Attachments To Agenda Items

 

 

 

FOR THE

 

Ordinary Meeting of Council

 

31 March, 2016


SHIRE OF BROOME

Ordinary Meeting of Council

31 March 2016

 Attachments To Agenda Items

 

             

9.1.1      BROOME REGIONAL RESOURCE RECOVERY PARK - REVISED SITE RANKINGS

Attachment 1      Locality Plan for Site A1                                                              4

Attachment 2      RRRP - Sites and Areas of Interest Plan                                     5

9.1.5      EVENT APPROVAL - ROB BROADFIED DINNER ON CABLE BEACH

Attachment 1      Telethon Dinner Site Plan                                                            6

Attachment 2      Telethon Dinner - Location Map                                                8

9.1.6      UPDATE TO OUTCOME 7 OF THE SHIRE OF BROOME DISABILITY ACCESS AND INCLUSION PLAN 2012-2017

Attachment 1      Udated DAIP 2012-2017                                                               9

9.1.7      ACCESS AND INCLUSION AUDIT - UPDATE AND PRIORITIES FOR 2016/17 FINANCIAL YEAR

Attachment 1      Concept Design - ACROD Bays Cable Beach                     40

Attachment 2      Concept Design - Ramp Canarvon St Chinatown              42

Attachment 3      Implementation Plan - Access and Inclusion Audit             43

9.2.1      Adoption of State of the Environment Report and Environmental Management Plan

Attachment 1      State of the Environment Report & Environmental Management Plan                                                                                                      62

Attachment 2      Environmental Policies proposed to be revoked              178

9.2.3      Report on Cruise Ship visitation for the 2015 year and consideration of proposal from the Chamber of Commerce for support for future of Cruise Ships attraction to Broome

Attachment 1      Report on Cruise Ships to Broome in 2015                           184

Attachment 2      Proposal from the Broome Chamber of Commerce for support for Cruise Ships for 2016- 2020                                                      198

Attachment 3      Tourism WA Cruise Shipping Strategic Plan                         209

9.2.4      Tender 16/01 Archer Street Reconstruction Project

Attachment 2      Overview of Works                                                                  239

9.2.5      APPLICATION FOR DEVELOPMENT APPROVAL - FRONT FENCE - 1 (LOT 40) COTTER COURT, CABLE BEACH

Attachment 1      Attachment No 1 - Location Plan                                         240

Attachment 2      Attachment No 2 - Site Plan and Elevations                       241

Attachment 3      Attachment No 3 - Applicant's Justification                       242  

9.4.1      MONTHLY STATEMENT OF FINANCIAL ACTIVITY REPORT FEBRUARY 2016

Attachment 1      MONTHLY FINANCIAL ACTIVITY REPORT - FEBRUARY 2016 243

Attachment 2      SUMMARY SCHEDULE                                                              283

Attachment 3      SCHEDULE 3 - 14                                                                        284

9.4.2      MONTHLY PAYMENT LISTING - FEBRUARY 2016

Attachment 1      Payment Listing Feb 2016                                                        358

9.4.3      INVESTIGATION OF THE ESTABLISHMENT OF A CHARITABLE ACCOUNT FOR HOLDING DONATIONS TOWARDS FUTURE COMMUNITY PROJECTS

Attachment 1      GREENWOODS & HERBERT SMITH FREEHILLS ADVICE          380

Attachment 2      RSM ADVICE                                                                              393

Attachment 3      DEPARTMENT COMMERCE GUIDE INCORPORATED ASSOCIATIONS                                                                                                    395

Attachment 4      FURTHER GREENWOODS & HERBERT SMITH FREEHILLS ADVICE 593

9.4.4      REVIEW OF DELEGATIONS OF AUTHORITY

Attachment 1      Draft Instrument of Delegation Register                              595

9.4.6      Chief Executive Officer's Rates Advisory Group Recommendations

Attachment 1      Rates Presentation                                                                   691

Attachment 2      DLGC Guideline No.2                                                              709

Attachment 3      Council Rural Rating Policy                                                    727

Attachment 4      Draft Partially Reviewed Council Rural Rating Policy        741

Attachment 5      DLGC Process Guideline                                                        749

Attachment 6      DLGC Best Practice Template                                               752

Attachment 7      DLGC Landowner Consultation Template                          754

Attachment 8      DLGC Land Use Template                                                      756

Attachment 9      DLGC Process Guide                                                               758

Attachment 10    Differential Rates Objects and Reasons 2015-16                760

Attachment 11    Planning Presentation                                                             763

Attachment 12    Draft Rating Policy                                                                   798

Attachment 13    Presentation to Rates Group 9 March 2016                        804

Attachment 14    Draft Correspondence to Ratepayers                                 812

9.4.7      MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

Attachment 1      Minutes of Meeting held 26 February 2016                          819

Attachment 2      Attachments to Minutes of Meeting held 26 February 2016 892

10.1       APPOINTMENT OF MEMBER TO AND REDUCTION OF QUORUM FOR THE ACCESS AND INCLUSION ADVISORY COMMITEE

Attachment 2      Revised TOR - Access & Inclusion AC                                1094                      


Item 9.1.1 - BROOME REGIONAL RESOURCE RECOVERY PARK - REVISED SITE RANKINGS

 

 

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Item 9.1.1 - BROOME REGIONAL RESOURCE RECOVERY PARK - REVISED SITE RANKINGS

 

 

Regional Resource Recovery Park – Sites and Areas of Interest Plan

 


Item 9.1.5 - EVENT APPROVAL - ROB BROADFIED DINNER ON CABLE BEACH

 

 

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Item 9.1.5 - EVENT APPROVAL - ROB BROADFIED DINNER ON CABLE BEACH

 

 

 

 

22/03/2016

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Item 9.1.6 - UPDATE TO OUTCOME 7 OF THE SHIRE OF BROOME DISABILITY ACCESS AND INCLUSION PLAN 2012-2017

 

 

 

 

 

 

ACCESS AND INCLUSION PLAN

 

 

2012-2017

 

Compiled by Community Services

 October 2012

 

 

This plan is available via the Shire of Broome website, or upon request in alternative formats such as large print, electronic format (disk or emailed), audio or Braille.


Item 9.1.6 - UPDATE TO OUTCOME 7 OF THE SHIRE OF BROOME DISABILITY ACCESS AND INCLUSION PLAN 2012-2017

 

 

First Edition November 1995: Disability Services Plan (DSP)

Revised 2003

Revised 2004

 

Revised 2006: Disability Access & Inclusion Plan

Revised 2007: Shire of Broome Access & Inclusion Plan

Revised 2012: Shire of Broome Access and Inclusion Plan

The Plan was adopted by the Shire of Broome in December 2012

Revised 2016: Shire of Broome Access and Inclusion Plan

 

 

 

 

 

 

Acknowledgements

 

The Shire of Broome would like to thank all those people who participated in and contributed their services and information to successfully update the Shire of Broome Access and Inclusion Plan 2012 - 2017.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


CONTENTS

 

 

 

 

 

 

 

 

FOREWORD

4

 

 

 

 

 

 

1.0

BACKGROUND

 

1.1

The Shire of Broome

5

1.2

Definition of Disability

7

1.3

Functions, facilities and services provided by the Shire

7

1.4

People with disability in the Shire of Broome

9

1.5

Planning for better access

11

1.6

Progress to date

11

 

 

 

2.0

ACCESS AND INCLUSION POLICY STATEMENT

15

 

 

 

3.0

DEVELOPMENT OF THE PLAN

16

3.1

Shire of Broome Planning Framework

16

3.2

Responsibility for DAIP

16

3.3

Community Consultation Process

17

3.4

Responsibility for implementing the Plan

17

3.5

Communicating the plan to staff and people with disability

17

3.6

Review and evaluation mechanisms

18

 

 

 

4.0

REPORTING OF THE PLAN

20

 

 

 

5.0

Shire of Broome Internal Action Plan

22


FOREWORD

 

 

 

The Shire of Broome is committed to the goal of an accessible and inclusive community for people with disability, their carers and families.

 

Our vision of being an accessible and inclusive community means ensuring that all Council venues, services and facilities, both in-house and contracted, are accessible as much as practicable to people with disability.

 

Similarly, it is vital that the Shire recognises that people with disability have ample opportunity to participate in the local community in meaningful ways that have an impact on the social, cultural and economic life in the Shire of Broome.

 

To improve access and inclusion for people with disability, the Council aims to integrate this Shire of Broome Access and Inclusion Plan with its overall planning process.  In a nutshell, the purpose of the Plan is to identify barriers to access and propose solutions to ensure that people with disability have equality of access to services and facilities. The Plan is reviewed annually via a range of consultation mechanisms, including by the Shire’s Access and Inclusion Advisory Committee. 

 

In addition, the Plan assists the Shire to meet its obligation under the Western Australian Disability Services Act 1993 (as amended in 2004), Disability Discrimination Act (1992) and the Equal Opportunity Amendment Act Western Australia (1988).

 

The intent is to encompass the Shire of Broome Access and Inclusion Plan within all the Shires plans and strategies as part of an integrated planning approach.

 

Finally, I would like to acknowledge and thank the stakeholders, agencies and community members who are contributors to this Plan - we invite and look forward to your continuing involvement to ensure that our goals are inclusive of the needs of people with disability, as well as their carers and families.  

 

 

 

 

Ron Johnston

Shire President

 

 

 

 

 

1.0 BACKGROUND

 

1.1 Snapshot of the Shire of Broome

 

The Shire of Broome covers an area of 56,000 square kilometres including 900 kilometres of coastline, comprising the town of Broome, outlying communities and a large hinterland - the Indian Ocean provides its western boundary and the Shire extends some 150 kilometres east into the Great Sandy Desert.

 

The residential population of Broome is approximately 17,000; however, at the height of the tourist season, the population of Broome can swell by several thousand. The people of Broome are from diverse cultural backgrounds. Broome is world famous for its cultured pearls, its beaches and its variety of natural and popular tourist attractions.

 

The Shire boasts an impressive array of recreational, leisure, cultural and community facilities which add to the natural attractions of the area, and provides a major part of the infrastructure required to meet the needs and expectations of people who choose to live and work as well as visit the Shire.

 

Government services, tourism, pastoral industries, aquaculture and retail are the major contributors to the economy. Exploration of offshore gas fields and the potential placement of on-shore gas facilities in the Shire may contribute to an increase in population and diversity of the economy.

 

The town of Broome is the largest urban development in the Shire. There are the five main Aboriginal communities namely Bidyadanga to the south, and Beagle Bay, Ardyaloon (One Arm Point or Bardi), Lombadina and Djarindjin on the Dampier Peninsula. In addition there are a number of pastoral properties and many small outstations of just a few households.

 

The Shire of Broome has experienced rapid residential population growth since 1996. It had an estimated resident population of 9,505 people in 1996 compared to 12,767 in 2011, an increase of approx 36%.[1] In that same time, the Aboriginal population increased from 3,308 in 1996 to 4,364 in 2011, an increase of approximately 30%.  

 

Growth reached an estimated peak of 7% in the year 2000 and tapered off to an estimated 2% growth in 2003 and has continued at this rate according to the 2011 Census data. Should growth average continue to sit around 2%, it would reach around 20,000 people by 2021.

 

 

 

The Shire of Broome is culturally diverse in terms of its heritage and population.  A number of Aboriginal languages spoken within the Shire - these include: Bardi, Nyul Nyul, Jabir Jabir, Nimanburru, Ngambari, Jugan, Yawuru, and Karajarri.  Overall the population of Broome who identified as Aboriginal has decreased in percentage terms from 34% in 1996, to 30% in 2011.

 

Broome has a population of people derived from mixed ancestry including Aboriginal, Chinese, Japanese, Malay, English, German, Afghan, Philippine etc. This mix of ancestry is not indicated within the current census demographic profile but is a reflection of migration to the Shire at the turn of the century during early pearling and mission days. Many local people still proudly acknowledge their mixed ancestry.

 

 


1.2 Definition of Disability

 

For the purposes of the Shire of Broome DAIP, the Shire will adopt the definition of disability, as per Western Australia Disability Services Commission, which is:

 

A disability is any continuing condition that restricts everyday activities. The Disability Services Act (1993) defines “disability” as meaning a disability:

 

·    which is attributable to an intellectual, psychiatric, cognitive, neurological, sensory or physical impairment or a combination of those impairments;

·    which is permanent or likely to be permanent;

·    which may or may not be of a chronic or episodic nature; and

·    which results in substantially reduced capacity of the person for communication, social interaction, learning or mobility and a need for continuing support services.

 

Disabilities can result in a person having a substantially reduced capacity for communication, social interaction, learning or mobility and a need for continuing support services in daily life.

 

 

1.3 Functions, Facilities and Services

 

The Shire of Broome (organisation) is responsible for a range of functions, facilities and both in-house and contracted services including:

 

Corporate Services

 

Provide support to the Shire in the areas of:

· Finance

· Front line customer service

· Records management and the provision of information technology

 

Services to the public include:

· General information and referral service

· Processing and handling of enquiries

· Payment of Shire rates, payment of creditors and debtors

· Civic receptions, public meetings, citizenship ceremonies, awards and presentations

 

Business and Community Development

 

Provide strategic direction for the social and cultural development of the Shire, including:

· Property management and maintenance

· Asset management

· Community development

· Event management

· Arts and cultural development

· Library and information services

· Disability Access and Inclusion

· Sport and recreation services

· Management of Broome Recreation and Aquatic Centre

 

Engineering Services

 

Responsible for the construction and maintenance of the Shire’s physical infrastructure, including:

· Construction and maintenance of roads

· Footpaths and cycle facilities

· Land drainage and development

· Maintenance of parks and gardens

· Numbering of buildings and lots

· Street lighting

· Cyclone clean-up, tree lopping

· Provision and maintenance of playing areas and reserves

 

Development Services

 

Development services oversee planning, building and environmental health including:

 

Planning services including:

 

· strategic land use planning

· statutory planning development applications and clearances

· compliance

· principles of sustainability

 

Building services including:

 

· building inspections and control

· swimming pool inspections

· building applications and maintenance

 

Environmental health services including:

 

· research and environmental health planning

· inspections

· management of waste facilities and town appearance

· provision of advice on development proposals

 

Emergency, Ranger and Beach services including:

 

·          ranger services

·          parking inspections

·          beach services

·          emergency services (bushfire services)

 

1.4 People with disability in the Shire of Broome

 

According to the Shire of Broome Community Survey (2007), approximately 5% of Broome’s population identifies themselves, or a member of their immediate family, as having a disability.

Bureau of Statistics (ABS) results from their Survey of Disability, Ageing and Carers (2009) estimate that 18.5% of Australians, or just less than 1 in 5 people, identify themselves as having some form of disability. 

The only available figures for people with disability in the Shire of Broome indicate approximately 420 people with disability are residing in the Shire of Broome. This figure includes approximately 60 people at Bidyadanga community, 5 people at One Arm Point, 5 people at Djarindjin and 5 people at Beagle Bay community.

Of these, an estimated 75% of them are of Indigenous origin and are characterised as suffering from the following descending disabilities: psychiatric, muscular-skeletal, diabetes and heart conditions.

Approximately 120 people receive a full time carer’s pension, providing support and care for Broome’s disabled population.5

There are increasing numbers of older people visiting Broome, namely the ‘baby boomer’ generation. While the visiting rate amongst this cohort is strong, this group is not necessarily moving to Broome. Whilst the older population has increased over the past fourteen years, this increase has only been gradual and due to the natural process of ageing, not an increase in numbers vis-à-vis migration.

 

 

 

                           http://www.dsc.wa.gov.au/cproot/411/2/KimberleyBroome.pdf 1998

1.5 Planning for better access – role of Local Government

 

Under the Western Australian Disability Services Act 1993 (as amended in 2004), Local Governments are required to develop and implement a Disability Access and Inclusion Plan (DAIP) that identifies barriers to access and proposes solutions to ensure that people with disability have equality of access to services and facilities.

 

The Plan identifies how the Shire will take into account the needs of people with disability in the development and maintenance of community facilities and the provision of services. This constitutes the Shire’s commitment to improving access for people with disability. The Plan has been developed with the assistance of the Shire of Broome Access and Inclusion Advisory Committee and officers of the Shire.

The Plan addresses issues of access and inclusion as described below. The development and implementation of Disability Service Plans between 1995 and 2005 enabled councils to build on past achievements by planning systematically to make services and facilities as accessible as possible to people with disability. These included Councils’ own services and facilities and those for which they had indirect responsibility, such as Shire funded services providing access and Shire funded activities being held at accessible venues.

A key responsibility of the Shire of Broome is ensuring that developers meet the mandatory access requirements of the Building Code of Australia. In addition, Council plays a crucial role in improving access for people with disability in their communities by liaising with developers to increase their awareness of access needs.

The amendments to the Disability Services Act in 2004 contain new requirements, which build upon the changes and achievements of the past decade. The Plan thus provides a planning, implementation and evaluation framework for the Shire of Broome to ensure continuous improvement in creating an accessible and inclusive community.

Other legislation underpinning access and inclusion includes the Western Australia Equal Opportunity Act (1984) and the Commonwealth Disability Discrimination Act 1992 (DDA).

 

1.6 Progress to date – current status and key achievements

 

At July 2012, the Shire of Broome is continuing to work towards the facilitation of services and access to public facilities for people with disability.  The following are some of the key achievements. A number of initiatives have been implemented; including:

 

Parking

Car-parking bays have been set aside throughout the town centre as part of the upgrade of Dampier Terrace and Carnarvon Street. The bays are clearly marked with blue paint and incorporate the international symbol of a wheelchair; they are also clearly signed. For maximum convenience, the bays are placed outside of key service areas such as the post office, shopping centres and Shire amenities.  All new Shire and private commercial car parks are now required to provide disabled bays as a matter of course.

 

The Shire has installed four new ACROD Parking bays at Dampier Terrace, Short Street, outside Matso’s and the Anglican Church in Hamersley Street. Issues with the ACROD Bays at Broome Primary School have also been rectified.

 

 

Footpaths

An ongoing program plan of works has been implemented to upgrade footpaths throughout the town centre. This includes replacing paving, incorporating access ramps onto roads and pedestrian crossing areas and in some cases widening footpath areas.  All new or upgrade works automatically include provision for access.

 

 

Access to commercial premises

As part of the “You’re Welcome WA Access Initiative” the Shire website provides people with disability access to information about a wide range of facilities in the Broome area including accommodation, restaurants, cinemas, car parks, beaches and shopping areas. Supported by the Disabilities Services Commission in partnership with the Local Government Association, this resource helps meet the needs of the nearly 20% of people in WA with a disability.

 

 

Building Audit

A building audit of all Shire buildings is scheduled for 2013. The building audit aims to highlight buildings where the facilities are inadequate, non-existent or poorly maintained. These matters will then form part of the gradual upgrade of Shire of Broome buildings, as funds allow on a priority basis.

 

 

Priority Waste Removal: Collection of Household Waste

Garbage bins are wheeled to the kerbside by Council’s refuse collection crews for people with a disability, as requested, then returned to their place of storage upon service. Information on this service is available by contacting the Shire of Broome’s Manager of Health Services.

 

Recreation and Community Services

People with a disability are invited to participate in recreation programs offered through the Broome Recreation and Aquatic Centre (BRAC).

 

BRAC has a wheelchair accessible beach-entry to the pool and a wheelchair designed for using in the pool available for customers.  The rest of BRAC is also fully accessible.

 

BRAC runs a series of school holiday programs, in which children with disabilities regularly attend.

 

BRAC hosts swimming lessons and Lite Pace aqua aerobics program that is suitable for all levels of mobility.

 

The Shire’s Companion Card Affiliation commenced in March 2011 for Shire and BRAC services, enabling people with a disability who require attendant care to obtain a free ticket for their carer to accompany them.

 

Feedback to date, indicates a high level of satisfaction with BRAC services in terms of access, facilities and helpfulness of staff.  

 

In 2010 the Shire opened the Town Beach Water playground which is designed to be accessible to all children. The water park encourages inclusive active play consists of misty twisty, whale t ail sprayer, sneaky soakers and a froggy-o sprayer.

 

The Shire also held and event, ‘Welcome to the Wet’ with Kimberley Individual and Family Support Association (KIFSA) and the Disability Services Commission, to recognise International Day of People with Disability. The event was free to the public and included the launch of the new Platypus Wheelchair specifically designed to make the Town Beach Water Park accessible to all.

 

The Shire continued to provide the Beach Trekker, a purpose built wheelchair that allows access to Broome’s beaches. A new Beach Wheelchair was donated by the Disability Services Commission for use at Broome’s Beaches. The Shire now has two beach wheelchairs available for loan to individuals who require support in enjoying Broome’s beaches.  Having two different options also allows patrons to choose the way they prefer to interact at the beach.

 

 

Broome Civic Centre

People with a disability will be able to participate at the newly renovated and refurbished Civic Centre. The building, completed in September 2012, is in accordance with the Building Code of Australia which addresses the requirements of Universal Access for patrons.

 

Hearing Augmentation is included to the Main Auditorium and Ticketing Office (Fixed Loop) as well as the Garden Theatre (Infrared). This is as per the Building Code of Australia requirements. A fixed loop system is an induction loop that amplifies sound through the personal hearing system of the patron. An Infrared system transmits the amplified signal to headsets, provided by the venue that is then distributed to the patrons as required. Signage is included to advertise that these services are available.

 

There are two wheelchair lifts installed, one to each side of the stage. There are five access ramps to the venue, all constructed in accordance with Building Code of Australia requirements. There are Universal Access toilets in the venue.

 

 

Municipal Elections

Alternate arrangements to using a voting booth are made for people with a disability to vote in municipal elections.

 

Information

All material provided by the Shire of Broome is available in alternative formats, upon request. Council minutes and other information can be made available in formats that accommodate the needs of people with disability, such as large print, audio etc.

 

A number of policies, forums and other information have been linked through the Access and Inclusion Advisory Committee.   The Shire website provides people with disability access to information about a wide range of facilities in the Broome area including accommodation, restaurants, cinemas, car parks, beaches and shopping areas. Supported by the Disabilities Services Commission in partnership with the Local Government Association, this resource helps meet the needs of the nearly 20% of people in WA with a disability.

 

The Access and Inclusion Plan is also available from the Shire of Broome website. Disability access and inclusion information is included in staff induction packages and on the intranet. Similar information has also been included in the Shire’s event package.

 

 

Library Service

The Library possesses a range of material in alternative formats, including large print, audio and videocassette and on CD-Rom. The Library has wide aisles, access to study desks and book trolleys. It also has ramp access to the building and priority allocated parking outside of the building. It has also had brighter-lighting installed in its Adult Fiction section (highest use section).

 

The Library conducts a number of services, providing inclusion for people with a disability. These services include: holiday programs, meet the author sessions, access to Braille library collection upon request, home delivery service and wheelchair friendly internet access facilities.

 

To date, community consultation feedback has indicated a high level of satisfaction with library services in terms of access, facilities and helpfulness of staff.  

 


2.0 Access and Inclusion Policy Statement     

The Shire of Broome is committed to the goal of an accessible community for people with disability, their families and their carers.

 

The Shire of Broome interprets an accessible and inclusive community as one in which people with a disability can access and are welcome to participate in functions, facilities and services (both in-house and contracted) in the same manner and with the same rights and responsibilities as other members of the community.

 

The Shire of Broome:

·    Recognises that people with disability are valued members of the community who make a variety of contributions to local, social, cultural and economic life;

·    Believes that a community that recognises its diversity and supports the participation and inclusion of all its members makes for a richer community life;

·    Believes that people with disability, their families and carers should be supported to remain in the community;

·    Is committed to consulting with people with disability, their families and carers and disability organisations in addressing barriers to access and inclusion;

·    Will ensure that its contractors and agents work towards the desired outcomes of the Plan, as far as practicable;

·    Is committed to supporting local community groups and businesses to provide access and inclusion of people with disability; and

·    Is committed to achieving the seven desired outcomes of the Plan.  These are:

1.   People with disability have the same opportunities as other people to access the services of, and any events organised by, the Shire of Broome.

2.   People with disability have the same opportunities as other people to access the buildings and other facilities of the Shire of Broome.

3.   People with disability receive information from the Shire of Broome in a format that will enable them to access the information, as readily as other people are able to access it.

4.   People with disability receive the same level and quality of service from the staff of the Shire of Broome.

5.   People with disability have the same opportunities as other people to make complaints to the Shire of Broome.

6.   People with disability have the same opportunities as other people to participate in any public consultation conducted by the Shire of Broome.

7.   People with disability are afforded opportunities for employment with the Shire of Broome (organisation).

3.0 DEVELOPMENT OF THE DAIP

 

3.1 Shire of Broome Strategic Planning Framework

 

In 2011, the Shire adopted its Strategic Plan for the Future 2011-2016. This Plan identifies four strategic priorities as being: Our People, Our Place, Our Prosperity and Our Organisation.

 

The goal under the ‘Our People’ priority is to: “Foster a community environment that is accessible, inclusive, healthy and safe.”

 

In order to achieve this goal, six strategies have been identified:

 

1.   Encourage Communication

2.   Indentify affordable services and initiatives to satisfy community needs

3.   Create community spaces

4.   Encourage recreational activity

5.   Facilitate a safe environment

6.   Nurture and build social capital to increase community capacity

 

Outcomes from Strategy 2 include:

 

Develop an overarching Community Plan encompassing the four pillars of community, being: Access and Inclusion; Sport and Recreation; Arts and Culture; Social Planning.

 

A further outcome from Strategy 2 is: Ensure Council services are affordable and accessible.

 

The Strategic Plan for the Future affirms the Shire's vision as:

 

A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment.

 

 

3.2 Responsibility for the DAIP

 

Responsibility for the developing, monitoring, implementing, reviewing and amending the Community Plan is a core function of the Community Services Directorate.  This includes responsibility for ensuring the Disability Access and Inclusion Plan is rolled out throughout the organisation and that actions are integrated into business plans of relevant departments.  Monitoring of the Disability Access and Inclusion Plan will be a standard agenda item for meetings of the Access and Inclusion Advisory Committee (AIAC). 

 

3.3 Community Consultation Process

 

The process of developing the new DAIP has been:

 

· Examine the initial DAIP and subsequent reviews to see what has been achieved and what still needs work;

· Consultation with key staff and stakeholders, including the Access and Inclusion Advisory Committee;

· Consultation with the community.

 

The Disability Services Act Regulations (2004) set out the minimum consultation requirements for public authorities in relation to the DAIP’s.  Local Government authorities must call for submissions (either general or specific) by notice in a newspaper circulating in the local district of the Local Government, under the Local Government Act (1995), or on any website maintained by or on behalf of the Local Government.  Other mechanisms may also be used.

 

In November 2012 the community was informed through the local newspapers and the Shire website that the Shire was revising its Disability Access and Inclusion Plan to further address the barriers that people with disability and their families experience in accessing information, services and facilities and that they could provide input into the development of the Plan by taking part in community consultation during November and December 2012.

 

3.4 Responsibility for the implementation of the PLAN

 

It is a requirement of the Disability Services Act (2004) that public authorities must take all practical measures to ensure that the Plan is implemented by its officers, employees, agents and contractors.

 

Implementation of this Plan is the responsibility of all areas of the Shire (organisation).  While some actions in the plan will apply to all areas of the Shire, others will be relevant to specific areas only.  The Action Plan outlines who is responsible for each section. 

 

3.5 Communicating the Plan to staff and people with disability

 

Following adoption, the Shire of Broome will send copies of the draft Shire of Broome Access and Inclusion Plan to all those who contributed to the Planning process including Shire officers, people with disability, their families, carers, disability organisations and relevant community groups for feedback. 

 

The community will be advised through the local media (newspaper and radio) that copies of the Plan are available to the community upon request and in alternative formats if required, including in hard copy in standard and large print, electronic format, audio format on cassette or CD, by email and the Shire’s website.

 

As Plans are amended, Shire employees and the community will be advised of the availability of updated Plans, using the same methods. 

 

3.6 Review and evaluation mechanisms

 

In line with the Disability Services Act requirements, the Plan will be reviewed at least every 5 years. The Plan implementation may be reviewed on a more regular basis to reflect progress and any access and inclusion issues that may arise.  Whenever the Plan is amended, a copy will be lodged with the Disability Services Commission. 

 

Access and Inclusion Advisory Committee

 

The Access and Inclusion Advisory Committee is an Advisory Committee of the Council as prescribed under the WA Local Government Act 1995.  As such, the Committee provides advice to the Council on matters concerning access to services and facilities for people with a disability.

 

The Committee has been consulted on the development, implementation and monitoring of the Plan. The Committee has a key role to play in providing advice to Council on behalf of people with disability, their families and carers.

 

The Committee, at July 2012, comprised of one elected member of Council, relevant Shire Officers, and representatives from Disability Services Commission, Kimberley Personnel, West Kimberley Family Support Association, Broome Hospital Services and Community Representatives. 

 

Officer representatives of each of the Shire Directorates are also members of the Committee and are responsible for the development and implementation of the Shire’s Action Plan.

 

The Committee meets quarterly, or on an as needs basis, to monitor progress on the implementation of the strategies identified in the Plan.

 

Evaluation

 

Council will endorse any status reports on the disability planning process to be used in seeking feedback from the community.  Once a year, subsequent to consideration of the annual report from the Advisory Committee, the Shire will consult with the community on the effectiveness of the Plan and the strategies that have been implemented.

 

Community members, elected members of Council and Shire Officers will be requested to provide feedback on how well they believe the strategies are working and to make suggestions for improvement at each annual review.

 

The Plan will be amended based on the feedback received and copies will be available to the community in alternative formats if required, once endorsed by Council.  Following Council endorsement, the amended Plan will be submitted to the Disability Services Commission prior to 31 July of each year for their approval.

 

 


4.0 REPORTING ON THE PLAN

 

In line with the Disability Services Act requirements, the Broome Shire will report on the implementation of its Plan in its Annual Report before 31 July each year, outlining:

 

·    Progress towards the desired outcomes of the Plan;

·    The progress of its agents and contractors towards meeting the seven desired outcomes; and

·    The strategies used to inform agents and contractors of its Plan.


Relationship of Disability Services Commission and Access and Inclusion Advisory Committee to the Shire of Broome.

COUNCIL 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Office of the Chief Executive Officer

(including Human Services and Media and Promotions)

 

 

 

 

 

 

 

 

 


Text Box: 	
Engineering Services

 

Corporate Services

 
Text Box: Development Services

 

 

 

 

 

 

 

 


   STRATEGIES TO IMPROVE ACCESS AND

5.0 ACTION PLAN

 


Item 9.1.6 - UPDATE TO OUTCOME 7 OF THE SHIRE OF BROOME DISABILITY ACCESS AND INCLUSION PLAN 2012-2017

 

 

 

Outcome 1: Access to Services and Events

 

People with disability have the same opportunities as other people to access the services of, and any events organised, by the Shire of Broome.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Access and Inclusion Advisory Committee to provide advice and guide the implementation of the DAIP and facilitate advocacy on behalf of people with disability

 

• Convene regular meetings of the Access and Inclusion Advisory Committee

 

 

 

Ongoing

 

Manager Community Development

 

 

Ensure that people with disability are provided with an opportunity to comment on access and inclusion to services and infrastructure

• Invite people with disability to comment on development of Shire services and infrastructure during planning stages, in accordance with Shire’s Community Engagement Framework

 

Ongoing

All managers

Incorporate the objectives and strategies of the DAIP into the Shire’s strategic business planning and budgeting processes

 

• Incorporate engagement with people with disability into project/budget documentation

 

Ensure all projects / initiatives go through the Shire’s Community Engagement Framework

 

As needed

Deputy CEO

 

Ensure that events, both organised and funded, are accessible to people with disability (as far as practicable)

 

• Reference the “Creating Accessible Events Checklists” for all events requesting use of Shire venues and run by the Shire staff

 

• Make the Accessible Events Checklist available to staff on the Intranet and through induction training

 

January 2013

Events Coordinator and HR Manager

Ensure that library and BRAC services are accessible and inclusive

 

 

• Maintain accessible toilets and customer service areas inline with access guidelines.

 

 

• Library to continue to provide access to books in various formats, such as electronic readers, talking books and large print books upon request where available to community members

 

• BRAC to continue affiliation with Companion Card Program and provide training to staff regarding best practice customer service for all

 

Ongoing

 

 

 

Ongoing

 

 

 

 

Ongoing

Deputy CEO

 

 

 

Manager Library Services

 

 

 

 

Manager BRAC

Ensure that sport and leisure services are accessible and inclusive

 

 

• Shire will work with sports clubs to develop and implement programs to allow greater accessibility into mainstream sports for vulnerable groups

 

• Accessible playground design to be built into new and upgraded playgrounds, suitable for levels of mobility

 

• Ensure Beach and Water Playground Wheelchairs are available for hire and are maintained to a suitable standard

 

Ongoing

 

 

 

Club Development Officer

 

 

 

Director Engineering and Director Development Services

 

Beach Inspector and

Community Projects Officer

Develop strategic partnerships with key agencies to maximise access to services for people with disability

 

• Collaborate with relevant agencies and organisations (i.e.: DSC, KIFSA, Tourism)

Ongoing

Disability Access and Inclusion Advisory Committee


 



Outcome 2: Built Infrastructure

 

People with disability have the same opportunities as other people to access the buildings and other facilities of the Shire of Broome.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Ensure existing buildings, facilities and infrastructure meet the standards for access as identified in the Access to Premises Standards and National Construction Code (formerly BCA)

 

• Identify access barriers to buildings, facilities and infrastructure via the development and maintenance of an Access Audit in the following Shire function areas:

 

1.         Buildings & Facilities

(BMACV, BRAC, Library/Admin, KRO, Pavillions, Toilets)

2.         Contractors & Development Applications

3.         Parks & Gardens

(Playgrounds, Landscaping, Access pathways)

4.         Roads & Verges

(footpaths, roads/streets, lighting, thoroughfares & crossings)

 

• Prioritise and make a submission to Council

to undertake work on rectifying identified

barriers

 

 

2012/13 Ongoing

 

 

 

 

 

 

 

 

 

 

 

 

 

Ongoing through annual budget process

Directors of Development & Engineering

 

 

 

Manager

Property & Maintenance

Manager Planning

Parks and Gardens Supervisor

 

Director Engineering Services

 

 

Relevant Section Managers including Manager Building Services


Ensure that all new or redevelopment works provide access to people with disability, in accordance with the Access to Premises Standards and National Construction Code (formerly BCA)

• Ensure that the legal requirements for access are met in all plans for new or redeveloped buildings and facilities

 

• Ensure that no development application is signed off without a declaration that it meets the legal requirements

 

• Ensure that key staff are trained and kept up to date with the current standards and legal requirements

 

Ongoing

eg: building applications

Directors Development & Engineering

Manager Engineering Services

Manager Building Services

Ensure that ACROD parking meets the needs of people with disability in terms of quantity and location

 

• Undertake an audit of ACROD bays and implement a program to rectify any non compliance

 

• Include annual maintenance of signage and line marking to ensure ACROD bays are marked clearly

 

• Shire Parking Inspector to monitor permit use of ACROD parking and if requested to check compliance of private businesses ACROD parking

 

Biennial

 

 

Annual Budget process

 

Ongoing

Directors Development & Engineering

Manager

Engineering Services

Manager Planning Services

 

Parking and Camping Inspector & DAIC

Ensure that Shire staff, agents and contractors are aware of the relevant statutory requirements

 

• Ensure that staff are trained and kept up to date with the legal requirements

 

• Provide links to DAIP and other relevant legislation such as the Access to Premises Standards and National Construction Code (formerly BCA) to contractors engaged in providing a public service or product on behalf of the Shire

 

Annual updates

 

Ongoing as required

All Directors

Manager Building / Engineering / Community Services

All relevant Section Managers

Advocate to local businesses and tourist venues the requirements for and benefits flowing from the provision of accessible venues

• Provide DSC’s Access Information Checklists and training where appropriate

 

• Utilise the “You’re Welcome” Project to disseminate and update information

 

Ongoing

 

Community Development Manager and DSC

“You’re Welcome” Project Officer


 


Outcome 3: Communications

 

People with disability receive information from the Shire of Broome in a format that will enable them to access the information as readily as other people are able to access it.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Improve community awareness that Shire information can be made available in alternative formats upon request

 

• Ensure all Council reports and public documents carry a notation that it is available in alternative formats upon request

 

•Publicise the availability of other formats on the Shire website and via the Shires monthly newsletter

 

Ongoing

 

Manager of Governance,

Media & Promotions Officer, IT Manager and Director Corporate Services

 

Improve staff awareness of accessible information needs and how to provide information in other formats

 

• Ensure State Government Access Guidelines for information, services and facilities is available on the Shire employee intranet site

 

• Train employees in providing accessible

Information and customer service

 

Ongoing

 

Community Projects Officer

 

 

Manager Human Resources

Develop and provide information regarding services, facilities and customer feedback in appropriate formats using clear and concise language

 

• Make State Government Access Guidelines for Information, Services and Facilities available on the Shire employee Intranet site

 

• Train relevant employees in providing accessible information

 

Ongoing and during staff induction

Manager Administration Services

 

 

Manager Human Resources


 

Outcome 4: Staff

 

People with disability receive the same level and quality of service from the employees of the Shire of Broome as other people receive.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Ensure staff are aware of disability access and inclusion requirements and ensure that staff are skilled to provide a good service to people with disability

 

• Survey staff to identify training needs of employees and conduct training as required

 

• Provide updates on legislative requirements and examples of best practice to all staff to promote and encourage ongoing inclusive practices

 

Ongoing

Director Corporate Services

 

Manager Human Resources

 

Improve the awareness of new employees and new Councillors about disability access and inclusion issues

 

• Update induction information and provide training access and inclusion training as part of induction of new employees and new Councillors

 

2012/13 and ongoing

Chief Executive Officer and

Manager Human Resources

 


 

Outcome 5: Complaints

 

People with disability have the same opportunities as other people to make complaints to the Shire of Broome.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Ensure that current complaints mechanisms are accessible for people with disability

 

• Review current grievance mechanisms and implement any recommendations

 

• Promote accessible complaints mechanisms to the community.

 

2013/14

 

 

Manager Governance

Improve staff knowledge so they can receive complaints from people with a disability

 

 

• Incorporate good practice in handling complaints from people with disability into induction and Customer Service and disability awareness training

Ongoing

Manager Governance and Manager Administration

 

Ensure that grievance mechanism processes and satisfaction survey forms are available in formats to meet the needs of people with disability

 

 

• Provide grievance and satisfaction forms in alternative formats upon request

 

 

 

Ongoing

Manager Governance

 

 

 


 

Outcome 6: Public Consultation

 

People with disability have the same opportunities as other people to participate in any public consultation by the Shire of Broome.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Improve community awareness about the Shire’s Community Engagement Framework (which outlines equal opportunities and support for access and participation by people with disability, their families and carers)

 

• Consult people with disability in a range of different consultation mediums in accordance with the Shire’ Community Engagement Framework

 

• Promote the existence, role and activities of the Shire’s Access and Inclusion Advisory Committee to the community

 

Ongoing

Manager Community Services

 

 

Access and Inclusion Advisory Committee

 

Ensure ongoing monitoring of the Plan to ensure implementation and satisfactory outcomes

 

• Access and Inclusion Advisory Committee to regularly monitor the progress of the Plan and be involved in all reviews

 

Ongoing

 

 

 

 

Manager Community Development

 

Access and Inclusion Advisory Committee

 

 

Review the Shire’s community participation processes to ensure equal opportunities

• Review of community engagement initiatives to identify if vulnerable groups were included in an appropriate manner

 

After each engagement initiative

 

Manager  Community Development

Community Project Officer

 

 

 

 

 


 

Outcome 7: Staff

 

People with disability are afforded opportunities for employment with the Shire of Broome.

 

Strategy

Task

Task Timeline

and Status

Responsibility

Directorate / Section

Integrate people of all abilities into the Shire of Broome (organisation)

 

• Work with key support agencies to employ a person with a disability

 

• Collaborate with relevant agencies (i.e.: DSC, KIFSA, Kimberley Personnel)

 

Continuously improve recruitment practices to be more inclusive and accessible for people with disability

 

2012-2017

Manager Human Resources

Facilitate a culture of inclusion within the organisation.

Increase training opportunities for employees and management to increase awareness and understanding of disability in the workplace.

 

Provide opportunities for staff to participate in disability awareness and inclusion activities and events – such as Disability Awareness Week and International Day of People with a Disability.

 

Include opportunities for staff in the wellness framework that support Disability, Access and Inclusion events.

2015-2017

 

 

 

2015-2017

 

 

 

 

2015-2017

Manager Human Resources

 

 

 

Youth and Community Development Officer

 

 

 

Manager Human Resources


Item 9.1.7 - ACCESS AND INCLUSION AUDIT - UPDATE AND PRIORITIES FOR 2016/17 FINANCIAL YEAR

 

 

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Item 9.2.1 - Adoption of State of the Environment Report and Environmental Management Plan

 

 

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Item 9.2.1 - Adoption of State of the Environment Report and Environmental Management Plan

 

 

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Item 9.2.3 - Report on Cruise Ship visitation for the 2015 year and consideration of proposal from the Chamber of Commerce for support for future of Cruise Ships attraction to Broome

 

 

letterhead_broomecruiseshipgroup_v2.jpghttp://www.kimberleyeconomicforum.com.au/uploads/7/3/6/7/7367571/5639808.jpg

Prepared by Mel Virgo

On behalf of the Broome Visitors Centre and Broome Chamber of Commerce and Industry for the Shire of Broome. 

30 November 2015.

 
http://www.abc.net.au/news/image/386316-3x2-940x627.jpg2015 Broome Cruise Ship Report

 

Table of Contents

 

 

Preface................................................................................................................................................page 3

Key Broome cruise ship statistics in 2015............................................................................................page 5

Key WA cruise ship statistics in 2015...................................................................................................page 5

Stakeholders in the Broome cruise ship process..................................................................................page 6

Broome Observations.........................................................................................................................page 7

Forward planning 2016 and beyond....................................................................................................page 7

Strategic goals....................................................................................................................................page 10

Budget acquittal................................................................................................................................page 11

Proposal to the Shire of Broome........................................................................................................page 11

Budget forecast..................................................................................................................................page 12

Cruise WA Committee budget............................................................................................................page 13                          

 

 

 

Text Box: “The challenge we face, along with other port cities the world over, is how to get passengers who are often on all-inclusive packages to spend money locally, whether it be shopping, hospitality or on local tour products and experiences,” he said.
“The added difficulty we face is the disconnect the port has with the city centre, so our long-term planning is focused on improving pedestrian connections.” Fremantle Mayor Brad Pettitt, The West Australian, Nov 14 2015

Preface

In 2014 an agreement was reached with the Shire of Broome to grant $15,000 (for the year 2015) and $10,000 (to June 2016) to a joint venture between the Broome Visitor’s Centre (BVC) and Broome Chamber of Commerce and Industry (BCCI) to coordinate the on-shore logistics of cruise ship passengers into the Broome port throughout.

The reasoning for this was in recognition of the Chamber’s role in taking ownership of this service in years to date, and the BVC’s role in facilitating service to visitors in Broome.

Under the new agreement an official cruise ship coordinator (Mel Virgo) was contracted by the BVC using funds granted from the Shire of Broome to be a central point of contact for the cruise ship arrivals. 

The coordinator was responsible for forward planning of the year’s cruise ship arrivals, recruiting volunteers to act as a welcome party and liaising with all key stakeholders to ensure the town was ready for the arrivals.

Text Box: “Broome was the WA port that most influenced the selection of a cruise, which indicates a strong desire to see the town and area. However, the passenger experience at the port and destination was the lowest of all four ports. 
“This suggests that investment in port services and facilities is important to improving the passenger experience as well as managing passenger expectations.
“Broome had the strongest potential to generate a return on investment with the highest passenger expenditure.”  

In 2012, Tourism Research Australia in collaboration with Tourism WA released a destination visitor survey titled Strategic Regional Research – Western Australia: Evaluating the WA cruise visitor experience which summarised the below in relation to Broome:

 

 

 

 

 

 

 

 

Since 2012, Broome has come a long way with the support of the Shire of Broome, Kimberley Port Authority, invested coordinators and volunteers.

In 2016, Broome will build on the basic infrastructure and planning from this year to further increase the passenger experience on-ground.

The WA Cruise Committee encourages Broome to further develop its on-shore experiences to passengers in order to further capitalise on the opportunities being driven from the state-wide boom. 

Cruise ship operators take into great consideration feedback from passengers as a driver for their future planned routes.  With a small investment from the stakeholders who capitalise on the increasing visits to Broome, further efforts can be instigated to make this a must-stop destination for all carriers.

Cruise ship passengers typically spend weeks on sea before arriving in Broome, and thus have a thirst for immersing themselves into town.  They come to Broome looking for an experience, they want to learn about Broome and understand its culture.


According to the Tourism WA 2012-2020 Strategic Plan Broome is slated to become a Tier 1 destination alongside Fremantle for WA cruise ships.


Key Broome cruise ship statistics in 2015:

·      Rounded Rectangle: In 2014-15, Broome recorded $4million in total expenditure from the industry, providing a value added of $1.9m to the regional economy.13 cruise ships arriving in Broome

·      24,000 passengers and crew (approx 66% coming to town as opposed to pre-booked tours)

·      Average 1,850 passengers and crew per visit (approx 1,221 coming to town)

·      Key beneficiaries include:

Retailers

Cafes and restaurants

Transport operators

Tourism operators

 

Key WA cruise ship statistics in 2015:

·      Western Australia had the biggest growth in the cruise ship sector in the nation, with a $159 million increase in value on the previous year.

·      the sector generated more than 1,100 full-time jobs

·      WA welcomed 101 cruise ships in 2014-15, a 48.5 per cent increase from the previous year

·      All WA cruise ports recorded an increase in the number of visiting ships except Bunbury

·      Busselton welcomed six ships, the first cruise ships to visit the city

·      Total passenger days in WA increased from 92,549 in 2013-14 to 199,499 in 2014-15

·      Cruise visits generated the equivalent of 1,188 full-time jobs

·      Fremantle continues to be the most significant port generating $254.4 million

Text Box: According to the Cruise Downunder report Broome was the second-most visited port in 2014/15, yet recorded among the lowest days at port for passengers and crew yet the third-highest expenditure behind Fremantle and Geraldton[see below table].  Taking into consideration the direct expenditure, what would be the opportunity if we could increase those days at port? 
Source: http://www.australiancruiseassociation.com/sites/default/files/cruise-down-under-eia-2014-15-report-executive-summary.pdf

(source: http://www.tourism.wa.gov.au/News-Media/NewsArticle/Cruise_ships_worth_$275_million_to_WA_economy/192)
Expenditure Associated with the Cruise Shipping Industry

Stakeholders in the Broome cruise ship process additional to the Shire of Broome, BVC and BCCI include:

·      Broome Taxis (supply buses for collection from Port and drop off at the Roey, returning passengers to the Ship throughout the day)

·      Broome Town Bus Service (providing additional service on arrival days and the main mode of transport for passengers looking to see the tow)

·      The Roey Hotel (Central drop off / pick up location for passengers into town)

·      Volunteers (recruited through the coordinator’s own personal network of contacts)

·      Retail and hospitality businesses through alerts via BVC and BCCI to Member businesses, with an encouragement to send representatives to the welcome party as a direct marketing opportunity

·      Men’s Shed (providing free bus ferry to the Museum)

·      Yawuru (providing representatives to hand out Yawuru welcome to country brochure

·      Australia’s North West Tourism

·      Tourism WA (state-wide body)

·      Kimberley Port Authority


 

Broome Observations:

·      On average approx. 1,500 passengers would come into town, the other third go onto tours per ship

·      Tours booked from the ship included:

Willie Creek Pearl Farm

Broome Top Deck Tours

Broome Hovercraft Adventure Tours

Broome Camel Safaris

Broome Trike tours

Crocodile Park, Pearl Luggers and Gantheume Point (1 coordinated tour)

Kimberley Wild Adventure Tours – Broome Town orientation

·      Organisation of buses on ground worked well supported by Broome Taxis supplying a logistic coordinator of their own purely for this purpose

·      Despite the difficulties of recruiting volunteers to assist the welcome party, there was always great representation of enthusiastic Broome locals at each ship arrival

·      Yawuru contributed throughout the year via providing brochures, a tent, and volunteers for a couple of hours per ship

·      The Roey provided an easy turning circle for buses and ample facilities including restrooms, and the supply of ice, water, cups and staff to assist with set ups.

·      Australia’s NW Expo supplied tents for the greeting party

·      With the support of the Broome’s Men’s Shed we were able to support the Sisters of St John of God and the Broome Museum through complimentary bus transfers and drivers

·      Generous support from local businesses by way of sending staff to assist the cruise ship meet and greet group including:

Galwey pearls

Allure

The Courthouse Collection

·      A cruise ship advertising Brochure (1 double-page flyer) was produced proudly supported by local businesses and well received by the passengers. 

·      General Feedback is how well it’s coordinated, from cruise ships and agents

·      BVC supplied extra print run of their ‘Broome’ magazines and recruited volunteers

·      Welcome party would direct passengers to Town Bus, requested retail outlets (incl. pharmacy, banks, post office, Coles) or advise on dining and retail opportunities.

Forward planning 2016 and beyond

Text Box: MISSION
To contribute significantly to the economic growth of tourism and Broome, by providing a world class cruise destination and extraordinary tourism experiences that deliver high value benefits for the cruise industry, cruise passengers and the Broome local community.

 

 

 

 

 

 

 

Following the trial of the current joint venture arrangement between BVC and BCCI, key observations have been made about how we can improve the cruise ship arrival experience.  These include:

·      Forward planning

Using the schedule of ships to arrive in the year ahead, create a plan to suit the arrival and departure times specific to that ship. (i.e. March 2016 a ship arrives at 8am, what is their plan for the day?)

·      Cruise ship workshops

Following the success of recent Esperance events, Tourism WA will work with BCCI to provide three events aimed at educating and engaging the Broome community to support cruise ship arrivals:

1.    Transfer drivers

2.    Volunteers

3.    Business community

·      Greeting infrastructure

One big tent / marquee at the Roey for the meet n greet

Additional greeting party at Cable Beach which is often the first desired destination on arrival in Broome

Set up monitored water stations

One publication showing free wifi services and listing of amenities

A greeting fan (with street map)

Volunteer uniforms and hats to offer a more professional identity to the welcome party and easier to spot in the crowd

Arrivals ticket booth selling day passes for Town Bus offering a circa 10% commission to the Broome cruise ship efforts

All transport bus drivers are given a more succinct pre-briefing on key information to deliver to guests en route from the Port

·      On-ground tourism offerings

Bespoke Broome experiences for cruise ship passengers.  Meet with local operators in person about offering experiences specifically to cruise ship passengers that welcome party can direct passengers to (i.e. Matso’s beer tastings or Paspaley boutique champagne after-hours).

KTI and High Schools within tourism studies to grow enhancement of meet and greet, tour guiding and a recognition of prior learning from participating

Yawuru to develop walking tours, smoking ceremonies and cultural experience around town

Pearl Luggers to offer a Broome cultural experience on grassed area

Broome “Open for Business” to have assist with having businesses support days when ships arrive after hours

·      Volunteer Section

Rather than relying purely on friends and personal contacts of the coordinator, establish a more professional and efficient approach to the recruitment in 2016

Broome Taxis committing to this year giving people a scape-goat supplying $400 to NFP agency if volunteers were otherwise not able to lend support to the welcome party during busy times.

Work with Broome Volunteer Service (check name)

Establish a volunteer incentive that attracts participation i.e. company donate lunch, and event briefings prior to ship arrivals

Volunteer insurance, currently covered by BCCI

Cont...

·      New Publication to be produced specifically for cruise ship arrivals including:

Church services

Taxi phone numbers

Free WiFi locations

Police station

Hospital

Town map

Chemist

Newsagent

Post Office

Hire cars

Doctors surgeries

·      Video showreel Produced by Goolarri to show to passengers while on transfer bus and upload online.

·      Money exchange point (out of business hours).  Broome is an international destination and should supply a currency exchange.  Ships coming from overseas that would benefit at all times during the year (eg. Legend of the Seas came from Singapore and many passenges needed currency exchange in order to spend in Broome)

·      Public Relations & Marketing

A more inclusive publicity and marketing campaign whereby the wider community and business can be alerted of cruise ship days, and invited to put forward an idea of special service, experience or promotion to attract visitation to their business.

Consider print advertising as key driver of marketing should an allocation be made for ad-spend

·      Port

Flags on wharf – welcome signage (the Port used to have Shinju flags and ‘Welcome to Broome signage 2 years ago, but now nothing)

A ‘Welcome to the port of Broome’ sign.

·      Cable Beach

A considerable amount of passengers want to go straight to Cable Beach upon disembarking the ship and often have to wait in long lines to get on to Town Bus from the Roey.  With enough infrastructure we should be able to extend the Broome Taxis ferry service to a new route: Port-Chinatown-Cable Beach-Port.

·      Corporate Sponsorship

Proposals and applications to be submitted for corporate sponsors to increase the capacity of the welcome party efforts.

·      Collation of direct data from Broome passengers

The BCCI will open a survey page for all passengers to fill out offering direct feedback of their experience in Broome.  This will be open all-year-round, and will provide greater understanding of the experience for future consideration.

In the future

·      Free WiFi in Chinatown – consider the benefits of direct marketing through public WiFi system]

 

 

 

 

Strategic Goals

In accordance with the state-wide strategic goals, here is a suggestion of Broome breakdown:

 

Description

Stakeholder

Priority

Goal 1:  Position and market Broome as a world class cruise destination

Business area 1

Destination marketing and awareness

Tourism WA

HIGH

Goal 2:  Enhance Broome as a cruise destination

Business Area 2:

Landside Destination Development

 

 

 

Enhance visitor servicing infrastructure in Broome to meet the needs of the cruise sector

BVC / BCCI

HIGH

 

Expand the shore excursion touring options and experiences to exceed visitor expectation

BVC / BCCI

MEDIUM

 

Develop pre and post cruise / stay options in turnaround port destinations

BVC / BCCI

LOW

 

Promote the delivery of quality tourism product servicing the cruise market

Tourism WA / BVC / BCCI

HIGH

Goal 3:  Provide efficient and safe port facilities and services that meet the needs of the cruise sector

Business Area 3:

Port Infrastructure Policy

 

 

 

Provide safe and welcoming port facilities to meet passenger requirements

KPA

HIGH

Goal 4:  Build and Foster industry partnership with Broome

Business Area 4a:

Strengthen Broome’s Industry capacity and ownership

 

Establish and develop industry relationships to showcase Broome to cruise shipping industry decision-makers

CWA / BVC / BCCI

HIGH

 

Develop and implement Broome stakeholder communication and engagement strategy

BVC / BCCI

HIGH

 

Provide and support industry education, training and development programs

CWA / BVC / BCCI

HIGH

 

Advocacy for the industry and the strategy

BVC / BCCI

MEDIUM

Business area 4b:

Ensure Broome’s Industry Sustainability

 

Conduct market research to validate and inform Broome’s current tracking in state-wide strategic plan

BVC / BCCI

HIGH

 

Secure sustainable funding, investment and support

BVC / BCCI

HIGH

 

Budget Acquittal as of November 2015

Income

Debit

Credit

Paid

Shire of Broome – project funding 2015

 

16500

15/5/2015

Advertising brochure

 

3630

 

Shire of Broome to June 2016

 

11000

10/08/2015

Bme Transit

 

400

10/7/2015

Bme Transit

 

400

18/09/2015

 

 

 

 

Expenditure

 

 

 

Coordinator

16250

 

 

Pindan Printing – Advertising Brochure0

1353

 

 

Software Programme

398.89

 

 

Safe

400

 

 

Sparkle

400

 

 

Water dispenser

129

 

 

Roey Hotel

522.97

 

 

BVC Advertising share

1252.35

 

 

BCCI Advertising share

1252.35

 

 

 

21958.56

31530

 

Surplus

 

 

9571.44

In-kind investment

BCCI EO

3500

 

 

BVC Staff & magazines

30000

 

 

 

33500

 

 

 

PROPOSAL TO THE SHIRE OF BROOME

Based on the above, it’s planned that the cruise ship coordinator will be issued an allocation for forward-planning into the new year, and sponsorship application for corporate support.

It’s requested that the Shire consider matching all corporate sponsorship dollar-for-dollar for the new financial year in order for this to be an all-inclusive and ongoing united effort.

The target for funding for the financial year 2016/17 is $40,000 to activate all above recommendations, thus an application will be submitted to the shire for an amount circa $20,000.

In return the Shire will be promised due exposure including:

·      Logo recognition on all marketing and infrastructure (i.e. newspaper ads, brochures & tents)

·      In-writing accreditation in all PR and Marketing documents

·      On-site signage at welcome parties as provided by the Shire of Broome

·      A summary of visitation per ship within 1 week of arrival

·      All due consideration on request of the shire

 

 

Budget Forecast

Income

Debit

Credit

Shire of Broome – project funding FY 2016/17

 

20000

Corporate sponsor 1

 

5000

Corporate sponsor 2

 

2500

Corporate sponsor 3

 

2500

Corporate sponsor 4

 

500

Corporate sponsor 5

 

500

Corporate sponsor 6

 

500

Corporate sponsor 7

 

500

Corporate sponsor 8

 

500

Corporate sponsor 9

 

500

Corporate sponsor 10

 

500

Corporate sponsor 11

 

500

Corporate sponsor 12

 

500

Corporate sponsor 13

 

500

Corporate sponsor 14

 

500

Corporate sponsor 15

 

500

Corporate sponsor 16

 

500

Corporate sponsor 17

 

500

Corporate sponsor 18

 

500

Corporate sponsor 19

 

500

Corporate sponsor 20

 

500

Corporate sponsor 21

 

500

Corporate sponsor 22

 

500

Corporate sponsor 23

 

500

TOTAL

 

40000

 

 

 

Expenditure

Debit

Credit

Coordinator

20000

 

Magazine design / printing

5000

 

Greeting infrastructure

5000

 

Volunteer uniforms

1000

 

Marketing

2000

 

Video Showreel

7000

 

TOTAL

40000

 

 


 

DRAFT: Cruise WA Committee budget 2015/16

Below is a breakdown of Cruise WA Committee’s budget with funding provided from Cruise Down Under to implement the state’s strategic plan.

Activity

Total

CI -Awareness –Famils

10,000

CI -Awareness -Trade Events

15,000

CI -Awareness –WACE Cruise Exchange & Famil

31,700

CI -Awareness -Advertising & PR

40,000

CI -Landside Development -Workshops Phase 3

20,000

CI -Port Infrastructure & Policy -Business Cases

20,000

CI -Industry Capacity/Ownership -CWAC meetings

2,000

CI -Industry Capacity/Ownership -CDU ($8,000) & CLIA ($3,300) memberships

11,300

TOTAL:  150,000

 

Sources:

http://www.australiancruiseassociation.com/sites/default/files/cruise-down-under-eia-2014-15-report-executive-summary.pdf

 

http://www.tourism.wa.gov.au/Publications%20Library/Industry%20Support%20and%20Opportunities/Tourism%20WA%20Cruise%20Shipping%20Strategic%20Plan%202012-2020.pdf

 

http://www.tra.gov.au/documents/SRR_WA_Cruise_visitor_experience_FINAL.pdf


Item 9.2.3 - Report on Cruise Ship visitation for the 2015 year and consideration of proposal from the Chamber of Commerce for support for future of Cruise Ships attraction to Broome

 

 

 

 

BROOME CRUISE SHIP INDUSTRY 3-STEP ACTION PLAN

2016 to 2020

For presentation to council

By

BROOME CHAMBER OF COMMERCE AND INDUSTRY

 

 

STEP 1 – Build an invested stakeholder body

STEP 2 – Sell Broome / grow cruise ship arrivals

STEP 3 – Infrastructure Investment

PREFACE

Text Box: “Broome was the WA port that most influenced the selection of a cruise, which indicates a strong desire to see the town and area. However, the passenger experience at the port and destination was the lowest of all four ports. 
“This suggests that investment in port services and facilities is important to improving the passenger experience as well as managing passenger expectations.
“Broome had the strongest potential to generate a return on investment with the highest passenger expenditure.”  

In 2012, Tourism Research Australia in collaboration with Tourism WA released a destination visitor survey titled Strategic Regional Research – Western Australia: Evaluating the WA cruise visitor experience which summarised the below in relation to Broome:

 

 

 

 

 

 

 

 

Since 2012, Broome has come a long way with the support of the Shire of Broome and invested suppliers, coordinators and volunteers.

According to a Cruise Downunder report (the leading body of industry in Australia) Broome was the second-most visited port in 2014/15.  During the same period Broome recorded among the lowest days at port for passengers and crew yet the third-highest expenditure behind Fremantle and Geraldton.

Source: http://www.australiancruiseassociation.com/sites/default/files/cruise-down-under-eia-2014-15-report-executive-summary.pdf

In 2016, Broome will build on the basic infrastructure and planning to further increase the passenger experience on-ground.

Cruise ship operators take into great consideration feedback from passengers as a driver for their future planned routes.  With an investment from the stakeholders who capitalise on the increasing visits to Broome, further efforts can be instigated to make this a must-stop destination for all carriers.

This proposal by the Broome Chamber of Commerce and Industry suggests to the Shire of Broome that it becomes the primary liaison to the cruise ship industry, while building on forward thinking solutions to secure the industry’s growth in Broome.


According to the Tourism WA 2012-2020 Strategic Plan Broome is slated to become a Tier 1
destination alongside Fremantle for WA cruise ships. (double arrival =30 ships)

 

 

 

 

PROPOSAL TO THE SHIRE OF BROOME FROM THE BROOME CHAMBER OF COMMERCE & INDUSTRY (BCCI) RE FUTURE MANAGEMENT OF CRUISE SHIPS IN BROOME

 

The BCCI proposes to create a centralised organising body of investors who are prepared to ‘buy in’ to the Cruise Ship investment opportunity.

It was referenced by a report commissioned by the Broome Chamber of Commerce in 2010, “Broome Cruise Ship Development Strategy”:

Already Broome has tried on a number of occasions to have volunteer cruise ship committees but for a number of reasons these have not worked.  There has been no structure and really it is because of a lack of understanding of the cruise ship industry and how it works.”

So why, in 2016 have we not progressed to a more sophisticated cruise ship organising body who are the central point of contact for facilitation and growth of the industry for Broome?

This statement demonstrates that the issue of ownership for this industry has been neglected for a long time.  Possibly because it falls within an arguable niche responsibility and the organising body has been unsuccessful in reaping ROI for time spent on the process; thus the BCCI proposes to approach cruise ships as an economic driver for Broome by pulling together together key stakeholders to spawn a stand-alone business prospect and start the process of momentum.

If we don’t do so now, we risk losing a major prospect of industry in just 4 years’ time.

 

STEP 1 – INVESTED STAKEHOLDER BODY

To create an invested body to represent the forward planning and attraction of cruise ships to Broome.

“i.e. Broome Cruise Ship Co-op.”

This body will be a group of business who recognise the return on investment that cruise ships bring to them.  The terms of investment and return to members will need to be determined with much further consideration, understanding businesses in Broome already commit to membership fees for BCCI, ANW and BVC.  Additionally the group should not be considered a ‘committee’ in order to offer confidence that there will be an ROI to members.  The BCCI will facilitate this process of setting up the ‘Co-op’ with an aim to have it in full establishment early 2017.

Based on all private enterprise involved in cruise ship arrivals, as well as conglomerates of smaller tourism operators, a business model will be created where ‘Co-op’ members will have their investment returned in due course alongside the additional prospects of ‘foot in door’ to industry.  This model will need to be explored in further consultation.

The below targets will be invited to join the ‘Cruise Ship Co-op’ and be represented in discussions involving industry development:

·    Shire of Broome

·    Broome Tourism Leadership Group

·    Kimberley Ports Authority

·    Large enterprises acting as suppliers, producers and users;    

·    Small enterprises acting as suppliers, producers and users;

·    Financial institutions;

·    Vocational and training organisations (KTI);

·    Universities and basic research agencies (UNDA);

It’s proposed that the BCCI will develop this ‘Co-op’ with stable leadership, vision, policy and direction and a governance structure to promote this direction from the elected future leader, the key to success being;

 

• institutional infrastructure including a clear Corporate Plan backed by professional

staff who have the trust of the group and are given the opportunity to make

decisions and take action in a competitive market place;

 

• the strategic application of State and Federal grant funds to leverage the maximum

level of resource stretch, which can deliver on the ground employment and economic

benefits;                                                                                                                                       

 

• a clear understanding of the potential benefits of tourism, the nature of how the tourism

system works at a local and regional level and the ‘Co-op’s’ role in leveraging buy-in and

involvement from the private sector, the local community and the regional/state

tourism organisations;

 

• the ability to promote sub-regional and regional outcomes, linkages and partnerships,

which can grow the economic pie at a local and regional level. This includes knowing

who to contact at a state and regional level and establishing strategic networks of

business and funding contacts;

 

• local product champions who can recognise market opportunity and have the resources

to invest.

 

Systems of innovation which are identified as essential to the ‘Broome Cruise Ship Co-op’ to be successful must possess a number of elements:

 

• Economic competence;

• Clustering of resources;

• The existence of networks;

• The presence of productive development blocks;

• Entrepreneurial activity;

• An effective critical mass of resources;

• Institutional infrastructure;

• A leading role of local government;

• The production and distribution of knowledge; and

• The quality of social capital.

 

The BCCI proposes to use these elements as guiding body to build the ‘Co-op’ by which coordination and growth of the industry will be managed.

Forms of revenue for the ‘Co-op’ to exist will be explored, including a bespoke cruise ship publication. These will be developed on a small-yet-regular scale to cater specifically to each cruise arrival and their timings of visitation offering great benefits to the guests finding their way around Broome to maximise their turnaround time, and those businesses catering to the arrival and departure times.

In order to carry out the vision of the ‘Co-op’ a Broome Cruise Ship Coordinator will be recruited by the BCCI to focus solely on this role.  It is proposed that this role be 20-hour week with a break off-season.

STEP 2: SELL BROME / GROW CRUISE SHIP ARRIVALS

Marquee ports are world-famous ones, absolutely necessary for every itinerary, as they attract passengers and form the most selling feature of the cruise itinerary. A discovery port is one that is not world-famous, but provides the sense of discovering an unknown treasure.

Broome is arguably a ‘Discovery Port’ and as such should trade on the excitement of letting guests discover an ‘unknown treasure.’

Where can guests discover Broome within a one-day visit?

How can we promote these enhanced experiences to attract further visitation?

How do we communicate to carriers that Broome is capable of fulfilling their destination needs?

How can we involve as many business operators in Broome as possible to build maximum gain potential and momentum for future involvement?

The BCCI will build stronger engagement with Tourism WA’s cruise ship division to identify cruise ship companies interested [but not yet committed] to Broome with the aim of directly engaging with those companies.   With guidance from the ‘Co-op’ it will create destination marketing materials to deliver to cruise ship operators in efforts to secure further vessels to Broome.

Additional to marketing collateral to offer passengers, the ‘Co-op’ will build revenue by clustering small enterprise to offer Broome experiences tailored to suit different tastes – coordinated and delivered to agent for pre-sale on ship from 2017 and beyond [in consultation with agents Abercrombie and Kent].  These could cover interests such as:

·      Food

·      Fishing

·      Photography

·      Dinosaurs

·      Art Galleries

·      Sailing

·      Sport (i.e. golf)

·      Yawuru traditional Culture

·      Broome multi-cultural History

·      Music and dance

·      Retail therapy

·      Religion (Catholic | Anglican |Baptist | Jahova’s Witness etc)

·      Meditation and natural therapies

·      VVIP (i.e. helicopter to Cygnet Bay)

·      Nature and environmental tours (i.e. turtles | birds | seagrass etc)

 

“To reach an increased number of calls, and the subsequent direct economic benefits, cruise port develop marketing and promotional activities that are not limited to the promotion of the terminals, or other port infrastructure capacities. Cruise ports also promote port-cities and nearby cultural/tourist sites, in an attempt to generate passenger interest and influence the cruise lines' route schedules. Beyond marketing per se, cruise ports develop cluster activities aiming to coordinate operations and allow for uninterrupted processes; or collectively promote the destination with other stakeholders.”  http://www.internationaltransportforum.org/jtrc/DiscussionPapers/DP201514.pdf

 

Each experience will incorporate retail exposure to maximise opportunity for spend in town.

STEP 3 – INFRASTRUCTURE INVESTMENT

Once the ‘Broome Cruise Ship Co-op’ is established, it will focus on long term investment to infrastructure such as a cruise ship terminal at the Port of Broome, exploring viability for government assistance (i.e. NORTHERN AUSTRALIA INFRASTRUCTURE FUND).

The aim could be to have a purpose-built terminal in Broome by 2020 with the invested interest of a cruise line company – a trend which has started abroad.

“The cruise industry has grown considerably over the past 25 years. Within this context, the ports and passenger terminals‟ organization and services offered to the cruise line companies has subsequently undergone a substantial transformation.  We can observe that at present an increasing number of cruise terminals are managed or partially managed by the cruise line companies, so the possible partnerships between private and public actors (port authorities, cruise terminals, cruise line companies) play a significant role in the management decisions and in the level of efficiency and performance of cruise terminal operations. 

… technical handling capacity is often inadequate, so in recent years cruise companies have begun to invest in companies that manage port infrastructure through concessions. This trend is confirmed in an analysis of the Italian Mediterranean ports Di Vaio et al. (2011), where we observe a growing presence of cruise companies in the ownership structure of cruise terminal   companies so that they may directly control the operation of the passenger flows. According to the World Bank (2008), terminal investments are attractive to the cruise companies because their aim is to improve the efficiency and quality of the cruise services.  In Italy this privatization process has been growing rapidly since 2004; and we can observe that some cruise companies are progressing from cruise infrastructure customer to cruise terminal owner. “

PUBLIC AND PRIVATE MANAGEMENT AND EFFICIENCY INDEX OF CRUISE TERMINALS Assunta Di VAIO1, Department of Business Administration, University of Naples Parthenope,  Naples (Italy),  susy.divaio@uniparthenope.it 

Francesca MEDDA, UCL QASER Laboratory, University College London,  Gower Street, London (UK),  f.medda@ucl.ac.uk  Lourdes TRUJILLO, DAEA, Universidad de Las Palmas de Gran Canaria,  Las Palmas de Gran Canaria (Spain),  ltrujillo@daea.ulpgc.es    

 

 

BUDGET

It’s requested that the Shire of Broome offer an up-front commitment for FY 2016/17 of $50,000 in order to have the above plan in full activation by early 2017.

With further consultancy and organisational structure of the ‘Co-op’ the aim is to have the entire venture self-sustainable by July 2018.

For further information:

 

Jael Napper

Executive Officer

Broome Chamber of Commerce and Industry

executiveofficer@broomechamber.com.au

9193 5553

 

CASE STUDY 1: PortMiami

Cruise lines are increasingly funding their own ports rather than waiting for the countries and destinations to take on the projects, as two recent examples demonstrate.

 

In the Dominican Republic, Carnival Corp. is getting ready to open an $85 million port on the country’s north coast, where it will shoulder the cost of construction along with a local partner.

 

And closer to home, Royal Caribbean Cruises Ltd. is negotiating to build a terminal at PortMiami in which it will invest in excess of $100 million, according to a Miami-Dade County document.

 

Among the factors driving the change is the improved financial capability of the cruise lines and the diminished or continued incapacity of local jurisdictions to fund such projects.

 

The Dominican Republic, like much of the Caribbean, has more financial needs than resources. Its government is in the midst of a national campaign to raise education from 2% of the national budget to 4%.

 

To get a new Dominican port built, Carnival stepped in and basically created it. Amber Cove will be the most expensive private port project to date in the region.

 

PortMiami, as noted in the county document, has taken on several large financings in the past two years in the range of $585 million.

 

“While it may have been possible to undertake port-backed financing for this cruise terminal, PortMiami is heavily leveraged and prefers to take on a private partner for this project,” the document said.

 

Royal Caribbean will bear the full construction cost for the terminal, parking garage, ancillary facilities and any bulkhead work. The port will pay for environmental testing and remediation, if needed, provision of utilities and channel dredging.

 

Royal can bring in partners to help with financing. The county will require it to maintain a 20% ownership stake, however.

 

As the owner, Royal will pay rent to the county and gets to control the terminal. Although use of the terminal by non-RCCL cruise lines is at the county’s discretion, Royal has preferential berthing rights.

 

Of course, the cruise lines are financing projects that are going to be around for their benefit for a long time. Amber Cove will be heavily used by Carnival for decades, barring an act of God or revolution.

 

And Royal’s understanding with the port calls for a 20-year lease with four optional 10-year extensions. After that, 60 years from now, the project reverts to the county..

http://www.travelweekly.com/Cruise-Travel/Insights/Lines-port-projects-a-sound-investment

 

CASE STUDY 2: Tiwi Islands

 

French cruise ship docks in NT's remote Tiwi Islands with tourists expected to spend $250k on art

 

A luxury French cruise ship is the first international liner to drop anchor at a remote community on the Tiwi Islands north of Darwin, delivering hundreds of high-end tourists hunting for art and unique experiences.

 

Two hundred international tourists visited the community of Wurrumiyanga on Thursday, curious about the local culture and keen to cash in on high-end local art.

 

"It's a surprise for us to discover this number of children ... it's very alive, very dynamic," one French visitor said.

 

"We did not know this kind of dancing and it's a good discovery for us."

 

There were a few well-healed French art lovers who purchased some very major pieces so we're very excited about that

 

The tourists packed into the local school hall and battled the extreme humidity to watch a traditional welcome ceremony.

 

Tiwi locals performed a number of dances including a traditional performance about the Bombing of Darwin.

 

"The dancing was very interesting ... we are discovering this culture, we don't know this culture in France," another tourist said.

 

The ship's captain, Michael Debien, said it was difficult to enter the community because of the narrow channel leading into that part of the islands.

 

The vessel anchored a few hundred metres from the shore of the community, and visitors took smaller boats to come ashore.

 

"This is our first time in Tiwi Islands ... we tried and it wasn't so easy to come here but we have a very good reef pilot on board and with his help, we managed to arrive here at anchor," he said.

 

"It's a very narrow place for this kind of vessel but it's really beautiful."

 

Chief Minister says cruise ships untapped tourism opportunity

 

The Northern Territory Chief Minister supported more cruise ships going to remote communities but said infrastructure to support the vessels was one of the main hurdles.

 

"One of the biggest challenges we have is what I would call the enabling environment or infrastructure to encourage and allow people to come into communities," NT Chief Minister Adam Giles said.

 

"Those are the sort of investments that are really important."

 

The French visitors said art was one of the main priorities of the trip.

 

"I'd like some paintings, paintings on wood and other materials," one visitor said.

 

The Northern Territory Government estimated the tourists would spend about $250,000 on art alone in the community.

 

"There were a few well-healed French art lovers who purchased some very major pieces, so we're very excited about that," Tiwi Arts Centre manager Steve Anderson said.

 

"The money definitely goes back into community and helps greatly."

 

Mr Anderson said it was a two-way street, allowing both locals and the tourists to experience different cultures.

 

"We certainly would like to see more from a financial perspective but just in the case of engaging with the outside world."

 

Tiwi artist Mario Munkara endorsed the visit and said he wanted continued support from the Government to keep tourism on the islands going.

 

"We want more tourists to come here and experience our culture and Tiwi life," Mr Munkara said

Source: http://www.abc.net.au/news/2016-03-03/french-tourists-expected-to-spend-$250k-in-remote-tiwi-islands/7218370

 


Item 9.2.3 - Report on Cruise Ship visitation for the 2015 year and consideration of proposal from the Chamber of Commerce for support for future of Cruise Ships attraction to Broome

 

 

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Item 9.2.4 - Tender 16/01 Archer Street Reconstruction Project

 

 

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Item 9.2.5 - APPLICATION FOR DEVELOPMENT APPROVAL - FRONT FENCE - 1 (LOT 40) COTTER COURT, CABLE BEACH

 

 

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Item 9.4.1 - MONTHLY STATEMENT OF FINANCIAL ACTIVITY REPORT FEBRUARY 2016

 

 

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Item 9.4.2 - MONTHLY PAYMENT LISTING - FEBRUARY 2016

 

 

 

Part 5. Division 4. Section 5.42 Delegation of some powers to CEO. Sub Section Finance Management Regulation 12.

Each payment must show on a list the payees name, the amount of the payment, the date of the payment and sufficient

information to identify the transaction

This report incorporates the Delegation of Authority (Administration Regulation 19)

PAYMENTS BY EFT & CHEQUE AND FROM TRUST - FEBRUARY  2016

 

MUNICIPAL ELECTRONIC TRANSFER - FEBRUARY  2016

 

EFT

Date

Name

Description

Amount

Del Auth

EFT34216

01/02/2016

MCCORRY BROWN EARTHMOVING PTY LTD

Provide two six wheelers for clean up works at the former Wattle Downs Station (Private Works) & supply of machinery. Contract 14/07

$38,236.00

MFS

EFT34217

01/02/2016

WATTLEUP TRACTORS

Nuts & bolts

$336.60

MFS

EFT34218

01/02/2016

E & M J ROSHER PTY LTD

Tubes

$162.80

MFS

EFT34219

01/02/2016

OFFICEMAX AUSTRALIA LTD

Stationery items 

$1,656.41

MFS

EFT34220

01/02/2016

KIMBERLEY CAMPING & OUTBACK SUPPLIES

Staff uniforms

$2,045.78

MFS

EFT34221

01/02/2016

BROOME PROGRESSIVE SUPPLIES

Garbage bags

$82.84

MFS

EFT34222

01/02/2016

MIDALIA STEEL PTY LTD

Mesh new roundabout- Cable Beach Road & Reid Road

$561.11

MFS

EFT34223

01/02/2016

FIRE & SAFETY SERVICES

Testing of  fire indicator panel (Contract 14-04) - Civic Centre & KRO2 Building

$344.66

MFS

EFT34224

01/02/2016

COASTAL DISTRIBUTING & PROVEDORING ( CDP )

Consumables for BRAC kiosk

$199.35

MFS

EFT34225

01/02/2016

GALVINS PLUMBING PLUS

Plumbing material for water fountain

$41.34

MFS

EFT34226

01/02/2016

TOTALLY WORKWEAR - BROOME

Bags + embroidery - Library promotional

$70.00

MFS

EFT34227

01/02/2016

CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME

Tyre repairs for Shire vehicles

$3,034.00

MFS

EFT34228

01/02/2016

WOOLWORTHS LIMITED (96000235)

Catering for depot & prizes for Christmas competition

$1,158.49

MFS

EFT34229

01/02/2016

HORIZON POWER (ELECTRICITY USAGE)

Electricity charges for various Shire facilities

$15,412.92

MFS

EFT34230

01/02/2016

GOOD EARTH GARDEN PRODUCTS PTY LTD

Bulk bag of new generation potting mix

$709.50

MFS

EFT34231

02/02/2016

J BLACKWOOD & SON T/AS BLACKWOODS

Tactile studs,  polycarbonate template & other equipment

$2,309.34

MFS

EFT34232

02/02/2016

BROOME VETERINARY HOSPITAL

Repairs due to break-in as agreed with Manager Health -  Pound

$425.00

MFS

EFT34233

02/02/2016

BUCHER MUNICIPAL (MACDONALD JOHNSTON PTY LTD)

LH front engine mount & safety cable

$253.39

MFS

EFT34234

02/02/2016

REDWAVE MEDIA PTY LTD

SpiritFM radio contract- Dec 15 & Jan 16

$2,508.00

MFS

EFT34235

02/02/2016

FIELD AIR CONDITIONING & AUTO ELECTRICAL PTY LTD

Battery & electrical parts for Shire vehicles

$687.20

MFS

EFT34236

02/02/2016

WEST COAST ON HOLD

On-hold messages for Shire of Broome telephone system- January 16

$69.00

MFS

EFT34237

02/02/2016

CLARITY COMMUNICATIONS

Direct email management for Shire of various Shire sites

$111.23

MFS

EFT34238

02/02/2016

HERBERT SMITH FREEHILLS

Legal Fees for various legal matters

$89,524.52

MFS

EFT34239

02/02/2016

IGA - SEAVIEW (BROOME INVESTMENT GROUP PTY LTD T/AS)

The West Australian newspaper for Media & Promotions Officer

$30.90

MFS

EFT34240

03/02/2016

BROOME CHAMBER OF COMMERCE

Broome Chamber of Commerce &  Industry membership renewal & registration for Kimberley Economic forum

$1,230.00

MFS

EFT34241

03/02/2016

BUDGET CAR & TRUCK RENTAL

Events Coordinator sponsorship industry workshop - Oct 15

$159.72

MFS

EFT34242

03/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$5,376.89

MFS

EFT34243

03/02/2016

NATIONAL GEOGRAPHIC SOCIETY

Subscription to  National  Geographic  2016- Library

$75.00

MFS

EFT34244

03/02/2016

SEASONS OF PERTH

Accommodation charges for Records Coordinator to attend Digitalisation training in Perth- Oct 15

$816.00

MFS

EFT34245

03/02/2016

FACEBOOK

Facebook advertising subscription - Sep 15

$150.00

MFS

EFT34246

03/02/2016

ILOCKS

Fusions IPad Kiosk locks

$1,562.00

MFS

EFT34254

03/02/2016

SAI GLOBAL LIMITED (SUBSCRIPTIONS)

Building codes of Australia Standards Online subscriptions

$2,203.30

MFS

EFT34255

03/02/2016

FIRE & SAFETY SERVICES

Overflowing fire tank-  BRAC 

$478.50

MFS

EFT34256

03/02/2016

HORIZON POWER (ELECTRICITY USAGE)

Street lighting electricity charges - 01/12/15 - 31/12/15

$39,738.36

MFS

EFT34257

03/02/2016

AVERY AIRCONDITIONING PTY LTD

Repairs for Water leak- KRO 2

$415.76

MFS

EFT34258

03/02/2016

HERBERT SMITH FREEHILLS

Legal advice fee

$447.70

MFS

EFT34259

04/02/2016

IBIS HOTELS - PERTH

Accommodation charges for Director of Engineering for conflict resolution training

$732.83

MFS

EFT34260

04/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$3,430.94

MFS

EFT34261

04/02/2016

KIMBERLEY TRAINING INSTITUTE - BROOME CAMPUS

Email efficiency training  'Email Hell to Email Heaven' - Oct 15

$116.48

MFS

EFT34262

04/02/2016

VIRGIN BLUE AIRLINES

Flight fees for Shire staff

$749.40

MFS

EFT34263

04/02/2016

AIRNORTH

Flight fees for Shire staff

$665.59

MFS

EFT34264

04/02/2016

FACEBOOK

Facebook advertising subscription- Oct 15

$154.38

MFS

EFT34265

04/02/2016

JB HI-FI GROUP PTY LTD

Case for IPad

$319.75

MFS

EFT34266

04/02/2016

LGRCEU

Payroll deductions

$19.40

MFS

EFT34267

04/02/2016

AUSTRALIAN SERVICES UNION - WA BRANCH

Payroll deductions

$1,128.80

MFS

EFT34268

04/02/2016

CHILD SUPPORT AGENCY

Payroll deductions

$1,467.20

MFS

EFT34269

04/02/2016

BROOME SHIRE OUTDOOR STAFF SOCIAL CLUB

Payroll deductions

$760.00

MFS

EFT34270

04/02/2016

AUSTRALIAN TAXATION OFFICE

PAYG

$110,931.44

MFS

EFT34271

04/02/2016

BROOME SHIRE INSIDE STAFF SOCIAL CLUB

Payroll deductions

$740.00

MFS

EFT34272

04/02/2016

SALARY & WAGES

Payroll S & W

$410.77

MFS

EFT34273

04/02/2016

SALARY & WAGES

Payroll S & W

$430.11

MFS

EFT34274

04/02/2016

SALARY & WAGES

Payroll S & W

$646.35

MFS

EFT34275

04/02/2016

SALARY & WAGES

Payroll S & W

$1,608.61

MFS

EFT34276

04/02/2016

SALARY & WAGES

Payroll S & W

$600.00

MFS

EFT34277

04/02/2016

SALARY & WAGES

Payroll S & W

$508.52

MFS

EFT34278

04/02/2016

SALARY & WAGES

Payroll S & W

$1,028.09

MFS

EFT34279

04/02/2016

SALARY & WAGES

Payroll S & W

$552.16

MFS

EFT34280

04/02/2016

SALARY & WAGES

Payroll S & W

$410.00

MFS

EFT34281

04/02/2016

SALARY & WAGES

Payroll S & W

$750.00

MFS

EFT34282

04/02/2016

SALARY & WAGES

Payroll S & W

$300.00

MFS

EFT34283

04/02/2016

SALARY & WAGES

Payroll S & W

$731.25

MFS

EFT34284

04/02/2016

SALARY & WAGES

Payroll S & W

$630.34

MFS

EFT34285

04/02/2016

SALARY & WAGES

Payroll S & W

$88.17

MFS

EFT34286

04/02/2016

SALARY & WAGES

Payroll S & W

$340.00

MFS

EFT34287

05/02/2016

RAY WHITE BROOME

Rates refund for overpayment A305860 

$2,117.19

MFS

EFT34288

10/02/2016

VIVA ENERGY AUSTRALIA LTD (THE SHELL COMPANY OF AUSTRALIA LTD)

Diesel 

$220.50

MFS

EFT34289

10/02/2016

MERCURE HOTEL PERTH

Accommodation CEO to attend WARCA & to conduct interviews to fill the Director of Development services position-  Dec 15

$1,106.85

MFS

EFT34290

10/02/2016

MOONLIGHT BAY APARTMENTS / KIMBERLEY ACCOMMODATION

Accommodation for HR Consultant 

$435.00

MFS

EFT34291

10/02/2016

AIR LIQUIDE

Rental of first aid supplies & cylinders for workshop

$152.09

MFS

EFT34292

10/02/2016

BROOME MOTORS

70,000 km service- Shire Vehicle

$1,046.40

MFS

EFT34293

10/02/2016

CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME

Tyre repair loader- Waste Management Facility

$475.00

MFS

EFT34294

10/02/2016

TLIFE (Howling Husky Communications P/L) (Telstra Broome)

IPhone for Works Coordinator & Manager of Infrastructure Operation

$2,337.91

MFS

EFT34295

10/02/2016

PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)

Labour hire for Property & Leasing Senior Administration Officer 

$2,524.72

MFS

EFT34296

10/02/2016

EASIFLEET MANAGEMENT

12 month lease of Kia Sorrento for Kimberley Zone (To be reimbursed by Kimberley Zone members)

$82.69

MFS

EFT34297

10/02/2016

KENNETH RAYMOND DONOHOE

Reimbursement of meeting expenses - Sheffield Resources Manager- Jan 16

$397.50

MFS

EFT34298

11/02/2016

HORIZON POWER (SERVICE WORKS)

Green powder coated street lights to Frederick Street & Dampier Terrace Link Project 

$83,839.67

MFS

EFT34299

11/02/2016

WATER CORPORATION

Water usage for various Shire sites

$24,109.80

MFS

EFT34300

15/02/2016

KENNETH RAYMOND DONOHOE

Meeting expenses from meetings with Supt WAPol & Supt DFES - Feb 16

$64.00

MFS

EFT34301

15/02/2016

GAVIN JOHN OSBORNE

Refund of swimming lessons fee

$42.00

MFS

EFT34302

15/02/2016

ERIC NELSEN

Transport expenses - Librarian 

$212.06

MFS

EFT34303

15/02/2016

GREGORY JAMES BOWEN

Town rubbish bag collection

$623.00

MFS

EFT34304

15/02/2016

MICHAEL JOHN DALE

Fuel for vehicle

$565.03

MFS

EFT34305

15/02/2016

ROBIN T INNES

Refund of swimming lessons fee

$98.00

MFS

EFT34306

15/02/2016

DEPARTMENT OF PARKS & WILDLIFE

Rates refund for overpayment  A105570 

$1,335.00

MFS

EFT34307

15/02/2016

FIONA JAYNE GREAVES

Rates refund for overpayment A110783

$811.10

MFS

EFT34308

15/02/2016

JAMES GREGORY OORSCHOT

Rates refund for overpayment   A304694

$257.23

MFS

EFT34309

15/02/2016

ROEBUCK WELDING SERVICES

Manufactured signage rack on tractor

$1,397.00

MFS

EFT34310

15/02/2016

SEAMLESS AUSTRALIA PTY LTD

Seamless monthly premium hosting - Nov 15, Dec 15 & Jan16

$2,996.40

MFS

EFT34311

15/02/2016

CITY OF GREATER GERALDTON

WARCA 2015/16 membership contribution

$32,165.69

MFS

EFT34312

15/02/2016

PAXON CONSULTING GROUP PTY LTD

Casino discussion paper. RFQ15-31. 35% progress fee

$10,294.90

MFS

EFT34313

15/02/2016

HUTCHINSON REAL ESTATE

Staff rental 

$4,658.20

MFS

EFT34314

16/02/2016

BROOME PANEL & PAINT

Excess for insurance claim 

$500.00

MFS

EFT34315

16/02/2016

KEVIN GRAHAM DALLEY

Sharpen mulcher blades

$140.00

MFS

EFT34316

16/02/2016

CBCA WA BRANCH (INC)   CHILDRENS BOOK COUNCIL OF AUSTRALIA

Children's book Council of Australia WA Branch (Inc) membership 2016- Library

$60.00

MFS

EFT34317

16/02/2016

BOC LIMITED

Dry ice pallet bulk 

$6.34

MFS

EFT34318

16/02/2016

DOVEN BRICKLAYING & CONTRACTORS

Wall repairs Town beach & Dampier street

$1,320.00

MFS

EFT34319

16/02/2016

KIMBERLEY DISTRIBUTORS

Consumables for kiosk - BRAC

$763.20

MFS

EFT34320

16/02/2016

COCA COLA AMATIL

Drinks for kiosk - BRAC

$1,311.68

MFS

EFT34321

16/02/2016

PEARL COAST INDUSTRIAL RAGS

Bags of rags - Depot

$263.40

MFS

EFT34322

16/02/2016

SECUREX SECURITY PTY LTD

Security services add pin number to card

$60.00

MFS

EFT34323

16/02/2016

BP AUSTRALIA PTY LTD - FUEL

Diesel fuel for Shire fleet

$13,678.84

MFS

EFT34324

16/02/2016

AMO CONTRACTING

Labour  & materials to install concrete footpath Guy street (Contract 13/08)

$54,670.00

MFS

EFT34325

16/02/2016

AARLI BAR

Lunch catering for WALGA Policy Development Writing 

$440.00

MFS

EFT34326

16/02/2016

DEANO'S CANVAS WORKS

Restitched  seams 

$1,315.60

MFS

EFT34327

16/02/2016

ELIZABETH RICHARDS SCHOOL SUPPLIES PTY LTD

Big book wall & Storytime puppet- Library

$242.40

MFS

EFT34328

16/02/2016

ST JOHN AMBULANCE AUSTRALIA - BROOME

First aid course -  Program Development Officer- Feb 16

$220.00

MFS

EFT34329

16/02/2016

D & K BOBCAT

Skidsteer hire for loading mulch. RFQ15-45 

$396.00

MFS

EFT34330

16/02/2016

DEPARTMENT OF TRANSPORT (VEHICLE SEARCH FEES)

Vehicle ownership searches 2015/2016

$46.90

MFS

EFT34331

16/02/2016

MELISSA MARIA DENKINGER

Umpiring netball season 

$108.00

MFS

EFT34332

16/02/2016

HARMONY HORTICULTURE

Removal of dead tree- Guy Street

$660.00

MFS

EFT34333

16/02/2016

KIMBERLEY WASHROOM SERVICES

Sanitary waste removal charges for various Shire sites

$900.00

MFS

EFT34334

16/02/2016

PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)

Labour hire Property & Leasing Senior Officer, Plant Operator Workers, Customer Service Officer

$10,318.27

MFS

EFT34335

16/02/2016

TALIS CONSULTANTS

Project Management services Broome RRRP consultancy. RFQ15-37

$4,218.12

MFS

EFT34336

16/02/2016

IGA - SEAVIEW (BROOME INVESTMENT GROUP PTY LTD T/AS)

The West Australian newspaper for Media & Promotions Officer

$90.35

MFS

EFT34337

17/02/2016

BROOME VISITOR CENTRE

Annual Broome Visitor Centre membership 01.01.16- 01.01.17

$450.00

MFS

EFT34338

17/02/2016

HEAD OFFICE LANDGATE

Gross rental valuations  & mining tenement

$1,164.82

MFS

EFT34339

17/02/2016

EDUCATIONAL EXPERIENCE

Hand puppets - Library

$84.15

MFS

EFT34340

17/02/2016

STATE LIBRARY OF WA

Lost & damaged costs Jan 16- Library

$74.50

MFS

EFT34341

17/02/2016

BROOME SMALL MAINTENANCE SERVICES

Maintenance services for various Shire sites

$2,892.00

MFS

EFT34342

17/02/2016

BROOME CLARK RUBBER

Chorine & swimming pool acid for various Shire sites

$3,769.74

MFS

EFT34343

17/02/2016

BROOME BUILDERS PTY LTD

Key Worker Housing Project- progress payment

$70,000.00

MFS

EFT34344

17/02/2016

JULIE THOMAS

Town rubbish bag collection

$32.50

MFS

EFT34345

17/02/2016

DIRECTCOMMS PTY LTD

SMS service- Library

$146.10

MFS

EFT34346

17/02/2016

REPCO (EXEGO PTY LTD)

Fuel cap for Ford - Ranger

$26.13

MFS

EFT34347

18/02/2016

DANIEL HIGH

Staff housing bond

$2,661.16

MFS

EFT34348

18/02/2016

AUSTRALIAN TAXATION OFFICE

PAYG

$109,947.99

MFS

EFT34349

18/02/2016

SALARY & WAGES

Payroll S & W

$410.77

MFS

EFT34350

18/02/2016

SALARY & WAGES

Payroll S & W

$430.11

MFS

EFT34351

18/02/2016

SALARY & WAGES

Payroll S & W

$646.35

MFS

EFT34352

18/02/2016

SALARY & WAGES

Payroll S & W

$1,608.58

MFS

EFT34353

18/02/2016

SALARY & WAGES

Payroll S & W

$600.00

MFS

EFT34354

18/02/2016

SALARY & WAGES

Payroll S & W

$98.52

MFS

EFT34355

18/02/2016

SALARY & WAGES

Payroll S & W

$1,028.09

MFS

EFT34356

18/02/2016

SALARY & WAGES

Payroll S & W

$552.16

MFS

EFT34357

18/02/2016

SALARY & WAGES

Payroll S & W

$410.00

MFS

EFT34358

18/02/2016

SALARY & WAGES

Payroll S & W

$750.00

MFS

EFT34359

18/02/2016

SALARY & WAGES

Payroll S & W

$300.00

MFS

EFT34360

18/02/2016

SALARY & WAGES

Payroll S & W

$731.25

MFS

EFT34361

18/02/2016

SALARY & WAGES

Payroll S & W

$630.34

MFS

EFT34362

18/02/2016

SALARY & WAGES

Payroll S & W

$340.00

MFS

EFT34363

18/02/2016

SALARY & WAGES

Payroll S & W

$88.17

MFS

EFT34364

18/02/2016

LGRCEU

Payroll deductions

$19.40

MFS

EFT34365

18/02/2016

AUSTRALIAN SERVICES UNION - WA BRANCH

Payroll deductions

$1,106.20

MFS

EFT34366

18/02/2016

CHILD SUPPORT AGENCY

Payroll deductions

$1,467.20

MFS

EFT34367

18/02/2016

BROOME SHIRE OUTDOOR STAFF SOCIAL CLUB

Payroll deductions

$720.00

MFS

EFT34368

18/02/2016

BROOME SHIRE INSIDE STAFF SOCIAL CLUB

Payroll deductions

$720.00

MFS

EFT34369

19/02/2016

BROOME OUT OF SCHOOL CARE CHILDREN'S ACTIVITIES (BOSCCA)

Refund of overpayment

$1,072.50

MFS

EFT34370

19/02/2016

SHIRE OF DERBY/WEST KIMBERLEY

Transfer of balance of Secretariat & unspent project funds as at 15/02/2016

$439,463.87

MFS

EFT34371

19/02/2016

BROOME RETRAVISION

Cryovac machine for seeds 

$297.99

MFS

EFT34372

19/02/2016

BROOME BOWLING CLUB

Infrastructure Directorate team building afternoon.  Venue hire, tab & games - 19/11/15

$1,347.50

MFS

EFT34373

19/02/2016

BROOME DIESEL & HYDRAULIC SERVICE

Spiral airline

$66.85

MFS

EFT34374

19/02/2016

OFFICE NATIONAL BROOME

Stationary order for various Shire facilities

$1,691.27

MFS

EFT34375

19/02/2016

BROOME VETERINARY HOSPITAL

Pound, euthanized & boarding fees - Jan 16

$6,246.50

MFS

EFT34376

19/02/2016

CARPET PAINT & TILE CENTRE

Works to replace vinyl planks (Broome Enterprise Centre) & paint and brushes

$2,787.29

MFS

EFT34377

19/02/2016

COATES HIRE OPERATIONS PTY LTD

Hire of items for Australia Day 2016 & work platform to remove Christmas lights

$3,120.02

MFS

EFT34378

19/02/2016

DJARINDJIN ABORIGINAL CORPORATION

Meals & accommodation for various Shire workers

$1,633.50

MFS

EFT34379

19/02/2016

BP BROOME CENTRAL & TYREPLUS BROOME

Unleaded for Shire small plant

$417.56

MFS

EFT34380

19/02/2016

JASON SIGNMAKERS

Road & traffic signage 

$2,739.55

MFS

EFT34381

19/02/2016

KIMBERLEY DISTRIBUTORS

Consumable stock for kiosk- BRAC

$489.16

MFS

EFT34382

19/02/2016

KIMBERLEY GLASS SERVICE

 Labour &  parts for stadium door  repairs-  BRAC

$220.00

MFS

EFT34383

19/02/2016

TOXFREE

Waste removal - BRAC & various Shire sites

$1,933.93

MFS

EFT34384

19/02/2016

BUCHER MUNICIPAL (MACDONALD JOHNSTON PTY LTD)

Water pump & relief valve

$2,205.82

MFS

EFT34385

19/02/2016

KIMBERLEY TRUSS (NORTRUSS (NT) PTY LTD)

Decking material

$264.58

MFS

EFT34386

19/02/2016

BROOME WINDSCREENS / NOVUS AUTO GLASS

Replace windscreen Shire vehicle

$595.00

MFS

EFT34387

19/02/2016

PRITCHARD  BOOK BINDERS

Binding of SMC, confidential & OMC minutes

$722.70

MFS

EFT34388

19/02/2016

KIMBERLEY KERBS

Labour & materials to carry out maintenance kerbing in Forrest Street & Hunter Street

$7,565.25

MFS

EFT34389

19/02/2016

CHADSON ENGINEERING PTY LTD

IT equipment

$352.55

MFS

EFT34390

19/02/2016

OFFICEMAX AUSTRALIA LTD

Stationery order- Jan 16

$704.28

MFS

EFT34391

19/02/2016

WA LIBRARY SUPPLIES

Spine labels - Library

$82.90

MFS

EFT34392

19/02/2016

PRINTING IDEAS

Business cards for Councillors

$259.38

MFS

EFT34393

19/02/2016

KIMBERLEY CAMPING & OUTBACK SUPPLIES

Staff uniforms

$1,460.95

MFS

EFT34394

19/02/2016

NORTH AUSSIE ICE

Bags of ice -  Depot 

$46.20

MFS

EFT34395

19/02/2016

BROOME TOWING & SALVAGE

Abandoned vehicles towing fees

$352.00

MFS

EFT34396

19/02/2016

NINDETHANA SEED SERVICE

Native grass seeds  for rehabilitation &  land stabilisation of the refuse site

$3,086.82

MFS

EFT34397

19/02/2016

MERCURE HOTEL PERTH

Accommodation for road sweeper procurement of plant

$678.00

MFS

EFT34398

19/02/2016

COLES SUPERMARKETS - CHINATOWN, S324

Milk & supplies for kiosk- Admin, HR & BRAC

$700.63

MFS

EFT34399

19/02/2016

REDWAVE MEDIA PTY LTD

Radio ads - Australia Day fireworks

$500.01

MFS

EFT34400

19/02/2016

BROOME BETTA HOME LIVING

Fridge for retic chemicals - Depot

$324.00

MFS

EFT34401

19/02/2016

BROOME PROGRESSIVE SUPPLIES

Consumables for kiosk - BRAC

$2,039.45

MFS

EFT34402

19/02/2016

MIDALIA STEEL PTY LTD

Bolts & nuts

$365.70

MFS

EFT34403

19/02/2016

FIRE & SAFETY SERVICES

Testing of fire panel at various Shire sites

$4,786.10

MFS

EFT34404

19/02/2016

COASTAL DISTRIBUTING & PROVEDORING ( CDP )

Stock for kiosk - BRAC

$1,404.13

MFS

EFT34405

19/02/2016

FIELD AIR CONDITIONING & AUTO ELECTRICAL PTY LTD

Air con repairs for various Shire sites

$1,339.75

MFS

EFT34406

19/02/2016

ADVANCED ELECTRICAL EQUIPMENT PTY LTD

New pit lid

$71.50

MFS

EFT34407

19/02/2016

LANDMARK OPERATIONS LTD

Lock fencing & brilliance granulated bags

$5,298.70

MFS

EFT34408

19/02/2016

WA HINO

Lock assembly & repair kits

$1,547.38

MFS

EFT34409

19/02/2016

BROOME WHEEL ALIGNING & SUSPENSION

Wheel alignment for Shire vehicle

$88.00

MFS

EFT34410

19/02/2016

KOMATSU AUSTRALIA PTY LTD

Cylinder for Komatsu loader & A/C filter

$506.88

MFS

EFT34411

19/02/2016

TOTALLY WORKWEAR - BROOME

Staff uniforms & supply of reading promotional bags- Library

$108.00

MFS

EFT34412

19/02/2016

KIMBERLEY GOLD PURE DRINKING WATER

Drinking water refills for various Shire sites

$342.00

MFS

EFT34413

19/02/2016

DEANO'S CANVAS WORKS

Repairs to shade sail 

$866.80

MFS

EFT34414

19/02/2016

WATERCHOICE (AUST) PTY LTD

Hire service of cooler filter unit- BRAC

$357.60

MFS

EFT34415

19/02/2016

BROOME MOTORS

Engine oil filters & neutral switch

$497.30

MFS

EFT34416

19/02/2016

CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME

Tyres for Shire vehicles

$751.00

MFS

EFT34417

19/02/2016

SIGNS PLUS

Name badges for Shire staff

$127.00

MFS

EFT34418

19/02/2016

BP SHINJU

Ice- Depot

$48.00

MFS

EFT34419

19/02/2016

WOOLWORTHS LIMITED (96000235)

Cans of fly spray,  Aero-guard & bleach

$236.00

MFS

EFT34420

19/02/2016

BLUE TONGUE GARAGE DOORS

Maintenance motorised roller doors in main stadium- BRAC

$1,540.00

MFS

EFT34421

19/02/2016

NOR-WEST PROTECTIVE COATINGS

Powder coating of roof for Depot fuel bowsers

$242.00

MFS

EFT34422

19/02/2016

UNBOUND SOUND

Installation & cabling sound system- Civic Centre

$2,920.00

MFS

EFT34423

19/02/2016

BROOME BOLT SUPPLIES WA PTY LTD

Drill bits & other materials

$467.50

MFS

EFT34424

19/02/2016

SUBWAY BROOME

Catering for Links training for BRAC staff - 22/01/2016

$77.00

MFS

EFT34425

19/02/2016

NORTH WEST COAST SECURITY

Provision of security for Australia Day fireworks

$1,872.20

MFS

EFT34426

19/02/2016

DORMA  AUTOMATICS PTY LTD

Door fault & urgent call out for repairs - BRAC

$1,062.38

MFS

EFT34427

19/02/2016

PRITCHARD FRANCIS PTY LTD

Design brief for the Hamersley/ Haas Blackspot Project &  structural inspection and report for the inverted box culvert structures adjacent to the Catalinas

$4,138.75

MFS

EFT34428

19/02/2016

MARKETFORCE

Recruitment advertising in Seek, Broome Advertiser & general ads for news

$1,651.00

MFS

EFT34429

19/02/2016

AUSRECORD PTY LTD

Roll numeric labels  & freight

$124.30

MFS

EFT34430

19/02/2016

BROOME CLARK RUBBER

Chlorine, pool services & other pool chemicals 

$4,672.08

MFS

EFT34431

19/02/2016

MONSTERBALL AMUSEMENTS & HIRE

Australia Day staff, flights, car-hire & accommodation

$3,480.00

MFS

EFT34432

19/02/2016

CARDILE INTERNATIONAL FIREWORKS

Supply & delivery of Australia Day fireworks Display. RFQ15-47

$29,700.00

MFS

EFT34433

19/02/2016

JTAGZ PTY LTD

Dog tags. Artwork & engraving

$484.00

MFS

EFT34434

19/02/2016

DEPARTMENT OF TRANSPORT (VEHICLE SEARCH FEES)

Vehicle ownerships Searches - February 2016

$3.35

MFS

EFT34435

19/02/2016

BROOME AUTO EXCELLENCE

Labour costs to complete repairs Hino water truck

$655.50

MFS

EFT34436

19/02/2016

AUTOPRO BROOME (Gaff Holdings Pty Ltd)

Large pedestal fan & hand pump for spray tank

$222.40

MFS

EFT34437

19/02/2016

NORTH WEST LOCKSMITHS

Locks & re-key for various Shire sites

$1,332.50

MFS

EFT34438

19/02/2016

ORD RIVER ELECTRICS

Electrical works for various Shire sites

$2,750.81

MFS

EFT34439

19/02/2016

AVERY AIRCONDITIONING PTY LTD

Repairs & monthly/quarterly maintenance of A/C for various Shire sites

$6,182.58

MFS

EFT34440

19/02/2016

HOLDFAST FLUID POWER NW PTY LTD

Replace damaged fittings on Komatsu loader

$132.00

MFS

EFT34441

19/02/2016

AUSTRALIAN TEACHING AIDES

Stationary order- Library

$178.50

MFS

EFT34442

19/02/2016

BUNNINGS BROOME

Monthly fee for miscellaneous consumables, tools & various items

$1,489.22

MFS

EFT34443

19/02/2016

BROOME ROADLINE CIVIL CONTRACTORS

Personnel for traffic management & hire of equipment for various events

$9,361.25

MFS

EFT34444

19/02/2016

BROOME PLUMBING & GAS

Plumbing work  to various Shire sites

$4,741.00

MFS

EFT34445

19/02/2016

BITUMEN SEALING SERVICES PTY LTD (BSS)

Supply & spray primer at Cape Leveque Road RFT 15/07

$306,100.83

MFS

EFT34446

19/02/2016

SECUREPAY PTY LTD

Web payments & Seat Advisor pricing transaction fee - Civic Centre

$0.26

MFS

EFT34447

19/02/2016

FOR EARTH PTY LTD

Liquid waste - Works

$8,052.00

MFS

EFT34448

19/02/2016

PAXON CONSULTING GROUP PTY LTD

Development & delivery of a Casino discussion paper. RFQ15-31

$8,824.20

MFS

EFT34449

19/02/2016

BAILEY WATER

Chlorine containers- BRAC

$607.20

MFS

EFT34450

19/02/2016

JAMES BENNETT PTY LIMITED

Stock & end-processing of materials- Library

$358.63

MFS

EFT34451

19/02/2016

BROOME SCOOTERS PTY LTD (KIMBERLEY MOWERS & SPARES)

Service & parts for various mowers

$1,094.90

MFS

EFT34452

19/02/2016

NS PROJECTS PTY LTD

Work Package 2. Design development phase

$7,844.09

MFS

EFT34453

19/02/2016

BIBLIOTHECA RFID LIBRARY SYSTEMS AUSTRALIA

Smart serve kiosk & phone support for local installation- Library

$9,900.00

MFS

EFT34454

19/02/2016

RAMM SOFTWARE PTY LTD

RAMM Training for Infrastructure Directorate staff & flight costs

$6,661.16

MFS

EFT34455

19/02/2016

BRIDGESTONE AUSTRALIA LTD

Tyre repairs for Shire vehicles

$692.90

MFS

EFT34456

19/02/2016

AUSTRALIA POST

Postage charges

$2,842.64

MFS

EFT34457

19/02/2016

OFFICEMAX AUSTRALIA LTD

Stationary order credit note & paper supply

$323.75

MFS

EFT34458

19/02/2016

OFFICE STAR PTY LTD

Copier costs- Jan 16

$693.00

MFS

EFT34459

19/02/2016

KIMBERLEY GOLD PURE DRINKING WATER

Drinking water- Administration building

$57.00

MFS

EFT34460

19/02/2016

HORIZON POWER (ELECTRICITY USAGE)

Electricity charges for various Shire sites

$69,223.29

MFS

EFT34461

19/02/2016

TOTAL EDEN PTY LTD

Reticulation parts, materials & consumables- Parks & Gardens

$2,362.62

MFS

EFT34462

19/02/2016

PERFEKT PTY LTD

Virtual storage platform, switches, software & maintenance. RFQ15-33

$100,364.00

MFS

EFT34463

19/02/2016

STEPHEN SUTHERLAND PAINTING

Undertake painting repairs to external railings & external doors - Civic Centre

$1,951.00

MFS

EFT34464

23/02/2016

BROOME FIRST NATIONAL REAL ESTATE

Staff rent

$10,586.73

MFS

EFT34465

23/02/2016

PRD NATIONWIDE

Community Storage & staff rent

$3,936.70

MFS

EFT34466

23/02/2016

LJ HOOKER

Staff rent

$2,607.14

MFS

EFT34467

23/02/2016

RAY WHITE BROOME

Staff rent

$6,257.14

MFS

EFT34468

23/02/2016

CHARTER PROPERTY GROUP PTY LTD

staff rent

$2,607.14

MFS

EFT34469

23/02/2016

MAX BERNARD GRAFFEN

Staff rent

$2,166.67

MFS

EFT34470

23/02/2016

JARROD WITHERS & JULIA SCOTT

Staff rent

$2,600.00

MFS

EFT34471

23/02/2016

BROOME FIRST NATIONAL REAL ESTATE

Staff rent

$1,651.42

MFS

EFT34472

23/02/2016

HORIZON POWER (SERVICE WORKS)

Relocate light post at the entrance of Town Beach car park

$11,580.77

MFS

EFT34473

23/02/2016

SALARY & WAGES

Payroll S & W

$88.17

MFS

EFT34474

23/02/2016

J BLACKWOOD & SON T/AS BLACKWOODS

Parts for water pressure washer & dust masks

$219.36

MFS

EFT34475

23/02/2016

BROOMECRETE

Concrete for various Shire projects

$3,971.50

MFS

EFT34476

23/02/2016

BROOME RETRAVISION

Box of cryovac rolls for seed storage

$79.98

MFS

EFT34477

23/02/2016

CARPET PAINT & TILE CENTRE

Paint, brushes & kill rust for rail replacement at McDonald's

$187.11

MFS

EFT34478

23/02/2016

TOXFREE

Waste services, contract 14/01 - Waste Management Facility

$1,567.63

MFS

EFT34479

23/02/2016

MCCORRY BROWN EARTHMOVING PTY LTD

Supply pindan, contract 14/07- Waste Management Facility 

$34,132.74

MFS

EFT34480

23/02/2016

VIVA ENERGY AUSTRALIA LTD (THE SHELL COMPANY OF AUSTRALIA LTD)

Fuel card admin fee- Jan 16

$24.75

MFS

EFT34481

23/02/2016

TELSTRA

Call charges

$610.21

MFS

EFT34482

23/02/2016

KIMBERLEY CAMPING & OUTBACK SUPPLIES

Staff uniform

$173.44

MFS

EFT34483

23/02/2016

PITNEY BOWES AUSTRALIA PTY LTD

Bowes relay inserting machine. RFQ15-58

$14,190.00

MFS

EFT34484

23/02/2016

MIDALIA STEEL PTY LTD

Sheet of checker plate for new bowsers

$261.39

MFS

EFT34485

23/02/2016

GALVINS PLUMBING PLUS

Anti-vandal tap head

$116.12

MFS

EFT34486

23/02/2016

LANDMARK OPERATIONS LTD

Fertilizer & other agri-business products

$9,691.58

MFS

EFT34487

23/02/2016

SUNNY SIGN COMPANY PTY LTD

Steel-flex guide posts for Cape Leveque Road

$5,412.00

MFS

EFT34488

23/02/2016

BROOME MOTORS

Car detailing for the Director Development Services arrival

$550.00

MFS

EFT34489

23/02/2016

BOAB DESIGN

Reticulation works to Cygnet Park in Roebuck Estate &  Memorial Park

$3,472.70

MFS

EFT34490

23/02/2016

HORIZON POWER (ELECTRICITY USAGE)

Street lighting electricity charges

$40,337.38

MFS

EFT34491

23/02/2016

TOTAL EDEN PTY LTD

Reticulation parts, materials & consumables- Parks & Gardens

$2,947.49

MFS

EFT34492

23/02/2016

ROEBUCK WELDING SERVICES

Frame for control panel for new fuel bowsers

$459.80

MFS

EFT34493

23/02/2016

BROOME CLARK RUBBER

Hayward sand filter

$819.00

MFS

EFT34494

23/02/2016

NORTH WEST LOCKSMITHS

Lock system for Shire

$1,890.00

MFS

EFT34495

23/02/2016

BROOME BUILDERS PTY LTD

Key Staff Housing Project- Gyprock

$55,000.00

MFS

EFT34496

23/02/2016

WAVE 1

Line of sight survey between Depot, Admin & Waste Management Facility

$6,820.00

MFS

EFT34497

23/02/2016

BROOME ROADLINE CIVIL CONTRACTORS

Pozitrack bobcat to shape fill sand to block illegal bush tracks on Blackman Street

$450.00

MFS

EFT34498

23/02/2016

BROOME FREIGHTLINES ( CTI ONTRAQ )

Freight charges

$1,441.00

MFS

EFT34499

24/02/2016

BROOME SHIRE COUNCIL

BCITF Commission- Jan 16

$97.75

MFS

EFT34500

24/02/2016

DEPARTMENT OF COMMERCE - BUILDING COMMISSION - INC BCITF

BRB Levy- Jan 16

$935.70

MFS

EFT34501

24/02/2016

AMPAC DEBT RECOVERY

Debt recovery cost - Jan 16

$61,955.36

MFS

EFT34502

25/02/2016

Rebecca Snowdon

Repayment for catering expenses for Office of CEO planning day 01/02/16

$100.80

MFS

EFT34503

25/02/2016

AUSTRALIA'S NORTH WEST TOURISM

Tourism marketing contribution 2015-2016

$192,500.00

MFS

EFT34504

25/02/2016

GREGORY JAMES BOWEN

Town rubbish bag collection

$327.50

MFS

EFT34505

25/02/2016

JULIE THOMAS

Town rubbish bag collection

$27.50

MFS

EFT34506

25/02/2016

NYAMBA BURU YAWURU LTD

Rates refund for overpayment  A306226, A306225 & A306240

$6,426.39

MFS

EFT34507

25/02/2016

JESSICA E HARRIS

Refund swimming lessons fee paid

$112.00

MFS

EFT34508

25/02/2016

THE WORKWEAR GROUP  (NNT)

Staff uniform

$1,178.92

MFS

EFT34509

25/02/2016

FIRE & SAFETY SERVICES

Undertake fire indicator panel testing -  KRO2 building 

$50.00

MFS

EFT34510

26/02/2016

CASTROL AUSTRALIA PTY LTD

Castrol

$1,116.83

MFS

EFT34511

26/02/2016

CABLE BEACH ELECTRICAL SERVICE

Electrical works at various Shire sites

$1,732.50

MFS

EFT34512

26/02/2016

CUTTING EDGES REPLACEMENT PARTS PTY LTD

Grader machine parts

$1,870.00

MFS

EFT34513

26/02/2016

DJARINDJIN ABORIGINAL CORPORATION

Provide accommodation & meals for three Shire workers 05.02.16-07.02.16

$1,094.00

MFS

EFT34514

26/02/2016

TOXFREE

Waste services- BRAC

$327.62

MFS

EFT34515

26/02/2016

BUCHER MUNICIPAL (MACDONALD JOHNSTON PTY LTD)

Drive coupling comprising

$144.18

MFS

EFT34516

26/02/2016

MCCORRY BROWN EARTHMOVING PTY LTD

Supply plant for the construction of CBRE/Reid Road Roundabout. Contract 14/16

$29,740.37

MFS

EFT34517

26/02/2016

RAECO

Stationary order- Library

$62.63

MFS

EFT34518

26/02/2016

ROEBUCK BAY HOTEL

CEO 15 function 04.11.15

$207.88

MFS

EFT34519

26/02/2016

CITY OF SWAN

Annual GIS consulting services (16.12.15- 12.01.16)

$4,448.26

MFS

EFT34520

26/02/2016

TELSTRA

WMF Bigpond 03/01/16- 02/02/16

$59.95

MFS

EFT34521

26/02/2016

TNT AUSTRALIA PTY LTD T/AS TNT EXPRESS

Freight charges- Depot & Health department

$1,597.60

MFS

EFT34522

26/02/2016

CHADSON ENGINEERING PTY LTD

Test tube round photometer & freight

$94.60

MFS

EFT34523

26/02/2016

EIGHTY MILE BEACH CARAVAN PARK

Overnight accommodation for routine health inspections 19/01/16

$190.00

MFS

EFT34524

26/02/2016

STAPLES AUSTRALIA PTY LTD

Toner cartridge

$1,867.93

MFS

EFT34525

26/02/2016

LANDMARK OPERATIONS LTD

Backpack sprayers

$260.59

MFS

EFT34526

26/02/2016

SUN CINEMAS (Indoor)

Movie tickets

$100.50

MFS

EFT34527

26/02/2016

BROOME WHEEL ALIGNING & SUSPENSION

Wheel alignment  for Shire vehicle

$88.00

MFS

EFT34528

26/02/2016

CABLE BEACH TYRE SERVICE PTY LTD T/AS BRIDGESTONE BROOME

Repairs to loader & grader tyres

$568.00

MFS

EFT34529

26/02/2016

NORTH WEST COAST SECURITY

Security services various Shire sites

$23,017.50

MFS

EFT34530

26/02/2016

UDLA

Landscape architectural consultancy. Research & writing of Weed Management Strategy

$2,431.00

MFS

EFT34531

26/02/2016

ROEBUCK WELDING SERVICES

Frame to extract filter from sump at Town Beach Water Park

$1,925.00

MFS

EFT34532

26/02/2016

D & K BOBCAT

Skidsteer hire for loading mulch  RFQ15-45- Feb 16

$396.00

MFS

EFT34533

26/02/2016

SPORTS STAR TROPHIES

Engraved plates-  BRAC

$95.00

MFS

EFT34534

26/02/2016

BUNNINGS BROOME

Drill bits, screws & other miscellaneous items

$284.18

MFS

EFT34535

26/02/2016

BROOME DOCTORS PRACTICE PTY LTD

Pre-employment medical for Shire staff

$555.50

MFS

EFT34536

26/02/2016

DC DATA COMMS

Data outlet from projector to audio cupboard- Civic Centre

$290.90

MFS

EFT34537

26/02/2016

INLAND STUDIO

Australia Day fireworks poster

$247.50

MFS

EFT34538

26/02/2016

INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALIA

IPWEA conference fee - two Shire staff.  9&11.03.16

$3,400.00

MFS

EFT34539

26/02/2016

HIT PRODUCTIONS PTY LTD

The Zazoos Christmas show performance fee- Civic Centre

$1,237.50

MFS

EFT34540

26/02/2016

A.C.T. INDUSTRIAL PTY LTD

Hook lift bins. RFQ 15-14

$15,840.00

MFS

EFT34541

26/02/2016

NS PROJECTS PTY LTD

Work package 1 - BRAC aquatic upgrade 

$5,883.62

MFS

EFT34542

26/02/2016

SLATER & GARTRELL SPORTS

Badminton racquets- BRAC

$237.60

MFS

EFT34543

26/02/2016

KIMBERLEY DISTRIBUTORS

Chips & oil for Kiosk-  BRAC

$685.12

MFS

EFT34544

26/02/2016

COUNTRY ARTS WA INC

Presenters fees for SOTG Everything Must Go Tour - Civic Centre

$3,696.00

MFS

EFT34545

26/02/2016

BROOME BETTA HOME LIVING

TV for crib room

$249.00

MFS

EFT34546

26/02/2016

MIDALIA STEEL PTY LTD

Steel for headwall hand rail at McDonald's

$1,147.19

MFS

EFT34547

26/02/2016

PMK WELDING AND METAL FABRICATION

Handrail on oil tank- Waste Management Facility

$932.64

MFS

EFT34548

26/02/2016

LANDMARK OPERATIONS LTD

Rolls of tie wire

$82.28

MFS

EFT34549

26/02/2016

NEVERFAIL SPRINGWATER LIMITED

Drinking water - Depot

$75.75

MFS

EFT34550

26/02/2016

TOTAL EDEN PTY LTD

Reticulation parts, materials & consumables- Parks & Gardens

$12.91

MFS

EFT34551

26/02/2016

ROEBUCK WELDING SERVICES

Repairs to canopy guard

$220.00

MFS

EFT34552

26/02/2016

UNISITE PTY LTD

Delivery & supply of outdoor furniture- Depot

$8,085.00

MFS

EFT34553

26/02/2016

PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)

Labour hire  Customer Service Officer

$722.92

MFS

EFT34554

26/02/2016

SEAT ADVISOR PTY LTD

Ticket sales- Civic Centre

$1.87

MFS

EFT34555

26/02/2016

MELBOURNE INTERNATIONAL COMEDY FESTIVAL

Melbourne Comedy Festival Roadshow instalment fee- Civic Centre

$3,685.00

MFS

EFT34556

26/02/2016

KIMBERLEY BROOME PEST CONTROL

Pest control- Broome Enterprise Centre

$110.00

MFS

EFT34557

26/02/2016

FIRE AND SAFETY AUSTRALIA PTY LTD

Risk assessment training- 9th & 10th Feb 2016

$3,199.00

MFS

EFT34558

26/02/2016

TERRITORY RURAL BROOME

Agricultural materials- Parks& Gardens

$2,180.12

MFS

EFT34559

29/02/2016

BROOME DIESEL & HYDRAULIC SERVICE

Air fittings for compressor

$23.90

MFS

EFT34560

29/02/2016

OFFICE NATIONAL BROOME

Copier charges - Library

$380.43

MFS

EFT34561

29/02/2016

PENSIONE HOTEL PERTH

Catering meeting with Department of Regional Development - Chinatown revitalisation

$24.00

MFS

EFT34562

29/02/2016

HEAD OFFICE LANDGATE

Landgate Title searches and other tenure information

$73.80

MFS

EFT34563

29/02/2016

TOXFREE

Waste services for various Shire sites

$70,632.34

MFS

EFT34564

29/02/2016

TELSTRA

Call and usage charges & TM satellite plan

$8,759.31

MFS

EFT34565

29/02/2016

KOMATSU AUSTRALIA PTY LTD

Wheel loader Komatsu cover 

$209.85

MFS

EFT34566

29/02/2016

DEANO'S CANVAS WORKS

Protection covers for mowers

$1,853.28

MFS

EFT34567

29/02/2016

BROOME SMALL MAINTENANCE SERVICES

Maintenance repairs at various Shire  sites

$717.00

MFS

EFT34568

29/02/2016

DATA#3 LIMITED

IT equipment

$370.26

MFS

EFT34569

29/02/2016

BROOME CLARK RUBBER

Chlorine & neoprene rubber

$266.93

MFS

EFT34570

29/02/2016

CLARITY COMMUNICATIONS

Direct email management for various Shire sites

$55.00

MFS

EFT34571

29/02/2016

PINDAN LABOUR SOLUTIONS PTY LTD (A DIVISION OF DFP RECRUITMENT)

Labour hire relief Finance Officer & Plant Operator Worker

$8,461.40

MFS

EFT34572

29/02/2016

ONE DEGREE ADVISORY PTY LTD

HR development project

$8,794.29

MFS

EFT34573

29/02/2016

BROOME PLUMBING & GAS

Repair water leak - Surf Club

$2,030.00

MFS

EFT34574

29/02/2016

NYAMBA BURU YAWURU LTD

Sponsorship of Yawuru drug action awareness program

$1,100.00

MFS

EFT34575

29/02/2016

BEINGTHERE SOLUTIONS PTY LTD

Speaker/microphone & 2 years warranty

$880.00

MFS

EFT34576

29/02/2016

AMPAC DEBT RECOVERY

Debt recovery costs - Jan 16

$30.80

MFS

MUNICIPAL ELECTRONIC FUNDS TRANSFER TOTAL:

$2,648,297.20

MUNICIPAL CHEQUES - FEBRURAY  2016

Cheque

Date

Name

Description

Amount

Del Auth

57380

04/02/2016

AUSTRALIAN INSTITUTE OF BUILDING SURVEYORS

Manager Building Services to attend 'Pre-Conference Training' 14.10.15

$1,137.00

MFS

57381

11/02/2016

BROOME SHIRE COUNCIL

Petty cash reimbursement- Administration

$612.15

MFS

57382

15/02/2016

STEPHANIE CHAHAL

Dog registration fee refund

$42.50

MFS

57383

15/02/2016

ROSIE LAWRENCE

Litter infringement refund 

$200.00

MFS

57384

15/02/2016

MCCORD NED

Dog registration fee refund

$48.65

MFS

57385

26/02/2016

BROOME SHIRE COUNCIL

IT purchase VGA adaptors from Dick Smith

$127.85

MFS

57386

26/02/2016

OPEN HOUSE GROUP

Refund for over payment of Planning Application -2016/1 

$2,313.00

MFS

MUNICIPAL CHEQUES TOTAL:

$4,481.15

 

TRUST CHEQUES - FEBRUARY 2016

Cheque

Date

Name

Description

Amount

Del Auth

3411

24/02/2016

BUILDING & CONSTRUCTION INDUSTRY TRAINING FUND

BCITF LEVY JANUARY 2016

$1,645.66

MFS

TRUST CHEQUES TOTAL:

$1,645.66

 

MUNICIPAL DIRECT DEBIT/CREDIT CARD PAYMENTS - FEBRUARY 2016

DD#

Date

Name

Description

Amount

Del Auth

DD19795.10

01/02/2016

FACEBOOK

Facebook advertising - Jan 16

$155.00

MFS

DD19795.11

01/02/2016

DEPARTMENT OF RACING, GAMING & LIQUOR

Occasional Liquor Licence for "Everything Must Go"- Civic Centre 

$53.00

MFS

DD19646.1

02/02/2016

WA LOCAL GOVERNMENT OCCUPATIONAL SUPERANNUATION

Payroll deductions

$70,425.78

MFS

DD19646.2

02/02/2016

SUPERANNUATION

Superannuation contributions

$393.80

MFS

DD19646.3

02/02/2016

SUPERANNUATION

Superannuation contributions

$897.11

MFS

DD19646.4

02/02/2016

SUPERANNUATION

Superannuation contributions

$1,477.16

MFS

DD19646.5

02/02/2016

SUPERANNUATION

Superannuation contributions

$224.54

MFS

DD19646.6

02/02/2016

SUPERANNUATION

Superannuation contributions

$578.73

MFS

DD19646.7

02/02/2016

SUPERANNUATION

Superannuation contributions

$191.29

MFS

DD19646.8

02/02/2016

SUPERANNUATION

Superannuation contributions

$280.70

MFS

DD19646.9

02/02/2016

SUPERANNUATION

Superannuation contributions

$282.24

MFS

DD19646.10

02/02/2016

SUPERANNUATION

Superannuation contributions

$450.75

MFS

DD19646.11

02/02/2016

SUPERANNUATION

Superannuation contributions

$1,044.65

MFS

DD19646.12

02/02/2016

SUPERANNUATION

Superannuation contributions

$1,010.78

MFS

DD19646.13

02/02/2016

SUPERANNUATION

Superannuation contributions

$288.11

MFS

DD19646.14

02/02/2016

SUPERANNUATION

Superannuation contributions

$279.97

MFS

DD19646.15

02/02/2016

SUPERANNUATION

Superannuation contributions

$906.89

MFS

DD19646.16

02/02/2016

SUPERANNUATION

Superannuation contributions

$239.58

MFS

DD19646.17

02/02/2016

SUPERANNUATION

Superannuation contributions

$260.52

MFS

DD19795.12

03/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$546.99

MFS

DD19795.13

04/02/2016

SOUTH WEST COACH LINES

Flight fees for trainer

$102.31

MFS

DD19795.14

05/02/2016

QANTAS AIRWAYS

Flight fees for trainer

$608.98

MFS

DD19659.12

08/02/2016

SADLEIRS NEXUS LOGISTICS

Freight amusement gear 

$3,630.00

MFS

DD19795.15

08/02/2016

QANTAS AIRWAYS

Flight fees for trainer

$544.98

MFS

DD19658.1

10/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$6,372.92

MFS

DD19658.2

10/02/2016

DEPARTMENT OF PARKS & WILDLIFE

Seed licence renewals for Park & Gardens Coordinator & Leading Hand horticulturalist 

$200.00

MFS

DD19658.3

10/02/2016

BUDGET CAR & TRUCK RENTAL

Vehicle hire for Kimberley Zone Meeting- 2.12.15 & 4.12.15

$111.32

MFS

DD19658.4

10/02/2016

LIQUORLAND (AUSTRALIA) PTY LTD

Hospitality for District Superintendent farewell function - 11.12.15

$44.00

MFS

DD19658.5

10/02/2016

IGA - SEAVIEW (BROOME INVESTMENT GROUP PTY LTD T/AS)

Hospitality for Tweedie Report/YPC Meeting - 15.12.15

$3.95

MFS

DD19658.6

10/02/2016

CARROLL & RICHARDSON FLAGS

Hand-waver flags for Australia Day

$1,425.33

MFS

DD19658.7

10/02/2016

FACEBOOK

Facebook  advertising subscription- Nov 16

$144.55

MFS

DD19658.8

10/02/2016

ILOCKS

Tablet security stand & lock bundle 

$161.15

MFS

DD19658.9

10/02/2016

LANDSCOPE

Subscription for landscape magazine- Library

$30.00

MFS

DD19659.1

10/02/2016

GODADDY

Renewal of VPN SSL licence- IT  

$199.98

MFS

DD19659.2

10/02/2016

PILBARA REGIONAL COUNCIL (Western Australia Regional Capitals Alliance)

Registration for Councillor to attend the 2016 East x West Forum in China

$1,689.95

MFS

DD19659.3

10/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$3,400.94

MFS

DD19659.5

10/02/2016

COLES SUPERMARKETS - CHINATOWN, S324

Purchase of hospitality for Christmas competition

$87.50

MFS

DD19659.6

10/02/2016

VIRGIN BLUE AIRLINES

Flight fees for Shire staff

$341.30

MFS

DD19659.7

10/02/2016

FACEBOOK

Facebook advertising subscription - Dec 15

$154.99

MFS

DD19659.8

10/02/2016

BUDGET CAR & TRUCK RENTAL

Hire car for Workshop Mechanic Procurement of plant (road sweeper) - Perth 18/01/16 - 22/01/16

$273.86

MFS

DD19659.9

10/02/2016

MAISES SHOP

Water pistols for Australia Day event

$758.04

MFS

DD19659.10

10/02/2016

SURVEY MONKEY

Annual subscription 

$300.00

MFS

DD19659.11

10/02/2016

VIRGIN AUSTRALIA

Flight fees for Shire staff

$555.70

MFS

DD19795.2

15/02/2016

NETWORK SOLUTIONS

Domain name renewal & registration-  2 years

$43.09

MFS

DD19704.1

16/02/2016

WA LOCAL GOVERNMENT OCCUPATIONAL SUPERANNUATION

Payroll deductions

$68,749.15

MFS

DD19704.2

16/02/2016

SUPERANNUATION

Superannuation contributions

$403.30

MFS

DD19704.3

16/02/2016

SUPERANNUATION

Superannuation contributions

$821.96

MFS

DD19704.4

16/02/2016

SUPERANNUATION

Superannuation contributions

$1,243.79

MFS

DD19704.5

16/02/2016

SUPERANNUATION

Superannuation contributions

$196.28

MFS

DD19704.6

16/02/2016

SUPERANNUATION

Superannuation contributions

$578.73

MFS

DD19704.7

16/02/2016

SUPERANNUATION

Superannuation contributions

$219.71

MFS

DD19704.8

16/02/2016

SUPERANNUATION

Superannuation contributions

$280.70

MFS

DD19704.9

16/02/2016

SUPERANNUATION

Superannuation contributions

$115.84

MFS

DD19795.4

16/02/2016

VIRGIN BLUE AIRLINES

Flight fees for trainer

$539.65

MFS

DD19704.10

16/02/2016

SUPERANNUATION

Superannuation contributions

$297.92

MFS

DD19704.11

16/02/2016

SUPERANNUATION

Superannuation contributions

$194.86

MFS

DD19704.12

16/02/2016

SUPERANNUATION

Superannuation contributions

$434.66

MFS

DD19704.13

16/02/2016

SUPERANNUATION

Superannuation contributions

$918.59

MFS

DD19704.14

16/02/2016

SUPERANNUATION

Superannuation contributions

$1,162.15

MFS

DD19704.15

16/02/2016

SUPERANNUATION

Superannuation contributions

$499.65

MFS

DD19704.16

16/02/2016

SUPERANNUATION

Superannuation contributions

$288.11

MFS

DD19704.17

16/02/2016

SUPERANNUATION

Superannuation contributions

$646.37

MFS

DD19704.18

16/02/2016

SUPERANNUATION

Superannuation contributions

$269.95

MFS

DD19704.19

16/02/2016

SUPERANNUATION

Superannuation contributions

$260.52

MFS

DD19795.5

17/02/2016

QANTAS AIRWAYS

Flight fees for trainer

$605.00

MFS

DD19795.6

18/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff, HR consultant & trainer

$1,698.94

MFS

DD19795.7

18/02/2016

VIRGIN BLUE AIRLINES

Flight fees for Shire staff

$805.70

MFS

DD19767.1

19/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$4,157.63

MFS

DD19767.2

19/02/2016

WEBJET

Accommodation for Waste Coordinator to attend managing land fill site conference- 20&23.09.15

$597.75

MFS

DD19767.3

19/02/2016

VIRGIN AUSTRALIA

Flight fees for Shire staff

$402.70

MFS

DD19767.4

19/02/2016

BUDGET CAR & TRUCK RENTAL

Car rental trainers

$1,338.89

MFS

DD19767.5

19/02/2016

VIRGIN BLUE AIRLINES

Flight fees for Shire staff

$737.70

MFS

DD19767.8

19/02/2016

RENTALCARS.COM

Hire car for Director Development Services in Perth, attending WARCA - Sep 15

$247.32

MFS

DD19767.9

19/02/2016

DEPARTMENT OF TRANSPORT (JETTY LICENCE)

Annual Jetty Licence Town Beach Reserve

$37.20

MFS

DD19767.10

19/02/2016

ILOCKS

Rotate & tilt kiosk for IPad

$407.00

MFS

DD19767.11

19/02/2016

AUSTRALASIAN PERFORMING RIGHTS ASSOC (APRA)

APRA Licence events

$272.52

MFS

DD19767.12

19/02/2016

SURVEY MONKEY

Subscription for Sport and Club Development- 10/9/15-09/09/16

$228.00

MFS

DD19767.13

19/02/2016

VETERINARY SURGEONS' BOARD

Annual authorised person fee- Ranger 

$200.00

MFS

DD19795.8

22/02/2016

QANTAS AIRWAYS

Flight fees for Shire staff

$772.99

MFS

DD19767.6

26/02/2016

FACEBOOK

Facebook adverts

$155.00

MFS

DD19767.7

26/02/2016

QANTAS AIRWAYS

Flight fees for trainer

$485.00

MFS

MUNICIPAL DIRECT DEBIT TOTAL:

$192,443.66

MUNICIPAL ELECTRONIC TRANSFER TOTAL

$2,648,297.20

MUNICIPAL CHEQUES TOTAL

$4,481.15

TRUST CHEQUES TOTAL

$1,645.66

MUNICIPAL DIRECT DEBIT/ CREDIT CARD TOTAL

$192,443.66

TOTAL PAYMENTS - FEBRUARY 2016

$2,846,867.67

Key for Delegation of Authority:

CEO

Chief Executive Officer

MFS

Manager Financial Services

AMFS

Acting Manager Financial Services

DCS

Director Corporate Services

 


Item 9.4.3 - INVESTIGATION OF THE ESTABLISHMENT OF A CHARITABLE ACCOUNT FOR HOLDING DONATIONS TOWARDS FUTURE COMMUNITY PROJECTS

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.3 - INVESTIGATION OF THE ESTABLISHMENT OF A CHARITABLE ACCOUNT FOR HOLDING DONATIONS TOWARDS FUTURE COMMUNITY PROJECTS

 

 


 


Item 9.4.3 - INVESTIGATION OF THE ESTABLISHMENT OF A CHARITABLE ACCOUNT FOR HOLDING DONATIONS TOWARDS FUTURE COMMUNITY PROJECTS

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.3 - INVESTIGATION OF THE ESTABLISHMENT OF A CHARITABLE ACCOUNT FOR HOLDING DONATIONS TOWARDS FUTURE COMMUNITY PROJECTS

 

 


 


Item 9.4.4 - REVIEW OF DELEGATIONS OF AUTHORITY 

 

 

 

 

Instrument of

Delegation

Register

 

Powers and Duties of the Council Delegated to the

Chief Executive Officer

All delegations are presented in accordance with Section 5.42 of the Local Government Act 1995 as amended or other statutes as applicable to specified officers.  In accordance with Section 5.44 of the LGA 1995 as amended, sub-delegations are listed in this document for consolidation purposes only and are not a matter that is to be considered by Council.

 

Presentation to Council at the Ordinary Council Meeting

......................

Notice to Officers ..................

 


 

 

Standard Conditions of Delegation

 

 

 

 

Each instrument of delegation describes the function being delegated and the relevant statutory reference.

 

In addition to the Conditions imposed under the individual delegations, any person proposing to exercise a power under delegated authority shall comply with the following standard conditions of delegation:

 

·    In accordance with Section 5.71 of the Local Government Act 1995 and the Shire of Broome Code of Conduct, if an employee has been delegated a power or duty relating to a matter in which the employee has an interest that employee must not exercise the power or discharge the duty and must in the case of the CEO, disclose to the Shire President the nature of the interest, and in the case of any other employee, must disclose to the CEO the nature of the interest.    The LGA contains severe penalties for failure to comply.

 

·    In accordance with Sections 5.75 and 5.76 of the Local Government Act 1995 the delegation of a power or duty to an employee triggers the requirement to make disclosures in primary and annual returns.  The LGA contains severe penalties for failure to comply.  It is the responsibility of each individual employee to ensure compliance.

 

·    Any delegation exercised shall comply with any laws and regulations in force, and the requirements of any Shire of Broome local laws, Council policies and resolutions of Council.

 

 

In accordance with Section 5.46(3) of the Local Government Act 1995 a person to whom a power or duty is delegated under this Act is to keep records in accordance with regulations in relation to the exercise of the power or the discharge of the duty. Regulation 19 of the Local Government (Administration) Regulations 1996 requires the person to whom the power or duty has been delegated to keep a written record of :

 

          (a)     how the person exercised the power or discharged the duty;

          (b)     when the person exercised the power or discharged the duty; and

(c)        the person or classes of persons, other than council or committee members or employees of the local government, directly affected by the exercise of the power or the discharge of the duty.

Record and Reporting requirements are specified in the individual delegations.


F

                                TABLE OF CONTENTS:                  

 

LOCAL GOVERNMENT ACT 1995. 7

LGA1      Activities Requiring Approval 7

LGA2      Administering the Local Government (Miscellaneous Provisions) Act 1960. 9

LGA3      Applications to Main Roads WA for the installation of Regulatory Signs. 11

LGA4      Appointment of Acting CEO.. 12

LGA5      Approval of Signage within Active Reserves. 13

LGA6      Liquor, Sale and Consumption – Council Property Approval to use Council Property for Activities Involving the Sale and Consumption of Liquor. 14

LGA7      Condom Trees Approve Applications for Public Health Initiatives. 15

LGA8      Broome Recreation and Aquatic Centre – Trading hours, Extension of. 16

LGA9      Broome Street Number Markers. 17

LGA10   Building Permits, Refund of Building Permit Fees. 18

LGA11   Cape Leveque Road, Wet Season Closure and Load Limits. 19

LGA12   Council Chambers. 21

LGA13   Declaring A Vehicle To Be An Abandoned Vehicle Wreck. 22

LGA14   Disposal and Acquisition of Assets (Other than Land). 23

LGA15   Disposal of Impounded Vehicles and Goods. 24

LGA16   Disposing of Sick Or Injured Impounded Animals. 25

LGA17   Execution of Documents – Authorisation without Common Seal 26

LGA18   Insurance. 27

LGA19   Investment of Surplus Funds. 28

LGA20   Local Government (Uniform Local Provisions) Regulations 1996, Consent Permission or Approvals   29

LGA21   Management Orders, Acceptance of. 30

LGA22   Municipal / Trust Fund, Authorisation of Payments, including Creditors. 31

LGA23   Operational – Authorised Officers, Appointment of. 32

LGA24   Operational – Community Sponsorship Program... 33

LGA25   Operational – Contract Price Variations. 34

LGA26   Operational – Legal Representation, Costs Indemnification.. 35

LGA27   Permits, Road Trains and Extra Mass. 36

LGA28   Private Works. 37

LGA29   Purchase Orders, Issue of. 38

LGA30   Rates and Service Charges - Agreements. 39

LGA31   Rates, Unpaid – Power for Sale. 40

LGA32   Rating and Service Charges, Caveat. 41

LGA33   Rating and Service Charges, Legal Action for Recovery. 42

LGA34   Recovery of Rates and Service Charges – Leased Properties. 43

LGA35   Road Closures, General and Temporary. 44

LGA36   Significant Tree Register. 45

LGA37   Tenders, Decision to Invite. 47

LGA38   Trading Licences, Suspension of. 49

LGA39   Write Off of Debts Up to $1,000. 51

BUILDING ACT 2011. 52

BA1         Administering the Building Act 2011. 52

BA2         Encroachment, Access and Works on Shire Owned or Managed Land.. 55

BA3         Seeking Consent to Affect Other Land.. 56

BUSH FIRES ACT 1954. 57

BFA1      Administering the Bush Fires Act 1954. 57

CARAVAN PARKS AND CAMPING ACT 1995. 61

CPCA1  Caravan Parks, Licence Administering the Caravan Parks and Camping Act 1995. 61

CAT ACT 2011. 63

CA1         Administering the Cat Act 2011. 63

CONTROL OF VEHICLES (OFF ROAD AREAS) ACT 1978. 65

CVA1      Vehicular Access to Prohibited Areas of Cable Beach.. 65

DOG ACT 1976. 66

DA1         Dog Act 1976 – Powers and Duties of a Local Government Administering the Dog Act 1976   66

FOOD ACT 2008. 69

FA1          Operational – Authorised Officers, Appointment of for the Purposes of Administering the Food Act 2008 or Administering the Food Act 2008. 69

HEALTH ACT 1911. 70

HA1         Health Act 1911 – Appointment of Deputy to Meet Functions and Responsibility of Act  70

LIQUOR CONTROL ACT 1988. 72

LCA1      Liquor Control Act 1988 – Certificate of Local Government as to whether premises comply with Laws (Health and Building). 72

LCA2      Liquor Licensing Extended Trading Permits. 74

PLANNING AND DEVELOPMENT ACT 2005 & LOCAL PLANNING SCHEME NO 6. 75

PLA1      Built Strata Certificate of Approval – Form 26. 75

PLA2      Certifying Premises Complies with Planning Laws. 76

PLA3      Certifying Premises Complies with Planning Laws – Motor Vehicles. 77

PLA4      Delegation to Waive/Refund Planning Fees. 78

PLA5      Determine Development Application.. 79

PLA6      Gaming and Wagering, Applications & Renewals. 82

PLA7      Issue of Stop, Direction, Works Notices - Planning.. 83

PLA8      Local Development Plans. 84

PLA9      Structure Plans. 86

PLA10    Subdivision and Amalgamation Applications & Clearance. 87

PLA11    Submit Responsible Authority Report. 89

REVOKED DELEGATIONS.. 91

D.04         Authorised Persons - Building.. 91

D.05         Authorised Persons - Planning.. 91

D.06         Authority to Commence Prosecutions. 91

D.07         Bank Guarantees and Performance Bonds. 91

D.08         Breach of the Food Act 2008, Issuing an Infringement Notice. 91

D.09         Breach of the Food Act 2008 - Withdrawal of Infringement Notice. 91

D.11         Broome Recreation and Aquatic Centre Reserve Kiosk/Bar and the Glenn and Pat Medlend Pavilion – Special Event access. 91

D.13         Building Orders. 91

D.14         Building Permit – Approve or Refuse. 91

D.17         Camping, Approval to Camp in an Area other than a Caravan Park and Camping Ground   91

D.25         Demolition Permit – Approve or Refuse. 91

D.30        Events in Public Places other than Roads and Hired Venues. 91

D.31        Events on Roads. 91

D.34         Food Act 2008 - Functions of Enforcement Agencies. 91

D.35         Food Act 2008 - Registration of Food Businesses. 91

D.36         Food Act 2008 - Variation of Conditions or Cancellation of Registration of Food Businesses   91

D.41         Issue of Prohibition Order. 91

D.43         Keeping of 3-6 Dogs. 92

D.48         Occupancy Permit & Building Approval Certificates - Extension of Duration.. 92

D.49        Occupancy Permits & Building Approval Certificates – Issue of. 92

D.52         Operational – Authorised Officers (Cat Act 2011), Appointment of. 92

D.55         Operational – Designated Officer, Appointments of for the Purposes of Administering the Food Act 2008. 92

D.56         Operational – Designated Persons (Planning) for issuing of Infringement Notices. 92

D.58         Operational – Prosecution of Offences. 92

D.59         Outdoor Dining Licenses. 92

D.60         Permission to construct on, over or under a public thoroughfare or public place. 92

D.62         Powers and Functions Under the Health Act 1911 and Subsidiary Regulations, Local Laws and Orders made thereunder. 92

D.65         Rates and Service Charges. 92

D.70         Records Destruction Approval Lists. 92

D.73         Roads, Sand, Silt and Other Soil Material - Removal from Shire Roads. 92

D.74         Strata Titles, Certificate of Approval 92

D.75         Strata Titles, Issue of an Occupancy Permit Strata or Building Approval Certificate Strata for registration of strata scheme, plan of re-subdivision.. 92

D.77         Subdivision Clearance. 92

D.83         Trading, Outdoor Dining and Street Entertainment. 93

D.85         Venue and Facility Hire – Broome Civic Centre. 93

D.86         Venue and Facility Hire – Broome Recreation and Aquatic Centre. 93

D.87         Venue Hire – Cable Beach Amphitheatre, Town Beach, Concourse - Male and Haynes Ovals   93

D.89         Bush Fires Act 1954 – Powers and Duties of a Local Government. 93

 


 

 

LOCAL GOVERNMENT ACT 1995

LGA1   Activities Requiring Approval

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

3 – Functions of local governments

Division

2 – Legislative functions of local governments

3 – Executive Functions of local governments

Section

3.5 – Legislative power of local governments

3.18 – Performing executive functions

3.21 – Duties when performing functions

3.50 – Closing of certain thoroughfares to vehicles

Sub section

1

Local Law

Shire of Broome Local Government Property and Public Places Local Law 2012 (or as amended)

Clause 3.3

Relevant Policies

3.1.20 – Traffic Management for Events

4.5.1 – Commercial Camel Activities on Cable Beach

4.5.2 – Horses on Cable Beach

5.1.11 – Events

5.2.1 – BRAC Reserve Non Sporting Special Events

 

Previous Delegation #             D.01

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to approve activities on any local government property or public place within the Broome town site area in accordance with local law.

 

Conditions Imposed

 

The delegation is to be exercised in accordance with relevant Council policies.

 

Where appropriate and where the event will impact upon a public road the requirements of the Traffic Management for Events Code of Practice shall be adhered to.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                                Director Development Services

                                                Director Engineering Services Infrastructure

                                                Manager Health, Emergency & Ranger Services

                                                Manager Planning Services

                                                Manager Community Development

                                               

Record requirements           Documentation to be placed on recorded to files LAW009,           REP003 or REP004 or the appropriate reserve or property file     as applicable. and in the delegated authority register.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

 

LGA2   Administering the Local Government (Miscellaneous Provisions) Act 1960

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated        

Part

 

Division

 

Section

 364, 448, 449, 450, 451, 452, 453, 455, 456, 457, 460, 464, 474

Sub section

 

Local Law

 

Relevant Policies

 

Previous Delegation #:            N/A

 

Detail of delegation 

 

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Local Government (Miscellaneous Provisions) Act 1960 including the following:

 

·    s 364(2) - cause written notice of a new street alignment to be served on the owners of land affected.

·    s 364(3C) - approve the execution of minor, but not substantial repairs in order to permit the reasonable preservation of building or work.

·    s 364(6) - lease land, or a portion of it, to the owner of the land of which it abuts.

·    s 364(7) - pay compensation to the owner of land dedicated and revested under section 364.

·    s 364(9) - cause written notice of land revested under section 364 to be given.

·    s 448 - give consent for cattle to be driven along or onto a street, way, or place.

·    s 448 - impound cattle driven along or onto a street, way, or place, without permission.

·    s 449 - establish and maintain one or more public pounds, appointing fit and proper persons to be keepers of those pounds.

·    s 449 - appoint a Ranger or Rangers.

·    s 450 - cause public notice to be given of the establishment of a public pound and the appointment of or removal of pound keepers and Rangers.

·    s 451(1) - close a pound and dismiss the pound keeper and Rangers.

·    s 452(1) - cause a public pound to be properly enclosed, and so adapted, that cattle impounded with contagious or infectious diseases can be segregated from cattle free from those diseases while impounded.

·    s 453 - cause adequate shelter and water to be afforded to cattle whilst impounded.

·    s 455(1) - supply the pound keeper with a copy of the Local Government (Miscellaneous Provisions) Act 1960 and a pound book.

·    s 456 - erect and maintain in proper repair at the public pound, a board displaying the holding capacity, fees, charges and rates at which damages may be claimed.

·    s 457(3) - pay any unclaimed money held by the public pound to the trust fund.

·    s 457(4) - after a period of two years, pay any unclaimed money received from the pound keeper into the municipal fund.

·    s 460(3AA)(b) - appoint a person, and make arrangements, to carry out the sale of cattle impounded by a land owner or occupier, to which damages and sustenance charges have not been paid within 72 hours.

·    s 464 - vary the poundage, trespass, sustenance, and rangers fees and charges.

·    s 474(4)(a) - appoint a person, and make arrangements, to carry out the sale of unclaimed cattle impounded in a public pound.

 

Conditions Imposed

 

Delegation to be in writing, any sub-delegation to be in writing and reviewed every financial year.

                                               

Sub-delegation Permitted: Yes           

 

Sub-delegated to:

 

Director Development Services: 

s 364(2), s 364(3C), s 364(9), s 448, s 449, s 452(1), s 453, s 455(1), s 456, s 460(3AA)(b), s 464, s 474(4)(a)

 

Manager Health, Emergency and Ranger Services:

s 448, s 449, s 452(1), s 453, s 455(1), s 456, s 460(3AA)(b), s 464, s 474(4)(a)


Ranger Coordinator:
s 448, s 452(1), s 453, s 455(1), s 456

Rangers: 
s 448 (Impound Only), s 453

Record requirements           Documentation to be recorded as per Shire Protocols.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register)

 

 


 

LGA3   Applications to Main Roads WA for the installation of Regulatory Signs

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

5 3 Functions of local governments

Division

4 3 Executive functions of local governments

Section

5.42 Delegation of some powers and duties to CEO

3.54 Reserve under control of a local government

Sub section

 

Local Law

Nil

Relevant Policies

3.1.11 Advisory Signs – MRWA Delegation

 

Previous Delegation #             D.02

 

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to make application to Main Roads Western Australia for the installation of stop, give-way, roundabout signs and all ‘regulatory’ signs at such places as the Chief Executive Officer considers warranted.

 

Conditions Imposed

 

The Chief Executive Officer is to take into consideration the road safety aspects, plans and AS/NZ 1742.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

                                                Manager Asset and Design Infrastructure Operations

                                                Development & Subdivisions Engineer

 

Record requirements           Documentation to be recorded to placed on file ENG06 and the relevant street road file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

LGA4   Appointment of Acting CEO

 

Head of Power                      Local Government Act 1995 – (Section 5.42)

 

Power/Duty Delegated        

 

Part

5  Administration

Division

4 – Local government employees

Section

5.36 – Local government employees

Sub section

(1)(a)

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.03

 

Detail of delegation 

 

Council delegates to the Chief Executive Officer the power under section 5.36(1)(a) of the Local Government Act 1995 to appoint an employee of the Shire of Broome to be the Acting Chief Executive Officer for a period of absence of the Chief Executive Officer of not greater than 30 business days.

 

Conditions Imposed

 

1.          The Chief Executive Officer must be satisfied that the person appointed as Acting CEO is suitably qualified for the position (refer to section 5.36(2)(a) of the Local Government Act.

 

2.          The Chief Executive Officer must advise Council when an appointment is made.

 

Sub-delegation Permitted    No

 

Sub-delegated to                  N/A

                                               

Record requirements           The Chief Executive Officer is to ensure that an appropriate record is kept of all appointments to Acting CEO via the Higher Duties Official documentation.  The original documentation is to be recorded to placed on the relevant staff member’s personnel file.

 

Reporting requirements      The Chief Executive Officer to provide written advice to Councillors when this delegation is exercised.

 

 


 

LGA5          Approval of Signage within Active Reserves

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated                

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.54 Reserves under control of local government

Sub section

 

Local Law

Local Government Property and Public Places Local Law

Relevant Policies

Policy 5.2.2 Advertising/Sponsors Signs within Active Reserves

Local Planning Policy 8.17 – Signs

 

Previous Delegation #             N/A

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to approve advertising/sponsor signs within active reserves in accordance with the appropriate Council policy.

 

Conditions Imposed

 

The Chief Executive Officer is to have consideration for Policy 5.2.2 Advertising/Sponsors Signs within Active Reserves and Local Planning Policy 8.17 – Signs.

 

The Chief Executive Officer is to consult with Manager Health, Emergency and Ranger Services, Manager Infrastructure, Manager Community Development as required.

 

Sub-delegation Permitted     Yes

 

Sub-delegated to                        Deputy Chief Executive Officer

                                                Director Infrastructure

                                                Manager Community Development

                                                Sport and Recreation Facilities Coordinator

 

Record requirements               Documentation to be recorded to the relevant reserve file. 

 

Reporting requirements        To be reported monthly in the Information Bulletin, with a copy of the report to be recorded to file ARE02 (Delegations of Authority Register)

 

 


 

LGA6   Liquor, Sale and Consumption – Council Property Approval to use Council Property for Activities Involving the Sale and Consumption of Liquor

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

5 3 Functions of local government

Division

4 Local Government Employees 3 Executive functions of local governments

Section

5.42 Delegation of some powers to CEO 3.54 Reserves under control of the local government

Sub section

 

Local Law

Local Government Property and Public Places Local Law Clause 4.1 (or as amended)

Relevant Policies

4.2.5 Alcohol Management Policy

5.1.11 Events Policy

 

Previous Delegation #             D.44

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to approve applications for permit or authorise the sale of liquor from property under the care, control and management of the Council and to approve applications and consumption of to consume liquor on property under the care, control and management of Council.

 

Conditions Imposed

 

The Chief Executive Officer is to have regard to the Alcohol Management Policy 4.2.5.

 

The approval is subject to the subsequent issue of an approved liquor licence issued by the appropriate authority for the sale of liquor. on council property.

 

The Deputy Chief Executive Officer, Director Development Services and Manager Health & Ranger Services shall liaise with Manager Community Development, Manager Planning Services Statutory Planning Coordinator and Manager Asset and Design Manager Infrastructure Operations before exercising this delegated power.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                                Director Development Services

                                                Manager Health, Emergency & Ranger Services

                                               

Record requirements           Documentation to be held on recorded to the relevant property or reserve file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA7   Condom Trees Approve Applications for Public Health Initiatives

 

Head of Power                      Local Government Act 1995 (sections 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.54 Reserves under control of a local government

Sub section

 

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.22

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to approve other applications for the public health initiative known as “condom trees.

 

Conditions Imposed             Nil

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health, Emergency & Ranger Services

                                                Co-ordinator Environmental Health

 

Record requirements           Documentation to be placed on recorded to the property file ENH01. and in the Information Bulletin Report

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

LGA8   Broome Recreation and Aquatic Centre – Trading hours, Extension of 

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

5 3 Functions of local government

Division

4 Local Government Employees 1 - General

Section

5.42 Delegation of some powers and duties to the CEO

3.1 General function

Sub section

 

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.10

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to approve extension of these trading hours for special and/or extraordinary events subject to all costs for extra staff, security, waste removal, cleaning and any other costs being covered by the users/customers.

 

Conditions Imposed

 

The Chief Executive Officer is to have regard to both the wet season and dry season trading hours for the Broome Recreation and Aquatic Centre.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                                Manager Community Development

                                                Sport and Recreation Facilities Coordinator

 

Record requirements           Documentation to be recorded to placed on file RES 42502 (BRAC General), and the relevant event file (if applicable). and in the delegated authority register

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA9   Broome Street Number Markers

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.54 Reserves under control of a local government

Sub section

 

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.12

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to have installed new street house-numbers, remarks or changes to existing numbers to be painted on or affixed to existing on-street kerbing, utilising Council staff, contract or other organisation (such as the Department of Corrective Services).

 

Conditions Imposed

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

                                                Manager Engineering Infrastructure Operations

                                                Manager Asset & Design

                                                Development & Subdivisions Engineer

 

Record requirements           Documentation to be placed on recorded to file PLA33 (Street Numbering), the relevant street, property, contract and/or property files. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 


 

LGA10 Building Permits, Refund of Building Permit Fees

 

Head of Power                      Local Government Act 1995 (sections 5.42 & 5.44)

 

Power/Duty Delegated         Administrative

 

Part

N/A 6 Financial management

Division

N/A 4 General financial provisions

Section

N/A 6.12 Power to defer, waive or write off debts

Sub section

N/A (1)(b)

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.15

 

Detail of delegation

 

The Chief Executive Officer is already authorised to carry out a range of administrative functions, which would include a refund of fees paid for the issue of the building licence permit.

 

This instrument authorises a refund of fees if:

(i)         The officer is satisfied that a refusal would cause hardship to the owner or builder, and/or

(ii)        An incorrect fee was paid as a result of an administrative error by a Shire officer.

 

In all other cases a refund is to be refused.

 

Conditions Imposed

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Building Services

 

Record requirements           Documentation to be placed on recorded to the relevant building and  property permit file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

LGA11 Cape Leveque Road, Wet Season Closure and Load Limits

                                               

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

3 Functions of local governments

Division

2 3 Executive functions of local governments

Section

Subdivision 5 3.50 Closing certain thoroughfares to vehicles

Sub section

3.50 2

Local Law

Local Government Property and Public Places Local Law 2012

10.1 Notice to repair damage to thoroughfare

10.2 Act and Regulations deal with closing of thoroughfares

10.3 No access without consent

Relevant Policies

3.1.22 – Closure of Unsealed Roads Due to Wet Weather

 

Previous Delegation #             D.18

Detail of delegation

 

The Chief Executive Officer is delegated authority to grant permits approval for the section of the Broome – Cape Leveque Road from the end of the bitumen south of the Manari Road turn off to the start of the northern most sealed section near Beagle Bay to all classes of vehicles of gross mass (GVM) 11 tonnes or more, for the period from 1st Dec to 31st March; each year;

 

That permits approvals only be issued for heavy vehicles in excess of 11 tonne GVM and assessed as providing “essential” transport under the conditions outlined below.

 

Conditions Imposed

 

Authority to grant permits approval is subject to the following conditions:

 

·      Bogie Drive vehicles allowed only, rigid truck,  B - Double or rigid truck and single trailer combination;

·      Road Train trip requests to be considered on their merits and be subject to appropriate conditions;

·      One trip per week only, unless a special permit is provided by the Chief Executive Officer;

·      Each trip cannot commence before confirmation by the Shire that substantial rain has not occurred on the road within the 48 hours preceding the trip and that clear weather is forecast;

·      If substantial rain has occurred or is occurring, the vehicle will have to wait until cleared by the Shire;

·      No responsibility will be taken by the Shire to recover bogged or disabled vehicles and any damages caused by any ‘permit’ vehicles may be chargeable to the permit holders, depending on circumstances at the time;

·      The permit can be cancelled at any time at the discretion of the Chief Executive Officer, if circumstances warrant;

·      These conditions may be varied at the discretion of the Chief Executive Officer based on a risk assessment basis.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

                                                Manager Engineering Infrastructure Operations

 

 

Record requirements           Documentation to be recorded to file ENR01. Register of all actions is maintained on the appropriate road file

 

Reporting requirements      Schedule of approvals granted shall be provided to Council through the Information Bulletin

                                                To be reported monthly in the Information Bulletin, with a copy of the report to be recorded to file ARE02 (Delegations of Authority Register).

 

 


 

LGA12 Council Chambers

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

5 Administration

Division

4

Section

5.42 Delegation of some powers and duties to CEO

Sub section

 

Local Law

 

Relevant Policies

1.2.2 – Use of Council Chambers  and Administration

 

Previous Delegation #             D.23

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to authorise the use of the Council Chambers for functions and meetings, other than Council related functions and meetings, when special circumstances exist.

 

Conditions Imposed

 

The Chief Executive Officer is to liaise with the Shire President in regard to these bookings.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                               

Record requirements           To be recorded to file RES 8519. in the Information   Bulletin       Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 


 

LGA13 Declaring A Vehicle To Be An Abandoned Vehicle Wreck

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.40A Abandoned vehicle wreck may be taken 

Sub section

(4)

Local Law

 

Relevant Policies

 

 

Detail of delegation

 

In accordance with Local Government Act 1995 section 3.40A(4) if after seven days from the removal of a vehicle deemed to be an abandoned wreck the owner of the vehicle has not been identified or after seven days from the giving of a notice the owner has not collected the vehicle the Chief Executive Officer may declare that the vehicle is an abandoned vehicle wreck.

 

Conditions Imposed

 

Nil

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health Emergency and Rangers Services

                                               

Record requirements           Documentation to be recorded to file LAW007.2 and any other relevant file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

LGA14 Disposal and Acquisition of Assets (Other than Land) 

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.58 Disposing of Property

Sub section

 

Regulation

Local Government (Functions and General) Regulations 1996

Regulation 30(3)

Local Law

 

Relevant Policies

3.1.18 Disposal of Assets

1.2.9 Local Regional Price Preference

2.3.7 Purchasing

 

Previous Delegation #             D.29

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to acquire or dispose of Shire assets (other than land) by public tender, expressions of interest or public auction valued at an amount not exceeding $100,000  $150,000.

 

Conditions Imposed

 

The delegation shall be exercised provided that appropriate provision is made in Council’s Budget.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                                Director Engineering Services Infrastructure

                                                Director Corporate Services

                                                Director Development Services

                                                Manager Health Emergency and Ranger Services

                                                Executive Officer

                                               

In accordance with values endorsed by the Chief Executive Officer.

 

Record requirements           The Chief Executive Officer is to ensure that an appropriate record is kept of all proposals to dispose of property in a register of property disposal.  Documentation to be recorded to the relevant plant file and/or file EPL03 (Disposal – Auctions & Sales) if applicable.

 

Reporting requirements      The Chief Executive Officer is to inform the Council of the detail of all acquisitions or disposals under this delegation.

 

 

 


 

LGA15 Disposal of Impounded Vehicles and Goods

 

Head of Power                      Local Government Act 1995 – (Part 3 Division 3 Subdivision 4) (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.37 Contraventions that can lead to impounding

s 3.40A Declare a vehicle to be an abandoned wreck

3.47(2) Disposing of confiscated or uncollected goods

Sub section

 

Local Law

Parking and Parking Facilities Local Law 2012

Relevant Policies

 

 

Previous Delegation #             D.38

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to sell impounded vehicles upon receipt of an offer.

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Local Government Act 1995 including the following:

 

·     S 3.40A - declare a vehicle an abandoned wreck for the purposes of s3.40A of the Act.

·    s3.47(2) - sell or otherwise dispose of any vehicles or goods that have been impounded.

 

Conditions Imposed

This delegation is exercised provided that the estimated resale value of that particular vehicle is estimated at less than $5,000 below the prescribed value and the statutory two month waiting period is completed.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health, Emergency & Ranger Services

                                               

Record requirements           Documentation to be placed on recorded to file LAW007.2 and the relevant tender file if applicable. the register of impounded vehicles and in Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 


 

LGA16 Disposing of Sick Or Injured Impounded Animals

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

                                                                                            

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.47A Sick or injured animals, disposal of

Sub section

(1)

Local Law

Dog Local Law 2012

Relevant Policies

 

 

Detail of delegation             

 

The Chief Executive Officer is delegated the power under s3.47A – to determine that an impounded animal is ill or injured to such an extent that treating it is not practicable, to humanely destroy the animal and to dispose of the carcass.

 

Conditions Imposed

 

Officers must liaise with an authorised veterinarian if practicable and must not destroy an animal unless-

(a) because of the state of the animal, destroying it is urgent; or

(b) the local government has taken reasonable steps to notify the owner and it has been impounded for at least 7 days.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health, Emergency & Ranger Services

                                                Coordinator Rangers

                                               

Record requirements           Documentation to be recorded to file LAW002.8

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

LGA17 Execution of Documents – Authorisation without Common Seal

 

Head of Power Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated    

Part

9 – Miscellaneous Provision

Division

3 – Documents

Section

9.49A Execution of Documents

Sub section

(4) and (5)

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.32

Detail of delegation 

Council delegates authority to the Chief Executive Officer to sign certain documents on behalf of the Shire of Broome in accordance with 9.49A(4) and (5) “Execution of Documents” of the Local Government Act 1995.

This delegation also authorises the Deputy Chief Executive Officer to sign documents on behalf of the Shire of Broome in accordance with Section 9.49A(4) and (5) “Execution of Documents” of the Local Government Act 1995.

Conditions Imposed

This delegation is specific to documents that are necessary or appropriate for the Chief Executive Officer to sign in carrying out of his/her functions under any written law or in accordance with Section 5.41 of the Local Government Act 1995.

 

The document must be consistent with a Council Policy or resolution. 

 

In addition, the document to be executed must be consistent with approved expenditure contained within the adopted Annual Budget or in accordance with Section 6.8 of the Local Government Act 1995.

 

This delegation does not apply to the execution of documents that require affixing of the Common Seal of the Shire of Broome.

 

Sub-delegation Permitted    Yes No

 

Sub-delegated to                    Deputy Chief Executive Officer

         

Record requirements            Documentation to be placed on recorded to the relevant          subject  files.

 

Reporting requirements       To be reported monthly in the Information Bulletin, or to be included in the Accounts for Payment and presented to Council via the Ordinary Council Meeting as appropriate.

 

 


 

LGA18 Insurance

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated         Local Government (Financial Management) Regulations 1996

 

 

Part

5

Division

4 Local Government Employees

Section

5.42 Delegation of some powers to CEO

Sub section

Regulation 5. (1)(e)

CEO’s  Duties as to Financial Management

Regulation

5 Financial management duties of the CEO (1)(e)

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.39

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to enter into appropriate contracts of insurance on behalf of Council, whilst Council’s insurance portfolio is managed by Local Government Insurance Service.

 

Conditions Imposed

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Executive Officer Director Corporate Services

 

Record requirements           Documentation to be placed on the Insurance File and recorded to file RIC10 (Insurance Policies & Renewals).in the Annual Insurance Register.

                                                                                                                       

Reporting requirements      Record in the annual insurance register Insurance Policy file.

 

 

 

 


 

LGA19 Investment of Surplus Funds

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

6. Financial management

Division

4 General financial management

Section

6.14 Power to invest

Sub section Regulation

Local Government (Financial Management) Regulations 19, 19C

Local Law

 

Relevant Policies

2.1.2 – Investment of Surplus Funds

 

Previous Delegation #             D.40

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to invest surplus funds from the Municipal, Trust and Reserve funds in asset classes as set out in Policy 2.1.2 Investment of Surplus Funds.

 

Conditions Imposed

 

The Chief Executive Officer shall have regard to Policy 2.1.2 Investment of Surplus Funds.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

 

Record requirements           Documentation to be placed on recorded to file FIN001. the Funds Investment Register  

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA20 Local Government (Uniform Local Provisions) Regulations 1996, Consent Permission or Approvals

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

Local Government (Uniform Local Provisions) Regulations 1996

 

Power/Duty Delegated         Local Government (Uniform Local Provisions) Regulations          1996

 

Part

5

Division

4 Local Government Employees

Section

5.42 Delegation of some powers to CEO

Regulation

Local Government (Uniform Local Provisions) Regulations 1996 6, 11, 12, 13, 17

Sub section

 

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.45

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to give consent, permission or approval required under the Local Government (Uniform Local Provisions) Regulations 1996.

 

The Chief Executive Officer is delegated authority to:-

·    Give permission to obstruct a public thoroughfare by things placed and left,

·    Give permission to make or make and leave an excavation in a public thoroughfare or on land adjoining a public thoroughfare,

·    Approve the construction of a crossing giving access from a public thoroughfare to land or a private thoroughfare,

·    Issue a notice requiring a person to construct or repair a crossing from a public thoroughfare to land or a private thoroughfare.

·    Approve applications to undertake a construction on, over, or under a specified public thoroughfare or public place that is local government property.

 

Conditions Imposed

 

That no cost is imposed upon Shire of Broome.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

                                                Manager Engineering Operations Infrastructure Services

                                                Development & Subdivisions Engineer

 

Record requirements           Documentation to be placed on recorded to the relevant property file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 


LGA21 Management Orders, Acceptance of

 

Head of Power                      Local Government Act 1995 (Section 5.42 (1) (a) & 5.44)

 

Power/Duty Delegated

 

Part

5 3 Functions of local governments

Division

4 Local Government Employees 3 Executive functions of local

government

Section

5.42 Delegation of some powers to CEO

3.53 Control of certain unvested facilities & 3.54 Reserves under control

of a local government of Local Government Act

Part 9 Land Administration Act 1997

Sub section

 

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.46

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to advise the Department of Regional Development and Lands that the Shire of Broome is willing to accept Management Orders for land.

 

Conditions Imposed

 

The Chief Executive Officer is to take into consideration the requirements of Subdivision 6 – Various Executive Functions Section 3.53 and 3.54 of the Local Government Act 1995 and Part 9 of the Land Administration Act 1997.

 

The Chief Executive Officer is to take into consideration as appropriate the provisions of Sections 3.58 and 3.59 of the Local Government Act and Local Government (Functions and General) Regulations 7, 8, 9, 10 and 30.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                                Director Infrastructure

                                                Director Development Services

                                               

Record requirements           Documentation to be placed on Original Management Orders to be recorded to file LEG059 (Reserves Management Orders), and the relevant reserve file. and in the delegated authority register.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

LGA22 Municipal / Trust Fund, Authorisation of Payments, including Creditors

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Local Government (Financial Management) Regulations 1996

 

Part

2 General financial management – s6.10 6 Financial management

Division

4 General financial provisions

Section

6.10 Financial management regulations

Sub section

 

Regulation

12 Payment from municipal fund or trust fund

13 List of accounts

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.47

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to authorise payments from the municipal and trust funds with the information required under Regulation 12 13 of the Local Government (Financial Management) Regulations 1996.

 

Conditions Imposed

 

Authority is to be exercised in accordance with Regulation 12 of the Local Government (Financial Management) Regulations 1996.

 

Each payment from the Municipal Fund or the Trust Fund is to be noted on a list compiled for each month showing:

 

·    The payee’s name,

·    The amount of the payment,

·    The date of the payment, and

·    Sufficient information to identify the transaction

 

The list referred to above is to be presented to the Council at the next Ordinary Meeting of the Council following the preparation of the list and is to be recorded in the minutes of the meetings at which it is presented.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

                                                Coordinator Financial Services

                                               

Record requirements           The Council item, together with attachment (Authorisation of       Expenditure Schedule), is to be recorded to file FRE02.

 

Reporting requirements      Presented to Council via the Ordinary Meetings of Council Council Meetings.

 

LGA23 Operational – Authorised Officers, Appointment of

 

Head of Power Local Government Act 1995 – (Section 5.42)

Local Government Act 1995 – Part 9 Division 2 Section 9.10

Local Government (Miscellaneous Provisions) Act 1960

Council’s Local Laws and Regulations as prescribed     

 

Power/Duty Delegated         As listed below

 

Part

9 Miscellaneous Provisions

Division

2 Enforcement and legal proceedings

Sub Division

1 Miscellaneous Provisions about enforcement

Section

9.10 Appointment of Authorised Persons

Sub section

 

Local Laws

Dog Local Law 2012,

Health Local Law 2006,

Parking and Parking Facilities Local Law 2012,

Trading, Outdoor Dining and Street Entertainment Local Law 2012 2003 ,

Local Government Property and Public Places Local Law 2012

Cemeteries Local Law 2012

 

Previous Delegation #             D.50

 

Detail of delegation 

 

The Chief Executive Officer is delegated the power to appoint persons or classes of person as authorised officers in accordance with the various Acts, Regulations and Local Laws listed hereunder:

 

·    Local Government Act 1995 – Part 9 Division 2 Section 9.10

·    Local Government (Miscellaneous Provisions) Act 1960 - Part XX Section 449 (appointment of Pound Keeper and/or Rangers) Act to be read as part of the Local Government Act

·    Dog Local Law 2012,

·    Health Local Law 2006,

·    Parking and Parking Facilities Local Law 2012,

·    Trading, Outdoor Dining and Street Entertainment Local Law 2003,

·    Local Government Property and Public Places Local Law 2012

·    Cemeteries Local Law 2012

 

Conditions Imposed             Nil

 

Sub-delegation Permitted    No

 

Sub-delegated to                  Nil

 

Record requirements           Documentation to be recorded to the staff member’s                   personnel file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

LGA24 Operational – Community Sponsorship Program

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

5 Administration

Division

4 Local government employees

Section

5.42 Delegation of some powers to the CEO

Sub section

6.2 Local government to prepare annual budget

 

Local Law

Nil

Relevant Policies

5.1.5 Community Sponsorship Program

 

Previous Delegation #             D.53

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to approve ad hoc sponsorship to a maximum of $1,000 after reference to the Community Sponsorship Assessment Working Group and Council’s approved Financial Year Budget.

 

Conditions Imposed

 

The Chief Executive Officer shall have regard to Policy 5.1.5 Community Sponsorship Program

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                               

Record requirements           Documentation kept on to be recorded to file FIS07 (Ad Hoc       Community Sponsorship).

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

LGA25 Operational – Contract Price Variations

 

Head of Power                      Local Government Act 1995 (Sections 5.42) & 5.44)

 

Power/Duty Delegated

 

Local Government (Functions and General) Regulations 1996

 

Part

4  Provision of goods and services

Division

2  Tenders for providing goods and services (s3.57)

Section Regulation

20 Variation of requirements before entry into contract

21A Varying a contract for the supply of goods or services

Sub section

 

Local Law

 

Relevant Policies

2.3.7 – Purchasing Policy

 

 

Previous Delegation #             D.54

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to approve:

 

·    minor contract variations before a contact has been entered into for the supply of goods and services to a contract subject to sufficient funds being available within the approved expenditure budget and that the Chief Executive Officer is satisfied that the price variation is necessary.

 

·    Contract variations after a contract has been entered into for the supply of goods and services

(a)         the variation is necessary in order for the goods or

             services to be supplied and does not change the scope of

             the contract; or

(b)         the variation is a renewal or extension of the term of the

       contract as described in regulation 11(2)(j) – Local Government (Functions   and General) Regulations 1996.

 

Conditions Imposed

 

Any contract variation is to be recorded in a register of contracts Contracts Register and is to be reported to the Council.

 

Sub-delegation Permitted    No

 

Sub-delegated to

 

Record requirements           Documentation to be placed in recorded to the relevant contract file and the register of contracts Contracts Register.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

LGA26 Operational – Legal Representation, Costs Indemnification

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

5 Administration

Division

4

Section

5.42 Delegation of some powers and duties to CEO

Sub section

 

Local Law

 

Relevant Policies

Policy 1.2.7 – Legal Representation Cost Indemnification

 

Previous Delegation #             D.57

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to approve applications from elected members or staff for urgent legal services where there is a need for the services, before an application can be considered by Council.

 

Conditions Imposed

 

The Chief Executive Officer should reference legal advice on any application if he/she deems necessary and can exercise this authority up to the value of $20,000.

 

The Chief Executive Officer is to take into account Policy 1.2.7 of the Council in relation to this matter as determined and varied from time to time.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Deputy Chief Executive Officer

                                                Director Development Services

 

Record requirements           The advice documentation is to be recorded in a register of legal          advice to the relevant subject, property or reserve file, and the       staff member’s personnel file.

 

Reporting requirements      The Council is to be informed of all legal advice obtained and the advice is to be made available for inspection upon request.

 

 


 

LGA27 Permits, Road Trains and Extra Mass

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.50 Closing certain thoroughfares to vehicles

Sub section

 

Local Law

Local Government Property and Public Places Local Law 2012

3.2, 3.3, 3.4, 3.5

Relevant Policies

3.1.22 – Closure of Unsealed Roads Due to Wet Weather

 

Previous Delegation #             D.61

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to determine any application recommending approval or refusal, with conditions, to Main Roads WA to use road trains and applications for extra mass permits and/or over-dimensional vehicle permits on any local road within the district.

 

Conditions Imposed

 

The Chief Executive Officer is to have regard to:

 

1)   All roads are subject to the appropriate approval by Main Roads WA and subsequent issue of relevant permits

2)   Applicants are to supply Council with a copy of Main Roads WA permit before operations commence

3)   That the speeds of the vehicles do not exceed 90km/h on gravel roads

4)   Applicants are requested to utilise sealed routes, where possible, particularly during periods of wet weather

5)   Council reserves the right to withdraw the approval with twenty four (24) hours notice.

6)   Any policy of Council in place from time to time.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

 

Record requirements           Documentation to be placed on recorded to the road files ENR01 or TRL03 as applicable. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA28 Private Works

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

6 Financial management

Division

5 Financing local government activities

Section

6.15 Local government’s ability to receive revenue and income

Sub section

 

Local Law

Nil

Relevant Policies

3.1.5 Private and Community Works

 

Previous Delegation #             D.63

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to undertake private works within the Shire of Broome when determined to be in the interests of Council and when written authorisation is provided by the client to proceed.

 

Conditions Imposed

 

Delegation to be in accordance with relevant policy.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

                                                Manager Engineering Infrastructure Operations

 

Record requirements           Documentation to be placed on recorded to the relevant reserve or property file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA29 Purchase Orders, Issue of

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

                                               

Power/Duty Delegated         Local Government (Financial Management) Regulations 1996

                                               

 

Part

2

Division

Regulations 5, 11(2), 12(1)(a) 11A, 11

Section

 

Sub section

 

Local Law

N/A

Relevant Policies

2.3.7 - Purchasing

1.2.9 - Local Regional Price Preference

 

Previous Delegation #             D.64

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to issue Purchase Orders for those goods and services provided for in Council’s adopted budget.

 

Conditions Imposed

 

The Chief Executive Officer is to refer to Policy 2.3.7 Purchasing Policy

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  In accordance with Management Directive 008 as endorsed by   Chief Executive Officer.

 

Record requirements           Audit trail maintained within Synergy Soft Financial Management System Purchasing Module.

 

Reporting requirements      As per Management Directive 008 as reviewed and amended by the Chief Executive Officer from time to time.

 

 


 

LGA30 Rates and Service Charges - Agreements

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

6. Financial management

Division

6. Rates and service charges

Section

6.49 – Agreement as to payment of rates and service charges

Sub section

 

Local Law

Nil

Relevant Policies

2.1.3 – Rates Debt Recovery

 

Previous Delegation #             D.66

 

Detail of delegation

 

The Chief Executive Officer is delegated the power to accept payment of a rate or service charge that is due and payable by a person in accordance with an agreement made with that person.

 

Conditions Imposed

 

1.   The Chief Executive Officer is required to observe any relevant policy.

2.   In making any such agreement, the Chief Executive Officer is to exercise discretion in negotiating the best possible repayment schedule to protect the interests of the Shire without imposing undue financial hardship on the person.

3.   The Chief Executive Officer is to ensure that appropriate written agreements are entered into and that appropriate internal controls are in place to monitor compliance with the agreed repayment schedule.

4.   The Chief Executive Officer is to have regard to the Shire’s debt collection policy should the person materially default with the terms of the agreement.

 

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

 

Record requirements           A written, signed agreement is to be entered into. and Document is to be recorded to file ARA10 (Rates – Payment Arrangements & Instalments). in the Delegation of Authority Monthly Schedule.

 

Reporting requirements      To be reported monthly Monthly in the Council Information Bulletin, with a copy of the report to be recorded to file ARE02 (Delegations of Authority Register).

 

 

 


 

LGA31 Rates, Unpaid – Power for Sale

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

6. Financial management

Division

6. Rates and service charges

Section

6.64 Actions to be taken,

6.65 Power to lease – procedure

6.66 Effect of lease

6.67 Release of property after payment of arrears

6.68 Exercise of power to sell land

Sub section

 

Local Law

 

Relevant Policies

2.1.3 – Rates Debt Recovery

 

Previous Delegation #             D.67

 

Detail of delegation

 

The Chief Executive Officer is delegated the authority to commence proceedings under Section 6.64 of the Local Government Act 1995 to recover rates and service charges owing to the Council where an amount payable to the Council has been unpaid for not less than a period of three years.

 

These proceedings could involve proceedings actions to recover rates and service charges where appropriate:

1.   Lease of the land;

2.   Sale of the land;

3.   Cause the transfer of land to the Crown; or

4.   Cause the transfer of land to the local government.

 

Conditions Imposed

 

1.   The Chief Executive Officer is required to observe any relevant policy.

2.   The action is only to be taken, where in the opinion of the Chief Executive Officer, that action is necessary.

3.   Any land taken possession of must be released as per Section 6.67 of the Local Government Act 1995.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

 

Record requirements           Documentation To to be recorded to in the Delegation of Authority Monthly Schedule file ARA06 (Rates – Debt Recovery & Legal Action).

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA32 Rating and Service Charges, Caveat

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

6. Financial management

Division

6 Rates and service charges

Section

6.64 Actions to be taken

Sub section

3

Local Law

 

Relevant Policies

2.1.3 – Rates Debt Recovery

 

Previous Delegation #             D.68

 

Detail of delegation

 

The Chief Executive Officer is delegated the power to lodge a caveat to preclude dealings in land where rates or services charges are in arrears and the CEO is of the opinion that it is in the interests of the Shire to lodge the caveat.

 

Conditions Imposed

 

1.   The Chief Executive Officer is required to observe any relevant policy.

2.   The action to lodge a caveat is only to be taken, where in the opinion of the Chief Executive Officer, that action is necessary.

3.   The action is only to be taken by persons with the specific written authority to lodge the caveat.

 

 

Sub-delegation Permitted    No

 

Sub-delegated to

 

Record requirements           Documentation to To be recorded in the Delegation of Authority Monthly Schedule  to file ARA06 (Rates – Debt Recovery & Legal Action).

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA33 Rating and Service Charges, Legal Action for Recovery

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

6. Financial Management

Division

6 Rates and Service Charges

Section

6.56 Rates and Service Charges Recoverable in Court

Sub section

 

Local Law

 

Relevant Policies

2.1.3 – Rates Debt Recovery

 

Previous Delegation #             D.69

 

Detail of delegation

 

The Chief Executive Officer is delegated the power to instigate action through a court to recover a debt, including recovery costs, associated with a rate or service charge, if it remains unpaid after the time for payment under the Act, and in accordance with procedures outlined in the Shire debt collection policy.

 

Conditions Imposed

 

1.   The Chief Executive Officer is required to observe any relevant policy.

2.   The legal action is only to be taken, where in the opinion of the Chief Executive Officer, that action is a last resort to obtain payment.

3.   The legal action is only to be taken by persons with the specific written authority to commence the action.

 

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

 

 

Record requirements           Documentation to To be recorded in the Delegation of Authority Monthly Schedule to file ARA06 (Rates – Debt Recovery & Legal Action).

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA34 Recovery of Rates and Service Charges – Leased Properties

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated        

 

Part

6 Financial Management

Division                            

6 Rates and Service Charges

Section

6.60 Local government may require lessee to pay rent

Sub-Section

 

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.71

 

Detail of delegation

 

The CEO is delegated the power:

1.   To give notice to the lessee of land if payment of a rate or service charge imposed is due and payable requiring the lessee to pay any rent as it falls due in satisfaction of the debt.

2.   The duty to give the lessor a copy of the notice with an endorsement that the original of it has been given to the lessee.

3.   The power to recover the amount of the rate or service charge as a debt from the lessee if rent is not paid in accordance with the notice.

4.   The power to request the occupier of property, or an agent of the owner of property to disclose the name and address of the owner or of the person receiving or authorised to receive the rate or service charge.

5.   The duty to apply the money for or towards rates or service charges where money is paid on rates and charges due on the land in the order in which they become due.

 

Conditions Imposed

 

To observe all relevant provisions of the Local Government Act 1995, all other written law and regulations, Council policies, directions and guidelines.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

 

Record requirements           Documentation to To be recorded  to file ARA06 (Rates – Debt Recovery & Legal Action) and to the relevant lease file. in the Delegation of Authority Monthly Schedule.

 

Reporting requirements      Monthly in the Council Information Bulletin.      To be reported     monthly in the Information Bulletin, with a copy of the report to         be recorded to file ARE02 (Delegations of Authority Register).

 

 


 

LGA35 Road Closures, General and Temporary

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 – Functions of Local Government

Division

3 – Executive Functions of Local Governments

Section

3.50 Closing certain thoroughfares to vehicles, 3.50A Partial closure of thoroughfare for repairs or maintenance and 5.42

Sub section

 

Local Law

Shire of Broome Property and Public Places Local Law 2012 - 10.1 , 10.2 , 10.3

Relevant Policies

3.1.22 Closure of Unsealed Roads Due to Wet Weather

 

Previous Delegation #             D.72

 

Detail of delegation

 

The Chief Executive Officer is delegated the authority to temporarily close a street or a portion of a street and/or any local road under Council’s control to all traffic for any period not exceeding 28 days, or exceeding 28 days providing local public notice has been provided if it is of the opinion that by reason of heavy rain, This temporary closure is undertaken:

·    as by reason of the heavy rain, a street is likely to be damaged by the passage of traffic generally and/or if it is considered the road is unsafe for public traffic; or

·    for the purpose of conducting events in accordance with the Traffic Management for Events Code of Practice and the Road Traffic (Events on Roads) Regulations 1991.

 

Conditions Imposed

 

In accordance with Local Laws.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Engineering Services Infrastructure

                                                Manager Engineering Infrastructure Operations

 

Record requirements           Documentation to be placed on recorded to files ENR01 or ROR01 as applicable. the road file and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA36 Significant Tree Register

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.54 Reserves under control of a local government

Sub section

 

Local Law

Local Government Property and Public Places Local Law 2012

Relevant Policies

3.1.24 – Significant Tree Register

 

Previous Delegation #             N/A

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority with respect to the inclusion of trees on the Register and for works of a minor nature.  The application for the physical removal of any trees on the Register will be referred to Council for consideration.

Conditions Imposed

 

Trees that will be considered for inclusion on the Register, should substantially meet the following criteria:

1.         Outstanding aesthetic quality.

2.         Outstanding for its large height, trunk circumference or canopy spread.

3.         Is particularly old or venerable.

4.         Having associations with an important historical event.

5.         Any tree associated with a well-known public figure or ethnic group.

6.         Occurs in a unique location or situation, or provides a significant contribution to the landscape, important landmarks and trees which form part of an historical garden, park or setting within the townsite.

7.         Of a rare species or variety or very localised distribution.

8.         Horticultural or genetic value and could be an important source of propagating stock.

9.         Exhibits a curious growth form or physical feature, including unusually pruned forms.

10.       Any mature specimens of native trees whose natural distribution is mainly restricted to Broome and/or the Dampier Peninsula.

 

Any person desiring to cut, remove or otherwise alter the state of a tree listed on the Significant Tree Register shall require the approval of Council.  The following exemptions to this are:

a.     Any tree or part of tree which is dead.

b.     Any part of a tree which has to be pruned clear of overhead wires to the requirements of Horizon Power, in accordance with Australian Standard AS 4373-1996 Pruning of Amenity Trees.

c.     Remedial pruning of remaining limbs (but not tree removal) after storm damage.

d.     Any tree deemed to be dangerous by the Council, following service of an order requiring the tree to be made safe by the owner.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Infrastructure

 

Record requirements           Documentation to be recorded to file ARE12 (Significant Trees Register).

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA37 Tenders, Decision to Invite

 

Head of Power                      Local Government Act 1995 (Sections 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

3 Functions of local governments

Division

3 Executive functions of local governments

Section

3.57 Tenders for providing goods or services

Sub section

1

Regulations

Local Government (Functions and General) Regulations 1996

11(1),14(2a), 21(1), 18(4) & 23(3)

Local Law

Nil

Relevant Policies

1.2.9 – Local Regional Price Preference

2.3.7 – Purchasing Policy

 

Previous Delegation #             D.79

 

Detail of delegation 

 

Pursuant to Sections 5.42 and 5.43 of the Local Government Act 1995, the The Chief Executive Officer is delegated the power:

                                               

1.       To make the decision to invite tenders for goods and services;

2. 1.   To publicly call tenders for goods and services where provision has been made in       the Annual Budget for those goods and services. before the Shire enters into a          contract of a prescribed kind;

4. 2.   To determine in writing the criteria for deciding which tender should be accepted

3.       Seek Expressions of Interest for the supply of goods and services before entering      into the Tender process.

4.       Determine which of the Expressions of Interest received would be an acceptable        Tenderer.

3.5.    To accept a tender where the consideration is less than $100,000 $150,000

 

Conditions Imposed

 

1.   The decision to accept a quotation or tender must relate to goods or services that are subject to a specific budget expenditure authorisation or other express written authority of the Council.

 

2.   The decision must be based upon a proper, fair and impartial public tender process that only considers quotations or tenders that comply with all relevant requirements on opening.

 

3.   The decision must be based upon the best value for money proposal that has been assessed by a proper and accountable assessment process.

 

4.   The decision must be based upon full compliance with Local Government (Functions and General) Regulations 1996 Part 4 Division 2, any relevant written law, Council policy or procedures. Including Policy 2.3.7 - Purchasing Policy.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Executive Officer

                                               

Record requirements           Entry in the Tender Register in accordance with regulations with tenders regulation 17 Local Government (Functions and General) Regulations 1996.  Documentation to be recorded to file LEG256 (Tender Register) and where applicable recorded to the relevant Tender file.

 

Reporting requirements      Tender report to Council for tenders called over $100,000 $150,000 and entry in the Tender Register in accordance with regulations.

For tenders under $100,000 $150,000, to be reported monthly in the Information Bulletin

 


 

LGA38 Trading Licences, Suspension of

                  

Head of Power          Local Government Act 1995 (Section 5.42)

                                   

Power/Duty Delegated

                                               

Part

5 Administration

Division

4 Local Government Employees

Section

5.42 Delegation of some powers and duties to CEO

Sub section

 

Clause

 

Local Law

Trading, Outdoor Dining and Street Entertainment Local Law 2003

Local Government Property and Public Places Local Law 2012

Relevant Policies

4.2.3 Street Entertainment/Busking;

4.2.12 Trading in Public Places;

4.5.3 Commercial Activities on Cable Beach;

4.5.1 Commercial Camel activities on Cable Beach;

Local Planning Policy 8.3 – Outdoor Dining

Previous Delegation #             D.82

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to:

 

·    suspend/cancel any Trading Licence should a licence condition be breached.

 

·    determine extension, suspension and cancellation of applications to conduct activities in accordance with the Trading, Outdoor Dining and Street Entertainment Local Law 2003 and Local Government Property and Public Local Law 2012.

 

·    approve and determine applications to conduct activities in accordance with the Trading, Outdoor Dining and Street Entertainment Local Law 2003 and Local Government Property and Public Local Law 2012.

 

·    approve applications for Outdoor Dining Licences.

 

Conditions Imposed

 

The Chief Executive Officer shall exercise this delegation in accordance with Trading, Outdoor Dining and Street Entertainment Local Law 2003, Clause 2.7 all Shire of Broome Policies.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health, Emergency & Rangers Services

                                              

Manager of Planning Services. Statutory Planning Coordinator

Responsibility for outdoor dining licenses for premises approved as restaurant shall be undertaken by the Manager of Planning Services Statutory Planning Coordinator.

 

Coordinator Environmental Health

Responsibility for outdoor dining licenses for premises approved as restaurant shall be undertaken by the Coordinator Environmental Health.

 

Record requirements           Documentation to be placed on the reserve/property file. and in the Information Bulletin Report.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

LGA39 Write Off of Debts Up to $1,000

 

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)

 

Power/Duty Delegated

 

Part

6. Financial Management

Division

4 General financial provisions

Section

6.12 Power To Defer, Grant Discounts, Waive Or Write Off Debts

Sub section

 

Local Law

 

Relevant Policies

2.1.3 Rates Debt Recovery Policy

Business Operating Procedure 2.1.1 - Sundry Debt Recovery and Write Off

 

Previous Delegation #             D.88

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to write off small amounts of any monies owed to the local government, up to a maximum of $1,000 per rates assessment and/or debtor record.

 

Conditions Imposed

 

1.   The Chief Executive Officer is required to observe any relevant policy.

2.   The debt write off is only to be actioned, where in the opinion of the Chief Executive Officer all of the following conditions are satisfied:

a.   the value of the debt inclusive of penalty interest, up to $1,000 is unrecoverable;

b.   it would be uneconomical to pursue formal debt recovery procedures; and

c.   the debtor has maintained a low credit risk history.

3.   Monies owing and outstanding after 240 days that are considered doubtful and uneconomical to pursue further debt recovery may be written off after authorisation by either the Director Corporate Services or the Manager Financial Services.

 

4.   All amounts stated are exclusive of GST

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Corporate Services

                                                Manager Financial Services

 

 

Record requirements           Documentation to be recorded in the to file ARA06 (Rates – Debt Recovery & Legal Action) or ADM06 (Debtors) as applicable. register of bad debt write offs and in the Information Bulletin

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

BUILDING ACT 2011

BA1      Administering the Building Act 2011

 

Head of Power                      Building Act 2011 (section 127)

 

Power/Duty Delegated        

 

Instrument

Building Act 2011 and Building Regulations 2012

Part

Part 2, Part 4, Part 8

Division

 

Sections of Building Act

18, 20, 21, 22, 23, 24, 27, 55, 58, 62, 65, 88, 96, 97, 98, 110, 111, 114, 117, 118, 119, 127, 128, 129, 130, 131, 132, 133, 145A.

Regulations in Building Regulation

23, 24, 26, 40, 51, 53, 61.

 

Local Law

 

Relevant Policies

 

 

Previous Delegation #             N/A

 

Detail of delegation 

 

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Building Act 2011 including to:

 

·    s18 – require an applicant, for a building permit, to give any document or information that it requires to determine the application, require an applicant to verify the information by statutory declaration and refuse to consider an application if the applicant does not comply with a requirement.

·    s20 – grant a building permit if satisfied with the specified matters.

·    s21 – grant a demolition permit if satisfied with the specified matters.

·    s22 – refuse to grant a building permit or demolition permit in the specified circumstances.

·    s23 – decide whether or not to grant the building permit in the specified timeframes, or outside those timeframes.

·    s24 – record the grounds on which a decision is based and provide written notice of the decision.

·    s27 - impose conditions on a building permit or a demolition permit, vary or revoke any conditions imposed and provide notice of the variation or revocation of a condition.

·    s55 - require an applicant, for an occupancy permit or building approval certificates, to give any document or information that it requires to determine the application, require an applicant to verify the information by statutory declaration and refuse to consider an application if the applicant does not comply with a requirement.

·    s58 – grant or modify an occupancy permit or a building approval certificate if satisfied with the specified matters, and refuse to grant or modify the occupancy permit or the building approval certificate if there is an error in the information or document provided for the application.

·    s59 – decide whether or not to grant the occupancy permit or building approval certificate in the specified timeframes, or outside those timeframes.

·    s60 – record the grounds on which a decision is based and provide written notice of the decision.

·    s62 – impose conditions on an occupancy permit or building approval certificate, vary or revoke any conditions imposed and provide notice of the variation or revocation of a condition.

·    s65 – extend the period in which an occupancy permit or a building approval certificate has effect.

·    s88 – specify the way in which an outward facing side of a particular close wall must be finished in the specified circumstances.

·    s96 – designate a person employed by the local government under the Local Government Act 1995 section 5.36, as an authorised person in relation to buildings and incidental structures located, or proposed to be located, in the district of the local government.

·    s97 – give an identity card to each person designated as an authorised person.

·    s98 – revoke or vary a condition of designation.

·    s110 – make a building order in the specified circumstances and as specified.

·    s111 – issue notice of a proposed building order and consider any submissions received.

·    s114 – serve a copy of the order on each person to whom the order is directed.

·    s117(1) - revoke a building order and serve notice of the revocation on each person to whom the notice is directed.

·    s117(2) – decide whether a building order has been fully complied with and either revoke a building order or inform each person to whom the building order is directed that it remains in effect.

·    s118(2) – cause an authorised person to take any action specified in a building order or commence, complete any work specified in the order or take steps to cause action to cease.

·    s118(3) – in a court of competent jurisdiction, seek to recover as a debt from a person who as been served with a copy of a building order the costs and expenses incurred in acting under subsection (2).

·    s127 – delegate to any other local government employee a power or duty of the local government that has been delegated to the CEO.

·    s128 - keep a register of all building permits, demolition permits, occupancy permits and building approval certificates granted and building orders made.

·    s129 – make the register available for inspection and provide copies of building permits, demolition permits, occupancy permits, building approval certificates or building orders.

·    s130 – keep copies of the prescribed documents.

·    s131 – allow an interested person to inspect a building record or provide an interested person with a copy of a building records.

·    s132 – give the Building Commissioner prescribed information for inclusion in the annual report or as requested.

·    s133 – commence a  prosecution for an offence against the Act.

·    s145A – refer an uncertified application to a building surveyor who is not employed by the local government and issue a certificate for a building or structure in the specified circumstances.

 

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Building Regulations 2012 including to:

·    reg 23 – refuse to accept an application to extend the time during which the permit has effect after the expiry date for the permit in the specified circumstances.

·    reg 24 – extend the time during which a permit has effect in the specified circumstances.

·    reg 26 – approve a new person to be named as the builder on a building permit or the demolition contractor on the demolition permit and amend the permit details accordingly.

·    reg 40 – refuse to accept an application for the extension of the period of duration after the expiry day for an occupancy permit or building approval certificate in the specified circumstances and to record the decision.

·    reg 51 – approve alternative requirements in relation to a pool fence, barrier or gate.

·    reg 53 – arrange for an authorised person to inspect a pool enclosure.

·    reg 61 – approve the use of a battery powered smoke alarm.

·    reg 70 – appoint approved officers and authorised officers for the purposes of the Criminal Procedure Act 2004 and issue a certificate of appointment.

 

Conditions Imposed

 

Delegation to be in writing, any sub-delegation to be in writing and reviewed every financial year.

                                               

Sub-delegation Permitted: Yes, with the exception of sections 96, 97, 98 and 127 of the Building Act and regulation 70 of the Building Regulation.           

 

Sub-delegated to:                

 

Director Development Services: 

·    Building Act – sections 18, 20, 21, 22, 23, 24, 27, 55, 58, 59, 60, 62, 65, 88, 110, 111, 114, 117, 118, 119, 128, 129, 130, 131, 132, 133 and 145A.

·    Building Regulations – regulations 23, 24, 26, 40, 51, 53, and 61.

 

Manager Building Services:

·    Building Act – sections 18, 20, 21, 22, 23, 24, 27, 55, 58, 59, 60, 62, 65, 88, 110, 111, 114, 117, 118, 119, 128, 129, 130, 131, 132, 133 and 145A.

·    Building Regulations – regulations 23, 24, 26, 40, 51, 53, and 61.

 

Record requirements           Documentation to be recorded to the staff member’s personnel file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 


 

BA2      Encroachment, Access and Works on Shire Owned or Managed Land

                                               

Head of Power                      Building Act 2011 (section 127)

 

                                               

Power/Duty Delegated        

 

Instrument

Building Act  2011

Part

Part  6

Division

 

Section

Sections 76, 77, 78, 79, 80, 81, 82

Sub section

 

Local Law

Nil

Relevant Policies

 

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to:

 

·     s76 – consent to the encroachment of part of a building or incidental structure onto Shire owned or managed land.

·     s77 – consent to work adversely affecting Shire owned or managed land.

·     s78 – consent to a temporary or permanent protection structure being placed onto Shire owned or managed land.

·     s79 – consent to work being done that affects the structural, waterproofing, or noise insulation capacity of a party wall, a substantial dividing fence or a boundary retaining wall on Shire owned or managed land.

·     s80 – consent to the removal of a fence, gate or other barrier on Shire owned or managed land.

·     s81 – consent to a person accessing Shire owned or managed land to undertake work or conduct a survey.

·     s82 – remove an encroaching building or structure or protection structure from Shire owned or managed  land  in the specified circumstances.

 

Conditions Imposed

 

Delegation to be in writing, any sub-delegation to be in writing and reviewed every financial year.

 

Sub-delegation Permitted:    Yes

 

Sub-delegated to:                   Deputy Chief Executive Officer

                                                  Director Development Services

                                                  Director Corporate Services

                                                  Director Infrastructure

                                                          

Record requirements             Documentation to be recorded to the property file

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

BA3      Seeking Consent to Affect Other Land

                                               

Head of Power                      Building Act 2011 (section 127)

 

                                               

Power/Duty Delegated        

 

Instrument

Building Act  2011

Part

Part  6

Division

 

Section

Sections 84, 85, 86

Sub section

 

Local Law

Nil

Relevant Policies

 

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to:

 

·     s84 – give notice of a notifiable event to each owner of affected land.

·     s85 – provide notice in the prescribed way, request that a survey of the affected land be conducted and seek consent from each owner of affected land for access to the affected land for the survey.

·     s86 – seek orders from the Magistrates Court if consent is not provided and provide a copy of the order to the person affected by the order if the order is made in their absence.

 

Conditions Imposed

 

Delegation to be in writing, any sub-delegation to be in writing and reviewed every financial year.

 

Sub-delegation Permitted:    Yes

 

Sub-delegated to:                   Deputy Chief Executive Officer

                                                  Director Development Services

                                                  Director Corporate Services

                                                  Director Infrastructure

                                                                                      

Record requirements             Documentation to be placed on property file.

 

Reporting requirements        To be reported monthly in the Information Bulletin

 

 

 

 

 

 


 

BUSH FIRES ACT 1954

BFA1    Administering the Bush Fires Act 1954

 

Head of Power                      Bush Fires Act 1954 (Section 48)

 

Power/Duty Delegated        

 

Part

 

Division

 

Section

13,17,18,23, 24, 24F, 24G, 25, 25A, 27, 27D, 33, 34,36, 37, 38, 38A, 40, 41, 42, 46, 50, 52, 58, 59, 59A, 60, 67, 68

Sub section

 

Local Law

Bush Fire Brigades Local Law 2003

Relevant Policies

 

 

Previous Delegation #             N/A

 

Detail of delegation 

 

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Bush Fires Act 1954 including the following:

 

·    s13(4) - request the Fire Emergency Services (FES) commissioner to transfer control of a bushfire burning within the district, in accordance with section 13(4).

·    s17(7) - shorten, extend, suspend or reimpose the prohibited burning times by no more than 14 days.

·    s17(8) - notify adjoining local governments, the FES commissioner and any other government department or instrumentality of any variation to prohibited burning times.

·    s18(5) - shorten, extend, suspend or reimpose the restricted burning times by no more than 14 days.

·    s18(11) - request a person who has started a fire that has escaped the land, or in the opinion of a bush fire control officer is out of control, to pay the expenses incurred by it in preventing the extension of the fire.

·    s23(2)(a)(i) - issue a permit in writing to a owner or occupier of land for burning during prohibited burning times.

·    s 24 - issue a permit to burn for the purposes of harvesting  subterranean clover during prohibited burning times.

·    s 24B - require production of a permit to burn.

·    s 24F - issue written permission for garden refuse to be burned in an incinerator located within 2m of any building or fence, during limited burning times.

·    s 24G(2) - publish a notice in the Gazette and local newspaper further restricting or prohibiting the burning of garden refuse within the district in addition to the restrictions imposed by limited burning times.

·    s24G(5) - vary or cancel a notice issued  further restricting or prohibiting the burning of garden refuse within the district in addition to the restrictions imposed by limited burning times, by publishing a further notice.

·    s25(1)(a) - approve in writing the lighting of a fire for the purposes of camping or cooking during periods of catastrophic, extreme, severe or very high forecast fire dangers.

·    s25(1)(b) - approve in writing the lighting of a fire for the purposes of the conversion of bush into charcoal, or a lime kiln for the production of lime.

·    s25(1aa)(b)(i) - set aside an area for the purposes of using a gas appliance for the purpose of camping or cooking bearing a sign denoting that purpose.

 

·    s25(1a) - publish or vary a notice in the Gazette and in a local newspaper prohibiting the lighting of fires for the purposes of camping or cooking in the open air within the district during specified prohibited burning times.

·    s25A(5) - serve a notice in writing on a person holding an exemption from burning during a prohibited period, prohibiting them from lighting a fire to which the exemption relates.

·    s27(2) - permit the use of tractors in orchards that are not fitted with vertical exhaust pipes during restricted or prohibited burning times.

·    s27(3) - prohibit the operation of any tractor or self propelled harvester not fitted with a fire extinguisher by a notice published in a newspaper circulating and a radio station broadcasting within the district.

·    s27(4)(b) - vary or cancel a notice prohibiting the operation of any tractor or self propelled harvester not fitted with a fire extinguisher.

·    s27D(2)(b) - set the requirements of the local government for the carriage in a motor vehicle of incendiary material, in accordance with section 27D.

·    s27D(3)(b) - set the requirements of the local government for the deposit of incendiary material on any land.

·    s33(1) - publish or vary a notice in the Government Gazette and local newspaper requiring landowners or occupiers to take measures to prevent the outbreak or extension of bushfires within a specified time.

·    s33(1) - give notice in writing to an owner or occupier of land situated within the district to take measures to prevent the outbreak or extension of bushfires within a specified time.

·    s33(4)(a) - direct a bushfire control officer or any other officer of the local government to enter upon the land of the owner or occupier in order to carry out the requirements of a notice using such resources as he sees fit.

·    s33(5)(a) - ascertain and fix the costs incurred in order for the local government to carry out the requirements of a notice issued under section 33 in order to give them to the owner or occupier of the land.

·    s33(6) - at the request and expense of the landowner or occupier, authorise any such works for the removal or abatement of a fire danger.

·    s33(6) - recover a debt due from a landowner or occupier in respect to any works carried out.

·    s34(1a)(a) - consult with a person, body or government department responsible for the care, control and management of a crown reserve within the district.

·    s36(a) - purchase and maintain appliances, equipment and apparatus for the prevention, control and extinguishment of bushfires.

·    s36(b) - clear a street, road or reserve vested in the local government of bush and other inflammable material for the purpose of preventing the occurrence or spread of a bushfire.

·    s36(d) - establish and maintain bushfire brigades for the prevention control and extinguishment of bush fires.

·    s36(e) - pay the owner or hirer of any vehicle used  to control or extinguish a bushfire, in respect to damage done to a tyre of that vehicle.

·    s36(f) - assist the occupier of farm lands within the district to acquire appliances, equipment and apparatus for the prevention, control and extinguishment of bushfires.

·    s37(1)(a) - obtain and keep current a policy of insurance that insures volunteer fire fighters for compensation relating to injury caused to them while they are engaged in normal brigade activities.

·    s37(1)(b) - obtain and keep current a policy of insurance that insures against loss or damage to all appliances, equipment and apparatus including privately owned appliances, equipment that is used under the direction of a bushfire control officer, or an officer or member of a bushfire brigade for the purposes of the Act.

·    s38(1) - appoint such persons as required to act as bushfire control officers on behalf of the local government including, but not limited to, a chief and deputy chief bushfire control officer.

·    s38(4) - issue directions to a bushfire control officer appointed by the local government, or to an officer of a bushfire brigade registered by the local government, to burn bush on, or at the margins of streets, roads, and ways under the care, control, and management of the local government.

·    s38A(1) - request the FES Commissioner to designate a person employed by the department as Chief Bush Fire Control Officer.

·    s40(1) - join with other local governments to appoint, employ and remunerate bushfire control officers.

·    s41(1) - establish and maintain bushfire brigades in accordance with local laws made for the purpose for the prevention control and extinguishment of bush fires.

·    s41(2)  - keep, maintain or cancel a register of bush fire brigades and their members.

·    s41(2a) - notify the FES Commissioner of any changers to the register of bushfire brigades and their members.

·    s42(1) - join with other local governments to establish, maintain, and equip with appliances, equipment and apparatus to act as a bush fire brigade.

·    s46(1A)(a) - prohibit or postpone the lighting of a fire where, if lit, it would be, or become a source of danger by escaping from the land.

·    s46(1A)(b) - direct that all reasonable steps be taken to extinguish a fire that is burning on land if it is in danger of escaping from that land.

·    s46(3) - refund any fees paid to the local government in respect to an application for a permit to set fire to the bush if the local government if the applicant is precluded from using the permit and it becomes useless to him.

·    s50(1)(a) - maintain records of all the bushfire control officers appointed by the local government.

·    s50(1)(c) - maintain records of the particulars, nature, quantity and quality of the bush fire fighting equipment and appliances that are generally available within the district.

·    s52(1) - apply to the Minister to have the district or part of it declared as an approved area.

·    s58(3)(a) - recover the amount of the expense incurred by a person acting under the provisions of the Act, from a person committing an offence against the Act as a debt due in a court of competent jurisdiction.

·    s59(1) - institute and carry on proceedings against a person for an offence alleged to be committed against the Act.

·    s59(2) - reimburse a person instituting and carrying on proceedings against a person for an offence alleged to be committed against the Act, all costs and expenses that he may incur, or be put to in or about the proceedings.

·    s59A(2) - serve a notice to a person, informing him that if he does not wish to be prosecuted for an alleged offence in a court, he may pay to an officer specified in the notice, within the time therein specified, the amount of the penalty prescribed for the offence.

·    s67(1) - appoint persons as seen fit to act as a bush fire advisory committee.

·    s67(3) - fix the quorum for the transaction of business at meetings of the bush fire advisory committee meetings.

·    s67(3)(a) - make rules for the guidance of the bush fire advisory committee.

·    s67(3)(b) - accept the resignation in writing of, or remove any member of the bush fire advisory committee.

·    s67(3)(c) - appoint a person to fill any vacancy in the office of a member of the bush fire advisory committee.   

·    s68(1) - make an agreement with other local governments to join in appointing a regional bush fire advisory committee.

 

Conditions Imposed

 

Nil

 

Sub-delegation Permitted:   No

 

Sub-delegated to:                 Nil

                                               

Record requirements           Documentation to be recorded to file LAW003.1 (Firebreak Infringements & Prosecutions).

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).


 

CARAVAN PARKS AND CAMPING ACT 1995

CPCA1 Caravan Parks, Licence Administering the Caravan Parks and Camping Act 1995

 

Head of Power                      Caravan Parks and Camping Act 1995 s7

                                                Caravan Parks and Camping Regulations 1997 s6

 

Power/Duty Delegated

Part

Part 2

Division

1

Section

7, 10, 11, 12, 14, 17, 21,23, 34      

Sub section

 

Local Law

 

Relevant Policies

4.2.10 – Approval to Camp for Up to 3 months in Areas Other Than Caravan

Parks & Camping Grounds

 

Previous Delegation #             D.19

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to grant, renew or refuse to grant or renew an application for licence of a caravan park and camping, transit park and nature based park.

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Caravan Parks and Camping Act 1995:

 

·    s7(1),(2) and (3) - seek further information regarding an application for a licence for a facility where required.

·    s7(4) - grant, renew, or refuse to grant or renew, an application for licence of a caravan park and camping, transit park and nature based park.

·    s17 and r6 - appoint authorised persons for the purpose of administering the Act and associated regulations.

·    s10 - issue a prohibition notice to a licence holder of a facility.

·    s11 - withdraw a prohibition notice issued to a licence holder of a facility.

·    s12 - cancel a licence of a facility.

·    s14 - keep a register of licences issued.

·    s17 - appoint persons to be authorised persons.

·    s21 - inspect a licensed facility.

·    s23 - appoint persons as authorised officers to issue, extend, or withdraw infringement notices.

·    s34 - determine a licence facility has ceased to be a facility.

·    r11 of the Caravan Parks and Camping Regulations 1997- grant approval for camping up to 3 months in areas other than Caravan Parks and Camping grounds.

 

Conditions Imposed

Authority to grant or renew or refuse to grant or renew a licence of a caravan park, camping ground, transit park or nature based park in accordance with the Caravan Parks and Camping Grounds Act 1995

 

Approval may be considered for up to 3 months in areas other than Caravan Parks and Camping grounds and must be in accordance with Policy 4.2.10 Approval to Camp for Up to 3 months in Areas Other Than Caravan Parks & Camping Grounds.

 

Approval may be considered for up to 12 months where a current building licence for the dwelling, a concrete slab or equivalent, has been laid and approval will not be granted within the Broome townsite and must be in accordance with Policy 4.2.10 Approval to Camp for Up to 3 months in Areas Other Than Caravan Parks & Camping Grounds.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health, Emergency and Rangers

                                                Coordinator Health

                                                Environmental Health Officers (s 21 only)

                                                Coordinator Rangers (s 21 only)

                                                Rangers (s 21 only)

 

Record requirements           Documentation to be recorded as per Shire Protocols.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file.

 

 

 


 

CAT ACT 2011

CA1      Administering the Cat Act 2011

 

Power/Duty Delegated        

 

Part

 

Division

 

Section

8, 10, 11, 12, 13, 26, 36 , 37, 38, 39, 40, 42, 45, 47, 48, 49, 67, 70, 77

Sub section

 

Local Law

 

Relevant Policies

 

Previous Delegation #             N/A

 

Detail of delegation 

 

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Cat Act 2011 including the following:

 

·    s 8(2) - receive applications for the grant or renewal of the registration of a cat.

·    s 9(1)(a) - grant  or refuse to grant a registration.

·    s 9(1)(b) - grant or refuse to renew a registration.

·    s 9(5) - require an applicant for cat registration to give any document or information required to determine the application within a specified time of not more than 21 days.

·    s 10 - cancel the registration of a cat.

·    s 11(1)(a)(b)(c) - allot a registration number, tag, and certificate to a registered cat.

·    s 11(2) - replace a registration tag, or certificate to the owner of a registered cat, if satisfied that they have been lost, stolen, damaged or destroyed.

·    s 12 - maintain and update a register of cats.

·    s 13 - give notice in writing, within 7 days, of any decision made by the local government in relation to the registration or tagging of a cat, informing them of the reasons for the decision and the right to apply for a review of the decision.

·    s 26 - issue a cat control notice.

·    s 36 - receive applications for the approval, or renewal of approval to breed.

·    s 37(1)(a)(b) - grant or refuse to grant the approval for a person to breed cats, or renew or refuse to renew an approval for the person to breed cats.

·    s 37(3) - require an applicant for approval to breed cats, to give any document or information required to determine the application within a specified time of not more than 21 days.

·    s 37(4) - refuse to consider an application to breed cats if an applicant does not comply with a requirement under s 37(3) within the specified time required.

·    s 38 - cancel the approval to breed cats .

·    s 39(1) - issue a certificate of approval to an applicant approved to breed cats.

·    s 39(2) - replace a certificate of approval to breed cats, if satisfied that it has been lost, stolen, damaged or destroyed.

·    s 40 - give notice in writing of any decision made in relation to an approval to breed cats.

·    s 42 - do all things necessary or convenient to be done for, or in connection with performing functions of the act.

·    s 44(1) - delegate to the CEO the exercise of any of its powers under provisions of the cat act.

·    s 48(1) - appoint or cancel the appointment of authorised persons for the purpose of performing particular functions of the Act.

·    s 49(3) - recover the reasonable costs associated with the destruction and disposal of a cat.

·    s 64 - grant an extension of time, up to 28 days, for the payment of a modified penalty.

·    s 65 - withdraw an infringement notice.

·    s 73  - commence prosecutions for offences under the Cat Act 2011 and local laws.

·    s 77 - administer regulations made as if they were a local law.

 

Conditions Imposed

 

Delegation to be in writing, any sub-delegation to be in writing and reviewed every financial year.

                                               

Sub-delegation Permitted: Yes           

 

Sub-delegated to:                

 

Director Development Services: 

s 8(2), s 9(1)(a), s 9(1)(b),s 9(5), s 10, s 11(1)(a)(b)(c), s 11(2), s 12, s 13, s 26, s 36, s 37(1)(a)(b), s 37(3), s 37(4), s 38, s 39(1), s 39(2), s 40, s 42, s 48(a), s 49(3), s 64, s 65, s 73, and s 77

 

Manager Health, Emergency and Ranger Services:

s 8(2), s 9(1)(a), s 9(1)(b),s 9(5), s 10, s 11(1)(a)(b)(c), s 11(2), s 12, s 13, s 26, s 36, s 37(1)(a)(b), s 37(3), s 37(4), s 38, s 39(1), s 39(2), s 40, s 42,

s 49(3), s 64, s 65, and s 77

 

Ranger Coordinator:
s 8(2), s 9(1)(a), s 9(1)(b),s 9(5), s 11(1)(a)(b)(c), s 11(2), s 12, s 26, s 42, and s 77

Rangers: 
s 8(2), s 9(1)(a), s 9(1)(b),s 9(5), s 11(1)(a)(b)(c), s 11(2), s 12, s 42, and s 77

Customer Service Officers:
s 8(2), s 9(1)(a), s 9(1)(b),s 9(5), s 11(1)(a)(b)(c), s 11(2), s 12, s 42, and s 77

Record requirements           Documentation to be recorded as per Shire Protocols.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

CONTROL OF VEHICLES (OFF ROAD AREAS) ACT 1978

CVA1    Vehicular Access to Prohibited Areas of Cable Beach

                                               

Head of Power                      Control of Vehicles (Off Road Areas) Act 1978

 

Power/Duty Delegated        

 

Part

 

Division

 

Section

4A Delegation by Director General

6 Driving and using of off road vehicles, offences

Sub section

(1)  A person shall not drive or use an off-road vehicle in any area to             which this section applies otherwise than –

(a)  on private land by consent; or

(b) on land comprised within a permitted area, unless permitted to do so pursuant to section 8(4) or deemed to have been permitted to do so pursuant to subsection (5) of that section.

Local Law

Local Government Property and Public Places 2012

Relevant Policies

3.1.20 Traffic Management For Events

4.2.12 Trading In Public Places

4.5.1 Commercial Camel Activities On Cable Beach

5.1.3  4.5.3 Commercial Activities on Cable Beach

5.1.7  5.1.11 Events Held on Local Government Property and Public Places

 

Previous Delegation #             D.84

 

Detail of delegation 

 

In accordance with the exemption notice published in the Government Gazette No 131 on the 26 July 2013, the Chief Executive Officer is delegated authority to approve vehicular access to the prohibited areas of Cable Beach.

 

Conditions Imposed

 

Nil

 

1.          The Chief Executive Officer may only approve access to the prohibited areas of Cable Beach for up to one vehicle plus a trailer where the approval is associated with an approved private function or event.

2.          The Chief Executive Officer may approve access to the prohibited areas of Cable Beach for any number of vehicles where the approval is associated with an approved function or event which is for charitable purpose.

 

Sub-delegation Permitted    No

 

Sub-delegated to                  N/A

                                               

Record requirements           Documentation to be placed on recorded to the relevant file LAW005.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

DOG ACT 1976

DA1       Dog Act 1976 – Powers and Duties of a Local Government Administering the Dog Act 1976

 

Head of Power                      Dog Act 1976 (Section 10AA)

 

Power/Duty Delegated        

 

Part

PART II ADMINISTRATION

Division

 

Section

10AA. Delegation of local government powers and duties

10A, 11, 14, 15, 16, 16AA, 16A, 17A(2), 17, 19, 27 (4), 29, 33E,33F (6), 33G, 33F, 33H,33M, 39, 44, 47, 48 (4)

Sub section

(1)

Local Law

Dogs Local Law 2012

Relevant Policies

4.5.4 Keeping of 3-6 Dogs

 

Previous Delegation #             D.90

 

Detail of delegation 

 

The authority to exercise the powers or discharge the duties of the local government under the Dog Act 1976, including the authority to delegate the powers and duties of a local government to other persons.

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Dog Act 1976 including the following:

 

·    s 10A - make payments to registered veterinarians toward sterilization costs of a dog owned by an eligible person residing within the district.

·    s 11(1) - establish and maintain one or more dog management facilities appointing authorised persons to administer those facilities.

·    s 14(1) - maintain an accurate and up to date register of dogs registered by the local government.

·    s 15(4A)  - waive or discount a registration fee for an individual or any class of dogs within the district with the exception of declared dangerous dogs.

·    s 16(1) - register a dog that is ordinarily kept within the district upon receipt of a fee and application form signed by or on behalf of the owner.

·    s 16(2) – direct a registration officer to refuse the application and refund the fee.

·    s 16(3) – in the specified circumstances, direct a registration officer to refuse to effect or renew the registration of a dog, and/or direct that the registration of a dog be cancelled.

·    s 16(4) – notify the applicant or the person in whose name the registration was effected.

·    s 16AA(2) - deal with a person over the age of 18 nominated in writing by the registered owner of a dog  to be their delegate.

·    s 16A(1) - change the ownership of a dog other than a declared dangerous dog within 28 days of the receipt of written notification.

·    s 17A(2) - provide written notice to the owner of an unregistered dog, that their dog may not be registered within the district, informing them of their right to apply for a review of the decision.

·    s 17(4) - apply to a Justice of the Peace for an order to seize a dog that has its registration refused to be effected or renewed in accordance with section 17(4) and Section 17(5).

·    s 17(6) - cause a dog seized because its registration was refused to be effected or renewed, to be destroyed or otherwise disposed of.

·    s 19 - provide a refund of registration fees upon the cancellation of the registration of a dog and the return of its registration tag.

·    S 26(3) - grant approval for the keeping of three (3) dogs.

·    s 27(4) - grant a licence to an approved kennel establishment within the district.

·    s 29(1) - appoint in writing, authorised persons to exercise on behalf of the local government the powers conferred by this Act.

·    s 33E(1) - declare in writing an individual dog to be dangerous, or specifically authorise a person to do so.

·    s 33F(1) - notify the owner in writing that their dog has been declared dangerous, giving reasons for the making of the declaration and outlining that a written objection may be raised within 7 days with the local government or the State Administrative Tribunal.

·    s 33F(6) - consider a written objection raised in relation to a dangerous dog declaration and give a determination stating the reasons to the owner within 35 days of the receipt of the objection.

·    s 33G(2) - give notice in writing to the to the owner of a seized declared dangerous dog, informing them of the seizure, place of detention, reasons for the seizure, intention to destroy, and right to raise an objection, where and as soon as that is practicable.

·    s 33G(3) - detain any seized, declared dangerous dog until; any objection that is received has been considered, the time for making an application to the State Administrative Tribunal has passed, or if an application is made, that it has been determined in accordance with section 33G(3).

·    s 33G(4)(b) - consider a written objection raised in relation to a dangerous dog declaration and give a determination stating the reasons to the owner within 35 days of the receipt of the objection in accordance with section 33G(4) and section 33G(5).

·    s 33H(1) - revoke a declaration of dangerous dog or proposal to destroy if satisfied that the dog can be kept without the likelihood of any contravention of the Dog Act 1976.

·    s 33H(2) - require the owner of a declared dangerous dog to attend with the dog, a course in behaviour and training, or otherwise to demonstrate a change in the behaviour of the dog, prior to considering any application for the revocation of a dangerous dog declaration.

·    s 33H(3) - give notice in writing to the owner of a declared dangerous dog outlining the outcome of any application made seeking to revoke the declaration, and the reasons associated with the decision.

·    s 33H(5) - consider an application for the revocation of a dangerous dog declaration and give a determination stating the reasons to the owner within 35 days of the receipt of the objection.

·    s 33M(1)(a) - require the owner of a declared dangerous dog to pay a reasonable charge in regard to the expense incurred by the local government in making enquiries, investigations and inspections concerning the behaviour and containment of that dog,  in addition to, and at the time of,  payment of the registration fee.

·    s 39(1) - apply to the Magistrates court seeking the destruction of an attack dog shown on the balance of probabilities to have caused injury or damage.

·    s 44(2)(b) - authorise an employee of the local government to take proceedings in the name of the local government under the Dog Act 1976.

·    s 47(2) - pay for the veterinary services provided in relation to a request from the local government.

·    s 48(4) - administer regulations made under the Dog Act 1976 throughout the district as if they were a local law.

 

Conditions Imposed

 

Delegation to be in writing, any sub-delegation to be in writing and reviewed every financial year.

                                               

Sub-delegation Permitted: Yes           

 

Sub-delegated to:                

 

Director Development Services: 

s 10A, s 11(1), s 15(4A), s 16(1), s 16AA(2), s 16A(1), s 17A(2), s 17(4), s 17(6),  s 19,s 26(3), s 27(4), s 29(1), s 33E(1), s 33F(1),  s 33F(6), s 33G(1), s 33G(2), s 33G(3), s 33G(4)(b), s 33G(6),  s 33H(1), s 33H(2), s 33H(3), s 33H(5), s 33M(1)(a), s 39(1), s 44(2)(b), s 47(2), s 48(4)                   

 

Manager Health, Emergency and Ranger Services:

s 10A, s 15(4A), s 16(1), s 16AA(2), s 16A(1), s 17A(2), s 17(4), s 17(6),  s 19, s 26(3), s 27(4), s 33E(1), s 33F(1), s 33G(1), s 33G(2), s 33G(3), s 33G(6), s 33H(1), s 33H(2), s 33H(3), s 33M(1)(a), s 39(1), s 44(2)(b), s 47(2), s 48(4)                     

 

Ranger Coordinator:
s 16(1), s 16AA(2), s 16A(1), s 19, s 33G(1), s 48(4)

Rangers: 
s 16(1), s 16AA(2), s 16A(1), s 19, s 33G(1), s 48(4)

Customer Service Officers and Development Administration Officers:

s 16(1), s 16AA(2), s 16A(1), s 19

 

Record requirements           Documentation Delegation to be recorded to on the relevant personal file. and copy to Manager Governance for delegation register.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

FOOD ACT 2008

FA1      Operational – Authorised Officers, Appointment of for the Purposes of Administering the Food Act 2008 or Administering the Food Act 2008

 

Head of Power                      Food Act 2008, (Section 122 118)

 

Power/Duty Delegated        

 

Part

10,

Division

3,

Section

65,66,67,110,112,121, 122,123,126

Sub section

 

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.51

 

The Manager Health & Ranger Services, Coordinator Environmental Health and Environmental Health Officers are delegated authority as ‘Authorised Officers’ for the purpose of administering the Food Act 2008.

 

The Council delegates authority to the Chief Executive Officer to perform the functions in relation to the administration of the Food Act 2008 including the following:

 

s65 - issuance of ‘prohibition notices’.

s66 - clearing and removing ‘prohibition notices’.

s67 - provide written notification of a decision not to issue a certificate of clearance.

s110 - grant or refuse the registration of a food business.

s112 - vary conditions or cancel the registration of a food business.

s121 - prepare and submit report to the CEO of the Department of Health.

s122 - appoint authorised officers.

s123 - issue certificates of authority to authorised officers.

s126(13) - appoint designated officers to issue, extend payment periods, receive payments or withdraw infringement notices.

Conditions Imposed

 

Sub-delegation Permitted    No Yes

 

Sub-delegated to:

 

Director Development Services, Manager Health, Emergency and Ranger Services, Coordinator Environmental Health

 

S 65, s 66, s 67, s 110, s 112, s 121

 

Record requirements           Documentation to be placed on recorded to the relevant food premises and/or property or reserve file andwhere relevant on the staff member’s personnel file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).


 

HEALTH ACT 1911

HA1      Health Act 1911 – Appointment of Deputy to Meet Functions and Responsibility of Act

 

Head of Power                      Health Act 1911

 

Power/Duty Delegated        

 

Part

Part II

Division

Division 2 — Local governments

Section

26

Sub section

 

Local Law

Health Local Law 2006

Relevant Policies

 

Previous Delegation #             D.91

 

Detail of delegation 

 

The Chief Executive Officer is delegated the power under to s26 - to appoint deputies to carry out the exercise and discharge all or any of the powers and functions of the local government.

Every local government is authorised and directed to carry out within its district the provisions of this Act and the regulations, local laws, and orders made there under.

 

A local government may appoint and authorise any person to be its deputy, and in that capacity to exercise and discharge all or any of the powers and functions of the local government for such time and subject to such conditions and limitations (if any) as the local government shall see fit from time to time to prescribe, but so that such appointment shall not affect the exercise or discharge by the local government itself of any power or function.

 

A local government may make appointment of a medical officer of health, environmental health officers and analyst.

 

Conditions Imposed             Nil

Every appointment by a local government of a medical officer of health, environmental health officer, or analyst shall be subject to the approval of the Executive Director, Public Health.

 

Sub-delegation Permitted:  Nil

 

Sub-delegated to:                 N/A

         

Record requirements           Delegation Documentation to be recorded to the staff member’s personal personnel file. and copy to Manager Governance for delegation register

 

Reporting requirements      To be reported monthly in the Information Bulletin with a copy     of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

LIQUOR CONTROL ACT 1988

LCA1    Liquor Control Act 1988 – Certificate of Local Government as to whether premises comply with Laws (Health and Building)

 

Head of Power                      Liquor Control Act 1988

                                               

Power/Duty Delegated

 

Part

3 – Licences and Permits

Division

2 - Licences

Section

39 – Certificate of local government as to whether

premises comply with laws

Sub section

 

Local Law

 

Relevant Policies

Internal Health/Building form

Health Section 39 Inspection Form

 

Previous Delegation #             D.92

 

Detail of delegation 

 

The Chief Executive Officer is delegated the power under s39 - to issue a certificate under the Liquor Control Act 1988 to accompany an application to the licensing authority.

 

The Local Government under Section 39 of the Liquor Control Act 1988, is required that when any application is made to the licensing authority for the granting or removal of a licence, or for changing the use or conditions of any premises, that it shall be accompanied by a certificate from the local government certifying;  

(a) whether or not the premises comply with all relevant requirements of —

(i) the Health Act 1911; and

(ia) the Food Act 2008; and

(ii) any written law applying to the sewerage or drainage of those premises; and

(iii) the Local Government Act 1995; and

(iv) the Building Act 2011;  and

 

(b) where the premises do not so comply, the manner in which the premises could be made to comply or that the premises could not reasonably be made to comply.

 

Conditions Imposed

 

Internal Health/Building form signed by Environmental Health Officer and Building Surveyor.

 

Sub-delegation Permitted:  Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Building Services

                                                Manager Health, Emergency & Ranger Services

 

Record requirements           Documentation to be placed on recorded to file HEA006 and the relevant property or reserve file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

INTERNAL FORM

LIQUOR CONTROL ACT 1988 – CERTIFICATE OF LOCAL GOVERNMENT AS TO WHETHER PREMISES COMPLY WITH LAWS (HEALTH & BUILDING)

I,

I,

being the

being the

for the Shire of Broome.

for the Shire of Broome.

Hereby certify that the premises known as:

 

 

q Comply with all the relevant requirements under the Health Act 1911, Food Act 2008, under any written law relating to the sewerage or drainage of those premises, and under the Local Government Act 1995.

q Comply with all the relevant requirements under the Building Act 2011.

 

q Does not comply with requirements set out above and could not be reasonable made to comply.

 

q Does not comply with requirements set out above and could not be reasonable made to comply.

 

q Does not comply with the requirements set out above but could be made to conform if the following requirements where carried out:

 

q Does not comply with the requirements set out above but could be made to conform if the following requirements where carried out:

 

NOTES:

 

 

NOTES:

 

 

 

ENVIRONMENTAL HEALTH OFFICER

 

 

 

BUILDING SURVEYOR

DATE

DATE

 

 


 

LCA2    Liquor Licensing Extended Trading Permits

 

Head of Power                      Liquor Control Act 1988, Section 64

 

Power/Duty Delegated

 

Part

3 Licences and permits

Division

6 Conditions, generally

Section

64 Power of licensing authority to impose, vary or cancel Imposing, varying and cancelling conditions

Sub section

 

Local Law

 

Relevant Policies

 

 

Previous Delegation #             D.33

 

Detail of delegation

 

Pursuant to the provisions of the Liquor Control Act 1988, the Chief Executive Officer is delegated authority to determine to support or otherwise applications for extended trading for licensed premises.

 

Conditions Imposed

 

The Chief Executive Officer shall determine the need for a road traffic management plan and litter control plan prior to granting approval.

 

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Manager Health Emergency & Ranger Services

                                                Coordinator Environmental Health

 

Record requirements           Documentation to be placed on recorded to property file HEA005. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

PLANNING AND DEVELOPMENT ACT 2005 & LOCAL PLANNING SCHEME NO 6

PLA1    Built Strata Certificate of Approval – Form 26

 

Head of Power                      Planning and Development Act 2005

                                                Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 cl.82

 

Power/Duty Delegated

 

Instrument

Strata Titles Act 1985

Part

2 Strata Schemes and Survey Strata Schemes

Division

3 Creation of lots and common property

Section

24, 25  Certificate of Commission

Sub section

Nil

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.16

 

Detail of delegation

 

The Chief Executive Officer is delegated authority under the Strata Title Act 1985 to issue a certificate of approval (Form 26).

 

Conditions Imposed

 

Any applications are to determined be in accordance with Local Planning Scheme No 6.

 

Sub-delegation Permitted    Yes                     

 

Sub-delegated to                  Director Development Services

                                                Statutory Planning Coordinator

 

Record requirements           Documentation to be recorded to the relevant property or strata subdivision file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

PLA2    Certifying Premises Complies with Planning Laws

 

Head of Power                      Liquor Control Act 1988 s.40

                                                Section 40

                                                Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 cl.82 and cl. 84

 

Power/Duty Delegated

 

Instrument

Liquor Control Act 1988

Part

3 – Licenses and permits

Division

2 - Licences

Section

40 - Certificate of planning authority as to whether use of premises complies with planning laws

Sub section

Nil

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.20

 

Detail of delegation

 

The Chief Executive Officer is delegated authority under Liquor Control Act 1988 Section 40 to issue a certificate of planning authority as to whether the use of the premises complies with planning laws.

 

Conditions Imposed

 

Any applications are to be determined in accordance with Local Planning Scheme No 6.

 

Sub-delegation Permitted    Yes                     

 

Sub-delegated to                  Director Development Services

                                                Statutory Planning Coordinator

 

Record requirements           Documentation to be recorded to the relevant property file. and included in the Information Bulletin

 

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 


 

PLA3    Certifying Premises Complies with Planning Laws – Motor Vehicles

 

Head of Power                      Motor Vehicle Repairers Act 2003 s13

                                                Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 cl.82 and cl. 84

 

Power/Duty Delegated

 

Instrument

Motor Vehicle Repairers Act 2003

Part

2 Licensing of Motor Vehicle Repair Businesses

Division

2 Application for and grant of business licence

Section

13 Application Requirements  

Sub section

Nil

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.21

 

Detail of delegation

 

The Chief Executive Officer is delegated authority under the Motor Vehicles Repairs Act 2003 to issue a certificate of planning authority as to whether the use of the premises complies with planning laws.

 

Conditions Imposed

 

Any applications are to be determined in accordance with Local Planning Scheme No 6.

 

Sub-delegation Permitted    Yes                     

 

Sub-delegated to                  Director Development Services

                                                Statutory Planning Coordinator

 

Record requirements           Documentation to be recorded to the relevant property file. and included in the Information Bulletin.

 

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

PLA4    Delegation to Waive/Refund Planning Fees

                                               

Head of Power                      Local Government Act 1995 (sections 5.42 & 5.44)

                                                Planning and Development Act 2005 (s261)

                                               

Power/Duty Delegated        

 

Instrument

Planning & Development Regulations 2009

Part

7 - Local government planning charges

Division

2  - Fees and other charges

Section

52 – Local government may waive or refund fees

Sub section

Nil

Local Law

Nil

Relevant Policies

Local Planning Policy 8.14 - Refunding and Waiving/Reducing of Planning Fees

 

Previous Delegation #             D.24

 

Detail of delegation 

 

Under section 5.42 Local Government Act 1995 the The Chief Executive Officer is delegated the exercise of powers and discharge of duties under sections 48, 49 52 of the Planning & Development Regulation 2009; to waive or refund planning fees.

 

Conditions Imposed

 

Refunding of fees/waiver thereof must be in accordance with a Council adopted Policy and schedule of fees and changes.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director of Development Services

Statutory Planning Coordinator

 

Record requirements           Documentation to be recorded to the relevant property and/or subdivision file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

PLA5    Determine Development Application

                                               

Head of Power                      Local Government Act 1995 (sections 5.42 & 5.44)

Local Planning Scheme No 6 (Part 11 section 11.3)

                                                Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2, cl.82

 

Power/Duty Delegated        

 

Instrument

Local Planning Scheme No 6

Part

3, 4, 5, 6, 7, 8, 9, 10

Division

Nil

Section

Nil

Clause

4.18,  4.23, 4.24, 5.3, 5.4, 5.7, 5.8, 5.11, 5.12, 5.13, 5.14, 5.17, 5.18, 5.28, 5.31, 6.2, 7.5, 8.3, 8.4, 9.2, 9.3, 9.4, 9.5, 10.3, 10.5, 10.6, 10.9

Local Law

Nil

Relevant Policies

4.1.2 – Industrial Building, Caretaker’s Dwelling and Attached Offices

4.1.3 – Bed & breakfast Accommodation

4.1.10 – Tourist Accommodation Developments (Excluding caravan Parks) within the Tourist Zone

4.1.16 – Sail and Shade Structures (including Solar Control)  - Concessions for Planning and building Approvals

4.1.17 – Residential design Codes 2002 – regional Exceptions

4.1.18 – Residential Design Codes 2002 – Clause 3.8 – Privacy Requirements in relation to Screening

Local Planning Policy (LLP)

8.1 – LPP for the Provision and Development of Open Space Reserves managed by the Shire of Broome

8.4 – Additional Accommodation in General Rural, Rural Agricultural and Rural Living Zone Staff Accommodation in General Agriculture, Rural Residential, Rural Small Holdings and Culture and Natural Resource Use Zones

8.5 – Shipping and / or Storage Containers

8.6 – Municipal Heritage Inventory – Development of Listed Places

8.7 – Sprinkler and Hydrant Water Tanks

8.8 – Transient Workers Accommodation

8.9 – Cash In Lieu of Car Parking –Chinatown Zone

8.10 – Parking, Landscaping, Storage, Crossover and Drainage Standards for Planning Applications

8.11 – Satellite Dishes, Masts and Antennas

8.12 – Fences

8.15 – Planning Approvals – Amendments/extensions to Term of Approval and Requests for Further Information

8.16 – Provisions of Parking – Car, Motorcycle, Bicycle

8.17 - Signs

8.19 – Telecommunications Infrastructure

8.20 – Provision of Public Art

8.21 – Design Guidelines – Chinatown Town Centre Zone

8.22 – Chinatown Development Strategy

8.23 – Public Consultation – Planning Matters

8.24 – Forms of Residential Accommodation other than a Single House

8.25  - Old Broome Development Strategy

8.26 – Caretakers Dwellings and Attached Offices in the Light and Service Industry Zone

8.27 – Bed and Breakfast Accommodation

8.28 – Tourist Accommodation Developments (Excluding Caravan Parks) within the Tourist Zone.

8.30 – Minor Development

8.31 – Non-conforming Use Register

 

Instrument

Planning and Development (Local Planning Schemes) Regulations 2015, Schedule 2, Deemed Provisions

Part

7 – Requirement for development approval

8 – Applications for development approval

9 – procedure for dealing with applications for development approval

Division

Nil

Section

Nil

Clause

61, 63, 64, 65, 66, 67, 68, 71, 72, 73, 74, 77

Local Law

Nil

Relevant Policies

As above

 

Previous Delegation #             D.27

 

Detail of delegation 

 

Pursuant to clause 82 (1) of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulation 2015 (Deemed Provisions) and Clause 11.3.1 of Local Planning Scheme No 6 (LPS6), the Chief Executive Officer is delegated the following powers and discharge of duties under the Deemed Provisions and Local Planning Scheme No 6 (LPS6):

 

·    Make determinations on the sufficiency of information provided with applications for planning consent development approval pursuant to clause 63 of the Deemed Provisions and 9.2 and 9.3 of LPS6.

·    Advertise and provide notice of applications for planning development approval or consent pursuant to clause 64 of the Deemed Provisions and 9.4 of LPS6.

·    Determine applications pursuant to clause 68 of the Deemed Provisions and Part 10 of LPS6 for planning development approval or refusal including:

Any conditions to be imposed or reasons for refusal;

The period of validity; and

The scope of the planning development approval.

·    Allow for the extension of the term of any planning development approval in accordance with  clause 71 of the Deemed Provisions and 10.5 of LPS6.

·    Determine applications where variations to Development Requirements of LPS6 pursuant to clauses, 4.23 (Extension of Non-Conforming Use), 4.24(Change of Non-Conforming Use), 5.3 (Special Application of the Residential Design Codes), 5.4 (Variation to Site and Development Requirements) including variations to Schedule 15 (Development Standards, 5.7 (Car Parking), 5.8 (Service Areas), 5.11 (Height of Buildings), 5.12 (Broomestyle Architecture), 5.13 (Inappropriate or incongruous development), 5.14 (Landscaping and Existing Trees), 5.17 (Telecommunications infrastructure) and 5.18 (Control of Advertisements)  are proposed.

·    Any matter described in the Residential Design Codes including variations and determinations under design principles and clause 5.2 and 5.3 (Residential Design Codes) of LPS6.

·    Prescribe, vary, specify and determine requirements, standards or limitations which may be prescribed, varied, specified or determined under the Scheme with respect to the use or development of land or buildings.

·    Determine any works or uses that are temporary and in existence longer than 48 hours pursuant to clause 61 (1) (f) and 61 (2) (d) of the Deemed Provisions and clause 8.2.1of LPS6.

·    Determine any amendment applications pursuant to clause 77 (Amending or cancelling development approval) of the Deemed Provisions and clause 8.3 (Amending or Revoking a Planning Approval) of LPS6.

·    Determine any retrospective applications pursuant to clause 65 (Subsequent approval of development) of the Deemed Provisions and clause 8.4 (Unauthorised Existing Developments) of LPS6.

·    Make determinations to vary provisions pursuant to clause clause 12 of the Deemed Provisions and clause 7.5 of LPS6 to facilitate the conservation of a place entered in the Register of Places under the Heritage of Western Australia Act 1990 or Listed in the Heritage List under Clause 8 of the Deemed Provisions and clause  7.1.1 of LPS6.

·    Determining Applications in accordance with Structure Plans pursuant to clause 27 of the Deemed Provisions and clause 5.27 and 5.28 of LPS6.

·    In accordance with clause 75 (1) (c) of the Deemed Provisions and clause 10.9 of LPS6 agree to the extension of the Deemed Refusal time frame.

·    Make any determination and exercise any discretionary powers contained in LPS6 and its Schedules and the Deemed Provisions.

·    Determine the land use pursuant to clause 4.18 of LPS6.

·    Determine development applications which modifies or varies a Local Development Plan pursuant to Clause 5.31.9 clause 56 of the Deemed Provisions.

 

 

Conditions Imposed

 

Authority only to be exercised following appropriate consideration of the matters listed in Clause 67 of the Deemed Provisions and clause 10.2 of the LPS6 and:-

 

1.   Required consultation has to be conducted, delegation can be exercised where concerns raised through consultation is not relevant planning consideration or where concerns can be addressed by way of conditions or mitigated design. Where concerns raised are relevant planning considerations that cannot be addressed or mitigated through conditions a report to Council shall be prepared.

2.   Delegation can only be exercised to the extent that the Scheme or Council Policy provides for variations, where variation to Council policy is proposed a report will be prepared to Council.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director of Development Services

Statutory Planning Coordinator

 

Record requirements           Documentation to be placed on recorded to the relevant property or reserve file. and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

PLA6    Gaming and Wagering, Applications & Renewals

 

Head of Power                      Gaming and Wagering Commission Act 1987 Section 5.42

                                                Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2 cl.82 and cl. 84

 

Power/Duty Delegated

 

Instrument

Gaming and Wagering Commission Act 1987

Part

5 – Permitted gambling

Division

4 Local Government Employees

1 – Gaming generally

Section

5.42 Delegation of some powers to CEO

55 – Approving premises for gaming

Sub section

3

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             D.37

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to deal with applications and renewals under the Gaming and Wagering Commission Act 1987 and issue the Section 55 – Certification of Local Government Authority

 

Conditions Imposed

 

Any applications are to be determined in accordance with Local Planning Scheme No 6, Food Act 2008 and Health Act 1911.

 

Sub-delegation Permitted    Yes                     

 

Sub-delegated to                  Director Development Services

                                                Manager Health, Emergency & Rangers Services

                                                Statutory Planning Coordinator

 

Record requirements           Documentation to be recorded to the relevant property or reserve file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

PLA7    Issue of Stop, Direction, Works Notices - Planning

                                               

Head of Power                      Local Government Act 1995 (Section 5.42 & 5.44)          Planning and Development Act 2005

                                                        

Power/Duty Delegated        

 

Instrument

Planning and Development Act 2005

Part

Part 11 13– Enforcement and administration

Division

1 - Enforcement

Section

11.1.2 214

Sub section

Nil

Local Law

Nil

Relevant Policies

Local Planning Policy 8.13 - Compliance

 

Previous Delegation #             D.42

 

Detail of delegation 

 

The Chief Executive Officer is delegated authority to:

 

1.   Issue and/or withdraw a written direction to the owner or other person undertaking the development to stop and not recommence pursuant with Clause 214 (2) of the Planning and Development Act 2005 (the Act)

2.   Issue and/or withdraw a written direction to the owner or other person undertaking the development to remove, pull down, take up or alter the development and not recommence pursuant with Clause 214 (3) of the Planning and Development Act 2005 (the Act)

3.   Issue and/or withdraw a written direction to the owner or other person undertaking the development to execute works if it appears that delay in the execution of the works would prejudice the effective operation of Local Planning Scheme No 6 pursuant with Clause 214 (5) of the Planning and Development Act 2005 (the Act)

 

for the purpose of ensuring the provisions of Local Planning Scheme No 6 are being observed.

 

Conditions Imposed

 

The Chief Executive Officer is to have regard to Local Planning Policy 8.13 - Compliance.

 

Sub-delegation Permitted:    Yes

 

Sub-delegated to:                   Director Development Services

                                                          

Record requirements             Documentation to be recorded to the relevant property or reserve file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy   of the report to be recorded to file ARE02 (Delegations of                         Authority Register).

 

 

 


 

PLA8    Local Development Plans

 

Head of Power                      Planning and Development (Local Planning Schemes)           Regulations 2015 – Schedule 2 cl.82 and cl.84

 

Power/Duty Delegated

 

Instrument

Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2

Part

6 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015

Division

Nil

Section

48, 49, 50, 51 & 52

Sub section

Nil

Local Law

Nil

Relevant Policies

Nil

 

Previous Delegation #             N/A

 

Detail of delegation 

 

Pursuant to Part 6 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015, the Chief Executive Officer is delegated the following powers and discharge of duties:

·    Consider the material provided by the applicant and determine whether sufficient information is provided or if further information from the applicant is required before the local development plan can be accepted for assessment under clause 49 (1) of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015

·    Determine under clause 50 (3) whether the local development plan is to be advertised.

·    Consider submissions and take such actions as may be required under clause 51 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015.

·    Determine whether the local development plan is approved, is required to be modified or resubmitted or refused under clause 52 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Conditions Imposed

 

Authority only to be exercised following appropriate consideration of the matters listed under clause 48 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 and the local development plan is consistent with Local Planning Scheme No 6 and the Local Planning Strategy.

 

Authority to not advertise a local development plan can only be exercised where it can be demonstrated that it would not adversely affect the owners or occupiers within the area covered by the plan or an adjoining area.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

 

Record requirements           Documentation to be recorded to the relevant property or subject file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 

 

 


 

PLA9    Structure Plans

 

Head of Power                      Planning and Development (Local Planning Schemes)           Regulations 2015 – Schedule 2 cl.82 and cl.84

 

Power/Duty Delegated

 

Instrument

Planning and Development (Local Planning Schemes) Regulations 2015 – Schedule 2

Part

4 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015

Division

Nil

Section

16, 17, 18, 19

Sub section

Nil

Local Law

Nil

Relevant Policies

LPP 8.32 – Shire of Broome Structure Plan and Subdivision Standards

 

Previous Delegation #             N/A

 

Detail of delegation 

 

The Chief Executive Officer is delegated the following powers and discharge of duties:

1.    Consider the material provided by the applicant and determine whether sufficient information is provided or if further information from the applicant is required before the structure plan can be accepted for assessment under clause 17 (1) of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015

2.    Advertise the structure plan in accordance with clause 18 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015.

3.    Consider submissions and take such actions as may be required under clause 19 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015.

4.    Prepare a report on the proposed structure plan and provide it to the Western Australian Planning Commission in accordance with clause 20 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Conditions Imposed

 

Authority only to be exercised following appropriate consideration of the matters listed under clause 16 of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 and the structure plan is consistent with Local Planning Scheme No 6 and the Local Planning Strategy.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Statutory Planning Coordinator (except the power outlined in       item 4)

 

Record requirements           Documentation to be recorded to the relevant property or subject file.

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 

 


 

PLA10  Subdivision and Amalgamation Applications & Clearance

 

Head of Power                      Local Government Act 1995 (section 5.2.& 5.44)

                                                Planning & Development Act 2005

                                                Planning and Development (Local Planning Schemes)           Regulations 2015 – Schedule 2 cl.82 and cl. 84

 

Power/Duty Delegated

 

Instrument

Planning and Development Act 2005

Part

10 – Subdivision and development control

Division

2 – Approval for subdivision and certain transactions

Section

142 - Consultation with local governments etc, as to proposed subdivision

145 – Approving a diagram or plan of survey of approval plan of subdivision

Sub section

 

Local Law

Nil

Relevant Policies

LPP 8.32 – Shire of Broome Structure Plans and Subdivision Standards

 

Previous Delegation #             D.76

 

Detail of delegation

 

The Chief Executive Officer is delegated authority to respond to the Western Australian Planning Commission (WAPC) regarding applications for subdivision or amalgamation or strata submissions and the clearance of any subdivision conditions imposed by the Western Australian Planning Commission.

 

Conditions Imposed

 

Authority to be exercised only when those applications are in accordance with an approved Structure Plan or Development Approval recommending conditions considered appropriate having regard to the provisions of the Council’s Local Planning Scheme No 6 and policies.

 

Authority to provide a response to the WAPC on an application for subdivision/amalgamation is to be exercised only when the response provided (either support with or without conditions or not to support) is consistent with an approved Structure Plan, Development Approval or the site and development requirements under Local Planning Scheme No 6 (LPS6) and the Planning and Development (Local Planning Schemes) Regulations 2015.

 

Authority to provide a response to the WAPC on a request for clearance of subdivision conditions is only to be exercised where the proponent has met with Council’s requirements of subdivisional works; this is to include the acceptance of bonds or securities as performance guarantees against unfulfilled conditions.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director Development Services

                                                Statutory Planning Coordinator

 

Record requirements           Documentation to be recorded to the relevant subdivision file. 

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

 


 

PLA11  Submit Responsible Authority Report

Head of Power                      Local Government Act 1995 (Section 5.42

Planning and Development Act 2005 (section 171A, 171B)

Planning and Development (Development and Assessment Panels) Regulation 2011 (regulation 12)

Local Planning Scheme No  6

                                                Planning and Development (Local Planning Schemes)           Regulations 2015 – Schedule 2 cl.82

 

Power/Duty Delegated        

 

Instrument

Planning and Development Act 2005

Part

11A

Division

1

Section

171A, 171B

Sub section

Nil

Local Law

Nil

Regulation

12

Relevant Policies

8.1 – LPP for the Provision and Development of Open Space Reserves managed by the Shire of Broome

8.4 – Additional Staff Accommodation in General Agriculture, Rural, Residential, Rural Small Holdings and Culture and Natural Resouces Use Agriculture and Rural Living Zones

8.5 – Shipping and / or Storage Containers

8.6 – Municipal Heritage List Inventory – Development of Listed Places

8.7 – Sprinkler and Hydrant Water Tanks

8.8 – Transient Workers Accommodation

8.9 – Cash In Lieu of Car Parking –Chinatown Zone

8.10 – Parking, Landscaping, Storage, Crossover and Drainage Standards for Planning Applications

8.11 – Satellite Dishes, Masts and Antennas

8.12 – Fences

8.15 – Planning Approvals – Amendments/extensions to Term of Approval and Requests for Further Information

8.16 – Provisions of Parking – Car, Motorcycle, Bicycle

8.17 - Signs

8.19 – Telecommunications Infrastructure

8.20 – Provision of Public Art

8.21 – Design Guidelines – Chinatown Town Centre Zone

8.22 – Chinatown Development Strategy

8.23 – Public Consultation – Planning Matters

8.24 – Forms of Residential Accommodation other than a Single House

8.25  - Old Broome Development Strategy

8.26 – Caretakers Dwellings and Attached Offices in the Light and Service Industry Zone

8.27 – Bed and Breakfast Accommodation

8.28 – Tourist Accommodation Developments (Excluding Caravan Parks) within the Tourist Zone.

8.30 – Minor Development

 

Previous Delegation #             D.78

 

Detail of delegation 

 

Pursuant to Section 171A, 171B of the Planning and Development Act 2005 and Planning and Development (Development and Assessment Panels) Regulation 2011. The Chief Executive Officer is delegated to submit the Responsible Authority Report to the presiding member of the Development Assessment Panel.

 

Conditions Imposed

 

Authority only to be exercised where: - following appropriate consideration of the matters listed in Clause 10.2 ‘matters to be considered by local government of Local Planning Scheme No 6.

 

1.   Consideration has been given to the matters listed in clause 67 ‘matters to be considered by local government’ of Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015 and Clause 10.2 of Local Planning Scheme No 6. 

 

2.   Required consultation has to be conducted, delegation can be exercised where concerns raised through consultation is not relevant planning consideration or where concerns can be addressed by way of conditions or mitigated design. Where concerns raised are relevant planning considerations that cannot be addressed or mitigated through conditions, a report to Council shall be prepared.

 

Sub-delegation Permitted    Yes

 

Sub-delegated to                  Director of Development Services

Statutory Planning Coordinator

 

Record requirements           Documentation to be placed on the property file and in the Information Bulletin Report

 

Reporting requirements      To be reported monthly in the Information Bulletin, with a copy    of the report to be recorded to file ARE02 (Delegations of              Authority Register).

________________________________________________________________________


 

REVOKED DELEGATIONS

D.04           Authorised Persons - Building

                   (Revoked OMC ………………..)

D.05           Authorised Persons - Planning

                   (Revoked OMC ………………..)

D.06           Authority to Commence Prosecutions

                   (Revoked OMC ………………..)

D.07           Bank Guarantees and Performance Bonds

             (Revoked OMC ………………..)

D.08           Breach of the Food Act 2008, Issuing an Infringement Notice

             (Revoked OMC ………………..)

D.09           Breach of the Food Act 2008 - Withdrawal of Infringement Notice

             (Revoked OMC ………………..)

D.11           Broome Recreation and Aquatic Centre Reserve Kiosk/Bar and the Glenn and Pat Medlend Pavilion – Special Event access 

             (Revoked OMC ………………..)

D.13           Building Orders

                   (Revoked OMC ………………..)

D.14           Building Permit – Approve or Refuse

                   (Revoked OMC ………………..)

D.17           Camping, Approval to Camp in an Area other than a Caravan Park and Camping Ground

             (Revoked OMC ………………..)

D.25           Demolition Permit – Approve or Refuse

             (Revoked OMC ………………..)

D.30           Events in Public Places other than Roads and Hired Venues

                   (Revoked OMC ………………..)

D.31           Events on Roads

                   (Revoked OMC ………………..)

D.34           Food Act 2008 - Functions of Enforcement Agencies

                   (Revoked OMC ………………..)

D.35           Food Act 2008 - Registration of Food Businesses

                   (Revoked OMC ………………..)

D.36           Food Act 2008 - Variation of Conditions or Cancellation of Registration of Food Businesses

                   (Revoked OMC ………………..)

D.41           Issue of Prohibition Order

                   (Revoked OMC ………………..)

D.43           Keeping of 3-6 Dogs

                   (Revoked OMC ………………..)

D.48           Occupancy Permit & Building Approval Certificates - Extension of Duration

                   (Revoked OMC ………………..)

D.49           Occupancy Permits & Building Approval Certificates – Issue of

                   (Revoked OMC ………………..)

D.52           Operational – Authorised Officers (Cat Act 2011), Appointment of

                   (Revoked OMC ………………..)

D.55           Operational – Designated Officer, Appointments of for the Purposes of Administering the Food Act 2008

                   (Revoked OMC ………………..)

D.56           Operational – Designated Persons (Planning) for issuing of Infringement Notices

                   (Revoked OMC ………………..)

D.58           Operational – Prosecution of Offences

                   (Revoked OMC ………………..)

D.59           Outdoor Dining Licenses

                   (Revoked OMC ………………..)

D.60           Permission to construct on, over or under a public thoroughfare or public place

                   (Revoked OMC ………………..)

D.62           Powers and Functions Under the Health Act 1911 and Subsidiary Regulations, Local Laws and Orders made thereunder

                   (Revoked OMC ………………..)

D.65           Rates and Service Charges

                   (Revoked OMC ………………..)

D.70           Records Destruction Approval Lists

                   (Revoked OMC ………………..)

D.73           Roads, Sand, Silt and Other Soil Material - Removal from Shire Roads

                   (Revoked OMC ………………..)

D.74           Strata Titles, Certificate of Approval 

                   (Revoked OMC ………………..)

D.75           Strata Titles, Issue of an Occupancy Permit Strata or Building Approval Certificate Strata for registration of strata scheme, plan of re-subdivision

                   (Revoked OMC ………………..)

D.77           Subdivision Clearance

                   (Revoked OMC ………………..)

D.83           Trading, Outdoor Dining and Street Entertainment

                   (Revoked OMC ………………..)

D.85           Venue and Facility Hire – Broome Civic Centre

                   (Revoked OMC ………………..)

D.86           Venue and Facility Hire – Broome Recreation and Aquatic Centre

                   (Revoked OMC ………………..)

D.87           Venue Hire – Cable Beach Amphitheatre, Town Beach, Concourse - Male and Haynes Ovals

                   (Revoked OMC ………………..)

D.89           Bush Fires Act 1954 – Powers and Duties of a Local Government

                   (Revoked OMC ………………..)


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

CORPORATE SERVICES                                                2.1.5

Finance

 

TITLE:

RURAL RATING

ADOPTED:

OCM 2 September 2009 – Pages 74 - 84

REVIEWED:

OCM 27 October 2011 – Pages 40 – 45

OMC 15 March 2012 – Pages 96 - 103

ASSOCIATED LEGISLATION:

Local Government Act 1995 – Section 6.28

ASSOCIATED DOCUMENTS:

 

REVIEW RESPONSIBILITY:

Manager Financial Services

DELEGATION:

 

Previous Policy Number N/A

Statutory Requirement:

 

Local government has a responsibility in determining that rating principles of the Local Government Act 1995 (LGA) are correctly applied such that land used predominantly for rural purposes is rated on its Unimproved Value (UV), and similarly land used predominantly for non-rural purposes is rated on its Gross Rental Value (GRV).

 

Section 6.28(1) & (2) of the LGA reads:

 

(1)     The Minister (for Local Government) is to -

(a)       determine the method of valuation of land to be used by a local government as the basis for a rate; and

(b)       publish a notice of the determination in the Government Gazette.

(2)        In determining the method of valuation of land to be used by a local government the Minister is to have regard to the general principal that the basis for a rate on any land is to be -

(a)       where the land is used predominantly for rural purposes, the unimproved value of the land; and

(b)       where the land is used predominantly for non-rural purposes, the gross rental value of the land.    

 

Objective:

 

Prior to undertaking a process of determining a potential change in the method of valuation, Council is to consult with affected ratepayers throughout the process in accordance with Council’s “Community Engagement Framework”.

 

In exercising Council’s discretion in assessing properties, as noted in the Department’s guidelines, Council should adopt an approach that is consistent, objective, fair, transparent and efficient. Council should take into account all factors that it considers appropriate in making an assessment about a particular property.

 

When determining the use of land as either predominantly rural or non-rural, the local government shall observe the guiding principles as outlined in the Department of Local Government and Communities’ Operational Guideline Number 2 – Changing Methods of Valuation of Land March 2012:

 

·    Objectivity – the use of land should be reviewed and determined on the basis of an objective assessment of relevant criteria. External parties should be able to understand how and why a particular determination was made.

 

·    Fairness and Equity – Each property should make a fair contribution to rates based on a method of valuation that appropriately reflects predominant use.

 

·    Consistency – Rating principle should be applied, and determinations should be made, in a consistent manner. Like properties should be treated in a like manner.

 

·    Transparency – Systems and procedures for determining the method of valuation should be clearly documented and available for the public to inspect.

 

·    Administrative Efficiency – Rating principles and procedures should be applied and implemented in an efficient and cost effective manner.

 

Equity

 

Council is to have regard to the needs of the inhabitants of the district as a whole and is not to keep separate accounts based on the wards of the district or determine expenditure on the basis of revenue from a ward as per regulation 7 of the Local Government (Financial Management) Regulations 1996 (FMR). Additionally, the general function of a local government is to provide for the good government of persons in its district as per Section 3.1 of the Local Government Act 1995 (LGA). It is difficult to accurately quantify individual consumption/benefits to individual properties. It is therefore recognised that the services provided by the Shire benefit the community as a whole.

 

The application of the appropriate method of valuation for the basis of rating as per Section 6.28 of the LGA, must maintain equity in the rating of properties with similar land uses across the Shire. Therefore, this provides an equitable contribution towards Shire facilities, infrastructure and services to the entire community and visitors.

 

Rates levied on properties do not necessarily have any correlation to the individual ratepayer’s consumption of services or the perceived benefits derived by individual ratepayers from the expenditures funded from rates. Based on an objective assessment, should the predominant use of a land parcel vary significantly from similar properties and impact on surrounding properties and Council infrastructure and services in any way; Council must then ensure that the correct basis of valuation is applied to maintain equity, consistency and optimised rate revenue.

 

Definitions:

 

In the process of assessing a potential change of basis of valuation, due consideration should be given to the following definitions:

 

·    General Definitions as per schedule - dictionary of defined words and expressions.

 

·    Land use Definitions as per the current Local Planning Scheme No.6

 

Policy:

 

Land Area and Valuation Methodology

 

To give effect to the above guiding principles Council is to observe the following:

 

a)    Ensure that any rural (UV) property is assessed to determine whether the use of the property is “predominantly rural”.

 

b)    "Predominantly Rural”: According to the natural meaning of the word ‘rural’ as of or relating to the country outside of the town. Consideration should be given as to whether or not the land is predominantly used for the purposes relating to the country, or for agricultural or pastoral purposes. This includes land that is currently vacant outside of the town.

 

Land currently zoned Rural Residential is presumed prima facie to be used for non-rural purposes as the underlying characteristics of the land is for residential purposes as opposed to land currently zoned Rural Small Holdings or General Agriculture, where the underlying characteristics of the land is for rural purposes.

 

For example, a property with a single residence and the rest of the land comprises of untouched bushland, it is suggested that this property should continue to be classified as either rural or non-rural depending on the underlying land uses as per the Local Planning Scheme. This may be despite the fact that the land may not be used strictly for agricultural or pastoral purposes.

 

c)    Whether or not a particular property is predominantly used for rural or non-rural purposes is a question of fact and degree. The following factual matters are relevant in determining whether a particular property is predominantly rural or non-rural:

 

i. What use of that property (if there is more than one) generates the most income; or

ii. Whether and to what degree a particular use of that property:

1.   Attracts significant customers or calling of vehicles to and from the property (suggesting that the property is for a commercial use);

2.   Impacts on the use of, and need to provide, services in the surrounding area; or

3.   Is advertised.

4.   The extent that the ancillary and incidental use, if any, is separate and distinct from the predominant rural use and may override this.

 

d)    Subject to (a) above, where there is land which could be deemed to be not predominantly rural, Council is to apply to the Minister for Local Government with sufficient information on the relevant lots to allow a determination to be made to change the method of valuation from UV to GRV on a spot valuation basis.

 

e)    Subject to Ministerial approval in (d) above, request the assessment of a Gross Rental Value from Landgate and apply that GRV to rural land used predominantly for non-rural purposes.

 

It is a decision for Council whether a particular property is considered predominantly rural or non-rural after taking into account the relevant factual matters and giving those matters the weight which Council deems appropriate.[2]

 

Table 1 provides an indicative sample of current land uses as per Local Planning Scheme No. 6 (LPS6), used in identifying the suitable valuation method of land outside the Shire’s GRV prescribed area in accordance with the stated rating principles.

 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Table 1 - Land Use Valuation Type

 

 

VALUATION TYPE

COMMENTS

 

UV

GRV

Local Planning Scheme No. 6 Land Uses

 

 

 

Agriculture – Extensive

ü

 

 

Agriculture – Intensive

ü

 

 

Agro Forestry

ü

 

 

Airport And Aviation Uses

 

ü

 

Ancillary Dwelling

ü

 

Valued as UV if related to activities on the land.

Animal Establishment

ü

 

 

Animal Husbandry – Intensive

ü

 

 

Aquaculture

ü

 

 

Art And Craft Centre

 

ü

 

Bed And Breakfast Accommodation

 

ü

 

Caravan Park

 

ü

 

Caretaker’s Dwelling

ü

 

Valued as UV if related to activities on the land.

Community Living

 

ü

 

Community Purpose

 

ü

 

Single Dwelling

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Grouped Dwelling

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Holiday Home (Large)

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Holiday Home (Standard)

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Home Business

ü

 

Valued as UV if related to activities on the land.

Home Occupation

ü

 

Valued as UV if related to activities on the land.

Home Office

ü

 

Valued as UV if related to activities on the land.

Hotel

 

ü

 

Industry

 

ü

 

Industry – Cottage

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Industry – Extractive

ü

 

 

Industry – General

 

ü

 

Industry – Hazardous

 

ü

 

Industry – Light

 

ü

 

Industry – Noxious

 

ü

 

Industry – Rural

ü

 

 

Industry – Service

 

ü

 

Landing Strip

 

ü

Valued as UV if related to activities on the land.

Liquor Store

 

ü

 

Lodging House

 

ü

 

Marina

 

ü

 

Marine Filling Station

 

ü

 

Motel

 

ü

 

Multiple Dwelling

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Office

ü

 

Valued as UV if related to activities on the land.

Plant Nursery

 

ü

Split Valuation may be used for non-rural uses e.g commercial and retail uses

Recreation – Centre

 

ü

 

Recreation – Indoor

 

ü

 

Recreation – Outdoor

 

ü

 

Recreation – Private

 

ü

 

Residential Building

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Restaurant

 

ü

 

Rural Pursuit

ü

 

 

Service Station

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Shop

 

ü

Valued as GRV if no other predominant rural activities conducted on the land.

Stable

ü

 

 

Staff Accommodation

ü

 

UV if related to activities on the land.

Stock Yards

ü

 

 

Storage Facility/Depot/Laydown Area

 

ü

 

Tavern

 

ü

 

Telecommunications Infrastructure

 

ü

 

Tourist Development

 

ü

 

Tourist Development – Low Impact

 

ü

 

Transport Depot

 

ü

 

Transport Overnight Facility

 

ü

 

Vacant Land

ü

 

GRV if merged improvements indicate urbanisation development activities relating to subdivision for residential use e.g. drainage, clearing, grading, retaining wall construction.

Veterinary Centre

 

ü

 

Warehouse

ü

 

UV if related to activities on the land.

Winery

 

ü

Split Valuation may be used for non-rural uses e.g. shop/cellar door/restaurant

Zoological Gardens

ü

 

 

 

 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

SCHEDULE – DICTIONARY OF DEFINED WORDS AND EXPRESSIONS

 

General definitions

 

“Agriculture” means the practice of farming, including cultivation of the soil for the growing of crops and the rearing of animals to provide food, wool, and other products.

 

“Gross rental value (GRV)” means the valuation method based on the gross annual rental that the land might reasonably be expected to realise if let on a tenancy from year to year, upon condition that the landlord were liable for all rates, taxes, insurance, and other outgoings necessary to maintain the value of the land;

 

“Incidental use” means a use of premises, which is ancillary and subordinate to the predominant or primary use as determined by Council;

 

“Land” means part of a lot, a lot, part of a location, a pastoral lease, a mining tenement or any part of the local government district;

 

“Local Government” means the Shire of Broome;

 

“Merged Improvements” means any works in the nature of draining, filling, excavation, grading or levelling of the land, retaining walls or other structures or works for that purpose, the removal of rocks, stone or soil, and the clearing of timber, scrub or other vegetation.

 

“Non-rural purpose” is any other land use not defined as rural purpose;

 

“Owner”, in relation to any land, including the Crown and every person who jointly or severally whether at law or in equity:

 

(a) is entitled to the land for an estate in fee simple in possession;

(b) is a person to whom the Crown has lawfully contracted to grant the fee simple of the land;

(c)  is a lessor or licensee from the Crown; or

(d) is entitled to receive or is in receipt of, or if the land were let to a tenant, would be entitled to receive, the rents and profits from the land, whether as beneficial owner, trustee, mortgagee in possession or otherwise;

 

“Pastoral” means relating to the keeping or grazing of sheep or cattle; pertaining to the country or to life in the country; rural

 

“Predominant use” means the primary use of premises to which all other uses carried out on the premises are subordinate, incidental or ancillary;

 

“Rural purpose” according to the natural meaning of the word ‘rural’: as of or relating to the country; in relating to, or characteristic of the countryside rather than the town.

 

“Split rating” rating valuation applied to a portion of a lot where a local government identifies that a rateable property contains distinctly rural and non-rural uses on separately identifiable portions of the property.

 

“Spot rating” rating valuation applied to a whole individual lot which is generally the smallest unit of land for which a local government will review predominant use. This method is used where there are a number of individual lots within a valuation area that are used for purposed that are not consistent with the predominant use of land within that valuation area.

 

“The Act” is the Local Government Act 1995;

 

“The Minister” means the Minister for Local Government;

 

“Unimproved value (UV)” means the valuation method based on the capital amount that an estate of fee simple in the land might reasonably be expected to realize upon sale, assuming that any improvements to the land had not been made;

 

 

For other definitions, refer to Local Planning Scheme No.6 – Schedule 1


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Process Guide - Valuation of Land (S.6.28)

Large scale applications for Ministerial approval for the conversion of land from Unimproved Value (UV) to Gross Rental Value (GRV) can be as a result of a review in equitable rating in a district or from new subdivisions. To assist local governments
in their application, the following process guide addresses these two scenarios and complements the existing policy and guidelines available on Department of Local Government and Communities (DLGC)
Local Government Rating Policies web page.

Occupied Land

If a local government is applying to change the method of valuation for a property, they need to consult with the affected landowner prior to seeking Ministerial approval. This is to ensure that the local government has adequately explained and sought information from the land owner as to the use of the land. 

It is recommended to supply a Land Use Declaration Form so that the owner can self-assess whether the land is being used for predominantly rural purposes. This can be supplemented by examination of zoning restrictions (if any), aerial photographs and even visits.

The Land Use Declaration should be accompanied by a letter which clearly explains how valuations are made and the process to be followed. To assist, the following templates are available on Local Government Rating Policies web page:

1.   Sample letter to land owners from local government explaining the process (Attachment 1)
This includes an explanation of the process and rate information.

2.   Frequently Asked Questions (Attachment 2)
These can be published on your website and/or attached to the initial consultation letter.

3.   Land Use Declaration Form (Attachment 3)
A land use declaration form is a useful tool for local governments to send to land owners. It allows self-assessment by the land owner, and clearly identifies what the land is used for and if a livelihood is derived from the property.

The following documents must be supplied to DLGC with your request:

1.   The Valuation of Land Application Form (available on DLGC’S
Local Government Rating Policies web page).

2.   Deposited Plans (or maps with the lot and deposited plan number) clearly showing which lots are to be changed.

3.   A sample of the letter sent to affected ratepayers.

4.   Completed land use declaration forms.

5.   Copies of all objections received.

6.   Evidence of consideration of the objections, including copies of correspondence sent to those ratepayers. An aerial image of the property is often useful at this stage.

7.   A Property Information Summary can be used for larger applications
(see Attachment 4 for a sample). This shows the lot number, street address, Deposited Plan number, rate value, local planning scheme restrictions
(if relevant), consultation information and final conclusions.

If you are preparing a large application it is recommended that you contact DLGC in the first instance to discuss the procedure in detail. Officers are available to assist with advice.

It should be noted that the process of undertaking major reviews of land use, including building in suitable consultation and ensuring that the community understands, is a lengthy process.

Recent Subdivisions

If the application is for a recent subdivision, the following process should be followed:

1.   Complete the Valuation of Land Application Form (available on DLGC’S
Local Government Rating Policies web page).

2.   Identify the land as per the new Deposited Plan for the subdivision.

3.   Include a copy of each relevant Deposited Plan with the application form.


 

When completing the application form please note the following:

·    Larger blocks that may be zoned residential but are not yet subdivided or are subject to further subdivision are considered to be not yet used for residential purposes. An application for change in method of valuation will be appropriate when the final subdivision occurs and deposited plans are available for these lots. While there is an intention that the land will be used for non-rural purposes, the land use has not changed.

·    If a new subdivision has already been approved by Council it is not necessary for the change in method of valuation to also be approved by Council.

·    You should not include non-rateable land in your application (e.g. public access ways, reserves and roads).

More information

If you have any queries regarding the process please contact the Department of Local Government and Communities on telephone 6551 8700 or email legislation@dlgc.wa.gov.au

The attachments mentioned in this guide and other useful information can be found in the Valuation of Land section of the DLGC’S Local Government Rating Policies web page.

This Process Guide was prepared by:

Department of Local Government and Communities

Gordon Stephenson House, 140 William Street, Perth WA 6000

GPO Box R1250, Perth WA 6844

Telephone: (08) 6551 8700 Fax: (08) 6552 1555  Freecall: 1800 620 511 (Country only)

Email: info@dlgc.wa.gov.au  Website: www.dlgc.wa.gov.au

Translating and Interpreting Service (TIS) – Telephone: 13 14 50


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Process Guide – Valuation of Land
Attachment 2: Rating Review Frequently Asked Questions template

This is a sample of Frequently Asked Questions about the process for the valuation of land that local governments could share with land owners.

What is the difference between UV and GRV?

Unimproved Values (UV): Where the land is predominately used for rural purposes and a livelihood is derived from the land, the land is assessed on value of the site without improvements. UV properties are revalued every year.

Gross Rental Values (GRV): Where the land is used predominately for non-rural purposes, values are determined based on the gross annual rental value of the property. GRV properties are revalued every three years in the metropolitan area and every three to five years in other areas of Western Australia.

Who determines the basis for the rating of a property?

The Minister for Local Government determines whether GRV or UV is appropriate.

Who determines the value of a property?

Valuations are carried out by the Valuer General’s Office of Landgate.

How do valuation methods determine rates?

The Valuer General’s Office provide us with values for all properties within the city/shire, either the GRV or UV depending on predominant land usage. This value is then multiplied by either the GRV or UV rate in the dollar determined by council to calculate rates for each individual property.

If my property changes from UV to GRV will my rates increase?

They could increase or decrease. This will depend on the valuation provided by the Valuer General’s Office and the rate in the dollar.

What happens if I do not return this declaration?

If the declaration is not returned it will be assumed that the land is used predominantly for non-rural purposes based on the data already obtained for your property.


 

When will these changes take place?

Our aim is to have these changes in place for the XX/XX financial year, and involves the following steps:

1.   Officers consider your submission and the evidence, using a range of techniques, from aerial photographs to site visits, to determine if they consider the change to be appropriate.

2.   A report is prepared for council who considers all submissions and makes a decision on the proposed changes.

3.   Details of the properties are sent to the Minister for approval of the change to land use.

4.   Once finalised all changes will be published in the Government Gazette and the local government is notified by the Minister.

5.   The Valuer General will then revalue the property and notify the local government who will apply the new valuation method in the future.

My services are still the same, so why is the method changing?

Changing the method of valuation from UV to GRV is not related to the services provided. It is solely determined on the use of the land.

Will a change in valuation method affect my current use of the property?

If the method of valuation for your property changes from UV to GRV it does not affect or change the current land uses applicable to your property.

What if I think my property use will change in the future?

If your property use changes in future you can apply to the city/shire to have it reassessed.

Additional declaration forms can be downloaded from the city/shire website www.example.wa.gov.au

 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Process Guide – Valuation of Land Attachment 1: Sample Letter

This is a sample letter to land owners from local government explaining the process for the valuation of land.

Dear (land owner)

Review of valuation method used for rating properties within the (local government).

The city/shire is undertaking a review of the method of valuation which is applied to properties within the district. During this review it was noted that several properties that are currently rated as Unimproved Value (UV) are no longer being used for rural purposes.

The city/shire has completed an initial assessment of your property and identified it as potentially requiring a change to Gross Rental Value (GRV).

Section 6.28 of the Local Government Act 1995 provides that the Minister for Local Government is responsible for determining the method of valuation to be used by local governments for rating purposes.

In determining the method of valuation the Minister is to have regard to the general principle that the basis for a rate on any land is to be:

·    Unimproved Value (UV) where the land is used predominately for rural purposes; or

·    Gross Rental Value (GRV) where the land is used predominately for non-rural purposes

The determining factor is the use of the land. 

In determining predominant land use all relevant factors will be taken into account, including the activity conducted on the land, any development on the property, income generated from or on the property and Local Planning Scheme restrictions. The extent of services provided is not a relevant consideration. The Department of Local Government and Communities has adopted a set of Operational Guidelines which provide a framework for local governments. These are available online at www.dlgc.wa.gov.au.

The city/shire would appreciate it if you could complete the attached form and return it within 21 days. If you do not return the declaration, it will be assumed that your land is used predominately for non-rural purposes and an application will be made to the Minister to request a change for your property to GRV.

If you declare your property is used predominately for rural purposes, a further assessment of your claim will be undertaken prior to making a final determination.

For further information please refer to the enclosed Frequently Asked Questions.

Please contact (name) on (number) if you have any further questions.

Kind regards

 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Process Guide – Valuation of Land
Attachment 3: Land Use Declaration Form template

Section A – Property and Owners Details

Assessment Number:         [Click here to enter text.]
Property Owner (s):   
[Click here to enter text.]
Property Address:               
[Click here to enter text.]

Section B – Property and Land Use Details

Question 1:   Is the property used for ‘rural purposes’? (check box)    Yes      No

Note: A ‘rural purpose’ means a purpose pertaining to agriculture and agriculture is defined to mean the use or cultivation of land for any purpose of husbandry or horticulture, including the raising of livestock and the growing of crops.

If you answered Yes to this question, please proceed to Question 2.
If you answered No to this question, please disregard Questions 2 to 4 and proceed to sign and return this declaration.

Question 2:   Which of the following land uses best describes the rural base of your property? (check box)


Horticulture                  

Viticulture                     

Apiculture                     

Forestry                         

Orchards                       

Porcine Production    

Stabling, agisting, training horses        

Poultry Production      



Grazing                                    Please describe: [Click here to enter text.]

Growing                                   Please describe: [Click here to enter text.]

Other                                        Please describe: [Click here to enter text.]

Question 3: Do the agricultural activities carried out on the land, represent the predominate use of the land?                                            Yes             No

Question 4: Do you earn your livelihood from these activities. Yes   No         

Note: It is unlikely that land used as a hobby farm would satisfy the definition as land used predominately for rural purposes.

Section C – Declaration

I / we declare the above information to be correct to the best of my / our knowledge.

Owner (s) name (s):         

Owner (s) signature:

Date:                                  

Please ensure all relevant sections of this form are completed before returning in the envelope provided. Thank you.


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

 

Process Guide – Valuation of Land Attachment 4: Property Information Summary template

City of Example - Example Rural Area

 

 

 

 

 

 

 

 

 

No

Assess#

Plan Type

Plan No

Area

Lot #

Street Name

UV Rates

GRV Rates

Difference

Usage of land declared by owner

Improvements

Investigation and Findings

Recommendation

1

A3027

Deposited Plan

11768

4000 sq m

1

EXAMPLE STREET

850

850

0

Owner indicated 'Yes' to Rural Use, but 'No' to Livelihood on form

One dwelling, one outbuilding

Desktop review showed no significant rural activities, property has a dwelling, is located within the Example Rural area and is zoned Rural Residential which restricts use of the land for rural pursuits. Therefore land can NOT be deemed predominantly Rural use.

Change to GRV

2

A3016

Diagram

46012

6.0074 ha

5

EXCEL PLACE

850

850

0

No response received

Two dwellings

Desktop review showed no significant rural activities, property has two dwellings, is located within the Example Rural area and is zoned Rural Residential which restricts use of the land for rural pursuits. Therefore land can NOT be deemed predominantly Rural use.

Change to GRV

3

A10007

Plan 

64678

9000 sq m

16

EXAMPLE STREET

850

1312.4

462.38

No response received

DBNGP service infrastructure

See Objection documentation

Change to GRV

4

A3165

Deposited Plan

64875

2.8000 ha

78

PRACTICE HWY

850

1608.7

758.72

Owner indicated 'Yes' to Rural Use, but 'No' to Livelihood on form

One dwelling, four outbuildings

Desktop review showed no significant rural activities, property has a dwelling, is located within the Example Rural area and is zoned Rural Residential which restricts use of the land for rural pursuits. Therefore land can NOT be deemed predominantly Rural use.

Change to GRV

5

A3047

Deposited Plan

64875

2.0000 ha

12

TEMPLATE ROAD

850

1608.7

758.72

Owner indicated 'No' to Rural Use on form

One dwelling, three outbuildings

Desktop review showed no significant rural activities, property has a dwelling, is located within the Example Rural area and is zoned Rural Residential which restricts use of the land for rural pursuits. Therefore land can NOT be deemed predominantly Rural use.

Change to GRV

6

A3122

Deposited Plan

64875

2.0000 ha

15

TEMPLATE ROAD

850

1608.7

758.72

No response received

One dwelling, three outbuildings

Desktop review showed no significant rural activities, property has a dwelling is located within the Example Rural area and is zoned Rural Residential which restricts use of the land for rural pursuits. Therefore land can NOT be deemed predominantly Rural use.

Change to GRV

7

A1257

Deposited Plan

3E+05

8.0000 ha

124

MARKET GARDEN STREET

1050

1500

450

Owner indicated 'Yes' to Rural Use, 'Yes' to Predominant Use and 'Yes' to livelihood

One dwelling, two outbuildings

See Objection documentation: Market Garden that predates change in local planning scheme. Therefore land has retained Rural use and a change is not recommended.

Remain UV

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 


 


 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

CORPORATE SERVICES

Finance

TITLE:                            RATING POLICY

ADOPTED:         

REVIEWED:

ASSOCIATED    Local Government Act 1995

LEGISLATION:   Sections 6.28, 6.31, 6.32, 6.33 and 6.47

ASSOCIATED

DOCUMENTS:

REVIEW

RESPONSIBILITY:        Manager Finance Services

DELEGATION:

Previous Policy Number: 2.1.5

Statutory Requirement:

The Minister for Local Government and Communities has the responsibility for determining the method of valuation of land to be used by the Valuer General.

Section 6.28 (1) & (2) of the Local Government Act 1995 reads:

(1)          The Minister (for Local Government and Communities) is to –

(a)       determine the method of valuation of land to be used by a local government as the basis for a rate; and

(b)       publish a notice of the determination in the Government Gazette.

(2)          In determining the method of valuation of land to be used by a local government the Minister is to have regard to the general principle that the basis for a rate on any land is to be –

(a)       where the land is used predominantly for rural purposes, the unimproved value of the land; and

(b)       where the land is used predominantly for non-rural purposes, the gross rental value of the land.

Local Government is required to make up any budget deficiency by applying a general rate set as a rate in the dollar of Unimproved Value (UV), or a rate in the dollar of the Gross Rental Value (GRV) of the land.


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Section 6.32 (1) & (2) of the Local Government Act 1995 reads:

(1)          When adopting the annual budget, a local government –

(a)       in order to  make up the budget deficiency, is to impose a general rate on rateable land within its district, which rate may be imposed either –

(i)         uniformly; or

(ii)        differentially.

(2)          Where a local government resolves to impose a rate it is required to:

(a)       set a rate which is expressed as a rate in the dollar of the gross rental value of rateable land within its district to be rated on gross rental value; and

(b)       set a rate which is expressed as a rate in the dollar of the unimproved value of rateable land within its district to be rated on unimproved value.

When resolving to impose a rate, a local government may impose a uniform rate for each method of valuation or a differential general rates for each method of valuation. 

Section 6.33 (1), (2), (3) & (4) of the Local Government Act 1995 reads:

(1)          A local government may impose differential general rates according to any, or a combination, of the following characteristics:

(a)       the purpose for which the land is zoned, whether or not under a local planning scheme or improvement scheme in force under the Planning and Development Act 2005; or

(b)       a purpose for which the land is held or used as determined by the local government; or

(c)       whether or not the land is vacant land; or

(d)       any other characteristic or combination of characteristics prescribed.

(2)          Regulations may:

(a)       specify the characteristics under subsection (1) which a local government is to use; or

(b)       limit the characteristics under subsection (1) which a local government is permitted to use.

(3)          In imposing a differential general rate a local government is not to, without the approval of the Minister, impose a differential general rate which is more than twice the lowest differential general rate imposed by it.

(4)          If during a financial year, the characteristics of any land which form the basis for the imposition of a differential general rate have changed, the local government is not to, on account of that change, amend the assessment of rates payable on that land in respect of that financial year but this subsection does not apply in any case where section 6.40(1)(a) applies.

Where the Minister changes the basis of valuation from UV to GRV, Council may resolve to apply the change of valuation immediately / or phase in any changes in valuation in accordance with Schedule 6.1 of the Act.

 


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

Principles:

In applying the rating principles set out within the Act and in making the decisions on the purpose for which the land is held or used or identifying any other characteristics of the land, the following principles will be observed:

•     Objectivity – the use of land should be reviewed and determined on the basis of an objective assessment of relevant criteria. External parties should be able to understand how and why a particular determination was made.

•     Fairness and Equity – each property should make a fair contribution to rates based on a method of valuation that appropriately reflects it’s use.

•     Consistency – Rating principles should be applied and determinations should be made in a consistent manner. Like properties should be treated in a like manner.

•     Transparency – Systems and procedures for determining the method of valuation should be clearly documented.

•     Administrative Efficiency – rating principles and procedures should be applied and implemented in an efficient and cost-effective manner.

Policy:

In order for the Minister to ensure the rating principles under the Act are applied to any separately identifiable rateable portion of land within the district, the Shire is to have systems and procedures to:

•     identify and record any changes in land use;

•     review the predominant use of land affected by significant land use changes;

•     consult with affected parties;

•     obtain Council approval to apply to the Minister for a change in method of valuation; and

•     ensure timely application to the Minister

The purpose for which the land is zoned shall form the initial guide to the predominant use of any land within the district.

An initial guide to the predominant use of land within the district based on the zoning under Local Planning Scheme 6 is detailed on the following page. Where the current predominant use of the land is different to the initial guide the basis for this determination should be clearly documented.

Initial guide to predominant use of land

Method of Valuation

Zone Grouping

Zones

Gross Rental Value (GRV)

(Non-Rural Land Use)

Residential Zones

Residential

Rural Residential

Commercial Zones

Town Centre

Local Centre

Mixed Use

Service Commercial

Industrial Zones

Industry

Light and Service Industry

Tourism

Tourist

Low Impact Tourist Development

Other

Settlement

Special Use

Development

Unimproved value (UV)

(Rural Land Use)

Rural Zones

General Agriculture

Culture & Natural Resource Use

Rural Small Holdings

Other

Settlement

Special Use

Development

Settlement, Special Use and Development Zones are to be the subject of detailed examination and consideration as they may require either method of valuation dependent on the circumstances.

Where the predominant current land use for land does not align to the Rural or Non Rural land use indicated by the initial guide above determination of whether a different method of valuation should be used is required. The table below provides examples of land uses which may require a different method of valuation to the one indicated by the initial guide above.

Possible alternative method of valuation

Use Class

Rural Residential

Mixed Use

Service Commercial

Industry

Light & Service Industry

General Agriculture

Culture & Natural Resource Use

Rural Small Holdings

Low Impact Tourist Development

Agriculture –Intensive

UV

 

 

 

 

 

 

 

 

Animal Establishment

UV

 

 

UV

UV

 

 

 

 

Aquaculture

UV

 

 

UV

UV

 

 

 

 

Plant Nursery

UV

UV

UV

 

 

 

 

 

 

Rural Pursuit

UV

 

 

 

 

 

 

 

UV

Art & Craft Centre

 

 

 

 

 

GRV

GRV

 

 

Bed & Breakfast Accommodation

 

 

 

 

 

GRV

GRV

GRV

 

Caravan Park

 

 

 

 

 

GRV

GRV

GRV

 

Childcare Centre

 

 

 

 

 

 

GRV

 

 

Community Living

 

 

 

 

 

GRV

GRV

GRV

 

Educational Establishment

 

 

 

 

 

GRV

GRV

GRV

 

Grouped Dwellings

 

 

 

 

 

 

GRV

 

 

Holiday Home (Large)

 

 

 

 

 

 

GRV

 

 

Holiday Home (Standard)

 

 

 

 

 

 

GRV

 

 

Home Business

 

 

 

 

 

GRV

GRV

GRV

 

Home Occupation

 

 

 

 

 

GRV

GRV

GRV

 

Home Office

 

 

 

 

 

GRV

GRV

GRV

 

Industry –Cottage

 

 

 

 

 

GRV

GRV

GRV

 

Multiple Dwellings

 

 

 

 

 

 

GRV

 

 

Museum

 

 

 

 

 

 

GRV

 

 

Occasional Use

 

 

 

 

 

 

GRV

 

 

Place of Assembly – and Worship

 

 

 

 

 

 

GRV

 

 

Public Utility

 

 

 

 

 

GRV

GRV

GRV

 

Reception Centre

 

 

 

 

 

GRV

GRV

GRV

 

Residential Building

 

 

 

 

 

 

GRV

 

 

Restaurant

 

 

 

 

 

 

GRV

 

 

Service Station

 

 

 

 

 

 

GRV

 

 

Staff Accommodation

 

 

 

 

 

GRV

GRV

GRV

 

Storage Facility, Depot, Laydown area

 

 

 

 

 

GRV

GRV

GRV

 

Telecommunications Infrastructure

 

 

 

 

 

GRV

GRV

GRV

 

Tourist Development

 

 

 

 

 

 

GRV

 

 

Transport Depot

 

 

 

 

 

GRV

GRV

 

 

Transport Overnight Facility

 

 

 

 

 

GRV

GRV

 

 

Vehicle Hire

 

 

 

 

 

 

GRV

 

 

Veterinary Centre

 

 

 

 

 

GRV

 

GRV

 

Winery

 

 

 

 

 

GRV

GRV

GRV

 

Determination of the appropriate method of valuation requires examination of the extent to which the separately identifiable portion of land is being used for the alternative land use. This should be documented and considered using the principles detailed in this policy before making application to the Minister for a change in method of valuation.

A uniform general rate in the dollar is to be applied for all GRV and UV valued properties within the district. Council may in certain circumstances deem a differential general rate to be necessary. Imposition of differential general rate represents a conscious decision by Council to redistribute the rate burden in the district by imposing a higher contribution on some ratepayers and a lower contribution on others.

Imposition of a differential general must follow the Benefit Principle – the concept that there should be some relationship between the rates paid and the benefits received. The Benefit Principle does not mean rates should equal benefits, but it is expected that those bearing the higher rate burden through the imposition of differential rating are receiving greater benefits from Shire activities. When imposing a differential general rate the characteristics of the land to which the rate is to be applied along with the objects and reasons for the differential rate should be clearly defined.

The purpose for which the land is zoned is considered the most appropriate basis for determining the characteristics of the land to which the differential general rate applies. Where the Benefit Principle is considered by Council not to apply within a particular land zoning, the purpose for which the land is held or used as determined by the local government and/or whether or not the land is vacant land shall be used as the basis for determining the characteristics of the land to which the differential general rate applies.

Concessions and waivers

Circumstances may arise where Council resolves by absolute majority to grant a waiver or concession which has the effect of altering the general rating principles and safeguards under the Act and the principles outlined in this Policy, where this does occur a review of the rating structure shall be undertaken to avoid the need to continue to grant a concession in subsequent years.


Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

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Item 9.4.6 - Chief Executive Officer's Rates Advisory Group Recommendations

 

 

                                                                                                   

 

 

 

Our Ref:   

 

 

Date

 

 

Name & Address

 

 

Dear (land owner)

Review of valuation method used for rating properties within the Shire of Broome.

The Shire of Broome has a responsibility to ensure that rates are applied fairly and equitably across all ratepayers of the district. 

Section 6.28 of the Local Government Act 1995 provides that the Minister for Local Government is responsible for determining the method of valuation to be used by local governments for rating purposes.

In determining the method of valuation the Minister is to have regard to the general principle that the basis for a rate on any land is to be:

•        Unimproved Value (UV) where the land is used ‘predominately for rural purposes’; or

•           Gross Rental Value (GRV) where the land is used ‘predominately for non-rural purposes’

The determining factor is the use of the land. 

Your property has historically been rated as UV, however has recently been identified as a property that may be more aligned to GRV.  As the Shire has an obligation to advise the Minister of the predominant use of the land, your comments are sought to clarify this matter.

In determining predominant land use all relevant factors will be taken into account, including the activity conducted on the land, any development on the property, income generated from or on the property and Local Planning Scheme restrictions. At this stage of the consultation process, the extent of services provided is not a relevant consideration. The Department of Local Government and Communities has adopted a set of Operational Guidelines which provide a framework for local governments. These are available online at www.dlgc.wa.gov.au/Publications/Pages/LG-Operational-Guidelines-02.aspx

The Shire would appreciate it if you could please complete the attached form (Attachment 1) and return it within 28 days. If you do not return the declaration, it will be assumed that your land is used predominately for non-rural purposes and an application will be made to the Minister to request a change for your property to GRV.

If you declare your property is used predominately for rural purposes, a further assessment of your claim will be undertaken prior to making a final determination.

For further information please refer to the enclosed Frequently Asked Questions Information Sheet (Attachment 2)

As additional information, the Valuer General has recently provided some ‘indicative’ GRV valuations for properties within Coconut Well, 12 Mile and for properties with a Horticultural Land Use.  This has been summarised for comparative purposes (Attachment 3), however is only indicative as all properties are valued on an individual basis.

Please contact the Rates Department on 9191 3430 if you have any further questions or require further information.

 

Yours faithfully

 

 

 

MANAGERS NAME

MANAGERS TITLE


Attachment 1

                                                                                              

Land Use Declaration Form

Section A – Property and Owners Details

Assessment Number    :         [Click here to enter text.]
Property Owner (s):              
[Click here to enter text.]
Property Address:                 
[Click here to enter text.]

Section B – Property and Land Use Details

Question 1:   Is the property used for ‘rural purposes’? Yes    No

Note: A ‘rural purpose’ means a purpose pertaining to agriculture and agriculture is defined to mean the use or cultivation of land for any purpose of husbandry or horticulture, including the raising of livestock and the growing of crops.

If you answered Yes to this question, please proceed to Question 2.
If you answered No to this question, please disregard Questions 2 to 4 and proceed to sign and return this declaration.

Question 2:   Which of the following land uses best describes the rural base of your property? (check box)

Horticulture                  

Viticulture                     

Apiculture                     

Forestry                       

Orchards (eg Mangos)

Porcine Production      

Poultry Production       

Stabling, agisting,

Training horses   

Grazing                                   Please describe: [Click here to enter text.]

Growing                                  Please describe: [Click here to enter text.]

Other                                       Please describe: [Click here to enter text.]

Question 3: Do the agricultural activities carried out on the land, represent the predominate use of the land?       Yes                                                       No

Question 4: Do you earn a livelihood from these activities. Yes        No         

Note: It is unlikely that land used as a hobby farm would satisfy the definition as land used predominately for rural purposes.

Section C – Declaration

I / we declare the above information to be correct to the best of my / our knowledge.

Owner (s) name (s):         

Owner (s) signature:

Date:                                 

Please ensure all relevant sections of this form are completed before returning in the envelope provided. Thank you.


Attachment 2: Rating Review Frequently Asked Questions

 

What is the difference between UV and GRV?

Unimproved Values (UV): Where the land is predominately used for rural purposes and a livelihood is derived from the land, the land is assessed on value of the site without improvements. UV properties are revalued every year.

Gross Rental Values (GRV): Where the land is used predominately for non-rural purposes, values are determined based on the gross annual rental value of the property. GRV properties are revalued every three years in the metropolitan area and every three to five years in other areas of Western Australia.

Who determines the basis for the rating of a property?

The Minister for Local Government determines whether GRV or UV is appropriate.

Who determines the value of a property?

Valuations are carried out by the Valuer General’s Office of Landgate.

How do valuation methods determine rates?

The Valuer General’s Office provide us with values for all properties within the Shire of Broome, either the GRV or UV depending on predominant land usage. This value is then multiplied by either the GRV or UV rate in the dollar determined by Council to calculate rates for each individual property.

If my property changes from UV to GRV will my rates increase?

They could increase or decrease. This will depend on the valuation provided by the Valuer General’s Office and the rate in the dollar.

What happens if I do not return this declaration?

If the declaration is not returned it will be assumed that the land is used predominantly for non-rural purposes based on the data already obtained for your property.

When will these changes take place?

Our aim is to have these changes in place for the 17/18 financial year, and involves the following steps:

1.   Officers consider your submission and the evidence, using a range of techniques, from aerial photographs to site visits, to determine if they consider the change to be appropriate.

2.   Details of the properties are sent to the Minister for approval of the change to land use.

3.   Once finalised all changes will be published in the Government Gazette and the local government is notified by the Minister.

4.   The Valuer General will then revalue the property and notify the local government who will apply the new valuation method in the future.

My services are still the same, so why is the method changing?

Changing the method of valuation from UV to GRV is not related to the services provided. It is solely determined on the use of the land.

Will a change in valuation method affect my current use of the property?

If the method of valuation for your property changes from UV to GRV it does not affect or change the current land uses applicable to your property.

What if I think my property use will change in the future?

If your property use changes in future you can apply to the Shire to have it reassessed.

Additional declaration forms can be downloaded from the Shire website www.broome.wa.gov.au


Attachment 3 – Summary of 10 Sample Indicative GRV Rated Properties versus current UV Rating Methodology

LOCALITY

PARCEL SIZE

PROPERTY DESCRIPTION

UV RATES NO CONCESSION

UV RATES with CONCESSION

INDICATIVE GRV RES RATES/GRV VACANT

12 Mile

1.7759 Ha

House and Shed

 $       2,007.58

 $           1,465.54

 $            1,857.24

12 Mile

1.9596 Ha

Shed

 $       2,095.12

 $           1,529.44

 $            1,224.00

12 Mile

1.9723 Ha

Vacant Land

 $       2,100.96

 $           1,533.70

 $            1,643.76

12 Mile

1.7332 Ha

Dwelling , Pool and Shade Shelter

 $       1,984.24

 $           1,448.50

 $            2,297.12

12 Mile

1.9999 Ha

2 X Dwelling + Pool

 $       2,112.63

 $           1,542.22

 $            3,201.30

Coconut Well

2.0491 Ha

House, Shed Carport

 $       5,170.70

 $           2,688.76

 $            2,712.55

Coconut Well

4.0767 Ha

Vacant Land

 $       6,833.96

 $           3,553.66

 $            5,346.79

Coconut Well

5.9462 Ha

Swimming Pool, House and Shed

 $       7,966.14

 $           4,142.39

 $            4,088.57

Coconut Well

6.2000 Ha

Worker Accommodation, Dwelling , Shed, Pool

 $       8,129.55

 $           4,227.36

 $            3,127.99

Coconut Well

3.7752 Ha

Swimming Pool, House and Sheds

 $       6,618.02

 $           3,441.37

 $            2,575.33

 


Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

 

 
 

 

                     logo-shire-cocos

     

 

 

 

 

Kimberley Regional Group Meeting

 

 

 

 

 

 

MINUTES

 

 

 

 

 

10.30am Friday 26 February 2016

 

 

 

 

Shire of Broome Function Room

27 Weld Street, Broome

 

 

 

Item No                                          Description                                                     Page No

1.     DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS. 3

2.     RECORD OF ATTENDANCE / APOLOGIES. 3

3.     DECLARATION OF INTEREST. 3

4.     CONFIRMATION OF MINUTES. 4

5.     BUSINESS ARISING FROM PREVIOUS MEETING.. 4

6.     PRESENTATIONS FROM REPRESENTATIVES. 4

6.1         Ian Gay– Australia’s North West Tourism... 4

6.2         Grant Pipe – DFES. 4

6.3         Denisa Konecny – Youth Justice Services. 4

6.4         Allan Adams – WA Police.. 4

6.5         Jodie Lynch and  Kelli Friar – Horizon Power 4

6.6         Alistair Sherwin & Kai Cantwell - Department of the Prime Minister and Cabinet 4

7.     REPORTS FROM REPRESENTATIVES. 4

8.     REPORTS FROM KIMBERLEY COUNTRY ZONE. 8

8.1         STATE COUNCIL MEETING AGENDA AND PRESIDENTS REPORT. 8

8.2         2016 SCHEDULE OF MEETINGS FOR KIMBERLEY REGIONAL GROUP. 11

9.     REPORTS FROM KIMBERLEY REGIONAL GROUP. 15

9.1         KIMBERLEY REGIONAL GROUP MEETING RESOLUTION STATUS REPORT. 15

9.2         KIMBERLEY REGIONAL GROUP 15/16 FINANCIAL ACTIVITY REPORT. 17

9.3         KIMBERLEY ZONE OF WALGA AND KIMBERLEY REGIONAL GROUP 2014/15 ANNUAL FINANCIAL AUDIT. 21

9.4         FINAL REPORT FROM SHIRE OF BROOME TO THE KIMBERLEY REGIONAL GROUP FOR THE TRANSFER OF SECRETARIAT. 24

9.5         TAKEAWAY ALCOHOL MANAGEMENT SYSTEM UPDATE. 28

9.6         COUNTRY LOCAL GOVERNMENT FUND EXPENDITURE – KEY WORKER HOUSING PROJECT UPDATE. 31

9.7         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014/15 GRANT FUND EXPENDITURE – CORPORATE PERFORMANCE MANAGEMENT. 36

9.8         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2015 GRANT FUND EXPENDITURE – KIMBERLEY YOUTH STRATEGY STAGE 2 STRATEGY AND ACTION PLAN.. 39

9.9         DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2015 GRANT FUND EXPENDITURE – KIMBERLEY VOLUNTEERING STRATEGY STAGE 1 - CONSULTATION.. 43

9.10       SAVANNAH WAY INFRASTRUCTURE PROJECT UPDATE. 48

9.11       LAND TENURE BUSINESS CASE UPDATE. 53

9.12       REGIONAL BUSINESS PLAN 2014-2018 UPDATE. 57

9.13       REGIONAL RISK COORDINATOR. 61

10.   CORRESPONDENSE. 65

11.   GENERAL BUSINESS. 65

12.   MEETING CLOSURE. 66

 

Kimberley Regional Group

 

1.   DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

 

The chairperson opened the meeting at 10.30am.

 

2.   RECORD OF ATTENDANCE / APOLOGIES

 

ATTENDANCE:

 

 

Stephen Gash

Shire of Derby West Kimberley

 

Cr Elsia Archer

Shire of Derby West Kimberley

 

Cr Paul White

Shire of Derby West Kimberley

 

Rebecca Herbert

Kimberley Regional Group

 

Sam Mastrolembo

Shire of Broome

 

Cr Chris Mitchel

Shire of Broome

 

Cr Jane Parker

Shire of Wyndham East Kimberley

 

Cr Keith Wright

Shire of Wyndham East Kimberley

 

Rodger Kerr-Newell

Shire of Halls Creek

 

Cr Malcolm Edwards

Shire of Halls Creek

 

Cr Virginia O’Neil

Shire of Halls Creek

 

Joanne Burgess

WALGA

 

Kelly McIntyre

DLGC

 

Tim Bray

Kimberley Development Commission

 

Greg Hayes

WALGA - Roadwise

 

Ian Gay

Australia’s North West Tourism

 

Grant Pipe

Department Fire Emergency Services

 

Denisa Konecny

Youth Justice Services

 

Allan Adams

WA Police

 

Jodie Lynch

Horizon Power

 

Kelli Friar

Horizon Power

 

Alistair Sherwin

Department of the Prime Minister and Cabinet

 

Kai Cantwell

Department of the Prime Minister and Cabinet

 

Stephen Dawson

Labour Member for Mining & Pastoral

 

Michael Dale

Shire of Broome

 

Philip Burgess

Shire of Halls Creek

 

 

 

 

APOLOGIES:

 

 

Kenn Donohoe

Shire of Broome

 

Cr Harold Tracey

Shire of Broome

 

Paul Martin

Shire of Broome

 

Carl Askew       

Shire of Wyndham East Kimberley

 

Glen Chidlow

Australia’s North West Tourism

 

 

 

 

3.   DECLARATION OF INTEREST

 

·        Financial Interest

Nil

 

·        Impartiality Interest

Nil

 

·        Proximity Interest

Nil

 

4.   CONFIRMATION OF MINUTES

 

RECOMMENDATION:

 

That the Minutes of the combined Kimberley Regional Group Meeting held on 3 December 2015 be confirmed as a true and accurate record of that meeting.

 

Moved: Cr Edwards                                  Seconded: Cr Parker

CARRIED UNANIMOUSLY 4/0

 

5.   BUSINESS ARISING FROM PREVIOUS MEETING

 

Nil

 

6.   PRESENTATIONS FROM REPRESENTATIVES

 

6.1            Ian Gay– Australia’s North West Tourism

Update

 

6.2            Grant Pipe – DFES

Bushfire transfer of control project

 

6.3            Denisa Konecny – Youth Justice Services

Youth Justice Framework Western Australia 2015-2018

 

6.4            Allan Adams – WA Police

Policing in the Kimberley

 

6.5            Jodie Lynch and  Kelli Friar – Horizon Power

Kimberley Regional Group – Energy sustainability

 

6.6            Alistair Sherwin & Kai Cantwell - Department of the Prime Minister and Cabinet

Cashless debit card trial

 

The Chair invited the Honourable Stephen Dawson MLC to speak to the group.

 

7.   REPORTS FROM REPRESENTATIVES

 

           7.1    Kimberley Development Commission – Tim Bray

·    The Blueprint was signed off in November 2015.

·    Activities the commission is currently administering;

Alternatives to social housing, 140 new transitional housed in the Kimberley

Investigations into shared equity housing

Chinatown revitalisation of $12.6M

Aboriginal short stay hostel to be built in Broome

Review of the R4R funding

·    The Regional Grants scheme and the Community Chest are both open for grant applications.

 

           7.2    Australia’s North West – Apology

 

           7.3    Regional Development Australia – Chris Mitchell

·    The National Stronger Regions Funding closes in March 2016.

·    The Northern Alliance will meet in Canberra next week, with the one after being held in Broome in May 2016.

·    RDA received an 18 month contract extension.

·    The Developing Northern Australia Conference is on in June 2016.

 

7.4       Department Local Government and Communities – Kelly McIntyre

·    The City of Perth Bill has been passed (on the 25-February 2016) which will require all elected members and designated officers to declare gifts and contributions to travel.

·    The Department issued a Circular (01-2016) on 15 February 2016, advising of the requirements for declaring gifts and contributions to travel for all elected members and designated officers.

Any gift or travel contribution over $200 will need to be declared within 10 days of receipt - instead of registered in the annual return.

Gifts and travel contributions received from 1 July 2015 until the date the legislation takes effect will need to be declared within 28 days.

·    The CEO is required to publish the register on the local government’s main website.  A template form has been provided with the Circular.

 

·    In December 2015, the Minister announced plans to launch a website to ensure all Western Australians have access to useful information their local governments. 

The website will include information about Local government finances and financial sustainability; Rates and other revenue.

The website is planned to launch in the first half of 2016.

 

·    The Department has been updating the Integrated Planning and Reporting guidelines and advisory documents for publication by April 2016.

 

·    The Local Government (Rules of Conduct) Regulations 2007 are being reviewed. The consultation paper is available on the Department’s website - under Legislation and Compliance section. Submissions close on 4 March 2016.

 

·    The Department has released the 2015 Women's Report Card that outlines the data and research about the status and progress of women in WA in the four areas of leadership, economic independence, safety and justice, and health and wellbeing.  

The report shows the representation of women in leadership roles in local government has increased from 2003 to 2015 by:

§ 9.5% in Management Tier 1

§ 18.8% in Management Tier 2

§ 17.1% in Management Tier 3

 

7.5       WALGA Road Wise – Greg Hayes

Awareness campaigns

·    Cattle on Road Awareness Campaign

Stickers distribution underway

E-mail signatures continuing

Social Media and Mass Media

Meetings with Agencies, Industry and Local Government

·    Targeted Drink Driving Campaign – Choose Your Ride/Road Ribbons Campaign

High profile launch and Broome and Kununurra – low key other centres

Excellent support from agencies

Strong Social Media and Mass Media

Resources developed can be used and adapted for ongoing campaigns

·    Committee – all four Shires involved in committee – fantastic support

Enough projects to last 12 months

Aligned across the Kimberley

Information exchange – working together on issues.

Derby Committee – very active at the Derby Expo last weekend.

·    Supporting other agencies

Completed checks on WACHS fleet

WACHS community health manager now sitting on each committee

DOT Scooter Safety program AT Broome Senior High School

·    Grant funding – Road Safety Commission Community Grants

Film Festival in Derby

Car Rally (Adventure trek) Wyndham 130 anniversary

East Kimberley Cricket Association

Broome Men’s Shed

Kununurra Agricultural Show – several days of road safety activities

Engaging community groups to promote road safety

·    Safe Speeds

Numerous activities across the Kimberley over the next couple of months, likely to attract some media attention – and help raise the profile of the issues across the Kimberley.

Bin Stickers, Speedo Checking Stations, Investigations into Speed Zones, signage of trucks.

Also looking at fatigue next few months – Derby Driver Reviver swinging into action in SDWK and Broome Men’s Shed heading out over the Easter to south of Broome

 

 7.6           WALGA – Joanne Burgess

       State Council Presidential Election

·    At the March meeting of State Council there will be an election for both positions of President and Deputy President.

·    Cr Lynne Craigie was elected for the interim role in 2015 as a result of the resignation of Mayor Troy Pickard allowing him to focus on his role of President of ALGA.

·    President

President Cr Lynne Craigie (East Pilbara)

President Cr Wayne Sanford (Collie)

·    Deputy President

Mayor Tracey Roberts (Wanneroo)

Cr Douglas Thompson (Fremantle)

·    The term of office for the President and Deputy President is a two year term from March 2016 to March 2018.

 

Capital City Act

Legislation establishing the City of Perth as Western Australia’s capital city passed both houses of Parliament on Thursday 25 February 2016.

Under the legislation, the boundaries of the City of Perth will include The University of Western Australia, Kings Park, Queen Elizabeth II Medical Centre and the Perth Children’s Hospital.

 

CLGF Funded Elected Member Training

The four Elected Member training modules funded by the CLGF and delivered for the Department of Local Government and Communities by WALGA are currently being rolled out.

This comprehensive and attractively priced training is being undertaken by both new and established Elected Members.

 

NBN

Some Local Governments are expressing their disappointment in the rollout of the NBN. Several Local Governments who were under the impression that they would be receiving, at the very least, Fixed Wireless have been informed that they will in fact be receiving the NBN via satellite. This is causing unrest with these Councils and may become an issue into the future.

 

Presentation to Cr Chris Mitchell

Cr Chris Mitchell was presented with an acknowledgement of his service to State Council and Local Government.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.   REPORTS FROM KIMBERLEY COUNTRY ZONE

 

8.1        STATE COUNCIL MEETING AGENDA AND PRESIDENTS REPORT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

12 February 2016

 

 

SUMMARY:         The State Council Agenda and Presidents Report has been received on the 12 February 2016 and are attached for member consideration. It is important to note that member Councils should consider this item and provide instruction to the Chairperson as delegate to the State Council on matters that have regional significance. 

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

For Member consideration

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

Nil

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA notes the State Council Meeting Agenda and Presidents Report.

 

Moved: Cr Parker                                      Seconded: Cr Mitchell

 

CARRIED UNANIMOUSLY 4/0

 

Attachment 1: 160 pages

Attachment 2: 3 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8.2        2016 SCHEDULE OF MEETINGS FOR KIMBERLEY REGIONAL GROUP

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

25 January 2016

 

 

SUMMARY:         This report presents the 2016 Schedule of Meetings for the Kimberley Zone of WALGA and Kimberley Regional Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Regional Group Meeting 3 December 2015                                              Item 7.6

 

COMMENT

 

At the 3 December 2015 Zone/KRG Meeting in Kununurra, a resolution was made to schedule five face to face Zone/KRG meetings, in addition to holding two video conference meetings for consideration of the WALGA State Council Agenda, with meetings scheduled for;

 

·    26 February 2016 - Broome

Aligns  with SC

 

 

·    11-13 April 2016 - China - Joint Pilbara/Kimberley Forum

Early to align with Joint Forum

 

 

 

·    Fri 29 April

Video Conference – SC Agenda review

 

 

·    4-5 July 2016 – Halls Creek

Aligns with SC

 

 

·    1-2 August 2016 - Perth - Local Government Week

Early to align with LG Week

 

 

·    Fri 2 September

Video Conference – SC Agenda review

 

 

·    1-2 December 2016 - Derby

Aligns with SC

 

Further discussions from the CEO group have indicated an eagerness to continue the relationships that have developed with the Northern Territory Local Government authorities and continue the networking and partnership building that has resulted from past forums. It is proposed that the Kimberley Regional Group host an annual forum in December 2016 in Darwin in lieu of the Derby meeting.

 

Since release of the program for the Pilbara/Kimberley Joint Annual Forum in China, there is insufficient time to hold a Kimberley Regional Group meeting. It is proposed that the meeting be held via Video Conference on Friday 29 April 2016.

 

It is proposed that the Kimberley Regional Group schedule four face to face Zone/KRG meetings, in addition to holding two video conference meetings for consideration of the WALGA State Council Agenda, with meetings scheduled for;

 

·    26 February 2016 - Broome

 

·    11-13 April 2016 - China - Joint Pilbara/Kimberley Forum

 

·    Fri 29 April Video Conference

 

·    4-5 July 2016 – Halls Creek

 

·    1-2 August 2016 - Perth - Local Government Week

 

·    Fri 2 September Video Conference

 

·    1-2 December 2016 - Darwin

 

CONSULTATION/STAKEHOLDERS

 

Consultation has occurred between the individual Kimberley Shire Chief Executive Officers and Secretariat Chair to determine the proposed dates for the 2016 Schedule of Meetings for the Kimberley Regional Group.

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The decision to hold the December 2016 KRG Meeting in Darwin will result in financial implications for the group however these have already been accounted for in the 2015/16 budget. Where financial implications are relevant these will be presented to the Kimberley Regional Group meetings for approval.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

 

 

 

 

 

 

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Zone of WALGA endorses the attached 2016 Schedule of Meetings;

 

FEB 26 FRI

KRG Meeting

Broome

APR 11-13 THUR-SAT

Pilbara/Kimberley Joint Annual Forum

Shenzhen, China

APR 29 FRI

KRG Meeting

Video Conference

JUL 4-5 MON-TUE

KRG Meeting

Halls Creek

AUG 1-2 MON-TUE

KRG Meeting

Perth

SEP 2 FRI

KRG Meeting

Video Conference

DEC 1-2 THUR-FRI

KRG Meeting

Darwin

 

Moved: Cr Mitchell                                   Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 2 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.   REPORTS FROM KIMBERLEY REGIONAL GROUP

 

9.1        KIMBERLEY REGIONAL GROUP MEETING RESOLUTION STATUS REPORT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

29 January 2016

 

 

SUMMARY:         This report provides the resolution status report from the Kimberley Regional Group meetings held from February 2015.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone/ Regional Collaborative Group Meeting 27 February 2015                   Item 7.1

Kimberley Zone/ Regional Collaborative Group Meeting 3 May 2015          Item 7.1

Kimberley Regional Group Meeting 3 August 2015                                          Item 8.1

Kimberley Regional Group Meeting 3 December 2015                                             Item 8.1

 

COMMENT

 

This report has been established to ensure proactive completion of meeting resolution items in a timely manner.

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The Resolution Status Report contains financial implications however they do not record discussion on funding applications which may lead to further financial implications in the future. Where financial implications are relevant these will be presented to the Kimberley Regional Group meetings for approval.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group:

 

1.          Receives the attached Resolution Status Report;

 

2.          Authorises the Secretariat to proceed with co-ordinating the finalisation of outstanding action items arising from meeting resolutions.

 

Moved: Cr Mitchell                                   Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 5 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.2        KIMBERLEY REGIONAL GROUP 15/16 FINANCIAL ACTIVITY REPORT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

15 February 2016

 

 

SUMMARY:         This report recommends that the Kimberley Regional Group adopt the Financial Activity Report for the period ended 10 February 2016.

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

Indicators and Variances

The following are the key indicators of the year to date budget position;

 

          Budget Year Lapsed                              67%

          Total Operating Income                       82%

          Total Operating Expenditure                50%

 

Committed Kimberley Regional Group project expenditure as percentage of forecast budget;

 

Project

Grant Received

Total Expenditure

% Complete

2014-15 DLGC – Corporate Performance Management

$158,000 – 14/15 FY

$119,959

80%

2011-12 CLGF – Key Worker Housing

$3,827,368- 14/15 FY

$956,842+$8,646.75 interest - 14/15 FY

$4,795,476.75

100%

2012-13 CLGF – Key Worker Housing

$3,827,368- 14/15 FY

$3,827,368

100%

2015 DLGC – Kimberley Youth Strategy Stage 2

$80,000- 14/15 FY

$7,000- 14/15 FY -RDAK

$44,105

80%

2015 DLGC – Kimberley Volunteering Strategy Stage 1

$55,000- 14/15 FY

-

-

 

More detailed explanations of variances are contained in the notes to the statement of financial activity.

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Local Government (Financial Management) Regulation 1996

34.     Financial activity statement required each month (Act s. 6.4)

-                    (1A) In this regulation —

               committed assets means revenue unspent but set aside under the annual budget for a specific purpose.

-              (1)         A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

                 (a)     annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and

                 (b)     budget estimates to the end of the month to which the statement relates; and

                 (c)     actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and

                 (d)     material variances between the comparable amounts referred to in paragraphs (b) and (c); and

                 (e)     the net current assets at the end of the month to which the statement relates.

-              (2)         Each statement of financial activity is to be accompanied by documents containing —

                 (a)     an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; and

                 (b)     an explanation of each of the material variances referred to in subregulation (1)(d); and

                 (c)     such other supporting information as is considered relevant by the local government.

-              (3)         The information in a statement of financial activity may be shown —

                 (a)     according to nature and type classification; or

                 (b)     by program; or

                 (c)     by business unit.

-              (4)         A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be —

                 (a)     presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and

                 (b)     recorded in the minutes of the meeting at which it is presented.

-              (5)         Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

These are detailed above and in the attachment.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group adopts the Financial Activity Report for the period ended 10 February 2016.

 

Moved: Cr Mitchell                                   Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment:  3 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.3        KIMBERLEY ZONE OF WALGA AND KIMBERLEY REGIONAL GROUP 2014/15 ANNUAL FINANCIAL AUDIT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

22 February 2016

 

 

SUMMARY:         This report outlines the Kimberley Regional Group 2014-15 Annual Financial Audit results.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Regional Group Meeting 3 December 2015                                             Item 8.3

 

COMMENT

 

RSM Bird Cameron was engaged to conduct an independent audit of the 2014/2015 Financials for the following;

·    Annual Kimberley Zone Secretariat and Kimberley Regional Group

·    2014/15 Annual Audit for the 2011-12 CLGF Key Worker Housing Project

·    2014/15 Annual Audit for the 2012-13 CLGF Key Worker Housing Project

·    Acquittal Audit for the 2012-13 DLGC Business intelligence – Records Management

·    Acquittal Audit for the 2013-14 DLGC Business intelligence – Capacity Audit of Synergy

·    Acquittal Audit for the 2014 DLGC Youth Strategy Stage 1-Consultation

 

CONTRACTS AND FUNDING PARTNERS

Department of Local Government and Communities (DLGC)

 

Project

Grant Funding

Status

Reporting

2012-13 Records Management Project

 

$107,000

Acquitted

·  Q1 - 30 Sep 2013

·  Q2 - 31 Dec 2013

·  Q3 – 31 Mar 2014

·  Q4 – 30 Jun 2014

·  Q1 – 30 Sep 2014

·  Q2 – 31 Dec 2014

·  Q3 – 31 Mar 2015

·  Q4 – 30 Jun 2015

·  Interim Grant Acquittal

·  Final Grant Acquittal

2013-14 Business Improvement Review Project

 

$107,000

Acquitted

·  Q1 – 30 Sep 2014

·  Q2 – 31 Dec 2014

·  Q3 – 31 Mar 2015

·  Q4 – 30 Jun 2015

·  Q1 – 30 Sep 2015

·  Final Grant Acquittal

2014-15 Corporate Performance Management Project

$158,000

Ongoing

·  Q1 – 30 Sep 2015

Kimberley Youth Strategy – Stage 1

 

$40,000

Acquitted

· Project Plan Report

· Final Acquittal Report

Kimberley Youth Strategy – Stage 2

$80,000

Ongoing

· Project Plan Report

Kimberley Volunteering Strategy – Stage 1

$55,000

Ongoing

· Project Plan Report

 

 

Department of Regional Development (DRD)

 

Project

Grant Funding

Status

Reporting

2010-11 DRD R4R CLGF Key Worker Housing

 

$2,492,642.64

Acquitted

· Q3 – 31 Mar 2014

· Q4 – 30 Jun 2014

· Final Project Acquittal

2011-12 DRD R4R CLGF Key Worker Housing

 

$3,827,386

Ongoing

·  Q4 – 30 Jun 2014

·  30 Jun 2014 Annual Report

·  Q1 – 30 Sep 2014

·  Q2 – 31 Dec 2014

·  Q3 – 31 Mar 2015

·  Q4 – 30 Jun 2015

·  30 Jun 2015 Annual Report

·  Q1 – 30 Sep 2015

2012-13 DRD R4R CLGF Key Worker Housing

 

$3,827,386

Ongoing

·  Q3 – 31 Mar 2015

·  Q4 – 30 Jun 2015

·  30 Jun 2015 Annual Report

·  Q1 – 30 Sep 2015

 

Regional Development Australia Kimberley (RDAK)

 

Project

Grant Funding

Status

Reporting

Kimberley Youth Strategy – Stage 2

 

$7,000

Ongoing

· Project Plan Report

Takeaway Alcohol Management System

$6,567

Ongoing

· Agenda Reports

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

Local Government (Financial Management) Regulation 1996

 

36.     Annual financial report, content of (Act s. 6.4(2))

(1) The annual financial report is to include —

(a)     a statement setting out all movements of money to and from reserve accounts which has not been included in the income statement but which has been included in the rate setting statement; and

                  (b)     if the net current assets carried forward from the previous financial year for the purpose of the budget of the financial year to which the report relates is different from the net current assets shown in the audited annual financial report for the previous financial year, the amount of that difference; and

(c), (d) deleted]

(e)   in relation to the disposal of a class of assets —

                  (i)   the net book value of that class of assets; and

                 (ii)   the sale price of that class of assets; and

                 (iii)   the profit or loss on the sale of that class of assets; and

           (f)  notes or statements containing the information set forth in regulations 37 to 50.

(2) The annual financial report is to include the following —

                    (a)  the rate setting statement included under regulation 22(1)(d) in the annual budget for the year to which the report relates;

                    (b)  adjacent to each item in that rate setting statement that states an amount, the end-of-year amount for the item;

                    (c)  adjacent to each item in the income statement that states an end-of-year amount, the original or amended budget estimate for the item;

                    (d)  adjacent to each item that states an end-of-year amount required by a provision of these regulations listed in the Table to this sub-regulation, the original or amended budget estimate for the item.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The following final audits will be attached once received from RSM Bird Cameron;

Summary report as at 30 June 2015

Appendix 1         Annual Kimberley Zone Secretariat and Kimberley Regional Group

Appendix 2    2014/15 Annual Audit for the 2011-12 CLGF Key Worker Housing Project

Appendix 3    2014/15 Annual Audit for the 2012-13 CLGF Key Worker Housing Project

Appendix 4    Acquittal Audit for the 2012-13 DLGC Business intelligence – Records Management

Appendix 5    Acquittal Audit for the 2013-14 DLGC Business intelligence – Capacity Audit of Synergy

Appendix 6    Acquittal Audit for the 2014 DLGC Youth Strategy Stage 1-Consultation

Appendix 7    Transfer of Secretariat Audit 1 July 2015 – 16 February 2016

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Zone of WALGA and Kimberley Regional Group notes the report and receives copies of the audits completed by RSM Bird Cameron.

 

 

RESOLUTION:

 

That the Kimberley Zone of WALGA and Kimberley Regional Group notes the report and will distribute copies of the audits when received by RSM Bird Cameron.

 

Moved: Cr Mitchell                                   Seconded: Cr Parker

 

CARRIED UNANIMOUSLY 4/0

 

Attachments: Late

9.4     FINAL REPORT FROM SHIRE OF BROOME TO THE KIMBERLEY REGIONAL GROUP FOR THE TRANSFER OF SECRETARIAT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

22 February 2016

 

 

SUMMARY:         This is the final handover report from the Shire of Broome to the Kimberley Regional Group outlining handover matters.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Regional Group Meeting 3 December 2015                                             Item 8.5

 

COMMENT

 

The proposal to move the Secretariat role from the Shire of Broome to the Shire of Derby West Kimberley was made at the August 2015 meeting in Perth. The Shire of Broome has formally held the position as Secretariat for the Kimberley Zone of WALGA and Regional Collaborative Group since July 2012, however has only been working in an active capacity since August 2013 since the position of Project Manager for the Kimberley Zone of WALGA was appointed.

 

In order for the transfer of Secretariat to proceed, the Project Manager has developed a checklist of all works to be completed to ensure all legal contractual obligations held by the Shire of Broome on behalf of the region have been discharged.

 

Following the receipt of the RSB Bird Cameron 2014-15 audits and the completion of letters of variation for each open grant to transfer Secretariat, the Shire of Broome can hand over all regional matters to the Shire of Derby West Kimberley. This transfer of Secretariat officially occurred on 31 December 2015.

 

COMPLETED PROJECTS

 

·    Acquittal of the Department of Local Government and Communities Business Intelligence system – Records Management Project

·    Acquittal of the Department of Local Government and Communities Business Intelligence system – Capacity Audit of Synergy Project

·    Acquittal of the Department of Local Government and Communities Kimberley Youth Strategy – Stage 1 Consultation Project

·    Acquittal of the Department of Regional Development 2010-11 R4R Country Local Government Fund (CLGF) Key Worker Housing Project

 

 

 

 

 

CONTRACTS AND FUNDING PARTNERS

 

Department of Local Government and Communities (DLGC)

 

·    2014-15 Corporate Performance Management Project

Grant funding of $158,000 was received by the Shire of Broome on 25 June 2015. A further $10,000 surplus from the Records management project was also allocated to this project.

As 10 February 2016, $118,000 has been expended on Project Planning and Licences. Remaining project cost allocations are $40,000 for Services and $4,000 for Travel.

This project is progressing as anticipated. Reporting requirements are for the completion of an online interim report every quarter and a final Acquittal report which is due 31 August 2016.

 

·    Kimberley Youth Strategy – Stage 2

Grant funding of $80,000 was received by the Shire of Broome on 25 June 2015.

As 10 February 2016, $50,480.25 has been expended on the Environmental Scan, Shire Capacity Building and Workshop. Remaining project cost allocations are $28,102 for the Youth Strategy and Action Plan and $6,000 for the Document Printing and Event Launch.

This project is progressing as anticipated. Reporting requirements are for the completion of a final Acquittal report which is due 31 August 2016.

 

·    Kimberley Volunteering Strategy – Stage 1

Grant funding of $55,000 was received by the Shire of Broome on 26 June 2015.

As 10 February 2016, no expenditure has occurred.

Quotes for this project were presented at the 3 December 2015 KRG meeting for selection of the consultant. It was resolved at this meeting that the Secretariat be delegated authority to appoint the preferred consultant following consultation with the CEO group.

The CEO group wrote to each consultant seeking further information to support their proposals. This was followed by an independent scoring of the three proposals and a weighted average was applied. The successful consultant awarded the project was Tuna Blue.

Reporting requirements are for the completion of an initial detailed project plan and a final Acquittal report which is due 31 August 2016.

 

Department of Regional Development (DRD)

·    2011-12 DRD R4R CLGF Key Worker Housing

Grant funding of $3,827,368 was received by the Shire of Broome on 14 May 2014.  These funds were distributed equally between the four Kimberley Shires on 11 July 2014. On 13 March 2015, the Shire of Wyndham East Kimberley returned their quarter share of $956,842 plus $8646.75 interest back to the Shire of Broome. These funds were then redistributed on 26 March 2015.

As 10 February 2016, $3,579,048.49 of grant funds and $562,326.25 of leveraged funds has been expended on housing.

This project is anticipated to be completed by April 2016. Reporting requirements are for the completion of an online interim report every quarter, an audited annual report and a final Acquittal report.

 

 

·    2012-13 DRD R4R CLGF Key Worker Housing

Grant funding of $3,827,368 was received by the Shire of Broome on 11 March 2015.  These funds were distributed on 14 March 2015.

As 10 February 2016, $3,495,575.66 of grant funds and $1,511,250.23 of leveraged funds has been expended on housing.

This project is anticipated to be completed by March 2016. Reporting requirements are for the completion of an online interim report every quarter, an audited annual report and a final Acquittal report.

 

Regional Development Australia Kimberley (RDAK)

·    Kimberley Youth Strategy – Stage 2

Grant funding of $7,000 was received by the Shire of Broome on 12 June 2015.

Reporting requirements are for the completion of an audited final Acquittal report.

 

·    Takeaway Alcohol Management System

Grant funding of $6,567 was received by the Shire of Wyndham East Kimberley on 12 June 2015 from RDAK. A further $6,933 was paid from the KRG from RCG Surplus funds on 23 October 2014 for the initial purchase of TAMS Units. A second payment of $13,500 was paid from the RCG surplus on 11 June 2015 to purchase additional units.

At the August 2015 meeting, an agenda item was presented from the Shire of Wyndham East Kimberley seeking a further contribution of $15,000 for the engagement of a resource to prepare an evaluation report on the TAMS trial. This item was endorsed by all shires except the Shire of Halls Creek. As 10 February 2016, a further $15,000 was paid from the KRG from RCG Surplus funds.

This project is progressing as anticipated. Reporting requirements are for the completion of a final Acquittal report.

 

GENERAL MATTERS

Vehicle

·    The vehicle lease with Easifleet expires on 30 October 2016. A transfer of ownership was signed on 15 January 2016.

 

IT

·    The Shire of Derby has made all new employee arrangements for IT requirements for the Project Manager.

·    The Shire of Broome sold the computer to the Kimberley Zone.

·    The Project Manager has handed all assets back to the Shire of Broome.

 

Financial

·    The Shire of Broome has finalised financial accounts and budgets.

·    The Shire of Derby West Kimberley has uploaded the Chart of Accounts and finalised the budget.

·    A handover audit to 31 December 2015 has been conducted by RSB Bird Cameron and the residual budget surplus has been transferred to the Shire of Derby West Kimberley.

 

Documents

·    The Shire of Derby West Kimberley has made all new employee arrangements for the Project Manager.

 

 

Human Resources

·    The Shire of Broome has arranged all termination paperwork for the Project Manager.

·    A new contract for the Project Manager has been signed with the Shire of Derby West Kimberley to take effect from 1 January 2016.

·    The Shire of Derby has made all arrangements for the Project Manager to transfer employment.

 

CONSULTATION/STAKEHOLDERS

 

Nil

 

STATUTORY ENVIRONMENT

 

The process involved has had to comply with Local Government audit requirements.

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The final financial position of the Kimberley Regional Group has been presented in the Secretariat transfer audit.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group notes the final Secretariat transition report.

 

Moved: Cr Parker                                      Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 

 

 

 

 

 

 

9.5        TAKEAWAY ALCOHOL MANAGEMENT SYSTEM UPDATE

 

 

LOCATION/ADDRESS:

Shire of Wyndham East Kimberley

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Community Development Officer, Shire of Wyndham East Kimberley

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Chief Executive Officer, Shire of Wyndham East Kimberley

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

11 February 2016

 

 

SUMMARY:         This report provides an update as to the progress of the 12 month trial of a Takeaway Alcohol Management System (TAMS) for the Shire of Wyndham East Kimberley.

 

BACKGROUND

 

Previous Considerations

Kimberley Zone/ Regional Collaborative Group Meeting 30 April 2014                  Item 7.3

Kimberley Zone/ Regional Collaborative Group Meeting 4 August 2014               Item 7.4

Kimberley Zone/ Regional Collaborative Group Meeting 9 December 2014                 Item 7.5

Kimberley Zone/ Regional Collaborative Group Meeting 3 May 2015          Item 7.7

Kimberley Regional Group Meeting 3 August 2015                                           Item 8.5

Kimberley Regional Group Meeting 3 December 2015                                             Item 8.6

 

The Kununurra Wyndham Alcohol Accord is a voluntary co-operative arrangement that aims to reduce the alcohol related harm that is caused by the misuse of alcohol within the local community.

 

The Kununurra Wyndham Alcohol Accord first proposed a Takeaway Alcohol Management System (TAMS) to the Department of Racing, Gaming and Liquor for endorsement in February 2012. The Department did not endorse the proposal with the feedback that the Director was unable to endorse the TAMS method due to ramifications beyond the Liquor Control Act. Therefore any such initiative would need to be on a voluntary basis.

 

The Accord revisited the proposal in 2013, and a multitude of concerns were raised including privacy, procedures if the system fails (power outages, etc.) and people having difficulty obtaining suitable ID. In addition to the operational barriers however, Licensees stated on 24 July 2014 that they are supportive of a TAMS trial, subject to no direct costs being incurred by the individual operators and we are not prepared to bear any of the costs associated with the installation or ongoing running costs or maintenance of the system.

 

In response, the Accord sought funding for the rental of the equipment from Scantek for all licensees within Kununurra and Wyndham, excluding The Hoochery Distillery as they are exempt from involvement within the trial due to their additional restrictions. Regional Development Australia agreed to provide $6,567, with the Kimberley Zone of WALGA covering the remaining $20,433 required for the trial.

 

The Memorandum of Understanding for the 12 month TAMS trial was completed on 9 July 2015.

 

 

COMMENT

 

With the Memorandum of Understanding complete, the Accord produced a Frequently Asked Questions flyer and information signage which was made available to all licensees, and also to all accommodation services within the Shire. The first media release regarding the TAMS was on 16 July, with an accompanying website page on the Shire’s website to provide information to the community.

 

Representatives from the Shire, on behalf of the Accord, also met with stakeholders to promote the trial, answer any questions and queries that they may have on the project. One of the concerns was the obtainment of suitable identification prior to the TAMS trial commencing, particularly by some of the indigenous community members that didn’t have the relevant paperwork to easily obtain this. The local indigenous corporations, together with the Department of Transport and local Court House have been able to assist with the issue of identification.

 

The 12 month trial of the TAMS commenced within the Shire of Wyndham East Kimberley on Monday 14 December 2015. Since the commencement of the trial there have been some technical issues with the systems not being able to easily read some forms of identification as well as issues due to slow internet connections. All of these issues are currently being worked on by Scantek.

 

The Cultural Connection Code Pty Ltd have been engaged to conduct the formal evaluation, with the first report due to be completed in April 2016. The Shire, on behalf of the Accord, has also released a request for comment from the local community members which will also be used within the evaluation. The comments received from the community to date show that the initiative has been positively received by the local residents. The obtainment of identification has not been an issue as previously supposed.

 

CONSULTATION/STAKEHOLDERS

 

Consultation regarding the TAMS took place with the Alcohol Accord members through the Alcohol Accord Meetings. A community engagement strategy was endorsed and implemented prior to the introduction of the system, which includes a formal evaluation of the TAMS trial. The Cultural Connection Code Pty Ltd have been engaged to conduct the formal evaluation.

 

STATUTORY ENVIRONMENT

 

Restrictions on the sale and supply of packaged liquor in Kununurra and Wyndham were introduced under section 64 of the Liquor Control Act 1988.

 

The current mandated restrictions in Kununurra and Wyndham as implemented in November 2012 are attached.

 

The Department of Racing, Gaming and Liquor did not endorse the TAMS proposal with the feedback that the Director was unable to endorse the TAMS method due to ramifications beyond the Liquor Control Act.

 

POLICY IMPLICATIONS

 

Nil

 

 

FINANCIAL IMPLICATIONS

 

Funding for the TAMS trial has been provided by the Kimberley Zone ($34,433) and Regional Development Australia ($6,567). Total funding for the TAMS trial is $42,000.

 

Funding of $6,567 was received by RDAK on 12 June 2015.

A further $6,933 was received from the KRG from RCG Surplus funds on 23 October 2014 for the initial purchase of TAMS Units.

A second payment of $13,500 was received from the KRG on 11 June 2015 to purchase additional units.

A further contribution of $15,000 for the engagement of a resource to prepare an evaluation report on the TAMS trial was also received from the KRG.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group note the progress update regarding the Kununurra/Wyndham Takeaway Alcohol Management System.

 

Moved: Cr Mitchell                                   Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 1 page

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.6        COUNTRY LOCAL GOVERNMENT FUND EXPENDITURE – KEY WORKER HOUSING PROJECT UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

29 January 2016

 

 

SUMMARY:         This report provides an update as to the status of the Country Local Government Fund to progress the Key Worker Housing project.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 7 April 2013                   Item 7.7

Kimberley Zone / Regional Collaborative Group Meeting 30 April 2014                 Item 9.5

Kimberley Zone / Regional Collaborative Group Meeting 23 June 2014                Item 9.4

Kimberley Zone / Regional Collaborative Group Meeting 4 August 2014               Item 9.2

Kimberley Zone / Regional Collaborative Group Meeting 3 October 2014           Item 9.1

Kimberley Zone / Regional Collaborative Group Meeting 9 December 2014       Item 9.1

Kimberley Zone / Regional Collaborative Group Meeting 27 February 2015         Item 9.1

Kimberley Zone / Regional Collaborative Group Meeting 3 May 2015                    Item 9.1

Kimberley Regional Group Meeting 3 August 2015                                            Item 8.6

Kimberley Regional Group Meeting 3 December 2015                                               Item 8.7

 

COMMENT

 

2010-11

Initial Business Cases for the 2010-11, 2011-12 and 2012-13 Funding rounds were submitted to the Department of Regional Development and approved.

 

A Financial Assistance Agreement for the 2010-11 Key Worker Housing project was completed and approved with funds paid to the Secretariat, that being the Shire of Wyndham East Kimberley at the time. On the 24 January 2014 the sum of $1,622,018.67 + GST was transferred to the Shire of Broome from a total of $2,492,642.64 leaving a residual amount with the Shire of Wyndham East Kimberley of $870,623.97.

 

2010-11 FAA Project Budget

Project Items

CLGF Funds under this Agreement ($)

Leveraged Funding

($)

Name of Leveraged Sources

Total Funds ($)

Current Status

Purchase minimum of 2 established dwellings in Broome

1,622,018.67

200,000

Recipient

1,822,018.67

Complete

Purchase minimum 1 established dwellings in Wyndham-East Kimberley

870,623.97

88,498

 

260,878.03

SWEK

SWEK* CLGF Individual 2012-13

1,220,000

Complete

TOTALS ($)

2,492,642.64

549,376.03

 

3,042,018.67

 

*Shire of Wyndham East Kimberley

 

The Shire of Broome has purchased four dwellings with the 2010-11 funding. These properties have been settled are in Shire ownership.

·    Unit 1, 17 Honeyeater Loop, Djugun

·    Unit 8, 83 Walcott Street, Broome

·    Unit 8, 6 Ibis Way, Djugun

·    Unit 11, 6 Ibis Way, Djugun

 

The Shire of Wyndham East Kimberley has purchased two 2 bedroom 1 bathroom and one 3 bedroom 2 bathroom dwellings with the 2010-11 funding. These properties have been settled are in Shire ownership.

·    1 / 130 (Lot 260) Casuarina Way, Kununurra

·    2 / 130 (Lot 260) Casuarina Way, Kununurra

·    3 / 130 (Lot 260) Casuarina Way, Kununurra

 

The Secretariat has completed an Acquittal of the expenditure as per the Grant requirement and engaged RSM Bird Cameron for auditing. This Audit has been received by DRD they have issued an acquittal release letter.

 

2011-12

A Financial Assistance Agreement for the 2011-12 Key Worker Housing project was completed and submitted to the Department of Regional Development along with a letter of variation from the 2011-12 Business Case. These funds were approved from the Department of Regional Development with funds paid to the Secretariat. On the 11 July 2014 the sum of $956,842 + GST was transferred to each Kimberley Shire.

 

As the Shire of Wyndham East Kimberley has resolved to withdraw from the project, the three remaining Shires have agreed to redistribute the CLGF allocation of $956,842 and source leveraged funding to deliver on the project.

 

A new Financial Assistance Agreement and letter of variation was submitted to the Department of Regional Development outlining the reallocation of the $956,842 in grant funding, leveraged funding contributions from each of the three participating Shires and project deliverables. DRD approved the reallocation of funds and the Shire of Wyndham East Kimberley transferred the grant of $956,842 and interest of $8646.75 back to the Kimberley Regional Group on 13th March 2015. These funds were distributed according to the following allocation on 26th March 2015.

 

2011-2012 FAA Project Variation

Project Items

CLGF Funds under this Agreement ($)

Leveraged Funding ($)

Name of Leveraged Sources

Total Funds ($)

Current Status

Purchase minimum of 2 established dwellings

956,842

200,000

Shire of Broome

1,156,842

Complete

Construct 1 dwelling

+ 558,876

+ 191,114

749,990

Construction commenced

Construct  minimum of 2 dwellings

956,842

370,939

Shire of Derby West Kimberley

1,327,781

Complete

Construct 2 dwellings

956,842

0

Shire of Halls Creek

956,842

Complete

Construct 1 dwelling

+ 397,966

+ 92,034

 (In-kind land $140,000)

490,000

Complete

TOTALS ($)

3,827,368

854,087

 

4,681,455

 

 

The Shire of Broome has purchased two dwellings with the 2011-12 funding. These properties have been settled are in Shire ownership. Construction of a dwelling at Lot 1002 Shelduck Way with the reallocated grant is at lockup stage.

·    Apartment 2, 50 Tanami Drive, Bilingurr

·    Apartment 4, 50 Tanami Drive, Bilingurr

·    Lot 1002 Shelduck Way, Dujgun

 

The Shire of Derby West Kimberley has completed construction of two dwellings and handover was completed by 30 June 2015 with both houses occupied.

·    4 Woolybutt Corner

·    19b Woolybutt Corner

 

The Shire of Halls Creek has completed construction of two dwellings at Lot 190 Bridge Street with the original funding allocation, and a third dwelling with the reallocated funding at Lot 4 Roberta Avenue.

·    1 John Flynn Street

·    7 Bridge Street

·    1A Roberta Avenue

 

A letter of variation to extend the FAA project milestone dates was submitted to DRD and agreed.

 

2012-13

Given the withdrawal of the Shire of Wyndham East Kimberley, a new Financial Assistance Agreement and letter of variation from the 2012-13 Business Case for the Key Worker Housing project was completed and submitted to the Department of Regional Development. DRD approved the FAA and the grant sum of $3,827,367 was received by the Kimberley Regional Group on 11 March 2015. These funds were distributed according to the following allocation on 14 March 2015.

 

2012-2013 FAA Project Variation

Project Items

CLGF Funds under this Agreement ($)

Leveraged Funding ($)

Name of Leveraged Sources

Total Funds ($)

Current Status

Construct  6 dwellings

1,553,790

1,027,382

Shire of Derby West Kimberley

2,581,172

Complete

Construct 1 dwelling

+ 558,876

+ 91,124

 (In-kind land $100,000)

650,000

Complete

Construct 4 dwellings

1,553,790

0

Shire of Halls Creek

1,553,790

Complete

Construct 1 dwelling

+ 160,910

329,090

490,000

Complete

TOTALS ($)

3,827,367

1,447,596

 

5,274,962

 

 

The Shire of Derby West Kimberley has completed construction of six dwellings with the original funding allocation and a seventh dwelling with the reallocated funding.

·    Units 1-6, 20 Clarendon Street

·    11 Hanson Street

 

The Shire of Halls Creek has completed construction of two dwellings at Lot 120 Roberta Avenue and three dwellings at Lot 172 Kinivan Street with the original funding allocation and a sixth dwelling with the reallocated funding at Lot 4 Roberta Avenue.

·    34A Roberta Avenue

·    34B Roberta Avenue

·    16A Kinivan Street

·    16B Kinivan Street

·    16C Kinivan Street

·    1B Roberta Avenue

 

A letter of variation to extend the FAA project milestone dates was submitted to DRD and agreed.

 

CONSULTATION

 

Chief Executive Officers from the four respective Kimberley Shires

Department of Regional Development

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The Kimberley Regional Group of Councils was allocated $2,344,449, $3,827,368 and $3,827,368 respectively from the 2010/11, 2011/12 and 2012/13 CLGF Regional Component. 

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

 

·    Outcome 4.1 Innovative and joined up approach to housing development, ownership and design through community partnership

 

·    Strategy 4.1.2 Promote a planned approach to manage population growth and access to a choice of housing options

 

·    Action 4.1.2.1 Develop and implement a regional business case for key worker housing

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Regional Group notes the progress of the Country Local Government Fund 2010-11, 2011-12 and 2012-13 Grant Funding for the Key Worker Housing Project.

 

 

RESOLUTION:

 

That the Kimberley Regional Group;

 

1.   Notes the progress of the Country Local Government Fund 2010-11, 2011-12 and 2012-13 Grant Funding for the Key Worker Housing Project and

 

2.   Authorises the Secretariat to forward the audits to the Department of Regional Development once received.

 

Moved: Cr Parker                                                         Seconded: Cr Mitchell

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.7        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2014/15 GRANT FUND EXPENDITURE – CORPORATE PERFORMANCE MANAGEMENT

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

29 January 2016

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government and Communities funding to progress the implementation of the Corporate Performance Management toolset for the Kimberley Regional Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 3 May 2015                   Item 9.4

Kimberley Regional Group Meeting 3 August 2015                                           Item 8.9

Kimberley Regional Group Meeting 3 December 2015                                              Item 8.8

 

At its meeting 5 June 2013 the Kimberley Regional Collaborative Group resolved that:

 

“The Kimberley Regional Collaborative Group submits a grant application for funding from the Department of Local Government for the implementation of Business Intelligence systems.”

 

Funding was approved by the Department of Local Government on 28 June 2013 and the 2012-13 grant funding of $107,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Zone / Regional Collaborative Group, on 2 July 2013. This grant funding has been utilised for the 2012/2013 Business Intelligence System - Office 365 Share point and Records Management System.

 

A second instalment of $107,000 excluding GST was allocated on 15 July 2014 from the Department of Local Government and Communities 2013-14 Grant Funding to the Regional Collaborative Group to implement a Business Improvement Review of the IT Vision Synergy Soft System.

 

At its meeting 3 May 2015 the Kimberley Regional Collaborative Group resolved that:

 

1.   Endorses the Corporate Performance Management Project; and

 

2.   Authorises the Secretariat to finalise the Department of Local Government and Communities 2014-15 Grant Funding application and Financial Assistance Agreement.

 

A Project Budget and Project Scope was submitted to the Department of Local Government and Communities outlining the request to conduct a Corporate Performance Management project for the Kimberley Zone. This submission was approved and the Grant Agreement from the Department of Local Government and Communities was signed.

 

Funding for a third instalment was approved by the Department of Local Government on 16 June 2015 and the 2014-15 grant funding of $158,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Regional Group, on 25 June 2015. This grant funding has been utilised for the 2014/2015 implementation of a Corporate Performance Management toolset.

 

COMMENT

 

The corporate performance management (CPM) application seamlessly utilises the SynergySoft Enterprise Resource Planning data along with any other relevant data sources required for mandatory and desirable management use. The CPM toolset comes fully integrated with SynergySoft and populated with three initial functional solutions, including;

·    Statutory Workforce Planning

·    Financial Reporting and Analysis

·    Operational Performance Indicators

 

The objectives of the project are to enhance the availability and sophistication of analytical management reporting for both mandatory as well as desirable organisational business requirements.

 

This project will facilitate a standardised and comparative approach to reporting analysis across the Kimberley Regional Group that provides the basis for future benefits consideration such as comparative or consolidated reporting and benchmarking.

 

The project deliverables include;

·    Kimberley Regional Group statement of work, including individual site statements.

·    Kimberley Regional Group detailed implementation plan, including individual site plans.

·    Unified CPM toolset including a base set of key user licences.

·    IT Vision CPM Certified SynergySoft datasets.

·    Data capsules for Workforce Planning and Management KPI Dashboard purposes.

·    Ongoing end-to-end solution support and maintenance.

 

The culmination of these benefits will result in significant improvements in organisational operations which will benefit the individual organisations, the collaborative group and the region.

 

The Corporate Performance Management project is progressing as anticipated with the following milestones being completed;

·    An initial kickoff meeting with IT Vision was conducted.

·    The proposed project approach and deliverables were agreed.

·    A Kimberley Regional Group statement of work, including individual site statements were delivered.

·    A Kimberley Regional Group detailed implementation plan, including individual site plans were delivered.

·    A prototype demonstration of the customer data was undertaken.

·    IT Prerequisite activities have been completed.

·    Certified datasets have been deployed.

·    Licences have been aligned to user profiles.

·    Onsite training has been delivered.

·    SOB, SWEK and SHC are finalising implementation.

·    SDWK is finalising its configuration before implementation begins.

 

 

CONSULTATION

 

IT Vision

The four Kimberley Shires Chief Executive Officers

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project is fully funded from the Department of Local Government and Communities 2014-15 Grant Funding.

 

It has been authorised from DLGC that $10,000 of surplus funds of the Records Management Project will be transferred from instalment 1 towards the cost of instalment 3 for the Corporate Performance Management Project.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 1- Governance: A collaborative group demonstrating strong Regional Governance

 

·    Outcome 1.4 Business efficiency and improved services through collaboration

 

·    Strategy 1.4.1 Promote and facilitate mutually beneficial, cost efficient shared services arrangements

 

·   Action 1.4.1.1 Identify key services requiring further collaborative effort to enhance delivery outcomes across the region, dependent on business cases as opportunities arise.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group notes the progress of the Department of Local Government and Communities 2014-15 Grant Funded Corporate Performance Management project.

 

Moved: Cr Mitchell                                         Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

9.8        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2015 GRANT FUND EXPENDITURE – KIMBERLEY YOUTH STRATEGY STAGE 2 STRATEGY AND ACTION PLAN

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

22 February 2016

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government and Communities grant funding to progress the development of the Kimberley Youth Strategy Stage 2 – Strategy and Action Plan for the Kimberley Regional Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 3 May 2015                   Item 9.6

Kimberley Regional Group Meeting 3 August 2015                                           Item 8.11

Kimberley Regional Group Meeting 3 December 2015                                              Item 8.9

 

In June 2014 The Department of Local Government and Communities awarded $40,000 from the Youth Friendly Communities Grants Program to the Regional Collaborative Group to develop a Kimberley Youth Strategy Stage 1-Consultation.

 

At its meeting 23 June 2014 the Kimberley Regional Collaborative Group resolved that:

 

‘The Kimberley Regional Collaborative Group endorse the development of a Kimberley Youth Strategy and that the Secretariat be delegated authority to liaise with the Kimberley Chief Executive Officers to progress the development of the project plan and budget.’

 

Funding was approved by the Department of Local Government on 18 June 2014 and the grant funding of $40,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Zone / Regional Collaborative Group, on 29 June 2014. This grant funding has been utilised for the Kimberley Youth Strategy Stage 1 – Consultation.

 

At its meeting 3 May 2015 the Kimberley Regional Collaborative Group resolved that:

 

3.   Endorses Kimberley Youth Strategy Stage 2 – Strategy and Action Plan; and

 

4.   Authorises the Secretariat to finalise the Department of Local Government and Communities 2014-15 Grant Funding application and Financial Assistance Agreement.

 

A Project Budget and Project Scope were submitted to the Department of Local Government and Communities outlining the request to conduct Stage 2.  This submission was approved and the Grant Agreement from the Department of Local Government and Communities was signed.

 

Funding for the implementation of the Kimberley Youth Strategy Stage 2 – Strategy and Action Plan was approved by the Department of Local Government and the 2014-15 grant funding of $80,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Regional Group, on 25 June 2015. A second grant of $7,000 from Regional Development Australia Kimberley was received by the Shire of Broome, on 12 June 2015.

 

COMMENT

 

The Kimberley Regional Group will undertake stage 2 of the Kimberley Youth Strategy project to inform the development of a Kimberley youth strategy and action plan to ensure services are meeting the needs of the regions youth.

·    Stage 1 – Consultation has been completed.

·    Stage 2 - Development of a Youth Strategy for the Kimberley, outlining the key issues to be targeted, programs and services to be funded, and outcomes to be met.

·    Stage 3 – Development and implementation of activities to support the Kimberley Youth Strategy.

 

The purpose of this project is to draw on the information obtained during the consultation phase which undertook consultation with youth, youth sector service providers and local governments across the Kimberley to inform the development of the Kimberley Youth Strategy.

 

The Kimberley Youth Strategy – Stage 2 – Strategy and Action Plan, will take on 6 project phases;

 

Phase 1 – Environmental Scan

1.1       Review the impact of current and proposed commonwealth and state youth services policies and trends.

1.2         Research other federal, state and local government policy initiatives to ascertain and inform strategies for positioning the Kimberley Regional Group to take advantage of future potential funding and strategic opportunities.

 

Phase 2 – Alignment of Kimberley Action Plan with each Shires Strategic Community Plan

2.1       Identify and link how each specific activity from the Kimberley action plan will fit into each Shire’s Strategic Community Plan and develop a plan for each shire to build the capacity of the Shire and its community to meet the identified needs and remedy shortfalls in the current approaches to Youth Services.

 

Phase 3 – Workshop

3.1       Facilitate a workshop with relevant staff representatives from each of the Shires to;

§ establish a framework for local government involvement in youth services that guides  a consistent, coordinated approach while allowing for the different operating contexts and delivery methods each shire has,

§ identify priority focus areas for the strategic plan,

§ provide an opportunity for knowledge sharing,

§ identify best methods for ongoing collaboration.

 

Phase 4 – Develop Youth Strategy

4.1       Develop an overarching strategy document with the Kimberley Local Governments that is informed by the work undertaken during stage one of the project and the environmental scan.

 

Phase 5 – Develop Action Plan

5.1       Develop an action plan detailing specific activities and timeframes for implementing the youth strategy.

 

Phase 6 – Convene and establish a youth engagement group for each Shire to discuss the action plan and develop activities for implementation of Stage 3.

6.1 Establish a youth engagement group at Broome, Derby, Fitzroy Crossing, Halls Creek and Kununurra to workshop with relevant staff representatives the activities from the action plan that will be prepared for implementation in Stage 3.

 

The Kimberley Youth Strategy Stage 2 project is progressing as anticipated with the following milestones being completed;

·    An initial kickoff meeting with Bluebottle Consulting was conducted.

·    The proposed project approach and deliverables were agreed.

·    The project schedule and payment plan was agreed.

·    An environmental scan was completed.

·    A document was prepared and released outlining considerations for developing the individual Shire Youth Strategies.

·    A progress meeting was conducted.

·    Progress Report 2 was presented to the Minister at the 3 December 2015 KRG Meeting.

·    Each Shire has developed their individual Youth Strategies.

·    The Workshop was conducted 3-4 February 2016 in Derby.

·    A final Strategy and Action Plan has been developed and is attached for member consideration.

·    A final Action Plan to be developed.

·    The final Strategy and Action Plan will be presented to the Minister in April 2016 for the launch of Youth week.

 

CONSULTATION

 

Department of Local Government and Communities

Bluebottle Consulting

Staff at each of the Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project has received $80,000 grant funding from the Department of Local Government and Communities 2014-15 and a further $7,000 grant funding from Regional Development Australia Kimberley.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

 

·    Outcome 4.5 Greater participation in the community and workforce

 

·    Strategy 4.5.1 Remove disincentives to participation in the workforce

 

·    Action 4.5.1.5 Develop a credible strategy on welfare reform

 

·    Action 4.5.1.6 Participate in discussions on welfare reform policy at the regional level

 

·    Action 4.5.1.7 Support the development of a regional plan for welfare reform

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Regional Group notes the progress of the Department of Local Government and Communities 2015 Grant Funding for the development of the Kimberley Youth Strategy Stage 2.

 

 

RESOLUTION:

 

That the Kimberley Regional Group;

 

1.   Notes the progress of the Department of Local Government and Communities 2015 Grant Funding for the development of the Kimberley Youth Strategy Stage 2,

 

2.   Note that the actions and outcomes align to the individual Shire strategies will be collated over the next week, and

 

3.   Authorises the Secretariat to launch and present the document to the minister at Youth week with the Shire Presidents to be invited.

 

Moved: Cr Mitchell                                         Seconded: Cr Archer

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 17 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.9        DEPARTMENT OF LOCAL GOVERNMENT & COMMUNITIES 2015 GRANT FUND EXPENDITURE – KIMBERLEY VOLUNTEERING STRATEGY STAGE 1 - CONSULTATION

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

11 February 2016

 

 

SUMMARY:         This report provides an update as to the status of the Department of Local Government and Communities grant funding to progress the development of the Kimberley Volunteering Strategy Stage 1 – Consultation for the Kimberley Regional Group.

 

BACKGROUND

 

Previous Considerations

 

Kimberley Zone / Regional Collaborative Group Meeting 3 May 2015                   Item 7.6

Kimberley Regional Group Meeting 3 August 2015                                           Item 8.12

Kimberley Regional Group Meeting 3 December 2015                                              Item 8.10

 

At its meeting 3 May 2015 the Kimberley Regional Collaborative Group resolved that:

 

‘That the Kimberley Zone of WALGA and Regional Collaborative Group authorises the Secretariat to develop a project proposal and budget to apply to the Department of Local Government and Communities for funding to support the following regional volunteering initiatives;

1.   Capacity building – Skills audit of Volunteers.

Develop a registration and matching service for groups and volunteers.

2.   Capacity building - Training/Education of Volunteers.

Develop a Kimberley circuit to run Training/Education of volunteer staff.

3.   Business Support Services

Develop a program to provide volunteer organisations with on ground support services to develop business plans, get setup and operational, and comply with all regulatory requirements.

Develop ongoing sporting and activity programs for the communities youth.

4.   Central IT Database.

Develop an IT cloud database for sharing information on regulatory, taxation, governance, reporting, constitution, insurance requirements. Extend to pooling resources to undertake book keeping services.

5.   Better communication.

Develop a marketing/promotion campaign across the Kimberley.’

 

After consultation with the Department of Local Government and Communities and the Chief Executive Officers of the four member Councils, it was agreed that a more broader application be made to undertake consultation with the Kimberley Local Governments, key volunteer service agencies and volunteers across the Kimberley to identify the key issues of volunteering in the region, to inform the development of a capacity building strategy to ensure volunteering services are meeting the needs of the community and that volunteers are equipped with the necessary skills to fulfil and meet community expectations.

 

Funding was approved by the Department of Local Government in June 2015 and the grant funding of $55,000 excluding GST was received by the Shire of Broome, as secretariat for the Kimberley Regional Group, on 26 June 2015.

 

COMMENT

 

There is a pressing need for a united approach towards delivering volunteering services in the Kimberley. The four Kimberley Councils of Broome, Derby West Kimberley, Wyndham East Kimberley and Halls Creek all have volunteering service agencies in their regions that provide varying levels of volunteering support in the community. This Kimberley Volunteering Strategy will consolidate and build upon the many excellent initiatives, programs and activities by Council and independent volunteering agencies to develop a strategic vision for the region which will shape the actions to be implemented over the next five years to achieve united goals.

 

The objective of this project is to undertake consultation with volunteers, volunteer service agencies and local governments across the Kimberley to inform the development of the Kimberley Volunteering Strategy.

 

The Kimberley Volunteering Strategy – Stage 1 – Consultation, will take on 5 project phases;

 

Phase 1 – Mapping of volunteer services agencies

 

1.3 Develop a database of currently available volunteer services, groups and programs within the Kimberley region. The database will include the following details for each service:

·    Name

·    Category of service

·    Service location and reach

·    Purpose

·    Who the service is targeted at

·    What programs or services are offered

·    What the benefits are

·    Who funds the agencies

 

1.4 Analysis and identification of the Volunteering Service Agency Database, duplication of, or gaps in volunteering service provision.

 

Phase 2 – Consultation

 

2.1 Develop a consultation strategy with the Kimberley Zone and Kimberley Local Governments, for a consultant to deliver. Ensuring the views of volunteers, service agencies and local governments are captured.  The strategy will identify the best methods for communicating and engaging with each stakeholder group.  These methods will include designing and conducting:

·     surveys

·     telephone interviews

·     face to face interviews

·     workshops

·     other engagement methods as identified in discussion with stakeholders.

 

2.2 Contract a consultant to undertake the consultation process with key volunteer service agencies and volunteers to inform the Kimberley Volunteering Strategy, in the following towns:

·     Broome

·     Derby

·     Fitzroy Crossing

·     Halls Creek

·     Kununurra

·     Wyndham

 

Phase 3 – Reports on consultation findings

 

3.1 Development of three reports based on the consultation findings.

 

3.1.1    Report 1 – Volunteers

This report will outline the demographic profile of volunteers, data on the volunteers consulted and feedback about engagement strategies used. The report will also include descriptions of key consultation findings on what is important for a volunteer friendly community and what needs to be done to make the community volunteer friendly under the following themes;

·     Capacity building (Skills, Education and Training)

·     Agency support, leadership and services for strategic and operational matters

·     Promotion and Recognition

·     Paid administrative staff to allow volunteers to focus on the goals of the group

·     Communication and information

·     Succession Planning (Recruitment, retention, reward for civic participation)

 

The report will identify contemporary volunteering trends and issues. It will also detail how the outcomes of the consultation can inform the broader Volunteering Strategy.

 

3.1.2    Report 2 – Service providers

This report will include details of volunteer engagement strategies used by volunteer service agencies, as well as analyse the effectiveness of these strategies. The report will encapsulate the needs of volunteer service agencies.

 

3.1.3    Report 3 – Local Government

    This report will provide an overview of consultation with local government including;

·     Key issues in their region

·     Feedback about Volunteer engagement strategies used

·     Any funding of volunteering service agencies

·     Details of memorandums of understanding in place with relevant volunteer service agencies

 

Phase 4 – Analysis

 

4.1 Analysis of information obtained during phases 1 and 2 of consultation, and inclusion of relevant policy or strategy documents identified to inform the final report.

 

Phase 5 – Final report

 

5.1 Development of the final report to incorporate the findings from the mapping and consultation process included with the overall analysis of the issues identified and outcomes achieved by volunteer service agencies and their volunteers.

 

Bank of Ideas, Kadar Pearson and Partners (KPP) and Tuna Blue, were contracted to supply quotes to conduct the Volunteering Strategy Consultation.

 

These quotes were presented at the 3 December 2015 Zone meeting for member’s consideration. At this meeting it was resolved that the Kimberley Regional Group delegate authority to the Secretariat to appoint the preferred consultant following consultation with the CEO group.

 

A letter was sent to each consultant requesting further information to support their proposals. The CEO group then decided that Stephen Gash, Rodger Kerr-Newell and Rebecca Herbert would each blind score the three consultants and then these would have a weighted average applied to determine the preferred consultant.

 

Following a blind weighting it was determined that Tuna Blue had the highest score and will be awarded the contract. 

 

Letters for the notice of award were distributed to all consultants on 10 February 2016. A contract was issued to Tuna Blue on 10 February 2016.

 

CONSULTATION

 

Department of Local Government and Communities

Chief Executive Officers of the four Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project will be fully funded from the Department of Local Government and Communities 2014-15 Grant Funding.

 

DLCG Grant

$55,000

LG In-kind

$4,000

Total Project Cost

$59,000

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

·    Outcome 4.3 Improved delivery in Community Services

·    Strategy 4.3.1 Collaborate with federal and state governments and other agencies to ensure coordinated provision of services.

 

VOTING REQUIREMENTS

 

Simple Majority

 

 

 

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group notes the progress of the Department of Local Government and Communities 2015 Grant Funding for the development of the Kimberley Volunteering Strategy Stage 1.

 

Moved: Cr Edwards                                         Seconded: Cr Mitchell

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: Nil

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.10      SAVANNAH WAY INFRASTRUCTURE PROJECT UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

22 February 2016

 

 

SUMMARY:         This report provides an update as to the status of the Savannah Way Infrastructure Project to progress the development of a business case for the Kimberley Regional Group.

 

BACKGROUND

 

Previous Considerations

 

Chief Executive Officers Meeting 2 December 2015

Kimberley Regional Group Meeting 3 December 2015                                              Item 8.11

 

At the Chief Executive Officers Meeting 2 December 2015, the group discussed the potential projects to be implemented with the Regional Collaborative Group surplus seed funding of approximately $50,000. The two projects deferred from the 3 August Zone meeting were Tourism Branding and a Land tenure business case. The CEO group resolved that;

 

1.   That $25,000 of RCG Surplus funds be used to prepare a business case for a Savannah Way Infrastructure project.

Motion: K. Donohoe         Seconded: C. Askew

 

2.   That;

a.   $25,000 of RCG Surplus funds be used to prepare a business case for a Land Tenure review.

b.   A consultant meet with the CEO group to produce a scope to promote land tenure opportunities.

Motion: R. Kerr-Newell        Seconded: S. Gash

 

At its meeting 3 December 2015 the Kimberley Regional Collaborative Group resolved that:

 

‘That the Kimberley Regional Group;

 

1.   Authorize the Secretariat to utilise surplus seed funds towards a business case for a Savannah Way Infrastructure project.

 

2.   Appoint a consultant to work with the Kimberley Zone to develop the scope for a government engagement strategy for promoting land tenure opportunities in the Kimberley.

 

3.   Adopt the following budget amendments for 2015/16;

a)  Project 1, Income $25,000-Transfer from reserve, Expenditure $25,000

b)  Project 2, Income $25,000-Transfer from reserve, Expenditure $25,000

 

A project briefing paper was circulated to CEO’s for comment, followed by a draft request for quote outlining a project scope. A CEO’s meeting was then conducted on 1 February 2016 to finalise the scope detail. At this meeting, proposed consultants were identified and the request for quote was issued to each proponent on 1 February 2016, requesting quotes be received by 19 February 2016.

 

Kadar Pearson and Partners (KPP), Brighthouse, Heberlin, TRC Tourism, Claire Ellis and John Collins were contracted to supply quotes to conduct the Savannah Way Infrastructure business case.

 

Quotes were received by 19 February 2016 and are attached for member consideration.

 

COMMENT

 

The Kimberley Regional Group will engage a consultant to develop a business case to identify solutions to enhance the visitor experience in the Kimberley. Stakeholders will be consulted as part of the process to ensure identified solutions meet community expectations.

 

The project will be developed in three stages:

 

Stage 1 – Undertake a desktop study and carry out consultation with key stakeholders to develop a business case to outline the key issues to be targeted, opportunities to be funded, infrastructure and asset gap mapping and recommend solutions and outcomes to be met.

 

Stage 2 – Applications for funding.

 

Stage 3 – Development and implementation of activities to support the Savannah Way Infrastructure project.

 

For the purpose of this request for quote, only Stage 1, will be outlined in detail below.

 

The Savannah Way Infrastructure Project – Stage 1 will take on five (5) project phases;

 

Phase 1 – Appraisal of existing infrastructure and desktop study

·    Examine existing Kimberley Local Government’s plans regarding tourism developments and the progress of initiatives

·    Examine and report on other plans that have included community consultation regarding tourism infrastructure developments

·    Examine existing tourism branding documents for towns in the Kimberley

·    Infrastructure and asset gap mapping

·    Evaluation of existing successful projects (Pilbara Regional Council Welcome Rest Stops)

·    Common user infrastructure required to undertake projects

·    Identify links to strategic goals from relevant plans, policies and documents

 

Phase 2 - Consult with stakeholders

Undertake a consultation process with the following key stakeholders;

·    Kimberley Local Governments

·    Savannah Way Limited

·    Australia’s North West Tourism Organisation

·    Tourism WA, NT & QLD

·    Kimberley Development Commission

·    Regional Development Australia

·    Main Roads WA

·    Roadwise WA

·    Road Train Association

·    Kimberley to Cape

·    Department of Parks and Wildlife

·    Caravan and Motorhome Club of Australia (CMCA)

 

Phase 3 - Identify key issues to be targeted:

·    Uncoordinated and un-unified tourism route that does not enhance the visitor experience

·    Lack of free camping infrastructure i.e. toilet facilities, dump points, rubbish collection, shade shelters, fire pits and seating

·    Inadequate cleaning of current facilities and contaminated sites

·    There needs to be a planned approach to making changes as stage one of a long term plan of action across the region

·    No clear cost benefit basis for approving body (Main Roads) to invest in the Savannah Way

 

Phase 4 - Recommend common theme opportunities and solutions that:

·    Enhance visitors experiences

·    Enhance the environmental, commercial, safety and social outcomes for the Kimberley

·    Support regional signage and branding across the Kimberley Shires

·    Promote solutions:

to encourage attraction of visitors 

increase the length of stay in the Kimberley

support economic developments

 

Phase 5 - Cost benefit analysis

·    Undertake an analysis of establishing a “common theme” framework for enhanced amenity

·    Undertake a cost analysis of individual projects by town

·    Develop cost estimates for a range of options

Highlighting budget implications for recurring costs

Highlight leverage funding opportunities

·    Identify issues that may be prohibitive to project development

 

Project Deliverables include;

·    Development of an appraisal report on existing infrastructure

·    Development of a Savannah Way Infrastructure business case with stakeholder support

·    Identification of any funding options and resourcing for implementation of the business plan

·    Presentations to the Kimberley Regional Group

 

The project will meet the following project milestones;

·    The respondent’s completed quote be submitted by 4.00pm Friday, 19 February 2016

·    Quotes are presented to the Kimberley Regional Group Meeting on Friday, 26 February 2016 to select a consultant

·    The Principal notifies all respondents of notice of award by Friday, 4 March 2016

·    Consultant to develop business case by Friday 8 July 2016

·    Final business case to be presented to the Kimberley Regional Group Meeting on Monday, 1 August 2016

 

CONSULTATION

 

Chief Executive Officers of the four Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project will be fully funded from the Regional Collaborative Group seed fund surplus.

 

The quotes are detailed in the attached documents.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 4 - Community: A vibrant community based on equity, inclusion and opportunity for all

·    Outcome 4.3 Improved delivery in Community Services

·    Strategy 4.3.1 Collaborate with federal and state governments and other agencies to ensure coordinated provision of services.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group;

 

1.   Notes the four quotes; and

 

2.   Endorses the appointment of KPP as the consultant to conduct the Savannah Way Infrastructure Business Case.

 

Moved: Cr Mitchell                                         Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment 1: 32 pages

Attachment 2: 29 pages

Attachment 3: 43 pages

Attachment 4: 40 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.11      LAND TENURE BUSINESS CASE UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

22 February 2016

 

 

SUMMARY:         This report provides an update as to the status of the Land Tenure Project to progress the development of a business case for the Kimberley Regional Group.

 

BACKGROUND

 

Previous Considerations

 

Chief Executive Officers Meeting 2 December 2015

Kimberley Regional Group Meeting 3 December 2015                                              Item 8.11

 

At the Chief Executive Officers Meeting 2 December 2015, the group discussed the potential projects to be implemented with the Regional Collaborative Group surplus seed funding of approximately $50,000. The two projects deferred from the 3 August Zone meeting were Tourism Branding and a Land tenure business case. The CEO group resolved that;

 

1.   That $25,000 of RCG Surplus funds be used to prepare a business case for a Savannah Way Infrastructure project.

Motion: K. Donohoe         Seconded: C. Askew

 

2.   That;

a.   $25,000 of RCG Surplus funds be used to prepare a business case for a Land Tenure review.

b.   A consultant meet with the CEO group to produce a scope to promote land tenure opportunities.

Motion: R. Kerr-Newell        Seconded: S. Gash

 

At its meeting 3 December 2015 the Kimberley Regional Collaborative Group resolved that:

 

‘That the Kimberley Regional Group;

 

1.   Authorize the Secretariat to utilise surplus seed funds towards a business case for a Savannah Way Infrastructure project.

 

2.   Appoint a consultant to work with the Kimberley Zone to develop the scope for a government engagement strategy for promoting land tenure opportunities in the Kimberley.

 

3.   Adopt the following budget amendments for 2015/16;

c)  Project 1, Income $25,000-Transfer from reserve, Expenditure $25,000

d)  Project 2, Income $25,000-Transfer from reserve, Expenditure $25,000

 

At a CEO’s meeting on 8 January 2016, the CEO’s recommended that a consultant, preferably Paul Rosair be appointed to work with the group to develop the scope of the request for proposal for a government engagement strategy for promoting land tenure opportunities in the Kimberley. A project briefing paper was circulated to CEO’s for comment, followed by a proposal from Paul Rosair to conduct a scoping workshop.

 

A CEO’s meeting was then conducted on 1 February 2016 to discuss the proposal. At this meeting it was agreed that Paul Rosair be engaged to facilitate the development of a project scope.

 

A workshop between the CEO group was held on 9 February 2016 in Broome. At this workshop the following areas were discussed;

·    Workshop purpose

·    Project background

·    Project challenges and opportunities

·    Strategies

·    Next steps

 

Paul Rossair will produce a workshop report with recommendations by 24 February 2016.

 

COMMENT

 

The Kimberley Regional Group will ask members to consider the late workshop report and recommendations to provide input into the project scope as part of the process to develop a request for quote, ensuring community expectations are met.

 

It is anticipated the Land Tenure project will meet the following project milestones;

·    Paul Rossair workshop report received by 4.00pm Wednesday, 24 February 2016

·    A request for quote is released through e-quotes by 4.00pm Friday, 18 March 2016

·    Quotes are received by 4.00pm Friday, 8 April 2016

·    Quotes are presented to the Kimberley Regional Group Meeting on Friday, 29 April 2016 to select a consultant

·    The Principal notifies all respondents of notice of award by Friday, 6 May 2016

·    Consultant to develop business case by Friday 15 July 2016

·    Final business case to be presented to the Kimberley Regional Group Meeting on Monday, 1 August 2016

 

CONSULTATION

 

Chief Executive Officers of the four Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

This project will be fully funded from the Regional Collaborative Group seed fund surplus.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Built Environment

Goal 3: Improved and secure transport, communications, community and essential services

Outcome 3.3 Adequate land supply

Strategy 3.3.1 Advocate and Investigate land development alternatives in partnership with Local Government and relevant stakeholders

Action 3.3.1.1 Develop an alternative land release strategy involving Local Government as a service provider

Action 3.3.1.5 Establish dialogue with indigenous agencies and corporations to develop a model of transitioning to appropriate land tenure

 

Economy

Goal 5: A sustainable and diverse economy

Outcome 5.4 Sustainable primary industries

          Strategy 5.4.2 Protection of prime agricultural land

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

RESOLUTION:

 

That the Kimberley Regional Group notes the Chief Executive Officer Land Tenure workshop report.

 

Moved: Cr Edwards                                         Seconded: Cr Parker

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 13 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.12   REGIONAL BUSINESS PLAN 2014-2018 UPDATE

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

15 February 2016

 

 

SUMMARY:         This is an update report to the Kimberley Regional Group outlining the status of the actions from the Kimberley Regional Business Plan 2014-2018.

 

BACKGROUND

 

Previous Considerations

 

Nil

 

COMMENT

 

The Kimberley Strategic Community Plan 2014-2024 is the primary driver for regional collaboration initiatives by the member Kimberley Shires, setting out the Vision, Goals, Outcomes and Strategies to guide and inform all related regional plans.

 

The Kimberley Regional Business Plan 2014-2018 provides the major actions, responsibilities and timeframes over a four-year period to deliver on the strategies and outcomes in the Kimberley Strategic Community Plan.

 

The Kimberley Strategic Community Plan and Kimberley Regional Business Plan were developed by the Kimberley Regional Group in 2012 with direct reference to key stakeholder planning documents, including the four Member Shire’s Strategic Community Plans and 31 related regional, state and national plans and strategies with direct relevance to the role of Local Government in the Kimberley Region. In March 2014, both plans were reviewed to reflect the changes in government, secretariat and councillors.

 

The Regional Business Plan - Action Plan (attached), provides detailed planning and budget information for priority projects focused on shared services and regional collaborative initiatives. This information in summarised below in Table 1 along with the remaining actions to be completed.

 

Table 1. Regional Business Plan Action Status

 

Key Result Area

# Actions

# Completed

% Completion

Comment

Governance

13

13

100%

 

Natural Environment

11

8

73%

3*Actions 2.2.1- Dept Water – Rob Cossart to provide status report

Built Environment

15

12

80%

3.2.1.3 – Aug-16 Zone meeting presentation

3.3.1.2 – Referred to CEO’s for clarification

3.3.1.4 – Seek LGA Representation at ALT meetings & invite to Aug-16 Zone meeting to present

Community

29

20

69%

4.1.1.1 – Referred to CEO’s for clarification

4.1.1.2 - Invite WALGA to Aug-16 Zone meeting to present

4.1.2.2 – Referred to CEO’s for clarification

4.1.2.3 – Referred to CEO’s for clarification

4.1.3.1 Invite Landcorp to Aug-16 Zone meeting to present

4.1.3.5 – Referred to CEO’s for clarification

4.1.4.1 Invite Dept Housing to Aug-16 Zone meeting to present

4.2.1.1 – Letter to regional Health

4.2.2.1 - Referred to CEO’s for clarification

Economy

15

15

100%

 

Total

83

68

82%

 

 

To date 82% of the actions outlined in the Regional Business Plan 2014-2018 have been completed or are in the process of being completed.

 

It is anticipated that all of the Regional Business Plan 2014-2018 Actions will be completed within the next few months. In preparation, the next round of regional planning will need to be undertaken by June 2016. This will ensure sufficient time for budget considerations to be made at the 4 July 2016 Zone meeting and subsequent individual ordinary Council meetings of each member Council.

 

CONSULTATION/STAKEHOLDERS

 

Secretariat

Chief Executive Officers from the four Kimberley Shires

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The Kimberley Regional Business Plan 2014-2018 contains financial implications however they do not record discussion on funding applications which may lead to further financial implications in the future. Where financial implications are relevant these will be presented to the Kimberley Regional Group meetings for approval.

 

The Regional planning workshop will require a facilitation session by an external consultant at a location to be determined by the group.

 

STRATEGIC IMPLICATIONS  

 

Nil

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Regional Group:

 

1.          Receives the attached Kimberley Regional Business Plan 2014-2018 Status Report;

 

2.          Authorises the Secretariat to proceed with co-ordinating the finalisation of outstanding action items.

 

3.          Authorises the Secretariat to seek quotes to undertake the next round of regional planning.

 

4.          Note that the regional planning workshop will be held at ____________________.

 

 

RESOLUTION:

 

That the Kimberley Regional Group:

 

1.          Receives the attached Kimberley Regional Business Plan 2014-2018 Status Report;

 

2.          Authorises the Secretariat to proceed with co-ordinating the finalisation of outstanding action items,

 

3.          Authorises the Secretariat to seek quotes to undertake the next round of regional planning and delegate authority to the Chief Executive Officers group to appoint their preferred consultant,

 

4.         Note that the regional planning workshop will be held in May 2016 with dates and proposed location to be circulated to elected members for determination and

 

5.         Authorise a budget amendment of $25,000 for a regional planning session.

 

Moved: Cr Parker                                      Seconded: Cr Edwards

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 8 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.13      REGIONAL RISK COORDINATOR

 

 

LOCATION/ADDRESS:

Kimberley Region

APPLICANT:

Nil

FILE:

KRG01

AUTHOR:

Project Manager, Kimberley Regional Group

CONTRIBUTOR/S

Nil

RESPONSIBLE OFFICER:

Project Manager, Kimberley Regional Group

DISCLOSURE OF INTEREST:

Nil

DATE OF REPORT:

17 February 2016

 

 

SUMMARY:         This report outlines the proposal to enter into a memorandum of understanding with the Local Government Insurance Scheme for a Kimberley region risk service plan.

 

BACKGROUND

 

Previous Considerations

 

Chief Executive Officers Meeting 8 January 2016       

Chief Executive Officers Meeting 2 December 2015

Chief Executive Officers Meeting 13 October 2015

 

At the Chief Executive Officers Meeting 13 October 2015, the CEO group discussed the possibility of employing a regional Risk Coordinator to service each Kimberley Shire, based in the region. An invitation was made to the Western Australian Local Government Insurance Scheme (LGIS), inviting them to present on the idea at the Kimberley Regional Group meeting 3 December 2015 in Kununurra.

 

Following the presentation, LGIS were requested by the CEO group to provide a proposed model of delivery, providing costs and pros/cons of the model and to indicate their preference.

 

Information in the proposal was to include;

·    Contract duration

·    Position location – Perth based Kimberley project team

·    Financial Contributions

50% from Shire return of dividends

User pay a daily rate

·    Position Description/ Project work

Contracts

Insurance

Safety & Health

Governance

Liability

Emergency Services – Bush fires, Tidal, Flood, Storm

Risk Management

 

The proposal from LGIS is attached for member consideration.

 

COMMENT

 

Local Governments across Western Australia are working together through LGIS to achieve the best insurance and risk management solutions for their organisations. This unique and exclusive partnership brings the benefits of an industry-based self-insurance scheme, specialist risk management programs, and advice and solutions from a client services team focused on Local Government needs.

In these days of increasing litigation, accountability and staff mobility it is essential to ensure Local Governments have an integrated approach to risk management, supported by strong leadership and a culture underpinned by common goals and objectives. LGIS provides strategies that are tailored to the organisation’s identified needs work to ensure benefits are realised, including;

·      Increased confidence in decision making

·      Cost effectiveness and improved budget control

·      Better managed work with less re-work

·      Achievement of organisational goals

·      Reduced potential for litigation

·      Improved workplace morale and reduced stress levels

·      Enhanced reputation as an organisation that attracts and retains quality people.

 

LGIS provides a number of services to its members, including;

·      Insurance broking

Motor claims

Income protection

Travel insurance

·      Community

·      Health

Health and wellbeing

·      Public Liability

·      Property

·      Risk Management

Organisational risk management

Occupational safety and health

Human resources risk management

Regional risk coordinator program

Risk management advisory group

·      Workcare

Injury management

·      Bushfire

 

The Regional Risk Co-ordinators currently work with 73 Local Councils in rural areas. Their roles focus on the following areas;

·      Hands on role in Councils for OSH and Risk Management

·      ThinkSafe

·      Safety systems development

·      Safety advisor group participation

·      Audits (desktop, pools, playgrounds, asbestos, public buildings, landfill sites)

·      Coordinate and deliver training

·      Build internal resource capacity for Councils

 

This project is designed and structured for a nominated Project Manager (provided by LGIS), to coordinate the delivery of services, advice, support and leadership to all participating Local Governments under a co-funded arrangement across the participating Local Governments and the LGISWA Scheme. This support is to ensure that participating Local Governments effectively implement and manage risk and safety strategies and programs

 

The duration of the project will be for an initial period of two years (1July 2016 – 30 June 2018). The project will commence following the sign off of the attached MOU.

 

CONSULTATION

 

Chief Executive Officers of the four Kimberley Shires

Local Government Insurance Scheme

 

STATUTORY ENVIRONMENT

 

Nil

 

POLICY IMPLICATIONS

 

Nil

 

FINANCIAL IMPLICATIONS

 

The contract fee of this project, noting the LGIS Scheme will contribute towards 50% of programme costs, will be determined once expressions of interest of the four participating Local Governments is gathered and may be one of the following options, a combination of options or as recommended by the participating Local Governments:

 

As we don’t have a defined scope or specifications to accurately cost, I can provide some costings to start discussions. The below costings based on the MOU have taken into account the 50% LGIS Scheme discount and that traditional LGIS Scheme Funded services will remain at no charge:

 

Option 1: Retainer and Incurred indicative Costs

$40,000 (+GST) per year plus incurred costs based on 4-5 days per month of specialist consultants delivering onsite services approx.

$50,000 (+GST), excluding flight and accommodation expenses which will be invoiced separately at cost.

Total over two years $140K (+GST) divided among participating local governments

Note: Option 1 is a variable costing model and final costs may be more or less than what is predicted depending on usage and take up of services.

 

Option 2: Phased Project (with suggested phases)

Phase 1 – needs and gap analysis approx. 3-4 months $10,000 (+GST)

Phase 2 – prioritised risk and safety deliverables 12-18 months $120,000 (+GST)

Phase 3 – review of risk and safety information and assurance of existing controls 3-4 months $10,000 (+GST)

Total over two years $140K (+GST) divided among participating local governments

Note: Option 2 is a fixed cost model divided among participating local government as determined as equitable by the local governments.

 

STRATEGIC IMPLICATIONS

The Kimberley Regional Business Plan 2014-2018

 

Goal 1- Governance: A collaborative group demonstrating strong Regional Governance

 

·    Outcome 1.4 Business efficiency and improved services through collaboration

 

·    Strategy 1.4.1 Promote and facilitate mutually beneficial, cost efficient shared services arrangements

 

·   Action 1.4.1.1 Identify key services requiring further collaborative effort to enhance delivery outcomes across the region, dependent on business cases as opportunities arise.

 

VOTING REQUIREMENTS

 

Simple Majority

 

(REPORT RECOMMENDATION)

 

That the Kimberley Regional Group;

 

1.   Notes the memorandum of understanding; and

 

2.   Endorses the provision of a regional risk coordinator for the region.

 

 

RESOLUTION:

 

That the Kimberley Regional Group notes there has been progress on investigating a regional risk coordinator, however formal consideration can only be made once further information is received.

 

Moved: Cr Edwards                                         Seconded: Cr Mitchell

 

CARRIED UNANIMOUSLY 4/0

 

Attachment: 8 pages

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

10. CORRESPONDENSE

 

             Incoming and outgoing correspondence was tabled at the meeting.

11. GENERAL BUSINESS

 

11.1          Red Tape Reduction Committee

The Chair will seek an update on the progression of the governments Red Tape Reduction agenda.

 

11.2          Fleet Management

Greg Hayes the Roadwise representative outlined to the group the reasons for developing a regional Fleet Safety policy.

 

Social Reasons

The introduction of a fleet safety policy can have a positive effect whereby workers develop a safer driving culture away from work, setting an example and influencing their families (Murray, Newman, Watson, Davey and Schonfeld 2003).  Safer fleet vehicles that are purchased will integrate into the wider community after 2-3 years and eventually make safety features more cost effective due to public demand (Murray et al 2003).

 

Legal Reasons

As a legal obligation and a ‘duty of care’, employers are obliged to provide a safe workplace and systems of work, along with safety information, instruction, training and supervision (Murray et al 2003). Integrating a safe fleet management system into an occupational safety and health (OS&H) framework can reduce the risk of injury and death, reduce costs (Seljack & Maddock 2002) and protect an organisation in relation to OS&H regulations (Murray et al 2003).

 

Business Reasons

A fleet safety policy can help an organisation stay ahead of regulations and offer good public relations as a leader in road safety initiatives (Murray et al 2003). The business benefits from the introduction of fleet safety policies can include:

·    Improved productivity

·    Enhanced quality of service

·    Improved employee relations 

·    Reduced costs (vehicle damage/insurance)

·    A better public image

·    Compliance with OSH regulations

·    Off-the-job awareness. (Murray et al 2003)

·    Reduced carbon footprint

 

Financial Reasons

Work-related crashes cost Australia $425 million per year (Stewart-Bogle 1999) and the cost is shared 40% by employees, 30% by employers and 30% by the community (Wheatley 1997).

 

The Seven Elements of Fleet Safety

Road safety authorities throughout Australia, agree that there are seven key elements in implementing a successful fleet safety policy. 

1.   Integrating fleet safety policies into an occupational safety and health framework

2.   Taking road safety into account when recruiting and selecting new staff

3.   Developing a road safety induction for staff

4.   Informed choice based on safety when purchasing and maintaining vehicles

5.   Data collection on fleet, drivers and incidences

6.   Reinforcement of fleet safety through incentives and disincentives

7.   Training, education and development programs

 

This initiative will be taken to the CEO group for further investigation.

 

11.3          Bushfire Management

 

RESOLUTION:

 

That the Kimberley Regional Group;

 

1.   Notes the groups initiative formalising the handover of Bushfire control to DFES by extension of the MOU and transfer under legislation when adopted and

 

2.   Advise the commissioner and State the groups support and thanks for the project.

 

Moved: Cr Mitchell                                         Seconded: Cr Parker

 

CARRIED UNANIMOUSLY 4/0

 

 

11.4          Tanami Road

Rodger Kerr-Newell noted the groups support and thanks for the Tanami Road and the progress made in ensuring the Tanami be selected as a key project.

 

12. MEETING CLOSURE

 

    The Chair closed the meeting at 4.00pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Western Australian Local Government Association Zone Standing Orders

 

1.       INTERPRETATIONS

            For the purposes of these Standing Orders, if not inconsistent with the context, the following words shall have the following meanings:

 

1.1     "Absolute Majority" means:

a total majority of delegates for the time being of the Zone whether present and voting or not.

 

1.2        "Association" means:

the Western Australian Local Government Association.

 

1.3        “Constitution” means:

the Constitution of the Western Australian Local Government Association.

 

1.4        “Delegate or Deputy Delegate" means:

those persons duly elected, from time to time, for a fixed term to represent a Council at a Zone of the Western Australia Local Government Association.

 

            1.5     “Deputy President or Chairman” means:

the Deputy President or Chairman for the time being of the Zone.

 

1.6        “Meeting" means:

a meeting of a Zone of the Western Australia Local Government Association. 

 

1.7        "President or Chairman" means:

the President or Chairman for the time being of the Zone.

 

1.8        “Simple Majority” means:

a majority comprising enough of the delegates for the time being of the Zone for their number greater than 50% of the number of voting delegates that are present

 

1.9     “State Council” means:

the Executive of the Western Australian Local Government Association.

 

            1.10   “Zone” means:

            a geographically based subdivision containing Councils and incorporated within a country and metropolitan constituency as listed in Schedule three of the Constitution.

 

1.11   “Zone Secretary” means:

a person or persons nominated or appointed by the Zone or the Association to undertake Zone secretarial functions as required.

 

2.         ORDINARY AND SPECIAL MEETINGS

Meetings of the Zone shall be of two kinds: “ordinary” and “special”.  No business shall be transacted at a special meeting other than for which the meeting was called.

 

3.         CONDUCT OF MEETINGS

            The proceedings and business of meetings of the Zone shall be conducted according to these Standing Orders.

 

4.         NOTICE OF MEETING

 

4.2         The Zone Secretary shall give at least 7 days notice of a meeting to all delegates of the Zone unless all of the delegates have agreed in writing to shorter notice.

4.2        Notice shall be given at the destinations appearing in the records of the Zone Secretary.  Notice shall include the agenda for the meeting and will be deemed to have been delivered immediately if transmitted electronically or on the second working date after posting.

 

4.2        Ordinary Meetings of the Zone shall be called by the Zone Secretary pursuant to sub-clause 4.1.

 

4.2        Special Meetings of the Zone shall be called by the Zone Secretary on the written request of the President or Chairman or at least one quarter of the delegates.

 

5.         QUORUM

 

5.1        The Zone shall not conduct business at a meeting unless a quorum is present.

 

5.2        At any meeting of the Zone, greater than 50% of delegates present and entitled to vote shall form a quorum.

 

5.3        If a quorum has not been established within the 30 minutes after a meeting is due to begin then the meeting can be adjourned –

(a)        by the President or Chairman of the meeting;

(b)        if the President or Chairman is not present, by the Deputy President or Deputy Chairman  of the meeting;

(c)        if the President or Chairman or Deputy President or Deputy Chairman is not present, by a majority of delegates present;

(d)        if only one delegate is present, by that delegate; or

(e)        if no delegate is present by the Zone Secretary.

 

The business that could have been transacted had there been a quorum at the meeting may be transacted at the resumption of the adjourned meeting.

 

5.4        If at any time during a meeting a quorum is not present, the President or Chairman shall suspend proceedings for five (5) minutes and if a quorum is not present after that period, the meeting shall be deemed to have been adjourned and the person presiding is to reschedule it to some future time.

 

5.5        Notice of a meeting adjourned because of the absence of a quorum shall be given to all delegates.

 

6.         MEETINGS OPEN TO THE PUBLIC

            The business of the Zone shall be open to the public except upon such occasions as the Zone may by resolution otherwise decide.

 

7.         ORDER OF BUSINESS

Unless the meeting should decide otherwise, the order of business at Zone meetings, with he exception of special meetings or an adjourned meeting, shall be as follows:

(a)  Recording of attendance and apologies;

            (b)   Announcements;

            (c)   Adjourned business (if any);

            (d)   Confirmation of minutes of previous meetings;

            (e)   Matters for decision;

(f)    Reports – President or Chairman and Zone Representative to State Council;

            (g)   State Council agenda items;

            (h)   General business.

 

 

8.         SPECIAL URGENT BUSINESS

            At any time during a meeting a delegate may, with the approval of an absolute majority, introduce a motion relating to special urgent business that calls for an expression of opinion from the meeting. 

 

            In presenting an item of special urgent business, a delegate shall have sufficient copies of the motion in writing for distribution to all delegates present at the meeting and, where practicable, give prior notice to the President or Chairman of such intention.

 

9.         PRESIDENT OR CHAIRMAN

            In the construction of these Standing Orders unless the context requires otherwise, the word "President or Chairman" shall in the absence of the Chairman or President include the Deputy President or Deputy Chairman or the delegate chosen by resolution to preside at any meeting.

 

10.        DELEGATE AND DEPUTY DELEGATE

 

10.1      In the construction of these Standing Orders unless the context requires otherwise, the word “delegate” shall in the absence of the delegate include the deputy delegate.

 

10.2      A deputy delegate elected to act in the capacity of a delegate unable to attend a meeting shall exercise all rights of that delegate.

 

11.        PRESIDENT OR CHAIRMAN TO PRESIDE

 

11.1      The Chairman or President shall preside at all meetings of the Zone but in absence of the President or Chairman, the Deputy President or Deputy Chair shall preside.

 

11.1.1   In the absence of the President or Chairman and the Deputy President or Deputy Chairman, the Zone shall choose by resolution a delegate present to preside at the meeting.

 

12.     DEBATE PROCEDURES

 

12.1            A delegate moving a substantive motion may speak for –

(a)      10 minutes in his or her opening address; and

(b)      5 minutes in exercising the right to reply.

 

12.2            Other speeches for or against motions are to be limited to 5 minutes.

 

12.3            No delegate, except the mover of a motion in reply, is to speak more than once on the same motion except by way of personal explanation.

 

12.4            As soon as the right of reply has been exercised, the motion is to be forthwith put to the vote without further comment.

 

12.5           No discussion shall take place on any motion unless it is moved and seconded.  Only one amendment on any one motion shall be received at a time, and such amendment shall be disposed of before any further amendment can be received.  Any number of amendments may be proposed.

 

12.6           The provisions of these Standing Orders applicable to motions apply mutatis mutandis to amendments, except that the mover of an amendment shall have no right of reply.

 

12.7            When a motion has been moved and seconded, the person presiding shall at once proceed to take a vote thereon unless a delegate opposes it or an amendment is proposed. 

 

12.8            No more then two delegates shall speak in succession on one side, either for or against the question before the Zone, and if at the conclusion of the second speaker’s remarks, no delegate speaks on the other side, the motion or amendment shall at once be put to the Zone.

 

12.9            Notwithstanding clause 12.7, where a composite motion is moved which embodies the core aspects of subsequent motions listed on the agenda, a delegate whose motion has been superseded shall have the opportunity to speak on the question of the composite motion before it is put.  Once a composite motion has been carried, no further debate shall be permitted in respect of the superseded motions.

 

12.10    At any time during a debate, but after the conclusion of a delegate’s comments, a delegate who has not spoken during the debate may move, without discussion, “that the question be now put”.  If that motion is seconded and carried by a majority, the question shall be submitted at once to the Conference, after the mover has replied.

 

13.        QUESTIONS

            Any delegate seeking to ask a question at any meeting of the Zone shall direct the question to the President or Chairman.

 

14.        DELEGATES TO ADDRESS THE PRESIDENT OR CHAIRMAN

            A delegate moving or seconding a motion or amendment or taking part in a discussion thereon shall address the President or Chairman.

 

15.        POINT OF ORDER

            A delegate who is addressing the President or Chairman shall not be interrupted except on a point of order, in which event the delegate shall wait until the delegate raising the point of order has been heard and the question of order has been disposed of, whereupon the delegate so interrupted may, if permitted, continue.

 

16.        MOTION - SUBSTANCE TO BE STATED

            A delegate seeking to propose an original motion or amendment shall state its substance before addressing the meeting thereon and, if so required by the President or Chairman, shall put the motion or amendment in writing.

 

17.        PRIORITY OF SPEAKERS

            If two or more delegates wish to speak at the same time the President or Chairman shall decide who is entitled to priority.

 

18.        PRESIDENT OR CHAIRMAN TO BE HEARD

            Whenever the President or Chairman signifies a desire to speak during a debate, any delegate speaking or offering to speak is to be silent, so that the President or Chairman may be heard without interruption.

 

19.        PRESIDENT OR CHAIRMAN MAY CALL TO ORDER

            The President or Chairman shall preserve order, and may call any delegate to order when holding an opinion that there shall be cause for so doing.

 

20.        RULING BY PRESIDENT OR CHAIRMAN

            The President or Chairman shall decide all questions of order or practice, whose decision shall be final and be accepted by the Zone without argument or comment unless in any particular case the Zone resolves that a different ruling shall be substituted for the ruling given by the President or Chairman.  Discussions shall be permitted on any such motion.

 

21.        LIMITATION OF SPEECHES

 

21.1      A delegate shall not speak upon any motion or amendment or in reply for a longer period than five (5) minutes without consent of the Zone which shall be signified without debate.

 

21.2      No delegate shall speak more than once on any motion unless in exercising a right to speak in closing the debate on a motion which the delegate has moved.

 

22.        RESOLUTIONS

 

22.1      Except as otherwise provided in these Standing Orders, all motions concerning the affairs of the Zone shall be passed by a simple majority.

 

22.2   Any matter considered by the Zone at a Special Meeting shall not be passed unless having received an absolute majority.

 

23.        NO DISCUSSION

            Where there is no discussion on a motion, the President or Chairman may deem the motion to be passed unless the meeting resolves otherwise.

 

24.        PERMISSIBLE MOTIONS DURING DEBATE

 

24.1      When a motion is under debate, no further motion shall be moved except the following:

                 (a)    that the motion be amended;

                 (b)   that the meeting be adjourned;

                 (c)    that the debate be adjourned;

                 (d)   that the question be now put;

                 (e)    that the meeting proceed with the next business;

                 (f)    that the meeting sits behind closed doors.

 

24.2           Any delegate who has not already spoken on the subject of a motion at the close of the speech of any other delegate may move without notice any one of the motions listed in clause 23.1 (b)-(f) and, if the motion is seconded, it shall be put forthwith. 

 

24.3           When a debate is adjourned, the delegate who moves the adjournment shall be the first to speak on the motion when the debate is resumed unless the delegate advises of no desire to speak on the motion.  Where this occurs, the President or Chairman shall then call for further speakers.

 

25.        METHOD OF TAKING VOTES

            The President or Chairman shall, in taking a vote on any motion or amendment, put the question first in the affirmative, and then in the negative and may do so as often as is necessary to enable formation and declaration of an opinion as to whether the affirmative or the negative has the majority on the voices or by a show of hands.

 

26.        DIVISION

            The result of voting openly is determined on the voices or by a show of hands and, immediately upon a vote being taken, a delegate may call for a division.

 

27.        WITHDRAWAL OF MOTION

A motion or amendment may be withdrawn by the mover, with the consent of the meeting, which shall be signified without debate. No delegate may speak upon it after the mover has asked permission for its withdrawal, unless such permission shall have been refused.

 

28.        ALL DELEGATES TO VOTE

 

28.1      At meetings of the Zone, a delegate present at the meeting when a question is put shall vote on the question.

 

28.2            Each delegate shall be entitled to exercise one deliberative vote on any matter considered by the Zone.

 

28.3           The President or Chairman shall exercise a deliberative vote in respect of a matter considered by the Zone.  In the event of there being an equality of votes in respect of a matter, the President or Chairman shall exercise a second vote.

 

28.4           Where the Deputy President or Deputy Chairman is required to preside at a meeting, the Deputy President or Deputy Chairman shall exercise a deliberative vote in respect of a matter considered by the Zone.  In the event of there being an equality of votes in respect of a matter, the Deputy President or Deputy Chairman shall exercise a second vote. 

 

28.5            In the absence of the President or Chairman and Deputy President or Chairman, the delegate chosen by resolution to preside over the meeting shall exercise a deliberative vote in respect of a matter considered by the Zone.  In the event of there being an equality of votes in respect of a matter, the presiding delegate shall exercise a second vote.

 

29.        RESCISSION OF RESOLUTION

 

29.1      At the same meeting

            Unless a greater majority is required for a particular kind of decision under the Standing Orders (in which event that shall be the majority required), the Zone may, by simple majority at the same meeting at which it is passed, rescind or alter a resolution if all the delegates who were present at the time the original resolution was passed are present in their seats when the rescission or alteration is proposed.

 

29.2      At a Future Meeting

       Unless a greater majority is required for a particular kind of decision under the Standing Orders (in which event that shall be the majority required), the Zone may rescind or alter a resolution made at an earlier meeting:

(a)    by simple majority, where the delegate intending to move the motion has, through the Zone Secretary, given written notice of the intended motion to each of the other delegates at least seven (7) days before the meeting; or

(b)   by absolute majority, in any other case.

 

30.        SUSPENSION OF STANDING ORDERS

 

30.1      In cases of urgent necessity or whilst the Zone is sitting behind closed doors, any of these Standing Orders may be suspended on a motion duly made and seconded, but that motion shall not be declared carried unless a simple majority of the delegates voting on the question have voted in favour of the motion.

 

30.2      Any delegates moving the suspension of a Standing Order shall state the object of the motion, but discussion shall not otherwise take place.

 

31.        NO ADVERSE REFLECTION ON ZONE

            A delegate of the Zone shall not reflect adversely upon a resolution of the Zone, except on a motion that the resolution be rescinded.

 

32.        NO ADVERSE REFLECTION ON DELEGATE

            A delegate of the Zone shall not reflect adversely upon the character or actions of another delegate nor impute any motive to a delegate unless the Zone resolves, without debate, that the question then before the Zone cannot otherwise be adequately considered.

 

33.        MINUTES

            Minutes of meetings shall be permanently recorded and copies supplied to all delegates.

 

34.        CONFIRMATION OF MINUTES

            The minutes of any preceding meeting, whether ordinary or special, not previously confirmed shall be submitted at the next Ordinary Meeting of the Zone and no discussion thereon shall be permitted except as to their accuracy as a record of the proceedings.

 

35.        GENERAL BUSINESS

            A delegate may under general business introduce a motion relating to any item of interest to Local Government, but not otherwise.

 

36.        AMENDMENTS

These Standing Orders may be altered, added to or repealed subject to a resolution passed by not less than 75% of delegates present at a meeting of the Zone.  Copies of proposed alterations, additions or amendments shall be forwarded to all delegates by the Zone Secretary prior to the meeting.


Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 9.4.7 - MINUTES OF THE JOINT MEETING OF THE KIMBERLEY ZONE OF WALGA AND REGIONAL COLLABORATIVE GROUP HELD 26 FEBRUARY 2016

 

 

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Item 10.1 - APPOINTMENT OF MEMBER TO AND REDUCTION OF QUORUM FOR THE ACCESS AND INCLUSION ADVISORY COMMITEE

 

 

 


Access & Inclusion Advisory Committee

 

Previously called the Disability Services Committee, the Access & Inclusion Advisory Committee operates under the Western Disability Services Act 1993 (amended 2004).

 

2 x Councillors

(including Deputy)

-

1) Cr Harold Tracy;                       

2) Cr Chris Mitchell;                      Cr Desiree Male (Deputy)                   

11 x Community Delegates

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chairperson/Deputy

-

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

-

 

1 x  Disability Services Commission

Liz Hatton – Disability Services Commission

 

2 x Service Providers

Elaine Clarke – KIFSA

Steve Cook – Kimberley Personnel

 

1 x Health Services

Vacant

 

2 x Education and Employment Organisations

Kristie Courtenay – Kimberley Training Institute

Vacant

 

2 x Community Organisations

Jenni Lowe Sandi Joffe – Broome CIRCLE

Vacant

 

1 x Tourism Industry

Andy Guidera – Bali Hai

 

2 x Community Representatives

Caterina Ponzio

Justin Mortley – Education Department

 

                       (Chairperson);

                       (Deputy Chair)

 

Officers Responsible

-

Deputy Chief Executive Officer/Director Community and Economic Development

 

Standing Ex-Officio Members

-

Deputy CEO / Director Community and Economic Development

Manager Community Development

Director Infrastructure Services

Youth & Community Development Officer

Meeting Schedule

-

Quarterly and  as required

 

Meeting Location

-

Function or Committee Room, Shire of Broome

 

Quorum

-

Seven (7) Five (5) voting members as per Section 5.19 5.15 of the Local Government Act 1995 including at least one Councillor

 

Delegated Authority

-

Nil

Meetings are open to the public.

FUNCTIONS:

 

1.0       NAME

 

The name of the Committee is the Access and Inclusion Advisory Committee (previously Disability Services Committee).

 

2.0       DISTRICT/AREA OF CONTROL

 

Local Government boundaries of the Shire of Broome.

 

3.0       VISION / PURPOSE

 

To provide valuable expertise and advice that will contribute towards improvements in disability access and inclusion throughout the Shire of Broome.

 

Disability Services Regulations 2004

Schedule 3 – Desired outcomes of disability access and inclusion plans

1.         People with disabilities have the same opportunities as other people to access the services of, and any events organised by, a public authority.

2.         People with disabilities have the same opportunities as other people to access the buildings and other facilities of a public authority.

3.         People with disabilities receive information from a public authority in a format that will enable them to access the information as readily as other people are able to access it.

4.         People with disabilities receive the same level and quality of service from the staff of a public authority as other people receive from the staff of that public authority.

5.         People with disabilities have the same opportunities as other people to make complaints to a public authority.

6.         People with disabilities have the same opportunities as other people to participate in any public consultation by a public authority.

7.         People with disability have the same opportunities as other people to obtain and maintain employment with a public authority

 

4.0       STATUTE

 

The Committee operates according to the Western Australia Disability Services Act 1993 (amended 2004). Public authorities are required to prepare and implement Disability Access and Inclusions Plans (DAIP’s).

 

Local Government Act 1995

 

Subdivision 2 — Committees and their meetings

 

5.8.       Establishment of committees

A local government may establish* committees of 3 or more persons to assist the council and to exercise the powers and discharge the duties of the local government that can be delegated to committees.

            * Absolute majority required.

 

Disability Services Act 1993

 

Part 5 — Disability access and inclusion plans by public authorities

[Heading amended by No. 57 of 2004 s. 19.]

 

27.     Application of Part

(1)         This Part applies to public authorities.

(2)         Notwithstanding subsection (1), regulations may declare that this Part does not apply to a specified public authority.

 

28.     Disability access and inclusion plans

(1)         Each public authority must have a disability access and inclusion plan to ensure that in so far as its functions involve dealings with the general public, the performance of those functions furthers the principles in Schedule 1 and meets the objectives in Schedule 2.

(2)         A disability access and inclusion plan must meet any prescribed standards.

(3)         A public authority must lodge its disability access and inclusion plan with the Commission —

(a)        if the authority was established before the commencement of the Disability Services Amendment Act 2004, without delay;

(b)        if the authority is established after the commencement of the Disability Services Amendment Act 2004, within 12 months after the day on which it is established.

(4)         A public authority may amend its disability access and inclusion plan at any time.

(5)         A public authority may review its disability access and inclusion plan at any time.

(6)         After reviewing its disability access and inclusion plan, a public authority must lodge a report of the review with the Commission in accordance with subsection (7).

(7)         Not more than 5 years is to elapse —

(a)        between the day on which a public authority first lodges its disability access and inclusion plan with the Commission and the day it lodges a report of a review of the plan with the Commission; or

(b)        between the lodgement of the report of one review of a plan and the lodgement of the report of another review of the plan.

(8)         After reviewing its disability access and inclusion plan, a public authority may amend the plan or prepare a new plan.

(9)         If at any time a public authority amends its disability access and inclusion plan or prepares a new plan, whether after a review or not, it must lodge the amended or new plan with the Commission as soon as practicable after doing so.

(10)       A public authority must undertake public consultation in accordance with the procedure specified in the regulations when preparing, reviewing or amending a disability access and inclusion plan.

[Section 28 inserted by No. 57 of 2004 s. 20(1).]

 

29.     Report about disability access and inclusion plan

(1)         A public authority that has a disability access and inclusion plan must, if required to report under Part 5 of the Financial Management Act 2006, include in such report, a report about the implementation of the plan.

(2)         A local government or regional local government that has a disability access and inclusion plan must include in its annual report prepared under section 5.53 of the Local Government Act 1995 a report about the implementation of the plan.

(3)         A public authority that —

(a)        has prepared or amended a disability access and inclusion plan in a year ending 30 June; and

(b)        is not required to report under subsection (1) or (2),

must make a report about the implementation of the plan to the Commission within 2 months after the end of that year.

(4)         The regulations may prescribe information that must be included in a report under subsection (1), (2) or (3) about the implementation of a disability access and inclusion plan.

[Section 29 inserted by No. 44 of 1999 s. 14; amended by No. 57 of 2004 s. 21; No. 5 of 2005 s. 38; No. 77 of 2006 s. 17.]

 

29A.  Disability access and inclusion plans to be made available

A public authority that has a disability access and inclusion plan must ensure that the plan is made available to people with disabilities, and the public generally, by publication in the prescribed manner.

[Section 29A inserted by No. 57 of 2004 s. 22.]

 

29B.  Public authorities to ensure implementation of a disability access and inclusion plan

A public authority that has a disability access and inclusion plan must take all practicable measures to ensure that the plan is implemented by the public authority and its officers, employees, agents or contractors.

[Section 29B inserted by No. 57 of 2004 s. 22.]

 

Disability Services Regulations 2004

 

7.       Standards for disability access and inclusion plans (s. 28)

For the purposes of section 28(5) of the Act, the standards that a disability access and inclusion plan must meet are those specified in Schedule 2.

 

8.       Information in reports about disability access and inclusion plans (s. 29)

For the purposes of section 29(4) of the Act, a report about a disability access and inclusion plan must include information relating to —

(a)        progress made by the relevant public authority and any agents and contractors of the relevant public authority in achieving the desired outcomes specified in Schedule 3; and

(b)        the strategies implemented by the relevant public authority to inform its agents and contractors of its disability access and inclusion plan.

 

9.          Publication of disability access and inclusion plans (s. 29A)

For the purposes of section 29A, a public authority must publish its disability access and inclusion plan in a document that is made available —

(a)        on request, at the offices of the authority —

(i)      in an electronic format;

(ii)     in hard copy format in both standard and large print; and

(iii)     in an audio format on cassette or compact disc;

(b)        on request, by email; and

(c)        on any website maintained by or on behalf of the authority, and notice of which is given in a newspaper circulating throughout the State or, in the case of a local government, the district of that local government under the Local Government Act 1995.

 

Disability Services Regulations 2004

 

Schedule 2 – Standards for disability access and inclusion plans

1.          A disability access and inclusion plan must provide a means of ensuring that people with disabilities have the same opportunities as other people to access the services of, and any events organised by, the relevant public authority.

2.          A disability access and inclusion plan must provide a means of ensuring that people with disabilities have the same opportunities as other people to access the buildings and other facilities of the relevant public authority.

3.          A disability access and inclusion plan must provide a means of ensuring that people with disabilities receive information from the relevant public authority in a format that will enable them to access the information as readily as other people are able to access it.

4.          A disability access and inclusion plan must provide a means of ensuring that people with disabilities receive the same level and quality of service from the staff of the relevant public authority as other people receive from that authority.

5.          A disability access and inclusion plan must provide a means of ensuring that people with disabilities have the same opportunities as other people to make complaints to the relevant public authority.

6.          A disability access and inclusion plan must provide a means of ensuring that people with disabilities have the same opportunities as other people to participate in any public consultation by the relevant public authority.

 

Shire of Broome Standing Orders Local Law 2003

The Shire of Broome Standing Orders Local Law 2003 (Amended 30 July 2004 and 31 July 2012) apply.

 

 

5.0       ESTABLISHMENT

 

The Disability Services Planning Committee, now known as the Access and Inclusion Advisory Committee was established in 1995 as per Council Resolution.

 

6.0       OBJECTIVES

 

The purpose of the Committee is to provide advice to Council on the development, implementation, review and evaluation of the Disability Access and Inclusion Plan (DAIP) to ensure Council meets its obligations under the Disability Services Act 1993 (amended 2004).

 

The Committee is to:

 

·       Contribute to the collation and development of information to inform the council on disability access and inclusion issues in the Shire of Broome.

·       To assist the engagement of a broad cross-section of the Shire of Broome Community, both residents and visitors, through consultative processes.

·       Contribute to the development, implementation and review of the DAIP and projects that contribute to achieving the objectives of the DAIP.

·       Make recommendations to the Council in relation to disability access and inclusion strategies to overcome barriers in the Shire of Broome.

 

7.0       MEMBERSHIP

 

7.1    General

Council will appoint 2 Council Delegates and 2 Deputies that are members of Council.

 

7.2    Tenure of Membership

 

Local Government Act 1995

 

5.11.     Tenure of committee membership

(1)         Where a person is appointed as a member of a committee under section 5.10(4) or (5), the person’s membership of the committee continues until —

(a)        the person no longer holds the office by virtue of which the person became a member, or is no longer the CEO, or the CEO’s representative, as the case may be;

(b)        the person resigns from membership of the committee;

(c)        the committee is disbanded; or

(d)        the next ordinary elections day,

whichever happens first.

(2)         Where a person is appointed as a member of a committee other than under section 5.10(4) or (5), the person’s membership of the committee continues until —

(a)        the term of the person’s appointment as a committee member expires;

(b)        the local government removes the person from the office of committee member or the office of committee member otherwise becomes vacant;

(c)        the committee is disbanded; or

(d)        the next ordinary elections day,

whichever happens first.

 

8.0       DELEGATED AUTHORITY

 

The Committee does not have executive powers or authority to implement actions in areas over which the CEO has legislative responsibility and does not have any delegated financial responsibility.  Unless provision has been made in the Budget for expenditure, Committees require an officer report to be presented to Council for endorsement of any proposed expenditure.

 

 

9.0       COMMITTEE

 

9.1       Chairperson

Members to elect a Chairperson and Deputy Chairperson from the membership.

 

The Chairperson is                      and Deputy Chairperson is _____________

 

9.2       Secretariat

A Shire Officer will fulfil this administrative non voting role.

 

9.3       Standing Ex-Officio Members

Deputy CEO / Director Community and Economic Development, Manager Community Development, Director Infrastructure Services, Youth & Community Development Officer or their delegate(s) will be standing ex-officio members.  Other officers or community members may be invited to attend meetings as required and to be determined by the Chief Executive Officer.

 

10.0     MEETINGS

 

10.1      Annual General Meeting

No AGM.

 

10.2      Committee Meetings

The Chief Executive Officer will call meetings every three months and as required.

Committee meetings will be advertised as per statutory requirements.

 

 

10.3      Quorum

Five (5) voting members as per Section 5.195 of the Local Government Act 1995.

 

 

5.19. Quorum for meetings

The quorum for a meeting of a council or committee is at least

50% of the number of offices (whether vacant or not) of member of the council or the committee.

 

5.15.    Reduction of quorum for committees

The local government may reduce* the number of offices of committee member required for a quorum at a committee meeting specified by the local government if there would not otherwise be a quorum for the meeting.

* Absolute majority required.

 

10.4        Voting

 

Local Government Act 1995

 

S 5.21 – Voting

 

(1)         Each council member and each member of a committee who is present at a meeting of the council or committee is entitled to one vote.

(2)         Subject to section 5.67, each council member and each member of a committee to which a local government power or duty has been delegated who is present at a meeting of the council or committee is to vote.

(3)         If the votes of members present at a council or a committee meeting are equally divided, the person presiding is to cast a second vote.

(4)         If a member of a council or a committee specifically requests that there be recorded — 

(a)    his or her vote; or

(b)    the vote of all members present, on a matter voted on at a meeting of the council or the committee, the person presiding is to cause the vote or votes, as the case may be, to be recorded in the minutes.

(5)         A person who fails to comply with subsection (2) or (3) commits an offence.

             [Section 5.21 amended by No. 49 of 2004 s. 43.]

 

10.5    Minutes

The person presiding at a meeting is to ensure that the Minutes are kept of the meetings proceedings.

 

The minutes may be confirmed by a majority of members present at the meeting, by committee resolution at the following meeting.  Once Minutes have been confirmed by members they are to be posted on the Shire’s website. 

 

Recommendations arising from the Minutes shall be presented to Council at the next available Ordinary Meeting for endorsement and/or action or earliest available Council meeting if it is not possible to present the Minutes to the next Ordinary Council Meeting.

 

10.6        Who Acts if No Presiding Member

Local Government Act 1995

 

5.14     Who acts if no presiding member

If, in relation to the presiding member of a committee — 

(a)        the office of presiding member and the office of deputy presiding member are vacant; or

(b)        the presiding member and the deputy presiding member, if any, are not available or are unable or unwilling to perform the functions of presiding member, then the committee members present at the meeting are to choose one of themselves to preside at the meeting.

 

10.7        Members Interests to be Disclosed

Members of the Access & Inclusion Advisory Committee are required to declare their financial interests and complete a Declaration form where relevant, using the principles detailed in the Local Government Act Section 5.65-5.70 with respect to disclosure of financial, impartiality or proximity interests (‘CEO’ in the LGA text means the ‘Chairperson’ in the committee sense).

 

5.65.    Members’ interests in matters to be discussed at meetings to be disclosed

(1)        A member who has an interest in any matter to be discussed at a council or committee meeting that will be attended by the member must disclose the nature of the interest — 

(a)       in a written notice given to the CEO before the meeting; or

(b)       at the meeting immediately before the matter is discussed.

Penalty: $10 000 or imprisonment for 2 years.

(2)        It is a defence to a prosecution under this section if the member proves that he or she did not know — 

(a)       that he or she had an interest in the matter; or

(b)       that the matter in which he or she had an interest would be discussed at the meeting.

(3)        This section does not apply to a person who is a member of a committee referred to in section 5.9(2)(f).

5.9.   Types of committees

(1)     In this section — other person” means a person who is not a council member or an employee.

(2)     A committee is to comprise — 

         (f)      other persons only.

 

5.66.    Meeting to be informed of disclosures

If a member has disclosed an interest in a written notice given to the CEO before a meeting then —

(a)       before the meeting the CEO is to cause the notice to be given to the person who is to preside at the meeting; and

(b)       at the meeting the person presiding is to bring the notice and its contents to the attention of the persons present immediately before the matters to which the disclosure relates are discussed.

               [Section 5.66 amended by No.1 of 1998 s.16; No. 64 of 1998 s.33.]

 

5.67.    Disclosing members not to participate in meetings

A member who makes a disclosure under section 5.65 must not — 

(a)       preside at the part of the meeting relating to the matter; or

(b)       participate in, or be present during, any discussion or decision making procedure relating to the matter, unless, and to the extent that, the disclosing member is allowed to do so under section 5.68 or 5.69.

Penalty: $10 000 or imprisonment for 2 years.

 

5.68.    Councils and committees may allow members disclosing interests to participate etc. in meetings

(1)        If a member has disclosed, under section 5.65, an interest in a matter, the members present at the meeting who are entitled to vote on the matter — 

(a)       may allow the disclosing member to be present during any discussion or decision making procedure relating to the matter; and

(b)       may allow, to the extent decided by those members, the disclosing member to preside at the meeting (if otherwise qualified to preside) or to participate in discussions and the decision making procedures relating to the matter if — 

(i)      the disclosing member also discloses the extent of the interest; and

(ii)     those members decide that the interest — 

(I)      is so trivial or insignificant as to be unlikely to influence the disclosing member’s conduct in relation to the matter; or

(II)     is common to a significant number of electors or ratepayers.

(2)        A decision under this section is to be recorded in the minutes of the meeting relating to the matter together with the extent of any participation allowed by the council or committee.

(3)        This section does not prevent the disclosing member from discussing, or participating in the decision making process on, the question of whether an application should be made to the Minister under section 5.69.

 

5.69.    Minister may allow members disclosing interests to participate etc. in meetings

(1)        If a member has disclosed, under section 5.65, an interest in a matter, the council or the CEO may apply to the Minister to allow the disclosing member to participate in the part of the meeting, and any subsequent meeting, relating to the matter.

(2)        An application made under subsection (1) is to include — 

(a)       details of the nature of the interest disclosed and the extent of the interest; and

(b)       any other information required by the Minister for the purposes of the application.

(3)        On an application under this section the Minister may allow, on any condition determined by the Minister, the disclosing member to preside at the meeting, and at any subsequent meeting, (if otherwise qualified to preside) or to participate in discussions or the decision making procedures relating to the matter if — 

(a)       there would not otherwise be a sufficient number of members to deal with the matter; or

(b)       the Minister is of the opinion that it is in the interests of the electors or ratepayers to do so.

(4)        A person must not contravene a condition imposed by the Minister under this section.

Penalty: $10 000 or imprisonment for 2 years.

[Section 5.69 amended by No. 49 of 2004 s. 53.]

 

5.69A. Minister may exempt committee members from disclosure requirements

(1)        A council or a CEO may apply to the Minister to exempt the members of a committee from some or all of the provisions of this Subdivision relating to the disclosure of interests by committee members.

(2)        An application under subsection (1) is to include —

(a)       the name of the committee, details of the function of the committee and the reasons why the exemption is sought; and

(b)       any other information required by the Minister for the purposes of the application.

(3)        On an application under this section the Minister may grant the exemption, on any conditions determined by the Minister, if the Minister is of the opinion that it is in the interests of the electors or ratepayers to do so.

(4)        A person must not contravene a condition imposed by the Minister under this section.

Penalty: $10 000 or imprisonment for 2 years.

[Section 5.69A inserted by No. 64 of 1998 s. 34(1).]

 

5.70.    Employees to disclose interests relating to advice or reports

(1)        In this section — 

employee includes a person who, under a contract for services with the local government, provides advice or a report on a matter.

(2)        An employee who has an interest in any matter in respect of which the employee is providing advice or a report directly to the council or a committee must disclose the nature of the interest when giving the advice or report.

(3)        An employee who discloses an interest under this section must, if required to do so by the council or committee, as the case may be, disclose the extent of the interest.

Penalty: $10 000 or imprisonment for 2 years.

 

5.71.    Employees to disclose interests relating to delegated functions

If, under Division 4, an employee has been delegated a power or duty relating to a matter and the employee has an interest in the matter, the employee must not exercise the power or discharge the duty and — 

(a)       in the case of the CEO, must disclose to the mayor or president the nature of the interest as soon as practicable after becoming aware that he or she has the interest in the matter; and

(b)       in the case of any other employee, must disclose to the CEO the nature of the interest as soon as practicable after becoming aware that he or she has the interest in the matter.

Penalty: $10 000 or imprisonment for 2 years.

 

        



 

 

[1] All statistics from ABS Census 2011,Quick Stats for Broome Local Government Area.

[2] Happ v Shire of Busselton (2002) 31 SR (WA) 53 (Happ), the Land Valuation Tribunal