MISSION AND VALUES OF COUNCIL
"A Sustainable Community that is inclusive, attractive, healthy and pleasant to live in, that uses our land so as to preserve our history and environment, respects the rights and equality of our citizens and manages our future growth wisely."
CONFIRMED
MINUTES
OF THE
Special Meeting of Council
5 February 2019
OUR VISION
"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."
OUR MISSION
“To deliver affordable and quality Local Government services.”
CORE VALUES OF THE SHIRE
The core values that underpin the achievement of the
mission will be based on a strong customer service
focus and a positive attitude:
Communication
Integrity
Respect
Innovation
Transparency
Courtesy
DISCLAIMER
The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.
Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.
Should you require this document in an alternative format please contact us.
Minutes – Special Meeting of Council 5 February 2019 Page 0 of 1
SHIRE OF BROOME
Special Meeting of Council
Tuesday 5 February 2019
INDEX – Minutes
3. Declarations Of Financial Interest / Impartiality
5. Matters For Which The Meeting May Be Closed
6.2.1 CREATION OF NEW RESERVE & ACCESS EASEMENT WITH MANAGEMENT ORDER TO WA POLICE
6.3.1 RFQ19/03 CHINATOWN WATER MAIN RELOCATION - CARNARVON STREET, EASTERN AND WESTERN ALIGNMENT
8. Matters Behind Closed Doors
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NOTICE OF MEETING
Dear Council Member,
The next Special Meeting of the Shire of Broome will be held on Tuesday, 5 February 2019 in the Council Chambers, Corner Weld and Haas Streets, Broome, commencing at 5:00pm for the purpose of considering:
● CREATION OF NEW RESERVE & ACCESS EASEMENT WITH MANAGEMENT ORDER TO WA POLICE
● RFQ19/03 CHINATOWN WATER MAIN RELOCATION - CARNARVON STREET, EASTERN AND WESTERN ALIGNMENT
Regards
S MASTROLEMBO
Chief Executive Officer
01/02/2019
Minutes – Special Meeting of Council 5 February 2019 Page 0 of 1
MINUTES OF THE Special Meeting of Council OF THE SHIRE OF BROOME,
HELD IN THE Council Chambers, Corner Weld and Haas Streets, Broome, ON Tuesday 5 February 2019, COMMENCING AT 5:00pm.
The Chairman welcomed Councillors, Officers and members of the public and declared the meeting open at 5:02pm.
Attendance: Cr D Male Deputy Shire President
Cr M Fairborn
Cr C Marriott
Cr P Matsumoto
Cr C Mitchell
Cr B Rudeforth
Cr E Foy
Leave of Absence: Nil
Apologies: Cr H Tracey Shire President
Cr W Fryer
Officers: Sam Mastrolembo Chief Executive Officer
James Watt Director Corporate Services
Casey Zepnick Acting Director Development & Community Services
Andrew Graffen Director Infrastructure
Mieke Wevers Acting Manager Governance
Simon Penn Media and Promotions Officer
Lani Levi Senior Administration and Governance Officer
Public Gallery:
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FINANCIAL INTEREST |
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Councillor |
Item No |
Item |
Nature of Interest |
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NIL |
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IMPARTIALITY |
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Councillor |
Item No |
Item |
Nature of Interest |
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NIL |
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NIL
The Chief Executive Officer advises that there are matters for discussion on the agenda for which the meeting may be closed, in accordance with section 5.23(2) of the Local Government Act 1995.
6.1
PRIORITY STATEMENT
Embracing our cultural diversity and the relationship between our unique heritage and people, we aim to work in partnership with the community to provide relevant, quality services and infrastructure that meet the needs and aspirations of our community and those visiting and doing business in our region.
Supporting and contributing to the well-being and safety of our community is paramount, as is our focus on community engagement and participation.
Council aims to build safe, strong and resilient communities with access to services, infrastructure and opportunities that will result in an increase in active civic participation, a reduction in anti-social behaviour and improved social cohesion.
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6.2
PRIORITY STATEMENT
The Shire of Broome has an abundance of unique natural features, coastal attractions, significant streetscapes, historic precincts and a mix of old and new urban developments.
Our aim is for all communities and settled areas, including the Broome Township, to be a place where the natural environment, on which life depends, is maintained, whilst at the same time the built environment contributes to the economy and a quality lifestyle for all.
Preserving the Shire’s natural environment is a critical community outcome. Council will put into place strategies that nurture and improve the Shire’s unique environment and biodiversity.
The Shire will work in partnership with the community and other agencies to ensure responsible and accountable management of both the natural and build environments is achieved in the short term and for future generations.
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6.2.1 CREATION OF NEW RESERVE & ACCESS EASEMENT WITH MANAGEMENT ORDER TO WA POLICE LOCATION/ADDRESS: Part of Lot 365 on DP 92236 Adjacent Broome – Cape Leveque Road APPLICANT: Department of Planning, Lands and Heritage FILE: BRO-3/GEN AUTHOR: Land Tenure Officer CONTRIBUTOR/S: Nil RESPONSIBLE OFFICER: Director Development & Community DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 3 January 2019 |
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SUMMARY: The Shire of Broome has received a request for comment from the Department of Planning, Lands and Heritage regarding the creation of a new Reserve for the purpose of ‘communication’ with Management Orders in favour of the West Australian Police and an easement for ‘access’ to the new Reserve from the Broome – Cape Leveque Road. This report recommends that the Shire supports this proposal. |
BACKGROUND
Previous Considerations
The Shire has received correspondence from the Department of Planning, Lands and Heritage (DPLH), seeking the Shire’s comments in relation to the proposed creation of a new Reserve over a portion of Unallocated Crown Land (UCL) Lot 365 on Deposited Plan (DP) 92236 for the purpose of ‘communication’ with Management Orders in favour of the West Australian Police. An easement for ‘access’ linking the new reserve to the Broome – Cape Leveque Road is also proposed (Attachment 1 and 2).
COMMENT
The portion of Lot 365 proposed for the new Reserve is zoned ‘Public Purpose’, under the Shire’s Local Planning Scheme No.6.
This report recommends that Council support the creation of a new Reserve over a portion of UCL Lot 365 on DP 92236 for the purpose of ‘communication’ with Management Orders in favour of the Western Australian Police and an easement for ‘access’ linking the new Reserve to the Broome – Cape Leveque Road as indicated on Attachment 1 and 2.
CONSULTATION
Department of Planning, Lands and Heritage
STATUTORY ENVIRONMENT
41. Reserving Crown land, Minister’s powers as to
Subject to section 45(6), the Minister may by order reserve Crown land to the Crown for one or more purposes in the public interest.
46. Care, control and management of reserves
(1) The Minister may by order place with any one person or jointly with any 2 or more persons the care, control and management of a reserve for the same purpose as that for which the relevant Crown land is reserved under section 41 and for purposes ancillary or beneficial to that purpose and may in that order subject that care, control and management to such conditions as the Minister specifies.
(2) The Minister may, with the consent of the management body of a reserve and of the holders of any interests within the reserve, by order vary any condition to which the care, control and management of the reserve is subject.
(3) The Minister may —
(a) by order confer on a management body power, subject to section 18, to grant a lease or sublease or licence over the whole or any part of the Crown land within the reserve in question for the purposes referred to in subsection (1); and
(b) approve a mortgage of any such lease.
(3a) The Minister may by order —
(a) without the consent of the management body of a reserve, vary —
(i) an order made under subsection (3)(a); or
(ii) an order made under section 33 of the repealed Act or section 42 or 43 of the Land Act 1898 7 that subsists as an order made under subsection (3)(a),
in relation to whether or not prior approval in writing of the Minister is required to a grant of a lease, sublease, or licence; or
(b) with the consent of the management body of a reserve, vary any other condition to which —
(i) an order made under subsection (3)(a); or
(ii) an order made under section 33 of the repealed Act or section 42 or 43 of the Land Act 1898 7 that subsists as an order made under subsection (3)(a),
is subject.
(3b) The Minister’s approval under section 18 is not required for the exercise of a power conferred under subsection (3)(a) unless —
(a) the person on whom the power is conferred is —
(i) a body corporate that is constituted for a public purpose under an enactment and is an agency of the Crown in right of the State; or
(ii) a person referred to in subsection (10)(b),
and the order provides that the Minister’s approval under section 18 is required; or
(b) the person on whom the power is conferred is a person other than a person referred to in paragraph (a).
(4) If an unmanaged reserve is the subject of —
(a) a lease granted under section 47; or
(b) a licence, or a lease or profit à prendre, granted under section 48,
or of any other interest in the unmanaged reserve, the Minister may under subsection (1) place the care, control and management of that reserve with a management body subject to that licence, lease or profit à prendre or other interest, the term of which continues unbroken by that placing.
(5) An order made under subsection (1), (2), (3) or (3a) does not create any interest in Crown land in the relevant reserve in favour of the management body of that reserve.
(6) If Crown land reserved under section 41 for the purpose of recreation is leased or subleased under a power conferred under subsection (3), the lessee or sublessee may, unless the terms of the management order or the lease or sublease otherwise provide, restrict public access to the area leased.
(7) A person with whom the care, control and management of a reserve is placed by order under subsection (1) has, by virtue of this subsection, the capacity, functions and powers to hold and deal with the reserve in a manner consistent with the order, any order conferring power on that person under subsection (3)(a) and this Act to the extent that the person does not already have that capacity or those functions and powers.
(8) Subsection (7) does not authorise a management body to perform a function or exercise a power if another enactment expressly prevents the person from performing that function or exercising that power, or expressly authorises another person to perform that function or exercise that power.
(9) Any instrument in relation to the care, control and management of a reserve entered into or given by a person holding an office referred to in subsection (10)(b)(i) or (iii) is taken to have been entered into or given by the person for the time being holding that office.
(10) In subsection (1), a reference to a person is a reference to —
(a) a person having perpetual succession;
(b) a person not having perpetual succession who is —
(i) a Minister to whom the Act specified in the relevant order is for the time being committed by the Governor; or
[(ii) deleted]
(iii) a person holding a prescribed office.
(11) If an order made under section 33 of the repealed Act subsists under clause 16(1) of Schedule 2 as if it were a management order under section 46(1), the Minister may by order vary that order to place the care, control and management of the reserve the subject of the order with a person referred to in subsection (10).
(12) An order made under section 46(1) before the coming into operation of section 12 of the Land Administration Amendment Act 2000 may be varied by the Minister by order to place the care, control and management of the reserve the subject of the order with a person referred to in subsection (10).
[Section 46 amended by No. 59 of 2000 s. 12(1)‑(3) 8; No. 28 of 2015 s. 76.]
POLICY IMPLICATIONS
Nil.
FINANCIAL IMPLICATIONS
Nil.
RISK
Nil.
STRATEGIC IMPLICATIONS
Our People Goal – Foster a community environment that is accessible, affordable, inclusive, healthy and safe:
Effective communication
A healthy and safe environment
Our Place Goal – Help to protect the nature and built environment and cultural heritage of Broome whilst recognising the unique sense of the place:
Realistic and sustainable land use strategies for the Shire within state and national frameworks and in consultation with the community
VOTING REQUIREMENTS
Simple Majority
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(Report Recommendation) Moved: Cr C Mitchell Seconded: Cr C Marriott That Council requests that the Chief Executive Officer advise the Department of Planning, Lands and Heritage that it supports the creation of a new Reserve over a portion of Unallocated Crown Land Lot 365 on Deposited Plan 92236 for the purpose of ‘communication’ with Management Orders in favour of the West Australian Police and an easement for ‘access’ linking the new reserve to the Broome – Cape Leveque Road as shown on Attachments 1 and 2. |
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Approximate location of new Reserve and easement for access |
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Aerial Plan - approximate location of new Reserve and easement for access |
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Proposed new Reserve in relation to Broome |
6.3
PRIORITY STATEMENT
Our region has grown significantly over the past years in terms of population, economy and industry – this will continue! Balancing ecological sustainability with economic growth and retaining the ‘look and feel’ of Broome and its environs are an ongoing challenge for the region. Encouraging appropriate investment and business development opportunities to ensure a strong, diverse economic base is essential for community prosperity and the success of our future generations.
Focusing on developing clear pathways linking education with employment for our youth and the community at large is essential as we aim to retain our local people and continue to build a skilled and highly motivated workforce.
Business and Industry partnerships must be fostered to ensure sustainable economic growth is achieved, along with the provision of affordable and equitable services and infrastructure. Ensuring development meets community needs and legislative requirements whilst creating close community relationships and enhancing our understanding of local heritage and cultural issues will continue to be a major focus. The built environment must contribute to the economy, long term viability of the region and provide a quality lifestyle for all.
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This item and any attachments are confidential in accordance with Section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
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6.3.1 RFQ19/03 CHINATOWN WATER MAIN RELOCATION - CARNARVON STREET, EASTERN AND WESTERN ALIGNMENT LOCATION/ADDRESS: Nil APPLICANT: Nil FILE: RFQ19-03 AUTHOR: Director Infrastructure CONTRIBUTOR/S: Nil RESPONSIBLE OFFICER: Director Infrastructure DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 28 January 2019 |
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SUMMARY: The Shire of Broome has undertaken a request for quote (RFQ) process to appoint a suitable contractor for the Chinatown Water Main Relocation – Carnarvon St Eastern and Western Alignment. This report considers the received quote and seeks Council’s adoption of the recommendation contained within the attached evaluation report. |
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(Report Recommendation) Moved: Cr M Fairborn Seconded: Cr C Mitchell That Council: 1. Notes that Request for Quote 19/03 was undertaken through a Tender Exempt WALGA Preferred Supplier Arrangement for the Chinatown Water Main Western Alignment; 2. Notes that the Chief Executive Officer awarded the Western Alignment at a value of $95,000 exc GST under delegation LGA37 Tenders for Goods and Services; and 3. Awards the Eastern Alignment to Roadline Civil Contractors to the value of $85,000 exc GST. |
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1. |
Carnarvon Street Water Main Re-alignment Design |
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2. |
Evaluation Report - Carnarvon Street Water Main Re-alignment |
6.4
PRIORITY STATEMENT
Council will strive to create an environment where local governance is delivered in an open and accountable manner; where we provide leadership to the region in such areas as planning and financial management; where the community has the opportunity to contribute to the Council’s decision making thereby fostering ownership of strategies and initiatives.
In delivering open, accountable and inclusive governance, we will be ever mindful that we operate within a highly regulated environment that requires a high level of compliance.
Council will strive to be the conduit between the other spheres of government and the community, translating State and Federal law, policy and practice into customer focussed, on ground service delivery that support’s Broome’s unique lifestyle.
The Region is experiencing significant change with Council dedicated to sound governance, effective leadership and innovation, and high quality services. Building organisational capacity is a priority with a commitment to delivering services to the community in a sustainable, effective and accountable way.
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There are no reports in this section.
NIL
There being no further business the Chairman declared the meeting closed at 5:04PM.
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These minutes were confirmed at a meeting held ……………………………………… and signed below by the Presiding Person at the meeting, at which these minutes were confirmed.
Signed: ……………………………
Date: ……………………………... |
