDENT’S REPORT

 

The State Council Agenda and President’s Report was received on 17 November 2017 for member consideration. A copy of the summary minutes from the State Council meeting held 6 December 2017 has not been included due to the minutes not yet being received.

 

RESOLUTION:

(REPORT RECOMMENDATION)

 

That the Kimberley Zone of WALGA notes the State Council Meeting Agenda and Presidents Report.

CARRIED UNANIMOUSLY 5/0

 

9.2     2018 SCHEDULE OF MEETINGS FOR KIMBERLEY REGIONAL GROUP

 

This report presented the 2018 Schedule of Meeting dates for the Kimberley Zone of WALGA and Kimberley Regional Group.

 

It should be noted that four face-to-face meetings have been scheduled, in addition to two video conferences.

 

RESOLUTION:

(REPORT RECOMMENDATION)

 

That the Kimberley Zone of WALGA endorses the 2017 Schedule of Meetings.

 

3 - 6 March 2018

Cocos Is

Aligns with SC

30 April – 1 May 2018

Kununurra

Aligns with SC

2 July 2018

 

Video Conference for SC

31 July 2018

Perth

Local Government Week

3 September 2018

 

Video Conference for SC

3-4 December 2018

Broome

Aligns with SC

Joint Kimberley/NT Forum

 

Moved: Cr Young                                                               Seconded: Cr Menzel

 

                                                                                                  CARRIED UNANIMOUSLY 5/0

 

9.3     ENERGY AND NATURAL GAS CHAIN VALUE

 

The Joint Standing Committee on Northern Australia held an inquiry on 21 August 2017 in Broome to raise the awareness of the potential to develop an Energy and Natural Gas value chain to connect remote Kimberley communities.

 

At the inquiry, it was urged that all key regional bodies collaborate and champion this regional development prospect. The Chair of Regional Development Australia Kimberley committed to kick-starting the discussion with a view to seeking public and community support. The Chair approached the Secretariat, seeking local government support of this initiative from their respective Councils.

 

Regional Development Australia Kimberley believe this initiative will not only have vast benefits for stakeholders who have already listed their support, but the potential to create further opportunities for other industries in the region (refer Attachment 2 – Memo from Sheffield Resources regarding an energy and natural gas value chain).

 

RESOLUTION:

(REPORT RECOMMENDATION)

That the Kimberley Zone of WALGA refer this matter to each Councils next ordinary Council meeting to seek support for the project and its concepts.

Moved: Cr Edwards                                                           Seconded: Cr White

CARRIED UNANIMOUSLY 5/0

 

9.4     KIMBERLEY INDUSTRY ROAD SAFETY ALLIANCE

 

The Industry Road Safety Alliance has been developed by the Commission’s Partnership program to focus the efforts of main industry bodies and local and state government agencies on working collaboratively to improve road safety in their region. There are currently six Industry Road Safety Alliances operating in WA regions: Kimberley, South West, Midwest, Pilbara, Goldfields-Esperance and the Great Eastern Highway in the Wheatbelt. All have the primary goal of improving road safety and reducing road trauma within their own regions.

 

This report sought the nomination of one member to be the local government representative on the Kimberley Industry Road Safety Alliance (KIRSA).

 

RESOLUTION:

(REPORT RECOMMENDATION)

That the Kimberley Zone of WALGA nominate Cr Chris Kloss of the Kimberley Zone to be the local government representative on the Kimberley Industry Road Safety Alliance (KIRSA).

Moved: Cr Mitchell                                                             Seconded: Cr White

                                                                                                    CARRIED UNANIMOUSLY 5/0

 

10.1   KIMBERLEY REGIONAL GROUP MEETING RESOLUTION STATUS REPORT

 

A status report was provided from the Kimberley Zone Project Officer outlining progress or otherwise on Resolutions passed by the Zone/RCG since July 2016. The status report was received and noted for finalisation under the authorisation of the Secretariat.

 

RESOLUTION:

(REPORT RECOMMENDATION)

That the Kimberley Regional Group:

1.          Notes the outstanding Resolution Status Report;

2.          Authorises the Secretariat to proceed with co-ordinating the finalisation of outstanding action items arising from meeting resolutions.

Moved: Cr Edwards                                                           Seconded: Cr White

                                                                                                      CARRIED UNANIMOUSLY 4/0

 

10.2 KIMBERLEY REGIONAL GROUP 17/18 FINANCIAL ACTIVITY REPORT

 

A Financial Activity Report was presented for adoption, indicating the KRG have a surplus of $244,835 as at end of October 2017.

 

RESOLUTION:

(REPORT RECOMMENDATION)

That the Kimberley Regional Group adopts the Financial Activity Report for the period ended 31 October 2017.

Moved: Cr Edwards                                                           Seconded: Cr White

                                                                                                      CARRIED UNANIMOUSLY 4/0

 

10.3   PRELIMINARY REPORT FROM THE SHIRE OF DERBY WEST KIMBERLEY TO THE KIMBERLEY REGIONAL GROUP FOR THE TRANSFER OF SECRETARIAT

 

The proposal to move the Secretariat role from the Shire of Derby West Kimberley to the Shire of Broome was made at the 1 September 2017 meeting.

 

For the transfer of the Secretariat to proceed, a checklist of all works to be completed was developed to ensure all legal contractual obligations held by the Shire of Derby West Kimberley on behalf of the region have been discharged. The transfer of Secretariat will officially occur on 31 December 2017.

 

RESOLUTION:

(REPORT RECOMMENDATION)

That the Kimberley Regional Group notes the preliminary Secretariat transition report.

Moved: Cr Mitchell                                                            Seconded: Cr Menzel

                                                                                                         CARRIED UNANIMOUSLY 4/0

 

10.4   REGIONAL WASTE TECHNICAL ADVISORY GROUP (TAG) – MINUTES OF MEETING

 

This report presented the minutes from the Regional Waste TAG meeting held 2 October 2017. A copy of the minutes are attached for Council’s information (refer Attachment 3 – Waste TAG Minutes 2 October 2017).

 

RESOLUTION:

(REPORT RECOMMENDATION)

That the Kimberley Regional Group receives the minutes from the Regional Waste TAG meeting held 2 October 2017.

Moved: Cr White                                                                Seconded: Cr Edwards

                                                                                                  CARRIED UNANIMOUSLY 4/0

 

10.5   LAND TENURE BUSINESS CASE UPDATE

 

The final report on the Land Tenure Implementation Plan was presented to the Kimberley Regional Group and is attached for Council’s information (refer Attachment 4 – Land Tenure Implementation Plan).

 

RESOLUTION:

That the Kimberley Regional Group;

1.         Receives the Final Kimberley Land Tenure Policy - Implementation Strategy Report,

2.         Note Recommended Actions1,

3.         Note Recommended Actions 2,

4.         Take action and write to the Premier, Hon. Ben Wyatt, Hon. Rita Saffioti, Hon MacTiernan and any other relevant Members, and

5.         Direct the CEO’s to consider commencing work on the proposed changes.

Moved: Cr Edwards                                                           Seconded: Cr Menzel

CARRIED UNANIMOUSLY 4/0

 

CONSULTATION

 

Nil

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

There are no direct financial implications to the Shire of Broome from any of the resolutions passed by the Kimberley Zone of WALGA/Regional Collaborative Group.

 

It should be noted that the March 2018 meeting being held in the Cocos Islands will cost the equivalent of travelling to Alice Springs, with flights from Perth costing approximately $570. The overall cost to the Shire of Broome will be less than previous years as only one larger Kimberley Zone meeting has been factored in 2018 rather than two.

 

RISK

 

There is minimal risk associated with the recommendation of this report to the Shire of Broome.

 

STRATEGIC IMPLICATIONS   Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:

 

Affordable services and initiatives to satisfy community need

 

High level social capital that increases community capacity

 

Our Prosperity Goal – Create the means to enable local jobs creation and lifestyle affordability for the current and future population:

 

Affordable and equitable services and infrastructure

 

Key economic development strategies for the Shire which are aligned to regional outcomes working through recognised planning and development groups/committees

 

Our Organisation Goal – Continually enhance the Shire’s organisational capacity to service the needs of a growing community:

 

An organisational culture that strives for service excellence

 

Sustainable and integrated strategic and operational plans

 

Responsible resource allocation

 

Effective community engagement

 

Retention and attraction of staff

 

Improved systems, processes and compliance

 

VOTING REQUIREMENTS

Simple Majority

 

REPORT RECOMMENDATION:

That Council receives and endorses the resolutions of the Kimberley Zone of WALGA/Regional Collaborative Group as attached in the minutes from the Joint Meeting held 21 November 2017 enbloc.

 

Attachments

1.

Kimberley Regional Group Minutes 21 November 2017

2.

Memo from Sheffield Resources regarding an energy and natural gas value chain

3.

Waste TAG Minutes 2 October 2017

4.

Land Tenure Implementation Plan

  


Item 12.1 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017

 

 

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Item 12.1 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 21 NOVEMBER 2017

 

 

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AgendaOrdinary Meeting of Council 14 December 2017                                                                    Page 126 of 127

 

This item and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.

12.2       PROCUREMENT OF UTILITIES - RFQ17-92

LOCATION/ADDRESS:                             Nil

APPLICANT:                                              Nil

FILE:                                                           RFQ17-92

AUTHOR:                                                   Manager Infrastructure Operations

CONTRIBUTOR/S:                                    Nil

RESPONSIBLE OFFICER:                           Director Infrastructure

DISCLOSURE OF INTEREST:                      Nil

DATE OF REPORT:                                    28 November 2017

 

SUMMARY:         As part of the Shire of Broome’s ten year plant replacement program, sixteen utes across the organisation are due for replacement. RFQ17-92 Light Vehicle Replacement (RFQ17-92) was created, advertised and quotes received and evaluated. The total quoted prices exceed the Chief Executive Officer’s (CEO) approval limit and therefore the award of RFQ17-92 requires Council consideration and approval.

 

  

 


AgendaOrdinary Meeting of Council 14 December 2017                                                                    Page 127 of 127

 

14.       Matters Behind Closed Doors