MISSION AND VALUES OF COUNCIL
"A Sustainable Community that is inclusive, attractive, healthy and pleasant to live in, that uses our land so as to preserve our history and environment, respects the rights and equality of our citizens and manages our future growth wisely."
MINUTES
OF THE
Annual Electors Meeting
14 December 2017
OUR VISION
"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."
OUR MISSION
“To deliver affordable and quality Local Government services.”
CORE VALUES OF THE SHIRE
The core values that underpin the achievement of the
mission will be based on a strong customer service
focus and a positive attitude:
Communication
Integrity
Respect
Innovation
Transparency
Courtesy
DISCLAIMER
The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.
Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.
Minutes – Annual Electors Meeting 14 December 2017 Page 3 of 7
SHIRE OF BROOME
Annual Electors Meeting
Thursday 14 December 2017
INDEX – Minutes
1. Official OpeninG AND ATTENDANCE
Minutes – Annual Electors Meeting 14 December 2017 Page 7 of 7
The Chairperson welcomed members and electors, and declared the meeting open at 4.02pm.
Attendance: Cr H Tracey Shire President
Cr C Marriott
Cr P Matsumoto
Cr C Mitchell
Cr B Rudeforth
Leave of Absence: Nil
Apologies: Cr D Male Deputy Shire President
Cr M Fairborn
Cr E Foy
Cr W Fryer
Officers: Mr S Mastrolembo Acting Chief Executive Officer
Mr J Watt Director Corporate Services
Ms A Nugent Director Development and Community
Mr S Harding Director Infrastructure
Ms R Piggin Manager Governance
Mr S Penn Media and Promotions Officer
Ms V Glanville Senior Administration and Governance Officer
Mr P Smith Manager Information Services
Public Gallery: Glenn Cordingley Broome Advertiser
Jakeb Waddell Broome Advertiser
The Chairperson outlined the process for the Annual Electors Meeting.
Section 5.27 of the Local Government Act 1995 requires a general meeting of electors to be held once every financial year. As prescribed by Regulation 15 of the Local Government (Administration) Regulations 1996, the purpose of the meeting is to discuss the annual report for the previous financial year and then any other general business.
The procedures for a general meeting of electors are set out in Sections 5.26–5.33 of the Local Government Act 1995 (Attachment 1) and Regulations 15–18 of the Local Government (Administration) Regulations 1996 (Attachment 2).
The Chairperson read aloud the former Shire President’s report which is contained on page 4 of the Shire of Broome Annual Report for the financial year 2016/2017.
|
Moved: Cr C Mitchell Seconded: Cr B Rudeforth That the 2016/2017 former Shire President’s report be received. |
The Shire of Broome Annual Report for the financial year 2016/2017 is available on the Shire of Broome website at the following link: Shire of Broome Annual Report 2016/2017
Supplementary Information
A copy of the previous Annual Electors Meeting Minutes held on 15 December 2016, are available on the Shire of Broome website at the following link: Minutes – Annual Electors Meeting 15 December 2016
The Ordinary Meeting of Council held on 23 February 2017, where Council dealt with the Minutes of the Annual Electors Meeting, are available at the following link: Minutes - OMC 23 February 2017
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Moved: Cr C Marriott Seconded: Cr C Mitchell That the Shire of Broome Annual Report for the financial year ended 30 June 2017 be received. |
Nil.
There being no further business the Chairman declared the meeting closed at 4.10pm.
In this Subdivision —
electors includes ratepayers.
(1) A general meeting of the electors of a district is to be held once every financial year.
(2) A general meeting is to be held on a day selected by the local government but not more than 56 days after the local government accepts the annual report for the previous financial year.
(3) The matters to be discussed at general electors’ meetings are to be those prescribed.
(1) The CEO is to convene an electors’ meeting by giving —
(a) at least 14 days’ local public notice; and
(b) each council member at least 14 days’ notice,
of the date, time, place and purpose of the meeting.
(2) The local public notice referred to in subsection (1)(a) is to be treated as having commenced at the time of publication of the notice under section 1.7(1)(a) and is to continue by way of exhibition under section 1.7(1)(b) and (c) until the meeting has been held.
(1) The mayor or president is to preside at electors’ meetings.
(2) If the circumstances mentioned in section 5.34(a) or (b) apply the deputy mayor or deputy president may preside at an electors’ meeting in accordance with that section.
(3) If the circumstances mentioned in section 5.34(a) or (b) apply and —
(a) the office of deputy mayor or deputy president is vacant; or
(b) the deputy mayor or deputy president is not available or is unable or unwilling to perform the functions of mayor or president,
then the electors present are to choose one of the councillors present to preside at the meeting but if there is no councillor present, able and willing to preside, then the electors present are to choose one of themselves to preside.
The procedure to be followed at, and in respect of, electors’ meetings and the methods of voting at electors’ meetings are to be in accordance with regulations.
The CEO is to —
(a) cause minutes of the proceedings at an electors’ meeting to be kept and preserved; and
(b) ensure that copies of the minutes are made available for inspection by members of the public before the council meeting at which decisions made at the electors’ meeting are first considered.
(1) All decisions made at an electors’ meeting are to be considered at the next ordinary council meeting or, if that is not practicable —
(a) at the first ordinary council meeting after that meeting; or
(b) at a special meeting called for that purpose,
whichever happens first.
(2) If at a meeting of the council a local government makes a decision in response to a decision made at an electors’ meeting, the reasons for the decision are to be recorded in the minutes of the council meeting.