MISSION AND VALUES OF COUNCIL
"A Sustainable Community that is inclusive, attractive, healthy and pleasant to live in, that uses our land so as to preserve our history and environment, respects the rights and equality of our citizens and manages our future growth wisely."
CONFIRMED
MINUTES
OF THE
Special Meeting of Council
9 May 2019
OUR VISION
"A thriving and friendly community that recognises our history and embraces cultural diversity and economic opportunity, whilst nurturing our unique natural and built environment."
OUR MISSION
“To deliver affordable and quality Local Government services.”
CORE VALUES OF THE SHIRE
The core values that underpin the achievement of the
mission will be based on a strong customer service
focus and a positive attitude:
Communication
Integrity
Respect
Innovation
Transparency
Courtesy
DISCLAIMER
The purpose of Council Meetings is to discuss, and where possible, make resolutions about items appearing on the agenda. Whilst Council has the power to resolve such items and may in fact, appear to have done so at the meeting, no person should rely on or act on the basis of such decision or on any advice or information provided by a Member or Officer, or on the content of any discussion occurring, during the course of the meeting.
Persons should be aware that the provisions of the Local Government Act 1995 (Section 5.25 (e)) establish procedures for revocation or rescission of a Council decision. No person should rely on the decisions made by Council until formal advice of the Council decision is received by that person. The Shire of Broome expressly disclaims liability for any loss or damage suffered by any person as a result of relying on or acting on the basis of any resolution of Council, or any advice or information provided by a Member or Officer, or the content of any discussion occurring, during the course of the Council meeting.
Should you require this document in an alternative format please contact us.
Minutes – Special Meeting of Council 9 May 2019 Page 0 of 1
SHIRE OF BROOME
Special Meeting of Council
Thursday 9 May 2019
INDEX – Minutes
3. Declarations Of Financial Interest / Impartiality
5. Matters For Which The Meeting May Be Closed
8. Matters Behind Closed Doors
6.2.1 REQUEST FOR FUNDING ASSISTANCE - BROOME VISITOR CENTRE
6.2.4 REQUEST FOR TENDER 19/07 CONCRETE CRUSHING/RECYCLING
Minutes – Special Meeting of Council 9 May 2019 Page 0 of 1
NOTICE OF MEETING
Dear Council Member,
The next Special Meeting of the Shire of Broome will be held on Thursday, 9 May 2019 in the Council Chambers, Corner Weld and Haas Streets, Broome, commencing at 5:00pm for the purpose of considering:
● REQUEST FOR FUNDING ASSISTANCE - BROOME VISITOR CENTRE
● REQUEST FOR QUOTE 18/68 SUPERINTENDENCE AND ENGINEERING CONSULTANCY SERVICES FOR CHINATOWN REVITALISATION PROJECT
● EXTENSION OF CONTRACT 14/01 - THE SUPPLY OF WASTE DISPOSAL GOODS AND THE PROVISION OF THE GOODS AND SERVICES IN RESPECT TO THE COLLECTION OF WASTE
● REQUEST FOR TENDER 19/07 CONCRETE CRUSHING/RECYcLING
Regards,
A Graffen
Acting Chief Executive Officer
7/05/2019
Minutes – Special Meeting of Council 9 May 2019 Page 0 of 1
MINUTES OF THE Special Meeting of Council OF THE SHIRE OF BROOME,
HELD IN THE Council Chambers, Corner Weld and Haas Streets, Broome, ON Thursday 9 May 2019, COMMENCING AT 5:00pm.
The Chairman welcomed Councillors, Officers and members of the public and declared the meeting open at 5:04pm.
Attendance: Cr H Tracey Shire President
Cr D Male Deputy Shire President
Cr M Fairborn
Cr P Matsumoto
Cr C Mitchell
Cr B Rudeforth
Leave of Absence:
Apologies: Cr C Marriott
Cr E Foy
Resignation: Cr W Fryer
Officers: Andrew Graffen Acting Chief Executive Officer
James Watt Director Corporate Services
André Stuyt Director Development and Community Services
Peter Collins Acting Director Infrastructure
Darren Kennedy Manager Governance, Strategy and Risk
Lani Levi Senior Administration and Governance Officer
Simon Penn Media and Promotions Officer
Public Gallery:
|
FINANCIAL INTEREST |
|||
|
Councillor |
Item No |
Item |
Nature of Interest |
|
NIL |
|||
|
IMPARTIALITY |
|||
|
Councillor |
Item No |
Item |
Nature of Interest |
|
NIL |
|||
Nil.
The Chief Executive Officer advises that there are matters for discussion on the agenda for which the meeting may be closed, in accordance with section 5.23(2) of the Local Government Act 1995.
|
Moved: Cr D Male Seconded: Cr B Rudeforth That the following Agenda items be considered under 14. Matters Behind Closed Doors, in accordance with section 5.23(2) of the Local Government Act 1995, as specified: 6.2.1 REQUEST FOR FUNDING ASSISTANCE - BROOME VISITOR CENTRE Item 6.2.1 and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)((e)(iii)) as it contains “a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government”. 6.2.2 REQUEST FOR QUOTE 18/68 SUPERINTENDENCE AND ENGINEERING CONSULTANCY SERVICES FOR CHINATOWN REVITALISATION PROJECT Item 6.2.2 and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”. 6.2.3 EXTENSION OF CONTRACT 14/01 - THE SUPPLY OF WASTE DISPOSAL GOODS AND THE PROVISION OF THE GOODS AND SERVICES IN RESPECT TO THE COLLECTION OF WASTE Item 6.2.3 and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”. 6.2.4 REQUEST FOR TENDER 19/07 CONCRETE CRUSHING/RECYCLING Item 6.2.4 and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”. |
6.1
PRIORITY STATEMENT
Embracing our cultural diversity and the relationship between our unique heritage and people, we aim to work in partnership with the community to provide relevant, quality services and infrastructure that meet the needs and aspirations of our community and those visiting and doing business in our region.
Supporting and contributing to the well-being and safety of our community is paramount, as is our focus on community engagement and participation.
Council aims to build safe, strong and resilient communities with access to services, infrastructure and opportunities that will result in an increase in active civic participation, a reduction in anti-social behaviour and improved social cohesion.
Minutes – Special Meeting of Council 9 May 2019 Page 0 of 1
6.2
PRIORITY STATEMENT
The Shire of Broome has an abundance of unique natural features, coastal attractions, significant streetscapes, historic precincts and a mix of old and new urban developments.
Our aim is for all communities and settled areas, including the Broome Township, to be a place where the natural environment, on which life depends, is maintained, whilst at the same time the built environment contributes to the economy and a quality lifestyle for all.
Preserving the Shire’s natural environment is a critical community outcome. Council will put into place strategies that nurture and improve the Shire’s unique environment and biodiversity.
The Shire will work in partnership with the community and other agencies to ensure responsible and accountable management of both the natural and build environments is achieved in the short term and for future generations
Minutes – Special Meeting of Council 9 May 2019 Page 0 of 1
There are no attachments for this report.
6.3
PRIORITY STATEMENT
Our region has grown significantly over the past years in terms of population, economy and industry – this will continue! Balancing ecological sustainability with economic growth and retaining the ‘look and feel’ of Broome and its environs are an ongoing challenge for the region. Encouraging appropriate investment and business development opportunities to ensure a strong, diverse economic base is essential for community prosperity and the success of our future generations.
Focusing on developing clear pathways linking education with employment for our youth and the community at large is essential as we aim to retain our local people and continue to build a skilled and highly motivated workforce.
Business and Industry partnerships must be fostered to ensure sustainable economic growth is achieved, along with the provision of affordable and equitable services and infrastructure. Ensuring development meets community needs and legislative requirements whilst creating close community relationships and enhancing our understanding of local heritage and cultural issues will continue to be a major focus. The built environment must contribute to the economy, long term viability of the region and provide a quality lifestyle for all.
6.4
PRIORITY STATEMENT
Council will strive to create an environment where local governance is delivered in an open and accountable manner; where we provide leadership to the region in such areas as planning and financial management; where the community has the opportunity to contribute to the Council’s decision making thereby fostering ownership of strategies and initiatives.
In delivering open, accountable and inclusive governance, we will be ever mindful that we operate within a highly regulated environment that requires a high level of compliance.
Council will strive to be the conduit between the other spheres of government and the community, translating State and Federal law, policy and practice into customer focussed, on ground service delivery that support’s Broome’s unique lifestyle.
The Region is experiencing significant change with Council dedicated to sound governance, effective leadership and innovation, and high quality services. Building organisational capacity is a priority with a commitment to delivering services to the community in a sustainable, effective and accountable way.
Minutes – Special Meeting of Council 9 May 2019 Page 0 of 1
There are no reports in this section.
|
Moved: Cr C Mitchell Seconded: Cr D Male That the meeting be closed to the public at 5:06pm. |
Noted that there were no members of the public in attendance.
This item and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)((e)(ii)) as it contains “a matter that if disclosed, would reveal information that has a commercial value to a person, where the information is held by, or is about, a person other than the local government”, and section 5.23(2)((e)(iii)) as it contains “a matter that if disclosed, would reveal information about the business, professional, commercial or financial affairs of a person, where the information is held by, or is about, a person other than the local government”.
|
6.2.1 REQUEST FOR FUNDING ASSISTANCE - BROOME VISITOR CENTRE LOCATION/ADDRESS: Reserve 38458 - Lot 502 (1) Hamersley Street APPLICANT: Nil FILE: ECI05 AUTHOR: Director Development and Community CONTRIBUTOR/S: Manager Community and Economic Development Manager Financial Services RESPONSIBLE OFFICER: Director Development and Community DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 8 April 2019 |
|
SUMMARY: Broome Visitor Centre (BVC) representatives have approached the Shire of Broome (the Shire) and presented a formal request for financial assistance. This report considers the request from the BVC, analyses their financials and provides options and a recommendation to ensure a visitor information centre activity can continue to operate in the short and longer term. |
|
Moved: Cr D Male Seconded: Cr M Fairborn That Standing Orders be suspended at 5:16pm. |
|
Moved: Cr C Mitchell Seconded: Cr B Rudeforth That Standing Orders be reinstated at 5:35pm. |
|
(Report Recommendation) Moved: Cr C Mitchell Seconded: Cr M Fairborn That Council: 1. Note the request for funding from the Broome Visitor Centre Board; 2. Acknowledging the importance of visitor servicing in Broome, allocate $50,000 to undertake an independent external operational review, needs analysis and options report to identify how the Broome Visitor Centre can be a sustainable venture moving forward; 3. Allocate an immediate funding package of $158,912 to the Broome Visitor Centre consisting of (a) $99,567 cash; and (b) waive current outgoing arrears of $59,345. with savings to offset these costs to be identified through the Quarter 3 Finance and Costing Review. 4. Advise the Broome Visitor Centre Board the allocation of funding assistance outlined above is conditional on: (a) the Broome Visitor Centre providing Council with unfettered access to its financial statements and position; (b) the Broome Visitor Centre’s active and co-operative participation in the proposed independent external operational review, needs analysis and options report; (c) the Broome Visitor Centre providing monthly reports to the Shire’s Chief Executive Officer including financial tracking, visitor numbers, income generation and emerging and potential risks and engage with and involve the Shire regarding all key actions and milestones. 5. The Chief Executive Officer executes an agreement with the Broome Visitor Centre that reflects resolutions 3 and 4; 6. A preliminary report on the independent external Operational Review needs analysis and options report be presented to Council by no later than August 2019; and 7. The Shire suspends its funding contribution to the Broome Visitor Centre of $110,000 in 2019/20 under the Tourism Administration Policy (TAP) until the Shire and the Broome Visitor Centre considers the independent external Operational Review needs analysis and options report and agree on a course of action moving forward. |
|
1. |
BVC Letter - Request for future funding for the Broome Visitor Centre |
|
2. |
BVC Situational Analysis |
|
3. |
BVC Workings & Assumptions |
|
4. |
BVC Operations Paper 2019 |
|
5. |
BVC Response to Finance Team questions |
|
6. |
Tourism Research Australia, 2015 |
|
7. |
The future of Visitor Centres in WA |
This item and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
Cr C Mitchell left the Chambers at 5:41pm and did not return.
|
LOCATION/ADDRESS: Nil APPLICANT: Nil FILE: RFQ18/68 AUTHOR: Director Infrastructure CONTRIBUTOR/S: Nil RESPONSIBLE OFFICER: Director Infrastructure DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 10 April 2019 |
|
SUMMARY: This report requests Council to consider authorising a variation to increase the contract value for Request for Quote 18-68 (RFQ18/68) Superintendence and Engineering Consultancy Services for the Chinatown Revitalisation Project. |
|
(Report Recommendation) Moved: Cr D Male Seconded: Cr B Rudeforth That Council: 1. Authorises the value of the contract to be varied based on the forecast cost to complete; and 2. Requests the Chief Executive Officer seek savings to offset these costs through the Quarter 3 Finance and Costing Review. |
This item and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
|
LOCATION/ADDRESS: Nil APPLICANT: Nil FILE: 14/01 AUTHOR: Manager Works CONTRIBUTOR/S: Nil RESPONSIBLE OFFICER: Director Infrastructure DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 18 April 2019 |
|
SUMMARY: This report considers the extension of contract 14/01 - The Supply of Waste Disposal Goods and the Provision of Goods and Services in Respect of the Collection of Waste in the Shire of Broome. |
|
(Report Recommendation) Moved: Cr D Male Seconded: Cr B Rudeforth That Council: 1. Endorse the Chief Executive Officer to seek agreement that the parties extend the initial period of Contract 14/01 The Supply of Waste Disposal Goods and the Provision of the Goods and Services in respect to the Collection of Waste for a period of 2 years (12 months plus 12 months) commencing 1 July 2019; and 2. Authorise the Chief Executive Officer to sign the contract documentation. |
|
1. |
Contract 14/01 - The Supply of Waste Disposal Goods and the Provision of the Goods and Services in Respect of the Collection of Waste. |
This item and any attachments are confidential in accordance with section 5.23(2) of the Local Government Act 1995 section 5.23(2)(c) as it contains “a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting”.
|
6.2.4 REQUEST FOR TENDER 19/07 CONCRETE CRUSHING/RECYCLING LOCATION/ADDRESS: Buckleys Road Waste Management Facility APPLICANT: Nil FILE: RFT19/07 AUTHOR: Manager Works CONTRIBUTOR/S: Nil RESPONSIBLE OFFICER: Director Infrastructure DISCLOSURE OF INTEREST: Nil DATE OF REPORT: 15 April 2019 |
|
SUMMARY: This report considers tenders received for Request for Tender (RFT) 19/07 and seeks Council’s adoption of the recommendation contained within the attached confidential evaluation report. |
|
(Report Recommendation) Moved: Cr M Fairborn Seconded: Cr D Male That Council: 1. Accepts the tender submitted by McCorry Brown Earthmoving as the most advantageous tender to form a contract for RFT19/07 Concrete Crushing / Recycling, on a schedule of rates basis. 2. Authorises the Chief Executive Officer to sign the contract documentation. |
|
1. |
RFT 19-07 - Evaluation Report Concrete Crushing |
|
Moved: Cr D Male Seconded: Cr M Fairborn That the Meeting again be open to the public at 5:06pm. |
The Council chambers were opened and it was noted that no members of the public entered the Chambers.
There being no further business the Chairman declared the meeting closed at 5:47pm.
