Minutes of Ordinary Meeting - Thursday, 26 June 2025

Minutes – Ordinary Council Meeting 26 June 2025 Page 1 of 2

MINUTES OF THE Ordinary Council Meeting OF THE SHIRE OF BROOME,

HELD IN THE Council Chambers, Corner Weld and Haas Streets, Broome, ON Thursday 26 June 2025, COMMENCING AT 5:00PM.

The Chairperson welcomed Councillors, officers and members of the public and declared the meeting open at 5:00PM.

ATTENDANCE

Councillors:	Shire President C Mitchell	Shire President
	Cr D Male	Deputy Shire President
	Cr S Cooper	(via electronic attendance in accordance with Administration Regulation 14C, 14CA)
	Cr J Lewis
	Cr J Mamid
	Cr P Matsumoto
	Cr E Smith
	Cr P Taylor
	Cr M Virgo

Apologies:	Nil

Leave of Absence:	Nil

Officers:	Mr S Mastrolembo	Chief Executive Officer
	Mr J Hall	Director Infrastructure
	Mr J Watt	Director Corporate Services
	Ms S Becker	Director Development & Community
	Ms R Doyle	Manager Governance, Strategy & Risk
	Mr F Mammone	Manager Financial Services
	Ms K Wood	Manager Planning & Building
	Mr M Mitchell	Manager Waste Services
	Ms E Hallen	Senior Procurement & Risk Officer
	Ms T Pomery	Marketing & Communications Coordinator
	Ms K Minns	Marketing & Communications Officer
	Ms J Glover	Executive Assistant to Chief Executive Officer
	Ms L Taylor	Project Engineer

Media:

Public Gallery:	J Ackerman
	S Akerman
	F Sharpe
	R Italiano
	S Kadraboua
	C Doyle
	C Bennett
	D Healy

Cr Cooper declared that he could maintain confidentiality throughout the meeting as per Administration Regulation 14CA(5).

3. Announcements By President Without Discussion

It gives me great pleasure to present Cr Lewis with a Roadwise Committee Council Silver Ribbon Award for the Kimberley region. For those not aware Cr Lewis represents the Shire as the Chair of the Shire’s Roadwise Committee. The Sliver Ribbon has been awarded to the Shire in recognition of the better practice road safety initiatives that have been delivered to the community. I would like to thank Cr Lewis for her efforts as the Chair of the Roadwise Committee and congratulate her on the initiatives delivered, and the award.

I also wanted to take a moment to speak to those here concerned with this year’s rates adjustment. We want to let you know that this decision hasn’t been made lightly. We know many in our community are feeling the pressure of rising living costs, and Council has worked hard to keep the increase as minimal as possible.

At the same time, the cost of providing our everyday services, things like maintaining roads and footpaths, collecting rubbish, and running BRAC and the library, continues to rise.

Rising costs in things like utilities, wages, and insurances are putting pressure on everyone, and the Shire is no exception.

But because of our strong advocacy and success in securing external grants, we’re not just maintaining what we’ve got, we’re able to deliver even more for Broome.

We’re talking about upgrades to roads and footpaths, better street lighting, enhanced CCTV for community safety, new parking at BRAC, and Stage 2 of the Cable Beach Foreshore Redevelopment, which is a major project and remarkably, 93% funded through external grants.

That’s a huge win for Broome, and a clear example of how our advocacy is paying off without placing extra strain on ratepayers.

We know it’s a balancing act, but this year’s approach reflects our commitment to easing the pressure where we can, while still investing in the services and spaces that make Broome better for everyone.

4. Declarations Of Interest

IMPARTIALITY
Councillor	Item No	Item	Nature of Interest
Cr Sean Cooper	9.2.2	Development Application – Two Warehouses and Parking within the verge, 4 Haynes Street Broome	The owner of Pearl Coast Distributors is a personal friend.
Cr Chris Mitchell	9.2.2	Development Application - Two Warehouses And Parking Within the Verge, 4 Haynes Street, Broome	The applicants are good friends of mine and they support our volunteer wildlife group.

5. Public Question Time

The following question was submitted by Dan Healy prior to the meeting:

Question One (1)

What options were considered and what steps were taken to try and facilitate temporary access for vehicles and the camels during Cable Beach Stage 2 development? And why were these not implemented or pursued?

Response provided by Director infrastructure / Project Director

Thank you for your question Dan.

The Shire is currently delivering on a long term objective of the community and Council to redevelop the Cable Beach Foreshore. The project is the result of over a decade of planning and involved extensive community consultation.

Unfortunately, given the location and the high risk nature of the construction work the Shire was unable to facilitate a staged construction that allowed the current vehicle access north of the rocks to remain open. As we’re redeveloping the whole site, major excavations for digging trenches are required for drainage and piping, so we are unable to put a side track in like we did with the roundabout at Fredrick Street.

In preparation for Stage 2 of the Cable beach project the Shire sought permission from the Kimberley Ports Authority to temporarily lengthen the area of beach available at Gantheaume Point whilst the Cable Beach redevelopment was delivered. This has resulted in a further 430m of beach available to vehicles at Gantheaume Point.

Additionally the Shire has worked with the traders on Cable Beach to vary their licence conditions to allow access via the new Surf Club vehicle access ramp. This was done in consultation with the traders.

The Chief Executive Officer also commented:

Finally, it should also be noted that the Shire has investigated and pursued ‘permanent’ alternative beach access to the north of the rocks over an extended period of time. The Cable Beach Development Strategy 2016 proposed investigation into the relocation of the vehicle beach access and this was progressed through the Foreshore Master planning process in 2017. At the time, there were a number of options that were examined, however it was determined that further detailed heritage, engineering and environmental information was needed.

We have continued to try to progress these investigations and have also explored other alternate vehicle options in recent years. There has been much deliberation on this matter during the detailed design phase of the current project, but ultimately the scope of construction works includes a vehicle access ramp.

The long-term Council position formed with regard to extensive community consultation and feedback received through the Development strategy and master planning process remains to investigate alternate vehicle access options to the north and this work continues to be investigated.

The following questions were submitted by Fiona Sharpe prior to the meeting:

Question One (1)

With all due respect, Cable Beach is the single biggest tourist attraction in Broome. And going North of the Rocks is one of the most popular recreational activities amongst tourists and locals. A unique and authentic experience at that. The vehicle access closure for 2yrs (possibly longer) is a very long time without an alternative detour and lots can change between now and then. By overcrowding Gantheaume, the town inadvertently creates a busy, urban style beach atmosphere and portrays a new way of life.

With all the media attention and public disappointment, can the council please provide assurance that the access ramp could reopen ahead of schedule?

Response provided by Director infrastructure / Project Director

Thank you for your question Fiona.

The Shire is working closely with our Head Contractor to track the redevelopments progress. We are unable to give any assurances that the vehicle access will open ahead of schedule however the Shire will continue to do everything we can to ensure vehicle access for the community is reinstated as early as possible.

Question Two (2)

Given the very lengthy closure of the vehicle access ramp north of the rocks without an alternative detour, can the community at large and rate payers, please be assured that the Shire won't keep the vehicle access ramp at Cable Beach closed permanently?

Response provided by Director Infrastructure / Project Director

The closure of the vehicle access ramp to Cable Beach is a temporary closure and a temporary extension to Gantheaume Point whilst the foreshore is redeveloped. Following the completion of the redevelopment the improved vehicle access will be re-opened and Gantheaume will revert back also.

The Shire President reiterated the same information.

The following question was submitted by Craig Doyle prior to the meeting:

Question One (1)

Closing access to north of the rocks to dog owners has only caused overpopulating of the remaining beach access areas for dog walking. Will the Shire be willing to make access for dog walkers to utilise north of the rocks from Cable Beach?

Response provided by Director Infrastructure/Project Director

Thank you for your question Craig.

Unfortunately the Shire has had to restrict some activities in that area during the Cable Beach Stage 2 Redevelopment including that dog walking area in the morning north of the rocks. With vehicle and pedestrian access through the northern portion of the reserve closed, the only current pedestrian access is via the Surf Club stairs or the central stairs in front of Cable Beach House. To head north from these access points you travel through the designated swimming area and the dogs prohibited area. Unfortunately the Shire are unable to approve dogs to be led through the prohibited area and dogs must be lead south.

Alternatively the Shire has very generous dog exercise areas around the Broome townsite, including a large number of coastal dog exercise areas. Our community are very fortunate to have these options and we encourage you to make use of these alternatives until the north of the rocks dog exercise area is reopen in 2026.

The following questions were submitted by Joshua Ackerman prior to the meeting:

Question One (1)

What costs, including consultancy fees, and any other costs that are outside the core business operation costs, have been factored into the 2025/2026 Broome Shire Budget, and what was done to try and reduce those costs?

Response provided by Director Corporate Services

Thanks for the question Josh. I’ll take the opportunity to provide some general information on the budget given the high level of current community interest.

As the Shire President has already acknowledged Council and officers have made every effort to develop a budget that is economical and represents good value for Ratepayers. We are acutely aware of the challenging financial environment we’re operating in within the region, and the impact that has on our community. The Shire is not immune to these economic impacts and they affect our operations as they do everyone else.

Council is cognisant of economic pressures on the community and makes every effort to keep rate increases in line with inflation. Over the past 8 years and including the proposed 2025/26 rate increase, the cumulative rate increase applied by Council is 2% less than cumulative Perth CPI over the same time period. It is worth noting that while Perth CPI is used as a standard measure for inflation, Broome is considered to be impacted by much higher inflation, with the Kimberley Development Commission’s “Regional Price Index” estimating Broome to have up to 8% higher inflation comparative to Perth. To keep rate increases in line with Perth CPI over such a long period it is testament to Councils desire to reduce the financial burden on our ratepayers while ensuring the ongoing provision of essential services.

To achieve this the Shire has absorbed a number of increasing operating costs over the years while still managing to deliver transformative projects for the community. The 2025/26 budget is no different and includes a number of inflationary expenses such as a 7% increase to insurance premiums, a 10% increase to workers compensation premiums due to changes in state legislation, increasing employee costs determined under our 2 enterprise bargaining agreements, mandated superannuation guarantee increases, interest rate increases and greater than CPI increases in fuel, freight, utilities and operational contract costs.

The proposed 2025/26 rate increase will generate just over $30M in revenue, ensuring that Council is able to continue delivering services despite the impacts of inflation. It is important to note however that it will cost over $40M to maintain the services and facilities the Shire already provides to the community.

In relation to your question on consultancy costs, the 2025/26 Draft Annual Budget includes over $15M in new capital and operating projects and activities with $6.1M funded through municipal funds, $3.7M through grants, $2.2M through borrowings and $2.1M from reserves. No consultancy costs have been included for new capital works with the exception of the 2025/26 component of Cable Beach Stage 2 works which requires $37,000 for cultural monitors and specialist consultants.

A further $398,000 of consultant funds are required to be raised through rates for various operating projects including the Library Feasibility Study, review of Council’s Coastal Hazard Risk Management and Adaptation Plan and the mandated development of a Public Health Plan. It is noted that grant funding is used where possible to offset these costs.

In recognition of the economic pressures impacting the Shire and the community, in 2025/26 Council has deferred over $1M of planned initiatives within Council’s strategic plan, reducing overall costs including consultancy costs, with a focus on retaining our current levels of service to the community.

Question Two (2)

How much has been allocated in the 2025/2026 Broome Shire Budget to maintain the Chinatown, Town Beach and Cable Beach precincts currently, and what are the projected ongoing maintenance costs for these projects once all are completed?

Response provided by Director Infrastructure

Thank you for your question Josh.

For 2025/26 the Shire of Broome has allocated the following Operational Expenditure for Public open Space and amenities at Chinatown, Town Beach and Cable Beach;

· Chinatown $421,000

· Town Beach $487,000

· Cable Beach $228,000

These figures are for public open space assets and public toilets only and do exclude any associated road, path and bus shelter related maintenance. This can be provided if requested.

In addition to the above forecast expenditure the Shire provides a number of community services across these precincts and the broader townsite being ranger services, community cleanup crew activities and place activation. These are not easily apportioned for each precinct however there is an associated operational cost to deliver these services.

The above operational expenditure is expected to increase in line with increases to labour and utility costs.

Question Three (3)

Having spent a bit of time researching online, it is clear that this is an issue that has been going on for two decades, and it has been identified in multiple inquiries/roundtables/forums/reports over that period, that the supply vs demand for GROH and social housing in the region has embarrassingly never been kept up with by consecutive State Governments – Noting that the increase in demand for GROH housing in the region continues to place immense pressure on the rental market, while driving up competition for housing with the private sector, rental prices and land values at the same time.

What is the Shire of Broome intending to do differently than what has already been done for the last two decades to help apply pressure on the current State Govt to finally address their responsibilities by dramatically increasing the GROH housing stock, without putting further constraints on the private rental market and overall well-being of the Broome community?

Response provided by Chief Executive Officer

Thanks for the question Josh. I can’t comment on the last two decades on the Shire’s lobbying and advocacy efforts, but I most certainly have been very close to it in last seven years as CEO, and especially post Covid when the housing crisis really escalated across the country.

I think with your question, you have hit the nail on the head when it comes to the issue of the State Government not building a sufficient amount of GROH and social housing. It’s worth noting here that prior to 2021/22 when the housing crisis started GROH rental prices were significantly lower and not nearly as dominant a factor in the market.

As this issue emerged the Shire were quick to identify it and apply as much pressure as possible to the relevant ministers to have it addressed. The issue has been repeatedly raised with the Minister for Housing, the Hon John Carey by the Shire President, former Shire President and Deputy Shire President, and with our local member Davina D’Anna also. There has been some traction on this issue, with the Minister announcing on 19 June 2024 an additional $104m to double the GROH construction program which is in addition to $50m in the previous budget year.

While these increases are welcomed, the Shire still considerers them insufficient as the budget is spread across all of regional WA. However the State Government control the allocation of funding to GROH and the Shire has no more control than being able to lobby for continued budget increases and a greater allocation share going to Broome.

Following the recent State election there has been changes to the Cabinet, and we now have a Minister for the Kimberley, who is also the Minister for Regional Development. We’ve had a preliminary meeting with Minister Dawson which seemed quite positive and he indicated that housing is a priority for him. We do work closely with the Kimberley Development Commission as well to try and progress these matters and even the Department of Communities here locally which is responsible for housing in Broome.

I can assure that this issue continues to be front and centre and we will continue to apply pressure to GROH to increase their housing stock here in Broome.

Joshua Ackerman also presented a petition, however this was dealt with at item 8.

6. Applications for Leave of Absence

Council Resolution:

Minute No. C/0625/006

Moved: Cr M Virgo Seconded: Cr P Matsumoto

That Council grant Cr E Smith a Leave of Absence from Councillor duties for the dates of 31 July 2025, 28 August 2025 and 18 September 2025.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo

CARRIED UNANIMOUSLY 9/0

7. Confirmation Of Minutes

Council Resolution:

Minute No. C/0625/007

Moved: Cr M Virgo Seconded: Cr E Smith

That the Minutes of the Ordinary Meeting of Council held on 22 May 2025, as published and circulated, be confirmed as a true and accurate record of that meeting.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo

CARRIED UNANIMOUSLY 9/0

Council Resolution:

Minute No. C/0625/008

Moved: Cr P Matsumoto Seconded: Cr E Smith

That the Minutes of the Special Meeting of Council held on 26 May 2025, as published and circulated, be confirmed as a true and accurate record of that meeting.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo

CARRIED UNANIMOUSLY 9/0

8. Presentations / Petitions / Deputations

Joshua Ackerman presented a petition to Council to consider reducing the recent rise in the Shire of Broome rates.

The Shire President advised that as per the Shire of Broome Meeting Procedures Local Law 2020, a report would usually be presented to Council at a future meeting following a petition, however as the Annual Budget Adoption is an agenda item in tonight’s meeting that will not occur in this instance.

9. Reports From Officers

9.1 People

There are no reports in this section.

Minutes – Ordinary Council Meeting 26 June 2025 Page 1 of 2

9.2 Place

The Director Development and Community advised that an amendment has been made to the report and officer recommendation since publication to include additional information. This information was circulated to elected members prior to the meeting and is reflected in the minutes.

9.2.1 PROPOSED MCMAHON LOCAL STRUCTURE PLAN - ACCEPTANCE FOR ASSESSMENT
LOCATION/ADDRESS:	Lot 2441 Reid Road, Cable Beach
APPLICANT:	Shire of Broome
FILE:	PLA68
AUTHOR:	Planning Officer
CONTRIBUTOR/S:	Special Projects Coordinator
RESPONSIBLE OFFICER:	Director Development and Community
DISCLOSURE OF INTEREST:	Nil

SUMMARY:

The Shire of Broome has engaged planning consultants Hames Sharley and subconsultants to prepare the Draft McMahon Local Structure Plan (MLSP). The Shire of Broome is preparing the MLSP and it also has a role to play in the assessment of the Structure Plan and provision of advice to the Western Australian Planning Commission on whether it should be approved.

The draft McMahon Local Structure Plan will coordinate the future zoning, subdivision, and development of Lot 2441 Reid Road, Cable Beach, including the overall layout, location of roads and Public Open Space (POS). The preparation of the MLSP has been informed by community engagement and the Community and Stakeholder Reference Group, the outcomes of which will be outlined in this report.

Under the Planning and Development (Local Planning Schemes) Regulations 2015 now the Structure Plan has been prepared, the Shire must determine whether the information submitted:

1. Meets the requirements of clause 16 of the Regulations; and

2. If further information from the applicant is required before the Structure Plan can be accepted for assessment and advertising.

The report recommends that the Structure Plan can be accepted for assessment and advertising.

BACKGROUND

Previous Considerations

OMC 26 May 2022 Item 9.2.2

OMC 29 June 2023 Item 9.2.3

OMC 28 September 2023 Item 9.2.2

The town of Broome has been experiencing a housing crisis for a number of years and the Shire has been searching for ways to support the development of more affordable housing. The McMahon Estate project presents an opportunity for infill housing development for Lot 2441 Reid Road (which is commonly referred to as McMahan Estate).

Council resolved to adopt new Local Planning Scheme No 7 (LPS7) at the Ordinary Meeting of Council (OMC) held 26 May 2022. The new local planning scheme, now gazetted, rezoned McMahan Estate from ‘Residential R40’ and ‘Parks, Recreation and Drainage’ local reserve to ‘Urban Development’. This zoning allows for a holistic approach to be taken when designing a residential development, through the preparation of a Local Structure Plan.

In June 2023, the Shire received a $210,792 grant and interest from the Regional North Local Government Assistance Program , which funded the preparation of the MLSP.

Council resolved the following at the OMC held 29 June 2023:

COUNCIL RESOLUTION:

(REPORT RECOMMENDATION) Minute No. C/0623/017

Moved: Cr B Rudeforth Seconded: Cr P Taylor

That Council:

1. Note the need for a structure planning process to be undertaken for McMahon Estate.

2. Note the Local Government Assistance Program grant funding received by the Department of Planning, Lands and Heritage for McMahon Estate structure planning process.

3. Request the Chief Executive Officer proceed with the procurement to appoint a consultant to undertake structure planning for McMahon Estate.

CARRIED UNANIMOUSLY 6/0

Following the appointment of consultants, a Community Engagement Plan and Terms of Reference for a Community and Stakeholder Reference Group were adopted at the Ordinary Meeting of Council held 28 September 2023.

Council Resolution:

(Report Recommendation) Minute No. C/0923/004

Moved: Cr P Taylor Seconded: Cr E Foy

That Council:

1. Endorses the Community Engagement Plan for the McMahon Estate Local Structure Plan (Attachment 1);

2. Authorises the Chief Executive Officer to make minor changes to the Community Engagement Plan as required during implementation;

3. Adopts the McMahon Estate Local Structure Plan -Community and Stakeholder Reference Group - Terms of Reference (Attachment 2);

4. Requests the Chief Executive Officer to advertise for Expressions of Interest for community member representation to fill positions on the McMahon Estate Local Structure Plan - Community and Stakeholder Reference Group and following the close of the submission period table all submissions to Council for consideration of endorsement; and

5. Request the Chief Executive Officer to formally invite representation from all member organisations included in the McMahon Estate Local Structure Plan - Community and Stakeholder Reference Group - Terms of Reference (Attachment 2).

CARRIED UNANIMOUSLY 5/0

For: Cr Mitchell, Cr Male, Cr Foy, Cr Rudeforth and Cr Taylor

Comprehensive community engagement was undertaken to inform the preparation of the MLSP, details of which are outlined in the consultation section below. This engagement informed the preparation of the MLSP, which is now being submitted for assessment under the Planning and Development (Local Planning Schemes) Regulations 2015.

COMMENT

The draft McMahan Local Structure Plan (refer to Attachment No. 1) is accompanied by three technical documents, a Local Water Management Strategy, Traffic Impact Statement and Bushfire Management Plan all of which were prepared by external consultants on the Shire’s behalf. As outlined above, the MLSP has been informed by comprehensive community engagement which occurred prior to drafting of the MLSP and included development concepts which the community were requested to provide feedback on (refer to consultation section below).

Part 4 of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 (the Regulations) establish information to be included in a Structure Plan, action by the local government on receipt of the application and the assessment and adoption process for a Structure Plan. This is set out in the ‘Legislation’ section below, however in essence the Structure Plans are to be prepared consistent with the form and manner approved by the WAPC. A Local Structure Plan is first submitted to the local government for review and acceptance and then advertised for public comment. The local government is then to consider any submissions received and provides a report to the WAPC where the WAPC will make a determination to either:

· approve the Structure Plan;

· require the Structure Plan to be modified and resubmitted; or

· refuse to approve the Structure Plan.

The WAPC has adopted the Structure Plan Framework (the Framework), to outline the form and manner in which a Structure Plan is to be prepared. As established in the Framework, in reviewing a structure plan for acceptance, the local governments role is to determine whether the information submitted with the Structure Plan:

1. meets the requirements of clause 16 of the Regulations;

2. is sufficient for an assessment of the application to be made; and

3. is in a suitable form to be advertised.

The acceptance of a structure plan for advertising does not indicate that it is supported by the local government or that the Structure Plan will be approved by the WAPC.

This item is therefore considering whether the material supplied in the Local Structure Plan is adequate. In reviewing the compliance of the proposed Structure Plan, it is important to note this is not an assessment of the merits of the Local Structure Plan (albeit, officers have been included at all stages of the preparation of the MSLP to ensure consistency with the planning framework and Shire policies).

A table providing a summary of the assessment of the Structure Plan against the Regulations, the Framework, Local Planning Policy 5.22 – Shire of Broome Structure Plan and Subdivision Standards (LPP 5.22) is provided in Attachment No 2. Based on a review of the document against the above, it is recommended that the Shire advise that the Structure Plan can be accepted for assessment and advertising.

CONSULTATION

Consultation performed to date

In line with the Community Engagement Plan adopted by Council in September 2023, the level of engagement for the project was collaborate and the two phases of engagement were undertaken to inform the preparation of the Local Structure Plan, as outlined below:

Initial community engagement – the purpose of this initial phase of engagement was to raise awareness and to seek input into the concept plan options. Engagement activities occurred from April to June 2024.

This first phase of engagement included Community Stakeholder Reference Group meetings, site walks and broader community engagement launch, leaflet drop and online community feedback where 73 comments were received. Some of the key matters raised in this phase of engagement included:

· Consideration of demographics being targeted and the type of housing that would be appropriate.

· Consideration of the scale of proposed new housing and response to existing neighbouring properties.

· Importance of maintaining existing ecological corridors.

· Community expectation of retention of large areas of open space.

· Importance of pedestrian pathways, particularly to provide access to the school.

· Desire to retain the northern cul-de-sacs in current condition.

· Consideration of drainage throughout the area and the impacts of hard surfaces.

Concept Options Engagement – the purposes of this phase of engagement was to seek community feedback on the three draft concept plans for the site. Engagement during this phase was undertaken in August 2024 and included:

· Community Stakeholder Reference Group workshop.

· One Community Workshop;

· One Community drop-in session;

· Four online surveys;

· One written submission

· Meetings with NBY and Yawuru Elders.

The feedback received did not suggest there was a preferred option overall, rather there were elements of each of the plans that should be considered in a refined option. Some of the key feedback included:

· The new park to have native trees, grassed areas, paths and nature play.

· The ecological/drainage corridor to have natural bushland, large shade trees, paths, opportunities for school engagement and lighting.

· Movement networks should consider walking routes to school that minimise road crossings, surveillance to the park and enabling connections between Dakas Street and Reid Road.

· Low density housing is preferred in this location.

Following the concept option engagement phase, a third workshop was held with the Community Stakeholder Reference Group on 26 November 2024 to present the updated concept design back to the group following the broader community comments received. The group endorsed the design with Shire Officers noting technical studies would now be undertaken, including Traffic Impact Assessment, Bushfire Management Plan, Local Water management Strategy and the Structure Plan report would be prepared.

The feedback received at both phases of the engagement and from the Community Stakeholder Reference Group directly informed the MLSP, which is now being presented to Council.

A detailed Engagement Outcomes Report can be found in (Attachment No 3).

Council Workshops

Updates were provided to Council via snapshots at regular monthly intervals and by Council Workshops on the:

· 12 March 2024 – Shire President Mitchell, Cr Male, Cr Lewis, Cr Smith, Cr Tayloe and Cr Virgo in attendance.

· 13 August 2024 - Shire President Mitchell, Cr Male, Cr Lewis, Cr Mamid, Cr Matsumoto, Cr Smith, Cr Taylor and Cr Virgo present.

· 1 October 2024 - Cr Cooper, Cr Lewis, Cr Mamid, Cr Smith, Cr Taylor and Cr Virgo present.

· 26 November 2024 - Shire President Mitchell, Cr Male, Cr Cooper, Cr Mamid, Cr Smith, Cr Taylor and Cr Virgo present.

Next phase of engagement

A Structure Plan is required to be advertised for public comment prior to it being forwarded to the WAPC for determination. The period of public display is specified in the Regulations is 42 days.

In line with the Community Engagement Plan adopted by Council in September 2023, the level of engagement undertaken at this stage is to ‘inform’ the community. Therefore the next ‘statutory’ phase of the engagement will align with the Regulations and will be undertaken for 42 days and include the following:

· Notice in the newspaper and the Shire’s website;

· Display of material at the Shire Administration Centre;

· Letter to all landowners within 100m of the site;

· Letters to servicing authorities; and

· Letters to referral authorities including Department of Water and Environmental Regulation, Department of Fire and Emergency Service, Main Roads WA and Department of Biodiversity Conservation and Attractions.

STATUTORY ENVIRONMENT

Planning and Development Act 2005

Planning and Development (Local Planning Schemes) Regulations 2015

16. Preparation of structure plan

(1) A structure plan must —

(a) be prepared in a manner and form approved by the Commission; and

(b) include any maps, information or other material required by the Commission; and

(c) unless the Commission otherwise agrees, set out the following information —

(i) the key attributes and constraints of the area covered by the plan including the natural environment, landform and the topography of the area;

(ii) the planning context for the area covered by the plan and the neighbourhood and region within which the area is located;

(iii) any major land uses, zoning or reserves proposed by the plan;

(iv) estimates of the future number of lots in the area covered by the plan and the extent to which the plan provides for dwellings, retail floor space or other land uses;

(v) the population impacts that are expected to result from the implementation of the plan;

(vi) the extent to which the plan provides for the coordination of key transport and other infrastructure;

(vii) the proposed staging of the subdivision or development covered by the plan.

(2) The local government may prepare a structure plan in the circumstances set out in clause 15.

(3) A person may make an application to the local government for a structure plan prepared by the person in the circumstances set out in clause 15 to be assessed and advertised if the person is —

(a) a person who is the owner of any or all of the land in the area to which the plan relates; or

(b) an agent of a person referred to in paragraph (a).

17. Action by local government on receipt of application

(1) On receipt of an application for a structure plan to be assessed and advertised, the local government —

(a) must consider the material provided by the applicant and advise the applicant in writing —

(i) if the structure plan complies with clause 16(1); or

(ii) if further information from the applicant is required before the structure plan can be accepted for assessment and advertising;

and

(b) must give the applicant an estimate of the fee for dealing with the application in accordance with the Planning and Development Regulations 2009 regulation 48.

(2) The structure plan is to be taken to have been accepted for assessment and advertising if the local government has not given written notice to the applicant of its decision by the latest of the following days —

(a) 28 days after receipt of an application;

(b) 14 days after receipt of the further information requested under subclause (1)(a)(ii);

(c) if the local government has given the applicant an estimate of the fee for dealing with the application — the day the applicant pays the fee.

18. Advertising structure plan

(1) The local government must, within 28 days of preparing a structure plan or accepting an application for a structure plan to be assessed and advertised —

(a) advertise the proposed structure plan in accordance with subclause (2); and

(b) seek comments in relation to the proposed structure plan from any public authority or utility service provider that the local government considers appropriate; and

(c) provide to the Commission —

(i) a copy of the proposed structure plan and all accompanying material; and

(ii) details of the advertising and consultation arrangements for the plan.

(2) The local government must advertise the structure plan in one or more of the following ways —

(a) must advertise the proposed structure plan by publishing in accordance with clause 87 —

(i) the proposed structure plan; and

(ii) a notice of the proposed structure plan; and

(iii) any accompanying material in relation to the proposed structure plan that the local government considers should be published;

and

(b) may also advertise the proposed structure plan by doing either or both of the following —

(i) giving notice of the proposed structure plan to owners and occupiers who, in the opinion of the local government, are likely to be affected by the approval of the proposed structure plan;

(ii) erecting a sign or signs in a conspicuous place on the land the subject of the proposed structure plan giving notice of the proposed structure plan.

(3) A notice published or given, or on a sign erected, under subclause (2) in relation to a proposed structure plan must specify —

(a) the manner and form in which submissions may be made; and

(b) the period under subclause (3A) for making submissions and the last day of that period.

(3A) The period for making submissions on a proposed structure plan is —

(a) the period of 42 days after the day on which the notice is first published under subclause (2)(a)(ii); or

(b) a longer period approved by the Commission.

(4) If a local government fails to advertise a structure plan in accordance with this clause, the Commission may take reasonable steps to ensure that the plan is advertised.

(5) All costs incurred by the Commission in the exercise of the power conferred by subclause (4) may, with the approval of the Minister, be recovered from the local government as a debt due to the Commission.

POLICY IMPLICATIONs

5.22 Shire of Broome Structure Plan and Subdivision Standards

FINANCIAL IMPLICATIONS

There are no additional costs associated with the preparation of the Structure plan as these were included in the 2023 and 2024/25 budgets. Previous funding allocations were made up of a $210,792 grant and interest from the Regional North Local Government Assistance Program and a $50,000 Shire of Broome Municipal contribution.

RISK

There is risk of reputational damage due to the multi-faceted role of Council. In this instance, Council has a regulatory role to play in the administration and assessment of the Structure Plan that is guided by legislation and also in this case, the Shire has acted in the role of the proponent in coordinating the preparation of the Local Structure Plan.

The WAPC is an independent statutory body which is ultimately responsible for the approval of the Local Structure Plan. This will provide an independent review process for the preparation and assessment of the Local Structure Plan.

STRATEGIC ASPIRATIONS

People - We will continue to enjoy Broome-time, our special way of life. It's bursting with energy, inclusive, safe and healthy, for everyone

Outcome 1 - A Safe Community

Objective 1.2 Modify the physical environment to improve community safety.

Place - We will grow and develop responsibly, caring for our natural, cultural and built heritage, for everyone.

Outcome 6 - Responsible growth and development with respect for Broome’s natural and built heritage

Objective 6.1 Promote sensible and sustainable growth and development.

Objective 6.3 Create attractive, sustainable streetscapes and green spaces.

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation) Minute No. C/0625/009

Moved: Cr P Taylor Seconded: Cr M Virgo

That Council:

1. Thanks the Stakeholder Reference Group and community members for providing comment to inform the preparation of the McMahan Estate Local Structure Plan and note the Engagement Outcomes report in Attachment No 3.

2. Pursuant to Regulation 17 of the Planning and Development (Local Planning Schemes) Regulations 2015, accepts the McMahan Estate Local Structure Plan for assessment and advertising, subject to minor adjustments to text in section 2.3.1 and Figure 4.

3. Requests the Chief Executive Officer to advertise the McMahan Estate Local Structure Plan in accordance with clause 18 of the Planning and Development (Local Planning Schemes) Regulations 2015 for a minimum of 42 days.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo

CARRIED UNANIMOUSLY 9/0

Attachments

1.	Attachment 1 - McMahon Estate Local Structure Plan
2.	Attachment 2 - Assessment of material supplied with Local Structure Plan
3.	Attachment 3 - Engagement Outcomes Report

Minutes – Ordinary Council Meeting 26 June 2025 Page 1 of 2

Shire President, Cr C Mitchell declared an impartiality interest in Item 9.2.2, the reason being “The applicants are good friends of mine and they support our volunteer wildlife group.”

Cr S Cooper declared an impartiality interest in Item 9.2.2, the reason being “The owner of Pearl Coast Distributors is a personal friend.”

9.2.2 DEVELOPMENT APPLICATION - TWO WAREHOUSES AND PARKING WITHIN THE VERGE, 4 HAYNES STREET, BROOME
LOCATION/ADDRESS:	4 Haynes Street, Broome WA 6725
APPLICANT:	Pearl Coast Distributors
FILE:	HAY-1/4
AUTHOR:	Planning Officer
CONTRIBUTOR/S:	Nil
RESPONSIBLE OFFICER:	Director Development and Community
DISCLOSURE OF INTEREST:	NIL

SUMMARY:

The Shire has received an application for development approval for the construction of two warehouses and parking within the verge.

The application has been assessed against the Shire’s Local Planning Scheme No 7 (LPS7) and Local Planning Policy 5.6 – Parking (LPP 5.6). The application is being referred to Council as LPP 5.6 outlines it is at Council’s discretion whether parking can be installed within the abutting road reserve.

This report recommends that the application be approved, subject to conditions.

BACKGROUND

Previous Considerations

N/A

Site and Surrounds

The subject site is a 3,721.21m² property, which is currently developed with two existing sheds, 28 parking bays and an office and is zoned ‘Light Industry’ under Local Planning Scheme No 7 (LPS7). Development approval was issued on 31 July 2024 for the construction of an office on the southern portion of the property, which is currently under construction.

The site adjoins four properties all of which are zoned Light Industry, with Blackman Street to the North and Hunter Street to the East. Please refer to the image below for the location of the subject site.

Proposed Development

Currently there are two (2) sheds with a floor area of 439m² and 428m². There is currently an office that is being constructed 8m x 7m (56m²) to the southern portion of the property. The property is used as a warehouse and hosts the Pearl Coast Distributors business premises, which provides fresh food to the Kimberley region.

This development application is seeking approval to construct two additional warehouses (shown as Shed 1 and 2 on the site plan), positioned to the vacant western portion of the property, with Shed 1 measuring 26m x 18.5m and Shed 2 measuring 20m x 20m (total floor additional area of 899m²). The warehouses will be used in connection with the distribution business.

To support the new development on site, the applicant is also seeking approval to construct parking within the adjacent road verge along Blackman Street.

It is noted that the application is being presented to Council as it proposes parking in the road verge, which under Local Planning Policy 5.6 is to be referred to Council for determination. All other development proposed meets the development requirements of Schedule 4 of LPS 7.

COMMENT

An assessment of the application against the Shire’s Local Planning Framework is set out below.

Local Planning Scheme No.7

The application is seeking to construct two warehouses and ten car parking bays to be within the Shire’s Road reserve along Haynes Street. A copy of the plans is included as Attachment 1.

Schedule 5 of LPS 7 establishes the parking standards for all use classes within the Shire of Broome. For the existing and proposed uses on site the following is required:

· Warehouse/ storage - One bay per 100m²of net lettable area.

· Office - One bay per 30m² gross leasable area.

Table 1 – Parking Calculations

As per schedule 5, twenty two (22) bays (See table 1 above) are required to be provided, the applicant is proposing to construct twenty four (24) bays, fourteen (14) are located within the lot boundaries and ten (10) are located within the road verge.

Local Planning Policy 5.6 – Parking

Local Planning Policy 5.6 - Parking, seeks to establish minimum parking standards, ensure parking is provided which is safe, convenient and practical for the operation of the site and the community, while also outlining criteria for onsite parking and within the adjacent road reserve. Please refer to the Table below for an overview of this application against the Policy.

Clause No.	Clause	Development Assessment
Clause 2.2	All parking areas must be landscaped. As a minimum landscaping of parking areas is to include shade trees at the rate of 1 tree every 4 consecutive bays or 12 metres, whichever is the lesser.	The proposed parking facilitates landscaping within all parking areas on site and the verge, the plan outlines 1 tree for every four consecutive bays achieving compliance with the Policy.
Clause 2.3	The location of parking areas is not to detract from the visual amenity of the proposed development, adjoining lots or streetscape of the locality. Parking areas must facilitate safe, easy and convenient vehicular (including motorcycle) bicycle and pedestrian movements.	The location of all parking areas does not detract from the visual amenity of the existing and proposed development, adjoining lots, streetscape or locality. All parking facilitates safe and convenient parking and vehicular movements. The applicant is proposing a path along the Haynes Street verge that allows for safe and convenient movement for pedestrians parking within the road verge to access the site.
Clause 3.2	Off-site parking can be considered in the following circumstances: a) The parking for the land use cannot be accommodated on-site. b) The location of off-site parking is to be in the immediate road verge directly adjoining the subject property and will not in any way obstruct pedestrian movements on an existing or proposed footpath. c) The proposed marking must meet minimum parking bay size, be hard-sealed standard and shall not be detrimental to the visual amenity of the streetscape or impact upon traffic safety.	The development meets clause 3.2, in that: a) All required parking for the development cannot be accommodated on-site, as parking on site is at capacity. b) The location of off-site parking is in the immediate road verge along Haynes Street, directly adjoining the subject property and will not obstruct pedestrian movements for any future footpaths. c) The proposed parking meets the minimum parking bay size and will be conditioned to be hard-sealed standard and shall not be detrimental to the visual amenity of the streetscape or impact upon traffic safety.
Clause 3.3	When considering car parking bays within the road reserve, up to 50 per cent of bays can be provided for within the adjacent road verge.	The development provides for a total of twenty four (24) bays, fourteen (14) within the property boundary and ten (10) within the road verge, complies with the Policy.
Clause 3.4	Any parking bays which are required as a condition of development approval and cannot be provided for on-site may, at Council’s discretion, be developed in a portion of the abutting road verge or a nearby property. It further notes that it is an applicant’s responsibility to design and construct the parking bays in accordance with the Shire’s standards.	A condition will be placed on the approval outlining all bays must be constructed to the specified standards and be maintained by the owner.
Clause 3.5	In order for Council to consider exercising its discretion to allow off-site parking, the application will be required to prove that: a) The location of the off-site parking is conveniently located to the subject development; b) b) A safe and well-lit pedestrian access can be provided between the off-site parking and the development; c) The customers and patrons of the proposed development can be reasonably expected to use the off-site parking area; and d) Any other relevant matters and items set out under clause 2.3 have been addressed.	The proposed development meets clause 3.5 as outlined below: a) The verge parking is within proximity to the development on site. b) Safe pedestrian access is provided though a footpath between the off-site parking and the development. c) The customers and patrons of the site can be reasonably expected to use the off-site parking. d) All maters set out in clause 2.3 have been addressed above.

Ordinarily, there is typically informal verge parking along Haynes Street, therefore, the formalisation of parking would be seen to be a positive outcome. Furthermore, a 6m landscaping strip is proposed along the front boundary of the site, meeting with the intent of Clause 2.2 of LPP 5.6, reducing the visual impact of hardscaping as a result of the installation of bays, and contributing towards the visual amenity of the locality.

The verge parking will not be out of character for the area as nearby properties have approval for parking within the verge, including the 5 Haynes (Totally Workwear).

Given the above, the application is considered to meet the relevant provisions of Local Planning Scheme No.7 and Local Planning Policy 5.6 – Parking. As such, it is recommended Council issue development approval for the off-site parking.

CONSULTATION

In accordance with Local Planning Policy 5.14 – Public Consultation, the application does not require wider public consultation as the structures proposed as part of the application are deemed to be Level A under the policy, which establishes that no consultation is required.

STATUTORY ENVIRONMENT

Planning and Development Act 2005

Planning and Development (Local Planning Schemes) Regulations 2015

Local Planning Scheme No. 7

POLICY IMPLICATIONS

LPP 5.6 – Parking applies to the assessment of this application. The proposal is consistent with the Policy provisions.

FINANCIAL IMPLICATIONS

Nil.

RISK

Nil.

STRATEGIC ASPIRATIONS

Place - We will grow and develop responsibly, caring for our natural, cultural and built heritage, for everyone.

Outcome 6 - Responsible growth and development with respect for Broome’s natural and built heritage

Objective 6.1 Promote sensible and sustainable growth and development.

Objective 6.3 Create attractive, sustainable streetscapes and green spaces.

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation) Minute No. C/0625/010

Moved: Cr E Smith Seconded: Cr P Taylor

That Council approve the application for development approval 2025/49 for two warehouses and parking in the road verge at 4 Haynes Street, subject to the following conditions:

1. The development plans, as date marked and stamped ‘Approved’, together with any requirements and annotations detailed thereon by the Shire of Broome, are the plans approved as part of this application and shall form part of the development approval issued, except where amended by other condition of this approval.

2. As the development is of a minor nature or an addition to an existing development, a stormwater drainage system is to be provided that drains to an existing system or Shire roadway/drain to the satisfaction of the Shire.

The stormwater drainage system must be constructed in accordance with the approved stormwater drainage system prior to the a certificate of occupation being issued for the development. The stormwater drainage system shall be maintained at the owners’ costs to the satisfaction of the Shire.

No stormwater is to be discharged onto other private property.

3. Prior to the occupation of the development, areas set aside for parked vehicles and access lanes, as shown on the approved plans, must be:

i. Finished to a sealed standard (either asphalt, two-coat bitumen seal or concrete), drained and kerbed in accordance with the approved plan

ii. Fully drained in accordance with the Shire of Broome's guidelines and specifications.

iii. Line marked and signed in accordance with AS 2890 (off street parking) and disabled bays to be in accordance with AS/NZS2890.6:2009.

iv. Maintained by the owner and kept available for these purposes.

4. All works (footpaths, parking and crossovers) within the adjacent road reserve must be detailed in an engineering plan prepared in accordance with the Guidelines for the Construction of Carparking within the Shire of Broome Road Reserve and approved by the Shire of Broome. These works once approved shall be constructed and installed by the owner to the satisfaction of the Shire of Broome prior to the occupation of the development. The owner must maintain the works to the satisfaction of the Shire at all times.

5. A deed of agreement is to be prepared and executed at the owners cost between the owner and the Shire prior to the commencement of site works, under which the owner agrees and acknowledges the following:

i. The owner agrees to maintain the car parking, landscaping and any construction within the road verge; and

ii. The owner agrees to indemnify the Shire over any claim arising from the improvements in the road verge and agrees to take out and maintain public liability insurance for a minimum amount of $10 million for any one claim;

The deed of agreement is to permit the Shire to lodge a caveat against the Certificate of Title to the land to secure the performance of the obligations of the Deed.

6. Prior to any construction or works starting onsite, a Landscaping Plan must be submitted to and approved by the Shire. It is highly desirable that mature trees already on site are incorporated into the development if feasible and practicable. For the purpose of this condition, a detailed Landscaping Plan must be drawn to an appropriate scale and show the following:

i. The location and type of existing trees including girth sizes (to be measured around the width circumference); and how they interact with the proposed development.

ii. The location and type of new trees and shrubs including an estimate of ultimate girth sizes that are proposed to be installed as part of the landscaping.

iii. Any lawns to be established.

iv. Any natural landscape areas to be retained.

v. Those areas to be reticulated or irrigated.

vi. Please note, to allow establishment of landscaping a minimum area of landscaping 1 metre wide shall be installed and a minimum area of 1sqm minimum, should be kept clear of all impervious materials around existing and proposed tree trunks.

7. Landscaping of the site and adjacent road verge must be in accordance with the approved Landscaping Plan and must be completed prior to occupation of the development and therein maintained to the satisfaction of the Shire.

8. A suitable screened refuse bin storage area must be provided prior to the occupation of the development to the satisfaction of the Shire of Broome.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo

CARRIED UNANIMOUSLY 9/0

Attachments

1.	Attachment 1 - Site and Elevation Plans

Minutes – Ordinary Council Meeting 26 June 2025 Page 1 of 2

9.4 Performance

The Director Development and Community advised that there had been an amendment made to the report since publication to include additional information. This information was circulated to elected members prior to the meeting and is reflected in the minutes.

9.4.1 COMMUNITY SAFETY PLAN (2021 - 2025) COUNCIL PROGRESS REPORT
LOCATION/ADDRESS:	Nil
APPLICANT:	Nil
FILE:	CDE42
AUTHOR:	Place Activation & Engagement Officer
CONTRIBUTOR/S:	Place Activation & Engagement Coordinator
RESPONSIBLE OFFICER:	Director Development and Community
DISCLOSURE OF INTEREST:	Nil

SUMMARY:

This report outlines the deliverables within the 2024-25 reporting period of the Community Safety Plan 2021–2025 to provide Council with an update on the progress of Community Safety Initiatives. As the final progress report of the Community Safety Plan 2021–2025, this report also highlights key achievements delivered over the four years of the plan.

BACKGROUND

Previous Considerations

OMC 25 March 2021 Item 9.1.1

OMC 29 July 2021 Item 9.1.1

OMC 30 September 2021 Item 9.1.1

OMC 30 June 2022 Item 9.4.1

OMC 29 June 2023 Item 9.4.3

OMC 27 June 2024 Item 9.1.4

At the Ordinary Meeting of Council held on 25 March 2021, Council endorsed the Community Safety Plan (2021 – 2025).

The Community Safety Plan (2021 – 2025) provides the foundation for a safe and thriving community. It informs the actions undertaken by the Shire in partnership with agencies and the community to reduce the risk of crime and anti-social behaviour and improve community perceptions of safety.

The Community Safety Plan (2021-2025) is published on the Shire of Broome website –

www.broome.wa.gov.au/Community/Supporting-Communities/Community-Safety-Plan-2021-2025.

The Community Safety Plan (2021-2025) feeds into the Shire’s Corporate Business Plan and Strategic Community Plan. It demonstrates the Shire’s commitment to community safety by outlining how the Shire will deliver upon key priorities for its community.

The key priorities within the Community Safety Plan (2021-2025) are:

· Alcohol Consumption and Other Drugs

· Anti-social Behaviour

· Itinerancy and Rough Camping

· Youth Crime

· Burglary, Theft, and Stealing

· Family and Domestic Violence

· Civic Leadership

COMMENT

Throughout the delivery of the Community Safety Plan 2021-2025, Shire officers have provided biannual updates to Council. A presentation covering the July to December reporting period is scheduled annually for the Council Workshop in November, while a progress report for the January to June period is presented at a Council Meeting in June.

The table below provides an update of the key achievements during the January–June 2025 reporting period.

Priority	Comment
Civic Leadership	· A funding request for a Community Safety Initiatives package was included in the Shire’s Broome: Building a Future for Everyone advocacy document, which was presented to Minister Papalia during his visit to Broome on 25 January 2025. · A meeting was held in Broome on 14 January 2025 with the Minister for Housing, Hon. John Carey, and attended by the Deputy Shire President and CEO. During the meeting, the Shire reaffirmed its commitment to advancing Urban Renewal initiatives while recognising the Department of Communities’ advice to prioritise the McMahon Estate Project. Further discussions took place on 11 March 2025 with the Department of Communities’ Regional Manager and Housing Manager, along with the Shire President, Deputy President, and CEO, and again on 13 March 2025 with the CEO of Foundation Housing. These engagements led to a proposed joint approach to the State Government, aimed at exploring partnership opportunities to progress the Urban Renewal Strategy. · CPTED (Crime Prevention Through Environmental Design) principles are applied to all subdivision and development applications submitted for assessment and approval, and are also being incorporated into the McMahon Estate Local Structure Planning process. · The Shire is developing a new Community Safety Plan for the period 2025 -2029 and has scheduled two public engagement stalls at The Boulevard Shopping Centre and Paspaley Plaza on Saturday, 14 June 2025, to seek feedback on the draft plan. The WA Police have been invited to attend and promote current community safety messages. · The Shire continues to facilitate the Community Safety Working Group (CSWG). A CSWG meeting was held on 20 March 2025, and another is scheduled for 19 June 2025. Additional meetings have been scheduled with the CSWG throughout the development of the new Community Safety Plan 2025-2029.
Family Domestic Violence (FDV)	• A meeting was held between the Shire of Broome and MercyCare on 2 February 2025 to discuss the Women’s Refuge, as MercyCare has taken over the contract to manage the facility. Following the meeting, Shire officers facilitated introductions between MercyCare and the Vulnerable Peoples Working Group to assist connections between key FDV stakeholders.
Theft	· The Shire invited WA Police to the Youth Leadership Forum on 24 February 2025, to promote Bikelinc and bike safety to 50 high school students from Broome Senior High School and St Mary's Secondary College.
Anti-Social Behaviour	· Shire officers have continued to hold monthly meetings with a range of stakeholders, including the WA Police, Department of Biodiversity, Conservation, and Attractions, Yawuru Conservation Park Rangers, Department of Communities, Department of Health, and Department of Justice, to address challenging community safety issues. Current topics include public intoxication, itineracy, and illegal “bush doofs”. · The renewal of failed streetlights is ongoing. Based on recent audits and reports, the next round of upgrades is planned for Sahanna Place and Chippindall Place, with the installation date to be confirmed by Horizon Power.
Youth Crime	• Shire officers attend a monthly Youth Policing Meeting with Broome Youth and Families Hub, Broome PCYC, Night Space, Youth Justice, local Primary and High Schools, and WA Police Youth to discuss youth diversionary initiatives, truancy, and youth crime strategies. The West Kimberley Junior Football League was invited to attend on 13 May 2025 to discuss multiple incidents that occurred at Friday Night Junior Football. • Shire officers continue to contribute to a co-design working group of key stakeholders for the Immediate Response Ngurra Buru Night Space project in Broome. The program operates overnight from Thursday to Sunday, providing a safe space where young people can be dropped off and supervised by a responsible adult. Police and program staff also conduct overnight patrols to locate and transport youth to the facility. • The Shire collaborated with WA Police, Broome PCYC, Broome Youth and Families Hub, and Ngurra Buru Night Space to hold five nights of basketball events during the January 2025 School Holidays. The events took place on Saturday evenings at the Broome Recreation and Aquatic Centre, featuring basketball activities and dinner provided for approximately 50 young people at each session. · The Shire has collaborated closely with Broome Youth and Families Hub and Broome PCYC to deliver a range of events for young people, including: - Two Laser Tag and Lunch sessions at the Civic Centre during the January 2025 school holidays - A Skate and Scooter professional coaching session at Broome PCYC during Youth Week in April 2025 - Two Illustration Masterclasses at the Library with Brenton E. McKenna during Youth Week in April 2025 - An outdoor movie night at Town Beach on Saturday, 31 May 2025.
Itinerancy	• The Shire remains actively involved in the Vulnerable Peoples Working Group, attending regular meetings alongside WA Police and other local services. This collaboration is focused on identifying key community safety issues and developing coordinated responses to support vulnerable individuals within the community. • Shire Rangers maintain regular communication with WA Police and Kullarri Patrol to address issues related to itinerancy. A meeting was held with the Kullarri Patrol Coordinator on 6 March 2025 to discuss ongoing challenges and explore ways to enhance collaboration and communication. • The Shire is in regular contact with the Department of Planning, Lands and Heritage (DPLH) regarding itinerancy issues. The Shire will continue to advocate for action to be taken to manage activities on DPLH land to address public health issues. · Shire officers have been working with DPLH to address community concerns and investigations about structures unfit for habitation on Chappel Street, which is on the Aboriginal Lands Trust Estate. Works are currently underway to manage this public health matter.
Alcohol and Other Drugs	· On 15 January 2025, following strong and sustained advocacy by the Shire to the State Government, alongside passionate and persistent advocacy from community members, a full-time Community Safety Officer was appointed to address public concerns about discarded needles. This dedicated role, secured through a one-year grant from the Mental Health Commission, is responsible for the installation and maintenance of needle disposal units and the safe collection of discarded needles in public spaces. As of 6 June 2025, the Officer has removed 3,694 needles and syringes from public areas, significantly improving community safety and amenity. • Correspondence was sent to the Minister of Health on 10 February 2025 extending gratitude for State's commitment to community safety in Broome through the Needle Disposal Program Agreement and the Needle and Syringe Exchange Program. • WA Police and the Department of Liquor and Gaming provide verbal updates at the monthly Liquor Accord meetings, including how many people are listed on the Banned Drinkers Register in Broome. • The new emergency warning system strategy presented by the Department of Fire and Emergency Services was presented to Liquor Accord members on 16 May 2025 and was endorsed on 20 May 2025. • A meeting was held with the Broome Liquor Accord and the DLGSC Liquor Enforcement Unit on 10 March 2025. The Enforcement Unit also visited liquor outlets in Broome and spoke directly with staff about the challenges they experience in selling liquor in Broome.

Key achievements of the Community Safety Plan 2021 – 2025

The Community Safety Plan has delivered a range of strategic initiatives and tangible outcomes over the 2021 - 2025 period, reflecting strong partnerships, advocacy efforts, and on-the-ground action.

Key achievements include:

· Establishment of the Community Safety Working Group: A dedicated working group comprising key stakeholders and community representatives was formed to guide implementation of the Plan. The group has met quarterly throughout the life of the plan to receive updates on the progress of community safety initiatives.

· The Shire strongly advocated for increased police resourcing in response to growing community concerns about crime and safety. This sustained advocacy contributed to the State Government’s commitment to station additional permanent police officers in Broome. In February 2022, Police Minister Paul Papalia launched Operation Regional Shield, deploying dozens of extra officers to the area. This operation laid the foundation for a longer-term solution, with the State subsequently increasing the permanent police presence in Broome.

· Joint Patrols: Regular joint patrols involving Shire Rangers, the Shire Clean-Up Crew, and WA Police are conducted around key public areas including Male Oval, the Broome Visitor Centre, and Town Beach to address itinerancy, illegal camping and bush doofs.

· Fortnightly Interagency Coordination: Regular meetings were held between the Shire, WA Police, Department of Communities (Housing), and the Department of Biodiversity, Conservation and Attractions to address anti-social behaviour and coordinate interagency responses.

· Significant lighting enhancements have been completed across Broome to improve safety and visibility. Upgrades have been delivered along Frederick Street, Dora Street, Robinson Street, Forrest Street, Walcott Street, Piggot Way, Coughlan Street, Raible Road, Streeter Avenue, Blick Drive, Mavis Road, Reid Road, and Woods Drive. In addition, Horizon Power has met its 2024–25 target of replacing non-LED lights with energy-efficient LED lighting on major roads, including Gubinge Road, Frederick Street, Port Drive, and throughout Chinatown.

· CCTV Upgrades: Enhancements to the Shire’s CCTV network have been completed, with upgrades implemented in Chinatown, the Broome Skate Park, and other strategic locations across the town.

· The Shire delivered a Security Incentive Scheme in 2022, providing $25,000 in rebates to support residents in purchasing and installing security cameras to improve home security.

· Support for Urban Renewal – McMahon Estate: The Shire has actively supported the McMahon Estate urban renewal initiative through sustained advocacy to the State Government, recognising its potential to address long-term social challenges.

· Closure of Kennedy Hill Housing: The Shire supported the closure of housing on Kennedy Hill through collaboration with the Aboriginal Lands Trust (ALT), contributing to broader efforts to improve public health and social outcomes.

· Liquor Restrictions and Banned Drinkers Register: The Shire played a critical role in advocating for the implementation of liquor restrictions and the introduction of the Banned Drinkers Register, supporting efforts to reduce alcohol-related harm in the community.

· Monthly Liquor Accord Meetings: Ongoing monthly Liquor Accord meetings have been convened with local licensees, WA Police, and relevant State Government departments to foster collaboration and ensure responsible management of alcohol-related issues.

· Needle Exchange Program and Clean-Up Officer: Advocacy by the Shire resulted in the implementation of a formal needle exchange program and the appointment of a full-time needle collection officer to improve community health and safety.

· Kullarri Patrol Funding: The Shire has continued to support the Kullarri Patrol service with an annual contribution of $20,000 to assist with patrols and outreach to vulnerable individuals.

· Family and Domestic Violence (FDV) Hub: The Shire collaborated in the planning and development of a local FDV Hub. A contract for service delivery has been awarded to Men's Outreach Service, marking an important step in strengthening regional responses to domestic and family violence.

· Sporting Chance Program: A two-year youth engagement initiative, the Sporting Chance Program, was launched in June 2023 with $334,000 in funding secured from the Department of Local Government, Sport and Cultural Industries, the Department of Justice, and the Kimberley Development Commission (KDC). An additional $93,600 was later secured from KDC to extend the program to remote communities.

· Marlamanu On-Country Youth Diversion Program: The Shire supported advocacy efforts for the establishment of this Aboriginal-led initiative designed to divert at-risk youth through on-country cultural and therapeutic programs. A funding agreement was signed in March 2024 with the Cook Government to commence a three-year pilot program at Mount Anderson Station, 123km southeast of Derby. The first group of participants will begin the program in July 2025.

· Ngurra Buru Night Space: The Shire advocated strongly for a safe, supervised night space for young people. This led to the formation of a cross-agency working group to co-design the service. Kullarri Regional Communities Indigenous Corporation was appointed as the service provider for the pilot program, which commenced operations on 29 April 2024. The $4 million facility is supported by the Kimberley Juvenile Justice Strategy.

Community Safety Plan 2025 – 2029

The Shire is in the process of developing a new Community Safety Plan 2025–2029, building on the progress of the previous plan and informed by valuable input from stakeholders and the wider community. The draft plan has been shaped through extensive community consultation, including engagement with the Council and the Community Safety Working Group, ensuring it reflects local priorities and collaborative approaches to community safety.

The draft plan is currently open for public comment until 20 June 2025, and all feedback received will be reviewed by officers, with adjustments made where appropriate. The final version of the plan will be presented to the August Council Workshop for consideration and endorsement.

CONSULTATION

As part of ongoing engagement on the deliverables within the Community Safety Plan (2021-2025), Shire officers provide a quarterly progress report to members of the Community Safety Working Group.

STATUTORY ENVIRONMENT

Nil.

POLICY IMPLICATIONS

Nil.

FINANCIAL IMPLICATIONS

Nil.

RISK

Nil.

STRATEGIC ASPIRATIONS

People - We will continue to enjoy Broome-time, our special way of life. It's bursting with energy, inclusive, safe and healthy, for everyone

Outcome 1 - A Safe Community

Objective 1.3 Increase awareness and engagement in community safety education and crime prevention programs.

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation) Minute No. C/0625/011

Moved: Cr E Smith Seconded: Cr J Mamid

That Council:

1. Notes the progress update on the deliverables for the January–June 2025 reporting period of the Community Safety Plan 2021–2025

2. Notes the key achievements of the Community Safety Plan 2021 – 2025

3. Acknowledges the valuable contributions and collaboration of the Community Safety Working Group and key stakeholders in the delivery of the Community Safety Plan 2021–2025.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY 9/0

Attachments

Nil

Minutes – Ordinary Council Meeting 26 June 2025 Page 1 of 2

The Director Corporate Services advised that the Shire received the Ministerial Letter of Approval for the Proposed 2025/26 Differential Rates since publication. This was attached to the report and is reflected in the minutes.

9.4.2 ADOPTION OF THE 2025/2026 ANNUAL BUDGET
LOCATION/ADDRESS:	Nil
APPLICANT:	Nil
FILE:	ACC01
AUTHOR:	Manager Financial Services
CONTRIBUTOR/S:	Nil
RESPONSIBLE OFFICER:	Director Corporate Services
DISCLOSURE OF INTEREST:	Nil

SUMMARY:

Council is requested to adopt the Shire of Broome 2025/2026 Annual Budget, together with supporting schedules, including the:

1. Differential Rates, Minimum Payments and Instalment Payment Arrangements;

2. Elected Member Sitting Fees and Allowances;

3. Materiality Threshold for Variance Reporting; and

4. Schedule of Fees and Charges.

Previous Considerations

OMC 12 December 2024 Item 9.4.2

Minute No. C/1224/015 Council Plan 2025-2035

SMC 28 April 2025 Item 5.4.1

Minute No. C/0425/003 Notice of Intention to Impose 2025/2026 Differential Rates

OMC 1 May 2025 Item 9.4.3

Minute No. C/0525/020 Adoption of the 2025/26 Schedule of Fees and Charges

SMC 26 May 2025 Item 5.4.1

Minute No. C/0525/001 Council Consideration of Public Submissions on Intention to Impose Differential Rates and Minimum Payments for the 2025/26 Annual Budget

BACKGROUND

Under section 6.2 of the Local Government Act 1995 (the Act), a local government is required to prepare and adopt an Annual Budget for its municipal fund for each financial year.

In previous years, the Annual Budget has been informed by Council’s Strategic Community Plan, Corporate Business Plan (CBP) and Long Term Financial Plan (LTFP) as required through the Integrated Planning and Reporting (IPR) Framework.

Council has taken the opportunity to be an early adopter of recent reforms under the Local Government Amendment Act 2023. These reforms have replaced the requirement for separate Strategic Community Plan and Corporate Business Plan documents with a streamlined Council Plan (Plan). This new format removes duplication by providing a single, integrated plan clearly outlining the local government’s commitments to addressing community objectives.

The Long-Term Financial Plan (LTFP) is the monetary translation of the Council Plan encapsulating operating, capital, investing and financing activities. The Annual Budget is then guided by the high-level projections embodied in the Long-Term Financial Plan.

Council adopted the Council Plan and Long Term Financial Plan at the Ordinary Meeting of Council (OMC) held 12 December 2024, both of which have been used to inform the 2025/2026 Annual Budget preparation.

Differential Rates

At the Special Council Meeting (SCM) held 28 April 2025, Council resolved to publish a local public notice, adopt the objects and reasons and to request the Chief Executive Officer (CEO) to report back to Council post advertising. Advertising commenced from 1 May 2025 with ratepayers having 21 days to lodge a submission. No submissions were received and Council endorsed the proposed 2025/2026 differential rating model at the SCM held 26 May 2025. Following this SCM, Ministerial approval was sought for the proposed differential rates.

Fees and Charges

Under sections 6.16 to 6.19 of the Act, a local government may impose a fee or charge for any goods or services it provides. Fees and charges must be imposed when adopting the Annual Budget, however, may also be imposed or amended during the year if necessary.

The 2025/2026 Schedule of Fees and Charges was adopted for advertising at the OMC held 1 May 2025 (Minute No. C/0525/020) and advertised for public comment from 14 May 2025. No submissions were received, and the Council Fees and Charges will become effective on 1 July 2025. The 2025/2026 Schedule of Fees and Charges is included in this report for adoption, as required under section 6.16 (3) of the Act.

COMMENT

The draft Annual Budget for the 2025/2026 financial year has been prepared as a balanced budget, and in accordance with the requirements of the Act, Local Government (Financial Management) Regulations 1996 (FMR) and Australian Accounting Standards. A comprehensive review process has been undertaken, ensuring alignment with the strategic objectives outlined in the Council Plan. The annual budget process is guided by the first year of the LTFP in conjunction with the Council Plan.

The annual budget process is steered by the first year of the LTFP which was reviewed this year in conjunction with the new Council Plan. The LTFP modelled a forecast rates increase of 5% for 2025/2026. As preparation of the budget has progressed, it has been recognised that the annual Financial Assistance Grant from the Commonwealth Government, which was forecast to increase over time in the LTFP, has in fact been reducing, as it is based on an inaccurate allocation advice from the Commonwealth. While every opportunity is sought to find savings, add new revenue streams including grants, draw down reserve funds and finally review services, this reduction in grants has impacted the municipal funding required in 2025/2026 to maintain the Shire’s services, programs and asset renewal.

In the preceding five financial years Council has prioritised the cost of living burden on its ratepayers when considering the annual budget process and final rates decision, despite significant CPI increases and continual increases to materials, contractors and insurance premiums above CPI, and interest rates on new loans. Council’s commitment to the Broome community annually is to manage the rates increase while maintaining service levels and to seek grant funding to deliver capital works. Striking the correct balance is a key focus of the annual budget process.

Financial Year	CPI (Perth June)	General Rates Increase	Difference CPI vs Rates Increase	Cumulative
2025/2026	2.8%**	4.25%	1.45%	-2.95%
2024/2025	4.60%	5.97%	1.37%	-4.40%
2023/2024	4.90%	5.00%	0.10%	-5.77%
2022/2023	7.40%	4.00%	-3.40%	-5.87%
2021/2022	4.20%	1.83%	-2.37%	-2.47%
2020/2021	0.10%	0.00%	-0.10%	-0.10%

Annual Rate Increase vs CPI (cumulative)

**May 2025 figures used – June CPI not released until 30 July 2025.

Property Revaluation

The Valuer General has conducted a General Revaluation for the Shire of Broome during 2024/2025 for both Gross Rental and Unimproved Valu Properties (GRV, UV). As a result of the revaluation property values changed considerably requiring the Rate in the Dollar (RID) to be changed by varying amounts. The approach has been to use the previous category yields (a general 4.25% increase on 2024/25 RID) to determine the revised, post revaluation RID for each category. This approach ensures that Council maintains yields within each differential rating category as close to that which would have been achieved with a general 4.25% RID increase prior to the revaluations.

Rates Revenue

Rates revenue has been budgeted at $30,427,031 to meet the 2025/2026 deficit after all expenditure, grants, fees and charges and other revenue sources, borrowings and reserve movements have been considered. This includes $200,000 of anticipated interim rates and $77,267 of known rates concessions.

As part of the annual budget process, Council must determine the general rate in the dollar and minimum payments for the 2025/2026 financial year. Council applies the differential rating methodology, whereby properties are grouped and rated based on zoning or land use (or a combination) specifically determined by Council. The overall objective for the 2025/2026 differential rating approach is to ensure that the rates revenue required to balance the budget is collected on an equitable basis, enabling the Shire to provide facilities, infrastructure and services to the entire community.

The proposed 2025/2026 Rate in the Dollar and minimum payment for each rating category is as follows:

Differential Rate Category	Minimum Payment	Rate In The Dollar RID ($)
GRV – Residential	$1,401	0.06855
GRV – Vacant	$1,318	0.18630
GRV – Commercial	$1,401	0.12289
GRV – Tourism	$1,401	0.13951
UV – Commercial Rural	$1,401	0.04796
UV – Mining	$929	0.17174
UV – Rural	$1,401	0.00905

The objects and reasons outline the justification behind each rating category. The objects and reasons were adopted at the SCM held 28 April 2025 and have not changed from the prior year.

Minimum Payments

The setting of minimum payments within rating categories recognises that every property receives some minimum level of benefit from the Shire’s works and services, which is shared by all properties regardless of size, value, and use.

The minimum rate for the UV Mining and GRV Vacant categories are set at a lower level than the base rate to ensure less than 50% of the properties in these categories are on the minimum rate; this is required to comply with section 6.35 of the Act.

Public Notice and Ministerial Approval

At the SCM held 28 April 2025, Council resolved to invite submissions on the proposed differential rates and minimum payments. Public notice for these submissions was advertised on 1 May 2025, with notices placed on the Shire of Broome Administration Centre and Library noticeboards, Shire website, The West Australian and Social Media (Facebook).

The Shire also wrote to the 24 properties in the UV Commercial Rural rating category, inviting public comments on the proposed differential rates according to the Department of Local Government, Sport and Cultural Industries (DLGSC) requirement for rating categories with less than 30 ratepayers.

The rates model was updated to incorporate the new UV valuations provided by the Valuer General's Office (VGO).

At the SCM held 26 May 2025, Council was advised that there were no submissions received during the submission period and that new values had been received for UV rated properties. As a result of these new values, Council considered an amendment to the affected RID’s; the Objects and Reasons supported the proposed changes in order for Council to maintain equitable rate representation from the affected differential rate groups.

Council subsequently adopted the amended RID’s with the recommendation also including authority to seek Ministerial approval to impose a differential general rate that exceeds twice the lowest rate in both the UV and GRV rating categories.

Instalment Interest, Penalty Interest and Other Administration Fees

Under section 6.45 and 6.51 (1) of the Act, Council can charge interest on unpaid rates and rates paid on an approved instalment plan. The maximum interest rate for outstanding rates and other monies owed to Council is prescribed by Regulation 70 of the FMR and is currently 11%. Instalment interest is set at 5.5% as prescribed under FMR 68.

Under FMR Regulation 67, instalment charges are set to provide full or partial reimbursement of administration costs. The individual instalment transaction fee of $12 is set to reflect the administration cost in handling the instalment options provided to ratepayers.

Alternative payment arrangements incur a $59.00 fee to offset the administration costs (contained in the Schedule of Fees and Charges, attachment 3).

Sections 6.45 and 6.50 of the Act specify the parameters when setting issue dates, due dates and time between instalment due dates. Ratepayers are given a minimum of 35 days to make payment after the issue date indicated on the rate notice. Instalment due dates must be at least two months apart.

Due Dates for the Payment of Rates:

Instalment Option	Payment Due Date
Full Payment	28 August 2025
Two Instalment Option First instalment Second and final instalment	28 August 2025 15 January 2026
Four Payment Option First instalment Second instalment Third instalment Fourth and final instalment	28 August 2025 30 October 2025 15 January 2026 19 March 2026

Operating Grants

The Shire have been awarded specific program grants, which enable officers to implement targeted projects that address the unique needs and priorities of the Broome community as identified in the Council Plan.

Grants from external parties for the 2025/2026 budget include the following examples:

· Main Roads Maintenance Grant $202,110;

· Main Roads Street Lighting Subsidy $48,000;

· Department of Local Government, Sport and Cultural Industries grant for Broome Civic Centre $70,000;

· Rio Tinto Youth development and programming $60,000;

· Department of Local Government, Sport and Cultural Industries grant for A Sporting Chance Program (Round 3 funding) $45,000; and

· Department of Planning, Lands and Heritage – Coastal Hazard Adaptation Risk Management and Adaptation Plan (CHRMAP) Review $107,500.

The Commonwealth Financial Assistance Grant (FA Grant) program consists of two (2) components, being general and roads. Confirmation of the FA Grant amounts are not yet provided for the 2025/2026 budget and the general component is estimated at $1,449,096 and roads component at $726,700.

Fees and Charges Revenue

The 2025/2026 Annual Budget estimates $12,596,615 of Fees and Charges revenue. Included within this is $7,352,690 from kerbside collection and Waste Management Facility operations. Operating as a cost recovery facility, these charges contribute towards the cost of contractors engaged for kerbside collection and the operation of the waste management facility. Statutory fees and licences and rent and leasing income account for $690,768 and $2,864,279 respectively of the estimated fees and charges revenue.

Interest Revenue

The 2025/2026 budget includes interest income generated from cash held in term deposits, with $850,000 expected from municipal funds and $1,382,861 from reserve funds.

Other Revenue

Other revenue includes reimbursements relating to the external use of Shire facilities including utilities, cleaning, insurance and security, and other reimbursements. The 2025/2026 budget is $1,142,115.

Employee Costs

Employee costs in the 2025/2026 Annual Budget account for $21,194,246. Key contributing factors include:

· Provision for the Shire’s Enterprise Bargaining Agreements which were both renegotiated in 2024/25;

· Superannuation Guarantee contribution will rise by a further 0.5%, to 12% from July 2025;

· Worker’s Compensation insurance and training budgets are both estimated to increase as they are driven by salaries, wages and past year workers compensation claims and the enacting of the new Workers Compensation and Injury Management Act (2023) WA.

· Employee costs include $500,000 for staff housing rental, this is 100% recouped through the Fees and Charges revenue category.

The Annual Budget reflects the current organisational structure, and it is recommended that the Council authorise the CEO to adjust the structure as needed, provided total employee costs remain within the budget. This approach was effective in 2023/2024 and will continue to offer flexibility in addressing staffing issues while ensuring costs do not exceed the approved budget. Any structural changes will be reported to the Council through the quarterly Finance and Costing Review process.

$590K of surplus 2024/2025 salary savings is proposed to be carried forward. An allocation of these funds will be used to offset increases to enterprise agreement benefits taking effect July 1 2025 which have not been accounted for within the draft 2025/2026 budget (negotiations for enterprise agreements was finalised post budget development). An allocation will also be used towards temporary staff who are assisting to support teams impacted by recent staff turnover and to provide resources to finalise outstanding works and develop systems and processes to increase efficiencies within those departments.

Materials and Contracts

The materials and contracts budget for 2025/2026 is $14,370,581 and includes $1,218,612 of projects carried over from the 2024/2025 financial year. The prior year budget for materials and contracts was $13,704,706.

Some notable changes include:

· Increased costs of materials and contractors due to inflation and other economic influences.

· One-off operating projects including the Library Feasibility Study, Review of the CHRMAP, Biennial Community Survey and Independent review of the Shire Enterprise Resource Planning information system.

Utilities

The 2025/2026 Annual Budget includes utility costs totalling $2,652,516, reflecting a 3.5% increase on 2024/2025 estimated total actual costs.

The installation of solar panels at the Broome Recreation and Aquatic Centre in previous years continues to deliver savings.

Insurance

Insurance expense has been budgeted at $898,526, an overall 7% increase on the actual insurance premiums charged in 2024/2025. The estimate includes new assets built since the last premiums were set, vehicles and plant that have been changed over and assumptions on components of insurance. Insurance components include property, motor vehicle, liability, cyber and cargo, and the premium increases vary between each component. Actual insurance premiums are advised after setting the budget.

Elected Members Sitting Fees 2025/2026

Elected Member fees and allowances are reviewed and set annually by the Salaries and Allowances Tribunal. An increase of 3.5% has been determined for the 2025/2026 financial year. The Information Communication and Technology (ICT) annual allowance and Travel annual allowance have not increased.

Due to legislative reform and effective from 1 July 2025, Elected Members are entitled to have superannuation contributions paid in relation to their Sitting Fees and Allowances. The superannuation contribution rate effective from 1 July 2025 is 12%. Council considered this matter at the OMC held 1 May 2025. It is noted that this is a new mandated expense.

The Shire of Broome is classified as a Band 2 local government. Council is to determine the level of remuneration within the appropriate band, but must be no less than the minimum, and no more than the maximum. The remuneration ranges provide flexibility to local governments to set remuneration within the allocated band. It is recommended that the proposed Councillor Sitting Fees, President and Deputy President allowances, and ICT and Travel allowances remain at 100% of the maximum allowable limit for 2025/2026.

The proposed fees recognise the time commitment required of elected members, which includes Council and Committee meetings, Council workshops, meeting preparation, training and correspondence.

The total of proposed Councillor Sitting Fees and Allowances paid for 2025/2026 is $364,139 and Councillor Superannuation paid is $39,809.

Fee - Allowance	2024/2025	2025/2026 Proposed	Maximum Limit	% of Maximum
Sitting Fee – President	$33,706	$34,890	$34,890	100%
Sitting Fee – (x 8 Councillors)	$25,137	$26,020	$26,020	100%
LG Allowance – President	$68,552	$70,951	$70,951	100%
LG Allowance – Deputy President	$17,138	$17,738	$17,738	100%
ICT Allowance – (x 9 Councillors)	$3,500	$3,500	$3,500	100%
Travel Allowance – (x 9 Councillors)	$100	$100	$100	100%

Capital Expenditure

A total capital program of $63,157,224 is proposed for the 2025/2026 financial year, including $49,222,443 projects carried forward from 2024/2025. Carry forward projects include $42.17M for the Cable Beach Stage 2 Redevelopment and $1.94M for packaged air conditioning plant upgrades, both works in progress planned to span the 2024/2025 and 2025/2026 financial years. A further $1.6M of carry forward is associated with Plant Renewal carried over due to procurement delays.

A full list is contained in the Schedule of Capital Expenditure attached to the Annual Budget, including a breakdown of how projects are funded.

It is worth noting that many of these large value projects have been made possible through the support of external funding, with 76.3% of capital expenditure required for Council’s planned capital projects funded through grants:

Capital Projects	Cost	Funding Type
Buildings	$4,064,767	Grants, Reserves, Municipal
Furniture and Equipment	$63,713	Municipal
Plant and Equipment	$3,701,800	Reserves, Sale Proceeds, Municipal
Drainage	$34,000	Municipal, Reserves
Footpaths and Carparks	$1,523,545	Grants, Reserves, Municipal
Other Infrastructure	$928,275	Grants, Reserves, Municipal
Recreation Areas	$47,290,365	Grants, Reserves, Borrowings, Municipal
Roads	$5,550,759	Grants, Reserves, Municipal
Total	$63,157,224

Capital Grant Funding

External capital grant funding and contributions total $48,635,874, or 76.5% of total Capital Expenditure, including $4,082,036 of new grant funding and $44,553,838 confirmed 2024/2025 grant funding. Officers have worked hard and continue to leverage Shire funds to attract grant funding for significant capital expenditure projects.

· Roads $3,759,972

o Roads to Recovery $723,687

- Old Broome Road $206,187

- Cable Beach Road East (BRAC Roundabout) $517,500.

o Regional Road Group – Old Broome Road $1,957,848.

o State Blackspot – Reid Road, Cable Beach Road East $256,000.

o Road Safety Streets Alive – Robinson Street $98,750

· Cable Beach Stage 2 $42,157,946

o Regional Precincts and Partnership Program (rPPP) $26,361,852

o Changing Places $310,000

o Lotterywest $4,650,000

o Hotspot Coastal Adaptation Protection (H-CAP) $1,660,000

o Royalty for Regions Program (RfR) $9,000,000

o West Australian Bike Network (WABN) $176,094

· Footpaths $837,751

o Western Australia Bike Network $837,751

- Old Broome Road $644,070

- Cable Beach $176,094

- Town Beach / Demco $17,587

Borrowings

New borrowings of $2,234,782 to support the Cable Beach Stage 2 Redevelopment funding, just under 5% of the total budget for the $45.4M project.

Cash Reserve movements

Cash Reserves hold funds which have been quarantined for specific projects, both long and short-term. The budgeted 2025/2026 reserve movements include:

· $1,885,902 will be drawn upon for new capital projects, including Cable Beach Stage 2 ($417k), sub-divisional footpaths ($246k) and Waste Management Facility plant and equipment ($955k);

· $2,649,052 will be drawn upon for carried forward capital projects, including $1.6M for the Administration Building packaged air conditioning plant replacement;

· $279,889 will be drawn upon for operating projects;

· $1,452,500 will be quarantined to specified Reserve accounts for asset renewal in future years, aligning with the Asset Management Plans;

· $35,722 of unspent 2024/2025 Broome Recreation and Aquatic Centre Redevelopment Design project funding to be transferred to reserve for later phases of the redevelopment project;

· $80,000 of Standard Infrastructure Charges revenue to be transferred to the Developer Contribution Drainage and Footpaths reserves;

· $195,070 LTFP allocation for the renewal of Council’s Enterprise Resource Planning information system transferred to the IT and Equipment Reserve; and

· $1,382,861 interest earnings on Reserve funds, to be allocated to the respective Reserves.

Estimated Closing Position on 30 June 2025

An estimated closing position of $2,872,350 is anticipated to be brought forward from 30 June 2025. The final surplus/(deficit) position will be confirmed through the external financial audit process and any required adjustments along with any confirmed unallocated surplus will be presented to Council at that time for consideration via the Audit and Risk Committee.

$421,122 ($456,844 balance of estimated surplus brought forward less the $35,722 BRAC Design Reserve Transfer) of estimated unallocated surplus is proposed in the draft Annual Budget to be transferred to the Restricted Cash Reserve until the final 2024/2025 results are presented. Council will then determine the appropriate allocation after any necessary amendments.

A full list of projects carried forward and funding sources are included in the Schedule of 2024/2025 Proposed Carried Forward Projects attached to the Annual Budget (attachment 1) and account for $2,415,506 of the closing surplus position.

Schedule of Fees and Charges

The 2025/2026 Schedule of Fees and Charges (Attachment 3) is included in this report for adoption, as required under section 6.16 (3) of the Act.

Materiality in Financial Reporting

The Shire has several thresholds on financial reporting as follows:

a) Asset capitalisation threshold of $5,000;

b) Reporting variances in the monthly statement of financial activity by nature classification, that are greater than $10,000 for operating types and $20,000 for capital types, or 10%, whichever is higher (setting materiality thresholds are a requirement under FMR Regulation 34(5);

c) Identifying and addressing over and underachievement of the Budget on a general ledger account or job code level for the quarterly FACRs that are identified as permanent variances greater than $5,000 for operating and $10,000 for capital (revenue and expenditure); and

d) The tolerable organisational deficit of 1% of operating revenues, being $497,043 for 2025/2026. This considers the aggregate impact of individual variances across the entire budget, and being more than twice the risk matrix financial impact threshold of $150,000, places it beyond the extreme level. As per the risk matrix, the remedial outcome when the overall deficit is expected to exceed the $150,000 risk matrix threshold, is immediate intervention to reduce the deficit.

CONSULTATION

Community consultation and engagement have previously occurred during the development of the Council Plan which informed the Draft Budget.

The proposed differential rates were advertised on the 1May 2025 in the West Australian newspaper, Social media (Facebook), Council’s Website and Council’s Public Notice Boards. Direct correspondence was made to ratepayers within the UV Commercial Rural rating category. Similar advertising has also been undertaken for the 2025/2026 Fees and Charges with notice being given on 14 May 2025.

Work commenced on the 2025/2026 annual budget in December 2024, following the adoption of the new Council Plan and updated Long-Term Financial Plan. Officers contributed to the development of the annual budget through supporting schedules, reviewed at each stage through Executive. Budget Workshops were held with Councillors on:

Council Agenda Briefing and Workshops Dates	Purpose	Councillor Attendance
29 November 2023	Finalised Corporate Business Plan and 4 Year Balanced Long Term Financial Plan	Cr Mitchell, Cr Male, Cr Lewis, Cr Mamid, Cr Smith, Cr Virgo
14 March 2024	Draft Fees and Charges and Operating Budget (including Infrastructure Resource Budgets)	Cr Mitchell, Cr Male, Cr Lewis, Cr Matsumoto, Cr Smith, Cr Taylor, Cr Virgo
4 April 2024	Capital Budget and Project Briefs, including Plant Replacement	Cr Mitchell, Cr Male, Cr Lewis, Cr Mamid, Cr Smith, Cr Taylor, Cr Virgo
9 April 2024	Council Rates Workshop	Cr Mitchell, Cr Male, Cr Lewis, Cr Mamid, Cr Smith, Cr Taylor, Cr Virgo, Cr Cooper

The DLGSC and Western Australia Local Government Grants Commission have also been consulted at various stages throughout the budget process.

STATUTORY ENVIRONMENT

Local Government Act 1995, s 6.2 Local government to prepare Annual Budget

Local Government Act 1995, s 1.7 Local Public Notice

Local Government Act 1995, s 6.13 Interest on money owing to Local Governments

Local Government Act 1995, s 6.16 Imposition of Fees And Charges

Local Government Act 1995, s 6.17 Setting level of Fees And Charges

Local Government Act 1995, s 6.19 Local government to give notice of Fees and

Charges

Local Government Act 1995, s 6.28 Basis of Rates

Local Government Act 1995, s 6.32 Rates and Service Charges

Local Government Act 1995, s 6.34 Limit on Revenue or Income from General Rates

Local Government Act 1995, s 6.35 Minimum Payment

Local Government Act 1995, s 6.36 Local Government to give notice of Certain Rates

Local Government Act 1995, s 6.47 Concessions

Local Government (Financial Management) Regulations 1996 s 6.12

Annual Budget

Local Government Regulations Amendment Regulations 2023 – gazetted 30 June 2023, effective 1 July 2023. The statutory annual budget complies with the amendments.

Local Government (Financial Management) Regulations 1996, Regulation 5A

Local governments to comply with AAS. Subject to Regulation 4, the annual Budget, annual financial report and other financial reports of a local government must comply with the AAS.

Waste Avoidance and Resource Recovery Act 2007 , s 67

Local government may impose receptacle charge.

Waste Avoidance and Resource Recovery Act 2007, s 68

Fees and charges fixed by local government.

Building Regulations 2012 s 53A (2)

Initial inspection of safety barrier to new swimming pools.

Building Regulations 2012 s 53A (3)

Charges imposed for ongoing safety barrier inspections.

POLICY IMPLICATIONS

Shire of Broome Council Policy – Rating.

Shire of Broome Council Policy - Financial Hardship.

FINANCIAL IMPLICATIONS

The Budget is the primary financial plan for the 2025/2026 financial year. The intention is to balance the Budget such that revenues match all expenditures. The specific financial implications are as outlined in the comment section of this report, and detailed in the 2025/2026 Annual Budget attached for adoption (Attachment 1).

RISK

Moderate risk of negative public perception is likely if the Council does not adopt the annual Budget.

Potential major reduction in the quality of assets provided and services delivered likely if the rates and the annual Budget are not adopted. Cash flow and operations are affected by delays in issuing and collecting rates.

Risk of failing to meet statutory compliance for adopting the annual budget within the prescribed timeframe.

STRATEGIC ASPIRATIONS

Performance - We will deliver excellent governance, service & value for everyone.

Outcome 13 - Value for money from rates and long term financial sustainability

Objective 13.1 Plan effectively for short- and long-term financial sustainability

VOTING REQUIREMENTS

Absolute Majority

Council Resolution 1:

(Report Recommendation) Minute No. C/0625/012

Moved: Cr P Taylor Seconded: Cr M Virgo

(ABSOLUTE MAJORITY)

That Council:

1. Under section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulations 1996, adopts the 2025/2026 Annual Budget for the Shire of Broome as presented in Attachment 1, which includes the:

(i) Statement of Comprehensive Income by Nature;

(ii) Statement of Cash Flows;

(iii) Statement of Financial Activity showing an amount required to be raised from rates of $30,427,031;

(iv) Notes to the Annual Budget;

(v) Schedules including Capital projects and plant and equipment purchases, disposals, and carried forward projects; and

(vi) Transfers to and from Reserve Accounts.

2. Notes that the total employee costs contained in the Annual Budget is based on the current organisational structure and authorises the Chief Executive Officer discretion to adjust the organisational structure as required provided that adjustments remain within the total employee cost contained in the approved Annual Budget.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 9/0

Council Resolution 2:

(Report Recommendation) Minute No. C/0625/013

Moved: Cr E Smith Seconded: Cr M Virgo

(ABSOLUTE MAJORITY)

That Council:

1. Under section 6.13 of the Local Government Act 1995 adopts a rate of interest of 11% applicable to any amount of money owing to the local government (other than rates or service charges).

2. Under sections 6.32, 6.33 and 6.35 of the Local Government Act 1995 imposes the following differential rates and minimum payments for the 2025/26 financial year:

*Differential Rate Category*	*Minimum Payment*	*Rate in the Dollar ($)*
*GRV – Residential*	*$1,401*	*0.06855*
*GRV – Vacant*	*$1,318*	*0.18630*
*GRV – Commercial*	*$1,401*	*0.12289*
*GRV – Tourism*	*$1,401*	*0.13951*
*UV – Commercial Rural*	*$1,401*	*0.04796*
*UV – Mining*	*$929*	*0.17174*
*UV – Rural*	*$1,401*	*0.00905*

3. Under section 6.45 of the Local Government Act 1995 and Regulation 64(2) of the Local Government (Financial Management) Regulations 1996, nominates the following due dates for the payment of rates in full and by instalments:

*Instalment Option*	*Payment Due Date*
*Full payment due date*	*28 August 2025*
*Two Payment Option*
*1^st instalment due date*	*28 August 2025*
*2^nd instalment due date*	*15 January 2026*
*4 Instalments Option*
*1^st instalment due date*	*28 August 2025*
*2^nd instalment due date*	*30 October 2025*
*3^rd instalment due date*	*15 January 2026*
*4^th instalment due date*	*19 March 2026*

4. Under section 6.45 of the Local Government Act 1995 and Regulation 67 of the Local Government (Financial Management) Regulations 1996, adopts an instalment administration charge where the ratepayer has elected to pay rates and charges through an instalment option of $12.00 for each instalment after the initial instalment is paid.

5. Under section 6.45 of the Local Government Act 1995 and Regulation 68 of the Local Government (Financial Management) Regulations 1996, adopts an interest rate of 5.50% where the ratepayer has elected to pay rates and charges through an instalment option.

6. Under section 6.51 (1) and section 6.51 (4) of the Local Government Act 1995 and Regulation 70 of the Local Government (Financial Management) Regulations 1996, adopts an interest rate of 11% for rates and charges and cost of proceedings to recover such charges that remains unpaid after becoming due and payable.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 9/0

Council Resolution 3:

(Recommendation) Minute No. C/0625/014

Moved: Cr E Smith Seconded: Cr M Virgo

(ABSOLUTE MAJORITY)

That Council:

1. Under sections 5.98 and 5.99 of the Local Government Act 1995 adopts the following annual amounts for elected member sitting fees and allowances for 2025/2026 effective from 1 July 2025 (GST not applicable):

*Fee Allowance*	*Amount*
*Sitting Fee – President*	*$34,890*
*Sitting Fee – (x 8 Councillors)*	*$26,020*
*Allowance – President*	*$70,951*
*Allowance – Deputy President*	*$17,738*
*ICT Allowance – (x 9 Councillors)*	*$3,500*
*Travel Allowance – (x 9 Councillors)*	*$100*

2. Endorses that all member sitting fees and allowances be paid monthly.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 9/0

Council Resolution 4:

(Recommendation) Minute No. C/0625/015

Moved: Cr M Virgo Seconded: Cr E Smith

(ABSOLUTE MAJORITY)

That Council, under section 6.16 of the Local Government Act 1995, adopts the 2025/2026 Schedule of Fees and Charges in Attachment 3.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 9/0

Council Resolution 5:

(Recommendation) Minute No. C/0625/016

Moved: Cr M Virgo Seconded: Cr P Taylor

(ABSOLUTE MAJORITY)

That Council under Regulation 34 (5) of the Local Government (Financial Management) Regulations 1996, adopt a level of $10,000 for operating items and $20,000 for capital items, or 10%, whichever is higher, when reporting material variances in the Statements of Financial Activity in 2025/2026.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY BY ABSOLUTE MAJORITY 9/0

Attachments

1.	Draft 2025-2026 Annual Budget
2.	2025-2026 Objects and Reasons for the Differential Rates and Minimum Payments
3.	2025-2026 Schedule of Fees & Charges
4.	Shire of Broome - Letter of Approval Application for Differential Rates 2025-26

Minutes – Ordinary Council Meeting 26 June 2025 Page 1 of 2

9.4.4 MONTHLY FINANCIAL REPORT MAY - 2025
LOCATION/ADDRESS:	Nil
APPLICANT:	Nil
FILE:	FRE02
AUTHOR:	Accountant
CONTRIBUTOR/S:	Manager Financial Services
RESPONSIBLE OFFICER:	Director Corporate Services
DISCLOSURE OF INTEREST:	Nil

SUMMARY:

Council is required under Regulation 34(1) of the Local Government (Financial Management) Regulations 1996 (FMR) to consider and receive the Monthly Financial Report for the period ended 31 May 2025.

BACKGROUND

Council is provided with the Monthly Financial Report, which has been prepared in line with statutory reporting obligations and includes the:

· Statement of Financial Activity by nature classifications (satisfying Regulation 34 of the FMR);

· Statement of Financial Position (satisfying Regulation 35 of the FMR);

· Basis of Preparation;

· Statement of Financial Activity Information - the adjustments to the Statement of Financial Activity and Net Current Assets Position which agree to the surplus/deficit position (satisfying Regulation 32 of the FMR); and

· Explanation of material variances to year-to-date budget (satisfying Regulation 34 of the FMR).

Supplementary information has been provided per Regulation 34(2) of the FMR to provide Council with a holistic overview of the operations of the Shire of Broome. The Supplementary Information notes include:

· Cash and financial assets;

· Reserve accounts;

· Capital acquisitions – summarised by asset class, detailed to project, plant disposals;

· Aged payables;

· Borrowings;

· Grants – detailed listing of operating grants, capital grants and contributions; and

· Detailed list of Council adopted Budget amendments – by nature classification.

COMMENT

The May 2025 Monthly Financial Report provides an overview of operating and capital project progress. Below are the key indicators of the 2024/25 year-to-date budget position:

4. Budget Year Elapsed	5. 92%
6. Total Rates levied	7. 100%
8. Total Operating Revenue (excluding Rates and Profit on asset disposals)	9. 102%
10. Total Operating Expenditure (excluding Loss on asset disposals)	11. 81%
12. Total Capital Revenue	13. 18%
14. Total Capital Expenditure	15. 28%

For activity categories where progress notably differs from the 92% budget year elapsed, high-level explanations for the variances are provided.

Operating Revenue

Grants Subsidies and Contributions

$508,001 less than estimated YTD income (37.30% variance). $350,000 of funding was budgeted in respect of the Cable Beach Water Park Detailed Design Project however has not been received. Similarly, $98,000 of funding for the Broome Housing Affordability Strategy Project has not yet been received. Timing issues in project reporting have meant that these amounts will not be received in the current financial year, and as such they will be carried forward into the 2025/26 statutory budget.

Interest Revenue

$427,528 greater than estimated YTD income (27.85% variance). Interest received on Reserve Accounts has exceeded expectations. There is also a timing variance as shorter term deposits have been done during the year which has resulted in interest being accounted for earlier. Overall interest for Reserves will exceed budget but these funds will be transferred to Reserves, Municipal fund interest is on track to achieve current budget and will have no impact on the Surplus/Deficit for year end. Permanent variance.

Other Revenue

$345,782 greater than estimated YTD income (26.44% variance). The variance is primarily a timing difference with the total year budget being $1.55M compared with $1.65M of actuals. There is some additional income related to a prior year insurance claim which will result in a year end surplus. This source of revenue is quite variable and is expected to exceed budget by an amount between $150k-$200k. Permanent variance.

Operating Expenditure

Materials and Contracts

$4,583,922 less than estimated YTD expenditure (30.93% variance). $1.2m has been budgeted for contaminated site remediation and asset rehabilitation works which have not yet been completed, resulting in a timing variance of $630,000. Waste facility contracted recycling services and kerbside collections are $800,000 under YTD budget however this is a timing issue. Expenditure for Parks and Ovals is currently $300,000 below budget however staff activities have focused on remediation and management have engaged contractors to undertake outstanding works. Temporary variance.

Utility Charges

$369,375 less than estimated YTD expenditure (15.83% variance). Maintenance of Parks and Ovals is currently $100,000 under budget. Staff housing utility expense is running $67,000 under budget due to vacancies in key roles and new staff houses due to be released in the coming months. Timing of invoices for street lighting charges has resulted in a budget variance of $60,000. Temporary variance.

Finance Costs

$45,027 less than estimated YTD expenditure (23.87% variance). $48,000 was budgeted for interest on loans for the Key Worker Housing Project and Cable Beach Stage 1. These loans are not expected to be drawn down until the end of the financial year. Permanent variance.

Capital Revenue

Proceeds from disposal of assets

$195,382 less than estimated YTD revenue (100.00% variance). Periodic renewal of Mobile Plant and Equipment is behind schedule. It is expected that replacement vehicles and equipment will be put into service before the end of the financial year, with plant items due for auction in late June. Temporary variance.

Capital Expenditure

Payments for property, plant and equipment

$3,292,767 less than estimated YTD expenditure (47.32% variance). Periodic renewal of Mobile Plant and Equipment is behind schedule causing a timing difference of $360,000. Building renewal and redevelopment projects including Town Beach Café and Shire Admin Building are seeing budget variances of approximately $2.6m due to timing of project works or invoices from major contractors. A detailed capital expenditure schedule can be found at Supplementary Note 5 within the Financial Report. Temporary variance.

Variances identified in the attached report are classified as either timing or permanent variances. For permanent variances, adjustments will be proposed during quarterly budget reviews to ensure the budget aligns with projected outcomes. For further details on major variances by activity (Actual vs. Budget), refer to Note 3 in the Monthly Financial Report. For a full list of budget adjustments approved by Council in 2024/25, refer to Note 9 in the Monthly Financial Report.

As mentioned earlier in the report, staff have engaged contractors to undertake some outstanding works prior to the end of year and it is anticipated that a clearer financial position will be available for the Monthly Financial Report to be presented in June. This report will contain some recommendations regarding of the allocation surplus or unspent funds.

CONSULTATION

Nil.

STATUTORY ENVIRONMENT

Local Government (Financial Management) Regulations 1996

34(1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22 (1)(d), for the previous month (the “relevant month”) in the following detail:

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and

(b) budget estimates to the end of the relevant month; and

(c) actual amounts of expenditure, revenue and income to the end of the relevant month; and

(d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and

(e) the net current assets at the end of the relevant month and a note containing a summary explaining the composition of the net current assets.

34(1B) The detail included under subregulation (1)(e) must be structured in the same way as the detail included in the annual budget under regulation 31(1) and (3)(a).

34(1C) Any information relating to exclusions from the calculation of a budget deficiency that is included as part of the budget estimates referred to in subregulation (1)(a) or (b) must be structured in the same way as the corresponding information included in the annual budget.

34(2) Each statement of financial activity is to be accompanied by documents containing-

(b) an explanation of each of the material variances referred to in subregulation (1)(d); and

(c) such other supporting information as is considered relevant by the local government.

34(3) The information in a statement of financial activity may be shown according to nature classification.

34(4) A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be —

(a) presented at an ordinary meeting of the council within 2 months after the end of the relevant month; and

(b) recorded in the minutes of the meeting at which it is presented.

34(5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

35(1) A local government must prepare each month a statement of financial position showing the financial position of the local government as at the last day of the previous month (the previous month) and —

(a) the financial position of the local government as at the last day of the previous financial year; or

(b) if the previous month is June, the financial position of the local government as at the last day of the financial year before the previous financial year.

35(2) A statement of financial position must be —

(a) presented at an ordinary meeting of the council within 2 months after the end of the previous month; and

(b) recorded in the minutes of the meeting at which it is presented.

POLICY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

The attached financial statements summarise the transactions for the 2024/25 financial year. The closing position as of 30 June 2025 may change due to year-end accruals and non-cash adjustments. The final closing position and statements will be provided in the audited annual financial report.

All budget amendments must be approved by an absolute majority of Council.

RISK

The Monthly Financial Report is presented monthly and provides a retrospective picture of the activities at the Shire. Contained within the report is information pertaining to the financial cost and delivery of strategic initiatives and key projects.

In order to mitigate the risk of budget over-runs or non-delivery of projects, the Chief Executive Officer (CEO) has implemented internal control measures such as regular Council and management reporting and the quarterly Finance and Costing Review (FACR) process to monitor financial performance against budget estimates. Materiality reporting thresholds have been established at half the adopted Council levels, which equate to $5,000 for operating budget line items and $10,000 for capital items, to alert management prior to there being irreversible impacts.

It should also be noted that there is an inherent level of risk of misrepresentation of the financials through either human error or potential fraud. The establishment of control measures through a series of efficient systems, policies and procedures, which fall under the responsibility of the CEO as laid out in the Local Government (Financial Management Regulations) 1996 Regulation 5, seek to mitigate the possibility of this occurring. These controls are set in place to provide daily, weekly and monthly checks to ensure that the integrity of the data provided is reasonably assured.

STRATEGIC ASPIRATIONS

Performance - We will deliver excellent governance, service & value for everyone.

Outcome 11 - Effective leadership, advocacy and governance

Objective 11.2 Deliver best practice governance and risk management.

Outcome 12 - A well informed and engaged community

Objective 12.1 Provide the community with relevant, timely information and effective engagement.

Outcome 13 - Value for money from rates and long term financial sustainability

Objective 13.1 Plan effectively for short- and long-term financial sustainability

Objective 13.2 Improve real and perceived value for money from rates.

Outcome 14 - Excellence in organisational performance and service delivery

Objective 14.3 Monitor and continuously improve performance levels.

VOTING REQUIREMENTS

Simple Majority

Council Resolution:

(Report Recommendation) Minute No. C/0625/018

Moved: Cr E Smith Seconded: Cr P Taylor

That Council adopts the Monthly Financial Activity Statement Report for the period ended 31 May 2025 as attached.

For: Shire President C Mitchell, Cr D Male, Cr S Cooper, Cr J Lewis, Cr J Mamid, Cr P Matsumoto, Cr E Smith, Cr P Taylor, Cr M Virgo.

CARRIED UNANIMOUSLY 9/0

Attachments

1.	Monthly Statement of Activity May 2025

9.4.3 Monthly Payment Listing - May 2025
LOCATION/ADDRESS:	Nil
APPLICANT:	Nil
FILE:	FRE02
AUTHOR:	Finance Officer
CONTRIBUTOR/S:	Nil
RESPONSIBLE OFFICER:	Director Corporate Services
DISCLOSURE OF INTEREST:	Nil

14.1 OBJECTION TO THE RATE RECORD - NON-RATEABLE LAND UNDER SECTION 6.26(2)(g) - FOUNDATION HOUSING LIMITED
LOCATION/ADDRESS:	Nil
APPLICANT:	Foundation Housing Limited
FILE:	ARA11
AUTHOR:	Director Corporate Services
CONTRIBUTOR/S:	Nil
RESPONSIBLE OFFICER:	Director Corporate Services
DISCLOSURE OF INTEREST:	Nil

1.	FHL Application Form
2.	FHL Constitution
3.	ACNC Charity Register Summary
4.	FY24 Financial Statements
5.	Community Housing Agreement
6.	Community Housing Income and Asset Limits Policy
7.	HSF Notice of Advice 6.26 2 g LGA Act

14.2 CONTRACT VARIATION - CONTRACT 24/08 CONTAMINATED SITE REMEDIATION - RESERVE 42502
LOCATION/ADDRESS:	20 Cable Beach Road East
APPLICANT:	Nil
FILE:	CON-24/08-T
AUTHOR:	Manager Waste Services
CONTRIBUTOR/S:	Nil
RESPONSIBLE OFFICER:	Director Infrastructure
DISCLOSURE OF INTEREST:	Nil

14.3 RFT25/02 - SUPPLY OF CONCRETE AND ASSOCIATED SERVICES
LOCATION/ADDRESS:	Nil
APPLICANT:	Nil
FILE:	RFT25/02
AUTHOR:	Asset And Building Coordinator
CONTRIBUTOR/S:	Manager Engineering
RESPONSIBLE OFFICER:	Director Infrastructure
DISCLOSURE OF INTEREST:	Nil

14.4 REQUEST FOR TENDER RFT25/04 SHIRE ADMINISTRATION BUILDING AIR CONDITIONING RENEWAL
LOCATION/ADDRESS:	Nil
APPLICANT:	Nil
FILE:	RFT25/04
AUTHOR:	Project Engineer
CONTRIBUTOR/S:	Manager Engineering
RESPONSIBLE OFFICER:	Director Infrastructure
DISCLOSURE OF INTEREST:	Nil